Watsonia Publishing 47 Greenaway Street Bulleen VIC 3105 Australia www.watsoniapublishing.com info@watsoniapublishing.com Introduction to Personal Computers Using Windows 10 and Microsoft Office 2016 Quick Reference Course Code: INF1680
Table of Contents Chapter 5: Starting With Windows 10... 1 Chapter 6: Working With Desktop Windows... 2 Chapter 7: Using Common Windows Apps... 4 Chapter 8: Data Storage on Your Computer... 6 Chapter 9: Working With Folders... 7 Chapter 10: Working With Files... 9 Chapter 11: Word Processing... 11 Chapter 12: Spreadsheets... 13 Chapter 14: Microsoft Edge Basics... 15 Chapter 15: Navigating Web Pages... 17 Chapter 16: Searching the Web... 18 Chapter 17: Using Email... 20
Chapter 5: Starting With Windows 10 To Turn a Computer On: If the screen is blank, press a key to ensure it is not just in sleep or hibernation mode, or Locate and press the power button To Sign Into Windows: 1. After switching on your computer, press any key or press + + if prompted 2. If necessary, click on your user name or Other user 3. Type your user name or email address (if required) and the password To Initiate the Windows Search Feature: Click in the Search bar, or Press + To Change the Windows Search Settings: 1. Click in the Search bar, then click on Settings 2. Change the settings as desired To Put Your Computer to Sleep: 1. Click on the Windows icon in the taskbar or press to display the Start menu 2. Click on Power 3. Select Sleep To Shut Down Your Computer: 1. Save all documents 2. Press to display the Start menu 3. Click on Power 4. Select Shut down Watsonia Publishing Page 1
Chapter 6: Working With Desktop Windows To Start a Desktop Program or an App: 1. In the taskbar, click in the Search box 2. Type the program or app name, then click on the program in the search results To Expand/Minimise the Ribbon: Click on a tab to expand the ribbon temporarily Double-click on a tab to expand and display the ribbon permanently To Use the Ribbon: 1. Click on a tab to display the commands 2. Click on a button to activate a command or display a gallery To Use the File Tab: 1. Click on the File tab 2. Click on the desired option To Work With Desktop Program Windows: Click on Minimise to minimise a window Click on Maximise to maximise a window Click on Restore Down to restore a window to its former size To Resize a Window With the Mouse: 1. Point to the appropriate border or corner until the pointer changes to a double-headed arrow 2. Hold down the left mouse button and drag the mouse to resize the window To Move a Window Around the Desktop: 1. Point to the title bar of the window 2. Hold down the left mouse button and drag the entire window to the new location To Switch Between Programs in the Taskbar: Click on the program or app icon To display a list of recent files in the taskbar: Right-click on the program icon Watsonia Publishing Page 2
To display a list of open files in the taskbar: Point to the program icon To Resize a Window Using Snap: Drag the title bar of the window to the very top of the screen to maximise the window, or Drag two windows, one to the left and one to the right of the screen, to position them side by side To Minimise All Other Open Windows Using Shake: 1. Click and hold the mouse button on the title bar 2. Shake the window from side to side 3. Repeat the above steps to restore minimised windows To Work With Task View: 1. Click on Task View in the task bar 2. Click on a thumbnail to display the corresponding window on the desktop, or Point to a thumbnail, then click on Close to close the corresponding window To Create a New Virtual Desktop: 1. Click on Task View in the taskbar 2. Click on New desktop 3. Click on a thumbnail desktop To Switch Between Virtual Desktops: Display Task View, then click on the required virtual desktop To move a window to a different virtual desktop: Display Task View, then click and drag the window to the required virtual desktop To Scroll in a Window: Click on the down arrow or the up arrow on the scroll bar, or Drag the slider of the scroll bar To Close a Desktop Program: Click on close in the top right corner of the window, or Right-click on the program s icon in the taskbar and select Close window, or Press + Watsonia Publishing Page 3
