Delta Sigma Theta Sorority, Inc. A Service Sorority Grand Chapter FOUNDERS DAY WEEKEND REGISTRATION INFORMATION AND GUIDELINES 1. All registration for the Founders Day Weekend will be ONLINE. Individual sorors will be able to pre-register anyplace and anytime on any Web connection through a fully secured online system. Our National Website address is www.deltasigmatheta.org. 2. General Registration will open on Tuesday, May l5, 2012 at 12:00 noon EST. Registration will close July 31, 2012, 12:00 Midnight, EST or when capacity is reached. 3. IN ORDER TO REGISTER FOR THE FOUNDERS DAY WEEKEND, MEMBERS MUST: A. Have the correct username and password for the Sister s Only Member Portal. If you are having trouble with your username and password, please email usersupport@deltasigmatheta.org. Include your name and member number for prompt assistance. B. In order to create an account, a System ID number will be required. If you have lost, misplaced, or did not receive your System ID Number, please send an email to systemid@deltasigmatheta.org to request your system ID for creating your account. Include your name and member number for prompt assistance. (See instructions to create your account in the Sisters Only Member Portal) 4. Sorors must be financial for the current fiscal year, 2011-2012, (July 1, 2011-June 30, 2012), through a local chapter or as a member-at-large, in order to register for the Founders Day Weekend when registration opens on May l5, 2012. 5. Sorors must be financial for upcoming fiscal year, 2012-2013 (July 1, 2012 June 30, 2013), through a local chapter or as a member-at-large, in order to attend the Founders Day Weekend. 1
Note: Dues for 2012-2013 fiscal year were due and payable January 1 March 31, 2012. The financial status of registrants will be verified before the Founders Day Weekend packets are distributed. 6. Once you have gained access you will need to enter the information provided on the 2013 Founders Day Weekend Online Registration Instructions. 7. Sorors will only be permitted to register once per event. REGISTRATION FEES Categories Founders Day Weekend Alumnae $350 Collegiate $300 Delta Dears $325 The registration fee includes/entitles the member to a closed luncheon, the Delta Centennial Honors, and Founders Day Dinner. The fee also includes optional shuttle bus service for registrants. Additional Tickets Delta Centennial Honors $75 Founders Day Dinner $175 Members can purchase one additional Delta Centennial Honors ticket and one additional Founders Day Dinner ticket. You must purchase tickets at the same time you register for the Founders Day Weekend. You will not be able to log on and purchase tickets only. Tickets for the Founders Day Weekend are non-refundable. PAYMENT INFORMATION Sorors may pay their registration by credit card, (via our secured web server online), cashier s check (no personal checks), money order, direct deposit or wire transfer. Your payment must be received within ten (10) business days to hold your registration and the ticket purchased. Your registration will not be processed until the payment has been received. Due to the limited space, your registration and hotel registration will be cancelled on the 11 th day, if payment is not received. Upon successful completion of registration for each event Sorors will receive a reference number. This reference number will allow you to make housing reservations. 2
a. Credit Card Payments: Sorors paying by credit card do not click the submit button more than once. If you encounter an error, print the error page and contact the National Headquarters Help Desk at (202) 469-4700. b. Cashier s Check and Money Order Payments: Sorors paying by cashier s check or money order will receive a reference number. Print your Registration Record Receipt and send a copy along with your payment to: Delta Sigma Theta Sorority, Inc. P.O. Box 418194 Boston, MA 02241-8194 c. Wire Transfer Payments: Sorors paying by wire transfer will receive a reference number. Print your acknowledgment receipt. Complete the wire transfer form and take to your respective bank for transaction. Mail a copy of your completed wire transfer form and Registration Record Receipt to: Delta Sigma Theta Sorority, Inc. Attn: Finance Dept. 1707 New Hampshire Avenue, NW Washington, DC 20009 PRINT OUT YOUR REGISTRATION RECEIPT AND KEEP FOR YOUR RECORDS 8. HOUSING Once you have registered for the Founders Day Weekend you will be able to access the link for housing. Rooms have been blocked for our group in the hotels. You must be registered for the event in order to secure hotel accommodations. You will need your reference number in order to secure hotel accommodations in the Delta room blocks. Reservations will be processed on a first come, first served basis. A deposit for two night s lodging will be required. Major credit cards (Master Card, Visa, American Express, Discover and Diners Club) are accepted as well as checks. Your hotel and room selection will be confirmed before you end the session online. 3
