Features and Installation INTRODUCTION FEATURES ACCESS LEVELS REAL-TIME STATUS PrintSuperVision 2.0 (.net) is a powerful, easy-to-use web-based application for monitoring, reporting data, and managing networked printers. It provides a full range of management functions for Oki printers, and for other brands of printers as well. PrintSuperVision runs on Windows platforms (Windows 2003, Windows 2000, Windows XP Pro, and XP Home). Local administrator can assign features that are dynamically adjusted to the access level of the user, and to the selected network device based on device availability. Monitor all printers and report printer usage, manage consumables usage and replenishment, including on-line ordering of consumables. REMOTE MANAGING AUTO DISCOVERY Administer interface via a standard web browser, and monitor printer status and compatible multi-function devices from anywhere on the web. Discover and configure printing devices connected to the network, schedule automatic discovery and reported results. 59354801 1
GROUPS AND MAPS Locate printer groups by list, floorplan or maps. REPORTS Monitor devices over time, including pages per day, supplies usage, printer properties and maintenance data, for generating statistical reports. ORDER SUPPLIES Select supplies, accessories, and spare parts, and print or order online. 2
DISTRIBUTED XML WEB SERVICES Using XML Web Services, transfer data between PSV sites, view remote devices status and properties, and generate alerts and reports, even behind firewalls. MULTI FILE PRINTING Distribute print files (such as.prn) to multiple printers. PSV checks the status of the printer via FTP protocol then displays it. ALERTS Send e-mail alerts of events affecting device functionality. HELP Get instructions on features and usage, and interactive on-line links. SUPPORT Integration with Oki Data s on-line web support. 3
MANAGING USERS PSV modules are available as menu options dynamically generated based on the authentication of the user. This means that PSV maintains a database of local users, with usernames, passwords, e-mails and other data. Without login (anonymous users): without username, can get basic information about devices, such as type, status, and location of printing devices. Standard users (logged in with username and password): in addition to guest user information, standard users can get information about printing resources, configure e-mail alerts, and get basic statistics reports. Administrators (members of Administrators group): can manage devices (local and remote), maps, alerts, user accounts, maintenance data, and get comprehensive statistics reports. A list of users can be imported from a text file, saving rekeying time. TYPICAL USAGE SCENARIOS The network administrator in a large organization can get customized daily reports of the status of all printers. User accounts can be configured so that a person in each department can manage local printers. The system can be set to alert the local user and the administrator of problems. The administrator can log into the PrintSuperVision system from any client machine and manage printers on different sites. The administrator can keep a close track of the cost of the printers, including tracking maintenance. PrintSuperVision also provides a consumables prediction facility to advise when consumable will need replacing based on current printer usage (Oki color printers). 4
SYSTEM REQUIREMENTS HARDWARE SERVER Minimum hardware requirements are 20 MB of free disk space and 64 MB RAM. It is recommended to use at least a Pentium II 400 MHz, 128 MB RAM system with adequate hard disk space. Operating System 1. Windows 2003 Server 2. Windows 2000 Server (SP3) 3. Windows 2000 Advanced Server (SP3) 4. Windows 2000 Professional 5. Windows XP Professional 6. Windows XP Home with Embedded Web Server option Web Server 1. IIS - Internet Information Services 2. Embedded Web Server included in PSV install CLIENT - VIEWING AND MANAGING Operating System 1. Windows XP, 2003, 2000, NT 4.0, 9x, Me 2. MAC 3. Unix 4. Linux OPTIONS TO BE ENABLED The following options must be enabled in the system: 1. TCP/IP 2. SNMP 3. Anonymous access must be available for IIS. SECURITY PRECAUTIONS PrintSuperVision uses Microsoft IIS Web Service. To protect against any worm attacks or other virus attacks, the systems where PSV is installed should be secured. Refer to Microsoft Security Guidelines and their recommended procedures for securing Windows systems. 5
SYSTEM REQUIREMENTS SOFTWARE BROWSER SCREEN RESOLUTION UPGRADING IIS 5.0 or later MDAC 2.7 or later.net Framework 1.0 or later Note: MDAC and.net Framework are available as part of PSV install. PSV supports the following browsers: 1. Microsoft Internet Explorer 5.0 and above 2. Netscape 6.0 and above 3. Opera 6.0 and above Note: While all the above browsers are supported, PrintSuperVision works best when used with Internet Explorer. A minimum screen resolution of 800 x 600 is required. 1024 x 768 is a preferred resolution. PSV screens are displayed properly when viewed in the full screen view, not the minimized view of the browser. PrintSuperVision can be upgraded without loss of user data, configuration settings, user created groups, and other printer information, as well as maps that have already been uploaded. When you select the upgrade option, the install package detects if an existing PSV is already installed, and then points to this as the default option. The following choices are available during upgrade: 1. Select Region - Select a region from the available options such as Americas, Europe, etc. 2. Port Number selection - Change this only if the port is customized at the target system. 6
INSTALLATION Download PrintSuperVision from the Oki Data web site. Do the following: 1. Go to my.okidata.com. Click on the my Products tab. Click in the PrintSuperVision box. 2. When the download is complete, go to the location where you downloaded PSV and double click the file. Installing PrintSuperVision 1. PrintSuperVision Install Shield Wizard dialog displays. Click Next. Installing MDAC and.net Framework PrintSuperVision requires that.net Framework and MDAC 2.7 or later be installed on your system. To install the lastest version, download it from the Microsoft website. 2. The License Agreement appears. Select I accept... Click Next. Alternately, these utilities are included with the PSV software and can be installed directly by clicking YES in the Question dialog. 3. Select a Program Folder. Click Next. MDAC and.net Framework install. 7
4. Choose Destination Location. Click Next. 7. Select the web server. Click Next. 5. Select your region. Click Next. 8. Enter a port number. Click Next. 6. Select your Setup Type. Click Next. PSV installs. 9. Note the Username and Password. Check the Launch PrintSuperVision check box. Click Finish. 8
10. If your web browser is not configured, Internet Connection Wizard appears. Click Next or Cancel. You are ready to setup PrintSuperVision. Click the HELP tab for instructions. To Run PrintSuperVision: Click on the PrintSuperVision desktop icon, or click Start/ Programs/PrintSuperVision/PrintSuperVision. 11. PrintSuperVision opens. Click Login. 12. Enter admin and password for the Username and Password. It s recommended that you change these later. 9