Chapter 7: Using Common Windows Apps To Start the Mail App: 1. Press to display the Start menu 2. Click on the Mail tile 3. If prompted, sign into your Microsoft account To Add an Account to the Mail App: 1. Click on Switch to settings 2. Click on Add an account 3. Click on the account type, add the details and click on [Connect] To Create a New Message: 1. Open the desired email account 2. Click on New 3. Complete the details and click on Send To Start and Navigate the Calendar App: 1. Display the Start menu and click on the Calendar tile 2. Change the view using the options at the top of the window 3. Navigate by clicking on the arrows To Schedule a Meeting in the Calendar: 1. Click on New event 2. Add the desired details 3. Click on Save this event To Open a PDF or XPS File in the Reader App: 1. Click in the taskbar Search box and type reader 2. Click on Reader to open the app 3. Click on Browse and navigate to the location 4. Click on the file and click on [Open] To Use Reader: To change the view, right-click and click on One page, Two pages or Continuous To zoom into the document, click on the plus icon Watsonia Publishing Page 4
To display a page, click on the minus icon, then click on the page s thumbnail To Display the Maps App, Click on the Maps Tile. Handy keyboard shortcuts for Maps include: Press + to display directions panel Press + to clear the map Press + to show/hide traffic Press + to show my location Press,, and to pan the map Watsonia Publishing Page 5
Chapter 8: Data Storage on Your Computer To Open File Explorer: Click on the File Explorer icon in the taskbar, or Click in the Search bar and type file explorer, or Press + To View Storage Devices in File Explorer: 1. Launch File Explorer 2. Click on the device or drive in the Navigation pane To View Network Connections: 1. Launch File Explorer 2. Click on Network in the Navigation pane Watsonia Publishing Page 6
Chapter 9: Working With Folders To Navigate the Folder Hierarchy: Click on a grey arrow beside a folder to expand its contents, or Click on a folder to display its contents in the right pane, or Click on the location or folder in the Address bar To Access Your Personal Folders: 1. Open File Explorer 2. Click on This PC in the Navigation pane 3. Click on the desired folder under This PC to view its contents in the right pane To Create a New Folder in File Explorer: 1. Click on the folder in the Navigation pane in which you are creating the new folder 2. Click on the Home tab, then click on New folder in the New group 3. Type a valid name and press To Copy Folders From One Folder to Another: 1. Select the folders to copy, then click on Copy in the Clipboard group on the Home tab 2. Navigate to the destination folder, then click on Paste in the Clipboard group on the Home tab To Move Folders From One Location to Another: 1. Select the folders to move 2. Click on Cut in the Clipboard group on the Home tab 3. Navigate to the destination folder 4. Click on Paste in the Clipboard group on the Home tab To Rename a Folder: 1. Click on the folder to select it 2. Click on Rename in the Organise group on the Home tab 3. Type the new name and press To Delete a Folder: Select the folder, press and click on [Yes] (if asked), or Watsonia Publishing Page 7
Right-click on the folder and select Delete, or Select the folder, then click on Delete in the Organise group To See the Formal File or Folder Path in the Address Bar: Click on the icon just to the left of the address in the Address bar To Change the Way You View Folders in File Explorer: 1. Click on the View tab 2. Click on the desired view in the Layout gallery Watsonia Publishing Page 8
Chapter 10: Working With Files To Create a File: 1. Create your document in the relevant software program 2. Use the Save command in the software to save the data in a file To Explore Files in Windows: Click on File Explorer in the taskbar on the desktop, or Type File in the Search bar, then click on File Explorer, or Click on File Explorer under Windows System in the Apps view To Copy a File in File Explorer: 1. Click on the file to select it 2. Click on the Home tab, then click on Copy to in the Organise group 3. Click on the desired folder or click on Choose location to paste the copy in a different location To Rename a File in File Explorer: 1. Click on the file to select it 2. Click on the Home tab, then click on Rename in the Organise group 3. Type the new name and press To Select Files: 1. Click on a file to select it this also cancels previous selections 2. To select non-contiguous files, hold down while clicking on files to select 3. Use the key to select contiguous files To Copy Multiple Files: 1. Use or to select the files 2. Click on the Home tab, then click on Copy in the Clipboard group 3. Navigate to the destination folder 4. Click on the Home tab, then click on Paste in the Clipboard group To Replace Existing Files: 1. Select the file to copy, then click on the Home tab and click on Copy 2. Click on the location, then click on the Home tab and click on Paste 3. Click on Replace the file in the destination Watsonia Publishing Page 9
