Requesting an Event Venue online.
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- Abner Horn
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1 Requesting an Event Venue online - All individuals requesting an Event Venue must first create an account. In order to create an account, please click on Create an Account and complete all required fields. - When creating your account, the address you list will be used as your login name for future online use. During account creation, you will also be required to provide a password that will be used with your address when logging in. - Once your account has been created, please follow these steps to request an Event Venue online. - Click on Facility Reservations Permits - Click on Field / Boating / Event Venue - If you are not already logged in to the site, you will be prompted to do so at this time by entering your address (login) and your password. - After logging in (or creating an account), you will need to select the Event Type that correlates best with the Event Venue you are wanting to request (Example: If you are interested in requesting the Chief Hosa Lodge, select the Event Type EVT: Chief Hosa Lodge. If you are interested in requesting the City Park Pavilion and you will be serving alcohol at your event, select the Event Type EVT: City Park Pavilion (Alcohol)). - Then you must type in a Description for the event (Example: Johnson Wedding) - Next, type in the number of guests attending and then click on Continue
2 - You will then be directed to the Reservation: Facility/Equipment Search page. On this screen, you must select the exact facility under the Choose the facility for your event box. The event venue you are wanting to reserve should be the only option listed as shown below. Then click on Continue. NOTE: Do not select any of the amenities listed in the Specific facility amenities or special features your event requires box. If you select any of these, you will not be able to move forward no results will match your criteria. This information will be discussed at a later time with the Event Coordinator. - On the next screen below, you will need to check the box under Select and then click on Continue
3 - On the next screen, you will be prompted to select the date that you would like to request the event venue, by entering the Begin Date and End Date. - You will then need to enter in the exact start time of the event by typing in the time in the Exact Time box and selecting am or pm - Lastly, specify how long the event will last (in hours) in the Duration box. - Then click Continue. - On the next screen, you will be directed to a calendar with your event date highlighted. If the date and time are correct, click on Continue. If they aren t correct, click on the Go Back button.
4 - You will then be directed to the Reservation Facilities/Equipment Availability screen. If the checkbox under Request is checked (as shown below), then the event venue is available on the date and time you have requested. Click on Continue to proceed. NOTE: If there is a red X under Request, then the event venue is not available on the date and time you requested. You would then need to go back and select a new date and time by clicking the Go Back button. - Next, you will be prompted to answer the required custom questions as shown below. Once you have answered all questions, click on Continue.
5 - You will be directed to the Reservation Review screen. This is the final step in completing your request. Simply review the information listed and click on Submit. - After clicking on Submit, you will be directed to your Reservation Request Receipt.
6 - Again, the process you just completed was for a REQUEST only. Our event venue staff will review your request, add any applicable fees, and then contact you regarding the next steps. At this time, your request is pending it has not been approved. - You should also receive an auto-generated receipt from the system informing you that your request has been received.
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