FORM CM-36 CITY OF GLENDALE CALIFORNIA REPORT TO CITY COUNCIL December 4, 2012 AGENDA ITEM Recommendation to amend an agreement with Telvent USA LLC (Telvent) to acquire software licenses, software maintenance, and installation assistance services to manage fiber optic cable assets of the City using ArcFM - Fiber Manager software. 1) Motion authorizing the City Manager, or his designee, to amend an agreement with Telvent USA LLC (Telvent) to acquire software licenses, software maintenance, and installation assistance services to manage fiber optic cable assets of the City using ArcFM - Fiber Manager software for a total cost not-to-exceed $50,658. 2) Resolution of appropriation to acquire this item. COUNCIL ACTION Public Hearing [ 1 Ordinance ( ] Consent Calendar [ Action Item (X] Report Only ( 1 Approved for December 4, 2012 calendar. ADMINISTRATIVE ACTION Submitted n c / Edward Fraga, Director of Information Services...... X / l ~ Prepared. // Anthony de Ia Sota, IS Project Manager............... W= Sig9 ture fk~ ~!,,,,!/ j.,;) App::::~choa, City Manager.... (_~~~ Revi~wed.. ~~~ Michael J. Garc1a, C1ty Attorney...... ;'f/!!;-=~ Robert P. Elliot, Director of Finance... l t! t:yl" 1 8 D I
RECOMMENDATION Staff respectfully recommends that City Council authorize the City Manager, or his designee, to adopt a Motion to amend an agreement with Telvent USA LLC (Telvent) to acquire software licenses, software maintenance, and installation assistance services to manage fiber optic cable assets of the City using ArcFM - Fiber Manager software for a total cost not-to-exceed $50,658. SUMMARY ArcFM Fiber Manager by Telvent allow users to easily plan, design, manage, and locate underground fiber optic network system infrastructure. ArcFM Fiber Manager comes with geospatial analysis tools that provide managers and maintenance crews with easy access to fiber optics detailed information, conduct proximity infrastructure buffer analysis, and can generate what-if "smart maps" to support decision analysis. ISO recommends acquisition of ArcFM Fiber Manager by Telvent as the asset management system to create accurate maps of fiber optic cable location, validate ownership records, produce up-to-date equipment inventory, and provide fiber cable splice connection details. ArcFM Fiber Manager software licenses will be used to perform mapping of fiber optic cabling using a centralized database inventory for fiber optic cables owned through-out the City. There are two current projects which require the use of ArcFM-Fiber Manager: 1. GWP Fiber Installation - Fiber Installation by GWP from the Civic Center to Montrose for improvement of the Automated Meter Infrastructure (AMI) and for improved Distribution Automation sensors for the GWP electric grid. This project has already been approved in GWP FY 12-13 budget and is underway. 2. Replacement of the /-Net - Staff is preparing an RFP for third party services to replace the City's use of the Institutional Network (1-Net). This project will require the installation of additional fiber throughout the City and ISO wants to ensure that records of the installation and maintenance of this fiber is kept accurately through-out its life. The software must be in place and in use prior to the issuance of this RFP. FISCAL IMPACT In accordance with need for this fiber management software for both the GWP fiber installation to Montrose and for the replacement of the City's current use of the 1-Net, staff requests in accordance with the table below: 1. Appropriations from the ISO Applications Division Contractual Services account 43110-604-175 to the ISO Applications Division Capital account 51000-604-175 of $46,554 for the one-time capital costs. 2. Authorization to spend $4,104 already appropriated in the ISO Division Contractual Services account 4311 0-604-17 5 for the annual maintenance of the software for the first year. Description ArcFM Editor (Seats 2) ArcFM Fiber Manager Subtotal Professional Services Professional Services Contingency Subtotal Total ArcFM -Fiber Manager 2 Cost $3,900 $7,500 $19,795 Annual Qty One-Time Maintenance 2 $7,800 $1,404 2 $15,000 $2,700 1 $19 795 $22 800 $4,104 $3,959 $23,754 $46,554 $4,104
Campaign Finance In accordance with the City of Glendale Campaign Finance Ordinance, the following are the names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO and any person or entity with 10% interest or more in the company proposed for contract agreement listed in this Agenda Item Report: See Exhibit A. BACKGROUND Throughout the City of Glendale, Fiber optic cabling is used as the backbone connection for most telecommunication network systems used by industries such as banking, law enforcement, IT, retail, industrial, health care, and education. The network path or right-of-way corridor (ROW) for fiber optic cabling is either mounted above ground on GWP electric utility poles, located at hubs within GWP substations, or routed through duct-banks in underground GWP electric vaults. GWP & lsd staff provide network design review and security solutions for complete installation, termination, testing and repair of fiber optic and structured cabling. The City uses a unified Environmental Systems Research Institute (ESRI) ArcGIS Geographic Information System (GIS) across many departments especially GWP, Public Works, Police, Fire and Community Parks. The ESRI ArcGIS has adjunct modules created by other firms including those created by Telvent USA LLC such as ArcFM (Facilities Management- FM) Electric and ArcFM Fiber Manager. ArcFM Electric, by Telvent was used by GWP Electric Services Division in August 2011, to implement to aid in its asset management programs of preventive, predictive, routine and un-planned maintenance management of City-owned Electric Division assets