To Move Files Using the Mouse: 1. Select the file or files to be moved using normal selection techniques 2. Hold down the left mouse button over the selection, and drag the files to the destination folder To Copy Files Onto a USB Flash Drive: 1. Select the file/s to be copied, then click on the Home tab 2. Click on Copy to, then select Choose location 3. Click on the USB flash drive, then click on [Copy] To View File Attributes: 1. Open File Explorer and navigate to the file 2. Click on the Home tab 3. Click on the top half of Properties in the Open group To Delete One or More Files: 1. Select the file or files to be deleted using the normal selection techniques 2. Press 3. Click on [Yes] if required To Delete a Folder Containing Files: 1. Click on the folder to select it 2. Press 3. Click on [Yes] if required Watsonia Publishing Page 10
Chapter 11: Word Processing To Add a Word Icon to the Taskbar: 1. From the Windows Start screen, click on the white down arrow icon to display the Apps view 2. Right-click on Word 2016 3. Select Pin to taskbar To Create a Blank Document: 1. Open Word so that the start screen is displayed 2. Click on Blank document in the list of templates To Type Text: 1. Position the insertion point 2. Type the text 3. Press to start a new paragraph To Save a New Document: 1. Click on the File tab then click on Save As tab 2. Locate the storage folder in the Navigation pane 3. Type a File name then click on [Save] To Type Numbers: 1. Position the insertion point 2. Type using either the alpha numeric keypad or the dedicated numeric keypad, and use for consistent spacing 3. Press to start a new line To Insert a Date Into a Document: 1. Position the insertion point 2. Click on the Insert tab then click on Date & Time in the Text group 3. Select the date format and other settings 4. Click on [OK] To Check the Spelling and Grammar: 1. Click on the Review tab 2. Click on Spelling & Grammar in the Proofing group Watsonia Publishing Page 11
3. Click on [Add to dictionary], [Change] or [Ignore] to each instance then click on [OK] To Make Basic Changes: 1. Position the insertion point 2. Add or delete text as necessary 3. Type new text as necessary To Save an Existing Document: Click on the File tab and then click on Save, or Click on Save in the Quick Access Toolbar To Print a Document: 1. Click on the File tab, then click on Print 2. Select a printer 3. Nominate the Pages to print and the number of Copies 4. Click on [Print] To Close a Document: 1. Click on the File tab to display the Backstage 2. Click on Close 3. Save changes as desired Watsonia Publishing Page 12
Chapter 12: Spreadsheets To Add an Excel Icon to the Desktop Taskbar: 1. Display the Start menu, then click on All apps 2. Right-click on Excel 2016 3. Select Pin to taskbar To Use the Blank Workbook Template: 1. Open Excel so that the Start screen is displayed 2. Click on Blank workbook in the list of templates To Enter Text: 1. Click in the desired cell and type the required information 2. Press, an arrow key or to confirm the data entry and to move to another cell To Save a New Document: 1. Click on the File tab, then click on Save 2. Locate the storage folder in the Navigation pane 3. Type a File name and click on [Save] To Enter Values: 1. Click in the desired cell and type the required information 2. Press, an arrow key or to confirm the data entry and to move the cell pointer to another cell To Enter Dates: 1. Click on the desired cell and type a date 2. Press, an arrow key or to confirm the data entry and to move the cell pointer to another cell To Enter a Formula: 1. Click in the desired cell and type the formula commencing with = 2. Press, an arrow key or to confirm the data entry and to move the cell pointer to another cell To Easily Enter Formulas Into a Worksheet: Drag the fill handle of an existing formula to adjacent cells, or Watsonia Publishing Page 13
Click on AutoSum in the Editing group to insert a formula To Make Changes to a Cell: 1. Click on the cell to make it active 2. Type the new contents for the cell, then press, or one of the arrow keys To Format Cells in a Worksheet: 1. Select the cell(s) to format 2. Select from the various formatting commands on the Home tab To Print a Document: 1. Click on the File tab and click on Print 2. Select a printer 3. Set any other options 4. Click on [Print] To Create a Chart of Your Data: 1. Select the area in the worksheet to chart 2. Click on the Insert tab 3. Click on Recommended Charts in the Charts group and select a recommended option or another option on the All Charts tab To Close a Workbook: 1. Click on the File tab 2. Select Close Watsonia Publishing Page 14
