2017 2018 New Permit Request Guide If this is the first time that you using our permit system you will need to register your group you will need to go to http://permits.peelschools.org and in the lower right hand corner of the screen under the registered users box select the register here text to start the process. Once completed, your request will be sent to us for processing. When approved the system will send out an email from my email account, you will then be able to go online using the login ID and password you setup during the registration process to look for space. To start the process you will have to open the facilities rentals online permit bookings system by accessing the following webpage; http://permits.peelschools.org. Sign in to Elyxyr Web Permits with your username and password. How do I request a permit? To request a new permit, select New Booking.
This will initiate the step: request schedule, which will take you step-by-step through the process of filling out an application for a new permit request. a. Enter the start and end dates for the permit that you are requesting in the Dates Recurring section of the page. b. Select the day of the week that you want for the permit (one day per permit) c. Select the cycle d. Select the Add Button and all the corresponding calendar days of the permit will appear in the Permit Dates area on the right hand side of the box. Once you have the calendar dates in the Permit Dates section you should then select the time that you would like to run the permit. During the weekdays the system will only allow you to select one time slot, 6:00pm to 8:00pm or 8:00pm to 10:00pm. If you would like to book both timeslots you will be required to submit two permit requests. To submit a one day permit request simply use the dates individual section by selecting your date and the pressing the add button. The date will then appear under permits dates, then select you timing. If you want to submit a permit request for Saturday or Sunday you will be able to select the duration that you want for the day. We do not have any time blocks on the weekends but we do require a minimum permit of 3 hours, we typically allow permits to start as early as 8:00 am and typically request that permits do not extend past 11:00 pm. The start time and function start can be different as long as the function start time is later than the start time. The end time and function end time can be different as long as the end time is after the function end time. Once you have input your time requirements, select the Next Button. 2017-2018 New Permit Request 2
In the next step you will be required to select how you want to choose the school. If you selected Help me find an appropriate school, the following screen will appear. You will need to put the number of rooms that you want to request a permit for in the box to the left of the room name. For example, if you want a single elementary gymnasium put 1 in the box to the left of Gymnasium Elementary School and Select the Next Button. 2017-2018 New Permit Request 3
If you selected I know the school I want the following screen will then appear. Choose the Region that you want and Select the Next Button. At this point you will be required to select the school you want. After making your choice, select the Next Button. In the following screen you are now choosing the type of room(s) that you want to book. When you are done with your selection, select the Next Button. 2017-2018 New Permit Request 4
This screen will confirm your room selection and indicate how many permit timeslots that you will not be able to use the room(s) over the course of the permit. You are essentially looking for the lowest number possible in order to maximize your usage. Select the box below the Book text and then select the Next Button. 2017-2018 New Permit Request 5
In the screen below you will have to select the applicant s name from the drop down menu, enter a description of the permit, enter the number of attendees, gender of the group, and then the primary age of the group that will be using the permit. This year the Ministry of Education requires Peel District School Board to collect more specific information about your group. To advance to the next screen you will need to provide all this information. Once complete, select the Next Button. You will then see the following screen appear with the age group information. The Ministry of Education also requires Peel to collect the Primary Activity Type for the permit. Please select the group that best describes the use and then select the Next Button. Select the option that best describes what you want to do and then select the Next Button. 2017-2018 New Permit Request 6
The following insurance requirement screen will then appear. Please review our insurance requirements and acknowledge that you will be submitting a copy of your certificate of insurance. Select the Next Button to advance to the next screen. On this screen you have the option to enter any additional comments about the permit. Once you are complete, select the Next Button. 2017-2018 New Permit Request 7
This screen will display an ESTIMATED list of costs for your permit, insurance and custodial cost may still need to entered on your permit depending on the options that you have choose. Select the Next Button when you are ready to advance to the next screen. Once you have read the Rules and Regulations below, select the Yes Button, if you choose no, you will have to start the process again. Select the OK Button to submit your permit request. 2017-2018 New Permit Request 8
The screen will then appear. You will then see your unapproved permit number, once your permit has been approved an email will be sent to the email address that you have on file for the organization. You will then be able to make payment online or by cheque. The approval is not immediate as it takes time to process requests; it all depends on where your permit request is in our queue. 2017-2018 New Permit Request 9