and facilities. ArcFM Fiber Manager by Telvent allow users to easily plan, design, manage, and locate underground fiber optic network system infrastructure. ArcFM Fiber Manager comes with geospatial analysis tools that provide managers and maintenance crews with easy access to fiber optics detailed information, conduct proximity infrastructure buffer analysis, and can generate what-if "smart maps" to support decision analysis. lsd recommends acquisition of ArcFM Fiber Manager by Telvent as the asset management system to create accurate maps of fiber optic cable location, validate ownership records, to produce up-to-date equipment inventory, and to provide fiber cable splice connection details. ArcFM Fiber Manager software will be used to: 1. Perform tracking of fiber optic cable using a centralized database inventory, 2. Engineer "As-built" documents, and photographic images, 3. Integrate with the City's' multilayer GIS to track & monitor fiber cable conduit runs, junction boxes, and fiber optic cables owned by the City. There are two current projects which require the use of ArcFM-Fiber Manager: 1. GWP Fiber Installation - Fiber Installation by GWP from the Civic Center to Montrose for improvement of the Automated Meter Infrastructure (AMI) and for improved Distribution Automation sensors for the GWP electric grid. This project has already been approved in GWP FY 12-13 budget and is underway. 2. Replacement of the /-Net - Staff is preparing an RFP for third party services to replace the City's use of the Institutional Network (1-Net). This project will require the installation of additional fiber throughout the City and lsd wants to ensure that records of the installation and 3
maintenance of this fiber is kept accurately through-out its life. The software must be in place and in use prior to the issuance of this RFP. EXHIBIT A- Campaign Finance Detail Telvent USA, Inc. provides Supervisory Control and Data Acquisition (SCADA) systems for oil and gas pipelines, electrical and water/wastewater utilities. The company was formerly known as Metso Automation SCADA Solutions, Inc. and changed its name to Telvent USA, Inc. in February 2003. The company is based in Houston, Texas. Telvent USA, Inc. is a subsidiary of Spain's Telvent GIT S.A. Telvent GIT SA is owned by Schneider Electric SA, the world's biggest maker of low and medium voltage equipment. Officers of Schneider Electric SA: Full Name Title Business Address City State Jean-Pascal 35 Rue Joseph Rueil lie- CEO & President Tricoire, Monier Malmaison de France Emmanuel CFO & Management 35 Rue Joseph Rueil lie- Babeau Board Member Monier Malmaison de France Eric Pilaud CEO of Customer 35 Rue Joseph Rueil lie- Sensors Technologies Monier Malmaison de France Philippe President of Asia Pacific 35 Rue Joseph Rueil lie- Arsonneau & Japan Monier Malmaison de France Peter Cave President of Malaysia 35 Rue Joseph Rueil lie- Country Monier Malmaison de France Board Members of Schneider Electric SA: Full Name Business Address City State Henri Lachmann 35 Rue Joseph Monier Rueil Malmaison lie-de France Leo Apotheker Mollaan 1a Bloemendaal Hoard-Holland Gerard de La Martiniere 35 Rue Joseph Monier Rueil Malmaison lie-de France Willy R. Kissling Ph.D 20 Run Quentin Bauchar Rueil Malmaison lie-de France Claude Bebear 35 Rue Joseph Monier Rueil Malmaison lie-de France Serge Weinberg 35 Rue Joseph Monier Rueil Malmaison lie-de France Jerome Gallot 35 Rue Joseph Monier Rueil Malmaison lie-de France Claude Briquet 35 Rue Joseph Monier Rueil Malmaison lie-de France Dominique Senequier 33 Rue Du Louvre Rueil Malmaison lie-de France Xavier Fontanet 147 Rue de Paris Rueil Malmaison lie-de France Subcontractors of Schneider Electric SA: Full Name Title Business Address.State None Investors of Schneider Electric SA: Full Name Title Business Address None State Zip Zip 2061 CR 75008 75002 94227 4
MOTION Moved by Council Member ------------ seconded by Council Member ------------ ' that the City Council approves ArcFM software license and professional services for Telvent USA LLC. in the one-time amount of $46,554 with annual maintenance of $4,104. The City Manager or his designee is hereby authorized to authorize acquisition of software licensing. Vote as follows: Ayes: Noes: Absent: Abstain: 5 1
RESOLUTION NO.---.-- RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE MAKING AN APPROPRIATION BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE: SECTION 1: That the sum of $46,554 is hereby appropriated and/or transferred from the following accounts to the following accounts: ACCOUNTS DESCRIPTION FROM TO 43110-604-175 lsd Applications Fund, Contractual Services $46,554 51 000-604-175 lsd Applications Fund, Capital Outlay $46,554 To provide funding for the acquisition of software licenses and installation services to.manage the City's fiber optic cable assets using ArcFM - Fiber Management software. SECTION 2: The Director of Finance is authorized to make such other revisions, individual appropriation line-items, changes in summaries, fund totals, grand totals, and other portions of the budget document as necessary to reflect and implement the changes specified in this resolution. SECTION 3: The City Clerk shall certify to the adoption of this Resolution. Adopted this day of, 2012. Mayor ATTEST: City Clerk STATE OF CALIFORNIA) COUNTY OF LOS ANGELES ) SS CITY OF GLENDALE) CITY OF GLE~. DATE.. II 'U) u.;(.r- APPROVED A T FINANCIAL PROVISION FOR$ 1/~...ft'tj f:t:!ctor. I, Ardasbes Kassakhian, City Clerk of the City of Glendale, d6 hereby certify that the foregoing Resolution No. was adopted by the Council of the City of Glendale, California, at a regular meeting held on the day of, 2012, and that the same was adopted by the following vote:. Ayes: Noes; Absent: City Clerk 8 0 2