Chapter 14: Microsoft Edge Basics To Add an Edge Icon to the Desktop Taskbar: 1. Display the Start menu, then click on All apps 2. Right-click on Edge 2016 3. Select Pin to taskbar To Hide/Show Screen Elements: 1. Right-click to the right of the page tabs 2. Select the option(s) to hide or show To Customise the Command Bar: 1. Right-click on the Command bar 2. Select an option from the shortcut menu To add tools to the Command bar: 1. Click on the menu button 2. Select the desired tool To Display a Specific URL: 1. Click in the Address bar 2. Type the web address 3. Press (or + to open the web page on a new tab) To Display a Webpage in Reading View: 1. Display the webpage 2. Click on the Reading view icon in the toolbar To Maximise the Browser Window: 1. Click on Maximise To display the browser window as a full screen: 1. Click on Tools in the Command bar 2. Select Full screen To Work With Hyperlinks: 1. Point to items on the page to look for hyperlinks 2. Click on a hyperlink to display the linked information Watsonia Publishing Page 15
To Work With Image Hyperlinks: 1. Point to images to look for hyperlinks 2. Click on the image to display the linked web page To Close Microsoft Edge: Click on Close, or Press +, or Select File > Exit (if you have the Menu bar displayed), or Right-click on the Microsoft Edge icon in the taskbar and select Close window Watsonia Publishing Page 16
Chapter 15: Navigating Web Pages To Create a New Tabbed Page: Click on New Tab, or Press +, or Hold and click on a hyperlink, or Enter an address in the Address bar and press + To Move Between Tabbed Pages: Click from one tabbed page to another, or Press + (the number to access the tab), or Use + and + + To Close Tabbed Pages: Press +, or Click on Close Tab on the tab of the page that you want to close, or Right-click on the tab that you want to close and select Close or Close other tabs To Zoom In/Out of Pages: Click on Tools, select Zoom and select an option, or Click on Zoom to switch between 100%, 125% and 150% zoom, or Press + or + To Use Back and Forward: Click on Back to display the previous page Click on Forward to display the page you have just moved back from To View and Use the Browsing History: 1. Click on Favourites 2. Click on the History tab to browse the history of websites visited 3. Click on a website to load it To Stop or Refresh a Web Page: Click on Stop to cancel a page loading, or Click on Refresh to reload a page Watsonia Publishing Page 17
Chapter 16: Searching the Web To Search Using the Address Bar: Type the word or phrase that you are searching for, or Type the website name and press + to complete the address for the website home page To Add a New Search Provider: 1. In the Address bar, click on the drop arrow for Search 2. Click on [Add] 3. Click on the provider and click on [Add to Microsoft Edge], then click on [Add] To Use a Different Search Provider: 1. Type a keyword/phrase into the Address bar 2. Click on the drop arrow for Search 3. Click on a search provider icon To Change the Default Search Provider: 1. Click on Tools 2. Select Manage add-ons then click on Search Providers 3. Click on the search provider then click on [Set as default] To Search Using a Keyword: 1. Click in the Address bar 2. Type the keyword 3. Press or select a different provider To Search for a Phrase: 1. Click in the Search field 2. Type the phrase enclosed by quotes 3. Press To Combine Selection Criteria: separate keywords and phrases with spaces use the plus symbol to enforce a keyword use the minus symbol to exclude sites with the specified keyword Watsonia Publishing Page 18
To Find Information on a Page 1. Open the web page 2. Click on the More actions icon to the right of the Address bar, then select File > Find on this page 3. Type the search word in the Find box and click on Next Watsonia Publishing Page 19
Chapter 17: Using Email To Add a Outlook Icon to the Desktop Taskbar: 1. Display the Start menu, then click on All apps 2. Right-click on Outlook 2016 3. Select Pin to taskbar To Create a New Message: 1. Click on the Home tab, then click on New Email in the New group 2. Click on [To], select the name and then click on [OK] 3. Type the Subject 4. Type the message To Send a Message: Click on [Send] in the message header To Manually Retrieve Email: 1. Open the Mail feature 2. Click on the Send / Receive tab 3. Click on Send/Receive All Folders in the Send & Receive group To Open a Data File in Outlook: 1. Click on the File tab to open the Backstage 2. Click on Open & Export 3. Click on Open Outlook Data File 4. Select the data file and click on [OK] To Read Messages: Click on the message to display it in the Reading pane (if it is open), or Double-click on the message to open it in its own window To Delete a Message: 1. Select the messages you wish to delete in the message list 2. Click on the Home tab, then click on Delete in the Delete group Watsonia Publishing Page 20