Read all the hotel information carefully, as it will vary. Pay particular attention to cut-off dates for reservations, refunds of deposits, changes and cancellations. The hotel link for hotel reservations is at the bottom of the Registration Record page. REGISTRATION CONFIRMATION You will receive a final confirmation which contains a barcode prior to the Founders Day Weekend. This final confirmation will be emailed after your financial status is verified. You MUST print a paper copy of the final confirmation for verification at the registration desk during the actual event. Barcodes will be scanned on site in order to verify identity as well as to distribute ID cards and Founders Day Weekend materials. Expect to receive the final confirmation by December 1, 2012. DIGITAL PHOTO Sorors will be notified to provide / upload a digital photo to be used for identification purposes. Each of the registered attendees will be sent a link via email to be used to access the photo upload site. The photo upload site will be made available within 90 days following the opening of registration for the Founders Day Weekend. BADGE PICKUP INFORMATION The Founders Day Weekend packet will be available for pick up at the registration desk. All badges will be picked up on site by the registrant Badges will NOT be mailed. To pick up your badge, you must present your final confirmation. An individual's final confirmation can only be used once. A matching photo I.D. is required To avoid standing in long lines, bring the final confirmation with you. You will be able to scan it at one of the badge pickup stations to quickly receive your official Delta Sigma Theta registration badge. Without it, you will need to wait in line to receive your badge. 4
TRANSFER AND CANCELLATION POLICY TRANSFER OF REGISTRATION Registration transfers will ONLY be accepted/completed/processed in advance prior to the Founders Day Weekend. Transfers will not be processed on site. All transfer requests must be received by October 31, 2012. All registrations may be transferred in full from one Delta to another provided the transferee is financial for the 2012-2013 fiscal year. In order to transfer a registration, you must send a letter via email to National Headquarters no later than October 31, 2012 to: conventionservices@deltasigmatheta.org clearly stating the name and chapter of the individual to whom you are transferring your registration. This letter must clearly state that the bearer has authorization for the transfer of event registration. CANCELLATION POLICY Registration fees are NOT refundable. ONLINE REGISTRATION HELP DESK 9. If you get an error message or experience problems while you are attempting to register, please print the respective error page(s), keep them for reference and contact us. You may contact us via: Email email your inquiry to conventionservices@deltasigmatheta.org. Expect to receive a response within 3-5 business days. If you choose this option, email the error page(s) referenced above, or, Phone- Call 202-469-4700 and fax the error page(s) to 202-986-2513, to the attention of Convention Services. 10. The hours of operation for registration assistance are 8:30 am to 5:30 pm EST, Monday - Friday. May 15, 2012 - May18, 2012, the hours of operation will be extended to 7:00 May 19, 2012, the hours of operation will be 10:00 a.m. to 4:00 5
May 21, 2012 May 25, 2012, the hours of operation will be extended to 7:00 July 23, 2012 July 27, 2012, the hours of operation will be extended to 7:00 July 28, 2012, the hours of operation will be 10:00 a.m. to 4:00 July 30, 2012 July 31, 2012, the hours of operation will be extended to 7:00 SHUTTLE TRANSPORTATION The host hotels are located in Washington, DC. A shuttle transportation system will be designed to operate only from the Founders Day Weekend official hotels that are not with walking distance of the convention center. Sorors will have to have proof of housing at an official Founders Day Weekend hotel in order to be issued a bus pass. A bus pass/flasher pass must be shown each time you board the bus. You must indicate yes in the survey question regarding shuttle transportation at the time of registration. 6