Campus PORTAL INSTRUCTIONAL PACKET for FCE Leads August 23, 2016
Table of Contents Contents TABLE OF CONTENTS... 2 SECTION 1 ACCESSING INFINITE CAMPUS... 3 PARENT PORTAL LETTER... 3 ACCOUNT ACTIVATION... 5 SECURITY PREFERENCES... 9 SECTION 2 STUDENT... 13 CALENDAR... 13 SCHEDULE... 14 ATTENDANCE... 15 GRADES... 17 HEALTH... 20 ASSESSMENT... 20 TO DO LIST... 21 REPORTS... 22 DEMOGRAPHICS... 22 SECTION 3 FAMILY... 25 MESSAGES... 25 DISCUSSIONS... 25 HOUSEHOLD INFORMATION... 26 FAMILY MEMBERS... 27 CALENDAR... 29 TO DO LIST... 30 SECTION 4 USER ACCOUNT... 31 ACCOUNT MANAGER... 31 CONTACT PREFERENCES... 32 ACCESS LOG... 33 NOTIFICATION SETTINGS... 34 SECTION 5 FREQUENTLY ASKED QUESTIONS... 35 2
Section 1 Accessing Infinite Campus What is Campus Portal? Infinite Campus is the new web based Student Information System (SIS) that has replaced Power School SMS. Infinite Campus used by all City Schools to manage and maintain records including Student demographics, attendance, schedules and grades. Student Portal Student Portal is City Schools new online resource for 24-hour access to data related to Student information, household information, attendance, schedules and grades in read-only access. Campus Portal Campus Portal is a confidential and secure website that provides parents/guardians and students with real-time access to information related to Student demographics, attendance, schedules and grades and to better understand, monitor, and participate in the educational process. Parent/Guardian can view the above information of all students who are flagged as guardian in our system. Campus Portal Letter The path to print Campus Portal Activation Letters is (BCPS Custom Reports > Student > Campus Portal Activation Letters). Parameters for printing letters are: Grade, Homeroom, Student Number and Distribution Period. (Note: You may only select one parameter when generating the letters.) Parents will receive a letter in your students backpack from the district. This letter will contain a unique 32-digit Activation Key. 3
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Account Activation STEP 1: Navigate to District Website Parents will go to the district website at www.baltimorecityschools.org/campus and click on Activate my account. STEP 2: The Portal log in screen will display. To set up your account for the first time, click on the HELP button STEP 3: This will expand the screen. You should have received a letter with a 32-digit activation key. If you have this activation key, select click here for the sentence if you have been assigned a Campus Portal Activation Key. 5
STEP 4: This will display a screen where you will enter your activation key. Enter your activation key and click the Submit button. STEP 5: Once you have successfully entered activation key a portal account has been created. You will see your name on this screen. 1. Create a username - your email address is the recommended username 2. Create a password 3. Verify your password 4. Click create account 6
Example: STEP 6: 7
After clicking the create account button, the following screen will display. Click on the Click Here button to return to the login screen STEP 7: Enter your username and password. Click the Sign In button. 8
Security Preferences Click the Yes button. You will need to select 8 photos that you Like and 8 photos that you Dislike. Please try to select like items so that you can remember the photos. (i.e., pick all birds or all animals, etc.) Also, you must enter your email address and your current password. 9
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You are now in the Infinite Campus Portal. Once logged in, an index of accessible information for the household as a whole is listed in the navigation pane located on the left hand side of the screen. Sign Out and Home buttons appear in the top right corner of the screen, with the Name of the individual logged into the Portal appearing next to these buttons. 11
In the Portal, parents and students have the option of receiving notifications for attendance, score and grade changes, and low lunch balances. Grade change notifications are sent both for changes to final grades at the end of a term and changes to in-progress grades throughout the term. Access notifications through the bell icon at the top of the Portal. The count totals the number of notifications you've received since you last looked at them. 12
Section 2 Student Calendar The Calendar tab, when accessed from the Student section, displays all day events, assignments and attendance events for that student only. The calendar defaults to the current month but users are able to view previous months and future months by clicking the black arrow buttons on either side of the month and year. 13
Schedule The Course Schedule lists the student's classes in each period and term, along with the time and location the class meets. If a school uses a rotating day or alternating day schedule, the day the class meets will be listed. Parents can use this tool to find out the classes the student is taking along with the teacher's name and room number. Clicking the teacher's name with an Email icon next to it will generate an email in the user's preferred email program. Clicking the Name of a course when a grade book icon appears next to it will send the user to the student's Grade book for that course, which includes assignments and grades. 14
Attendance The Attendance Tab can be accessed from the Student section of the navigation pane after a specific student has been chosen from the Switch Student menu. This section provides a variety of summary and detail options for viewing attendance information. This section is updated in real time, as the teacher or attendance clerk enters daily or period attendance. The attendance calendar at the top of the attendance screen provides color-coded absence and tardy information for the selected student. The current day is outlined in blue. Clicking the black arrow icons will allow the user to view previous and future months. All instructional days can be selected. Non-instructional days are grayed out and cannot be selected. 15
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Grades The Student Grades tab displays recent assignments that have been graded. Parents and students are able to see all grading tasks and grades and can easily view all assignments for a particular course. Click the Name of the Course to view details of that course. This same view is displayed when selecting the Grade Book icon from the Schedule tab. Select the Teacher's Name to display contact information (phone number and email) in a pop-up window. The Primary Teacher of the course will display first, followed by any other teacher assigned to the course. 17
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Health The Health Portal will display vaccination compliance. Non-Compliant - displays in red text. Assessment The Assessment tab stores information regarding a student's performance on various standardized district-wide, state and federal tests and assessments. 20
To Do List The To Do List tab provides a summary of assignments that are due and/or late for that student. The summary includes the Course and Assignment, the Date Assigned, Due Date and the Days Remaining or Overdue. The To Do List can be filtered to show All Dates or only assignments for a specific month. Clicking the Print icon will generate the list in a PDF to be printed. 21
Reports The Reports tab allows parents to generate reports of information such as missing assignments, a student's schedule, and any transcripts or report cards that are available. These reports generate in a PDF using Adobe Acrobat Reader. Demographics The Demographics tab lists the information the school district currently has for the selected student. Modifications can be made to personal information and non-household contact information. 22
Non-household contacts are those people who may be related to the student or people who should be contacted in case of an emergency but do not live in the same household. 23
Update Student Personal Information. 24
Section 3 Family The Family section of the Portal contains Messages for the family, Household Information, Family Member information, Calendar information for all enrolled students and a Family To Do List. Messages The Messages tab content is divided into three sections: District Announcements, School Announcements and the Inbox. Discussions BCPS will not be using the discussion thread. 25
Household Information This tab lists the household phone number and all current addresses of the household. Household phone number can be reviewed and updated on the Household Information tab without approval. 26
Family Members This tab lists demographic information for all household members. Here, parents can review and request to change contact information and relationships between all household members. Requests to change census data will be reviewed by district personnel and approved accordingly. There may be a short lag time between the time the request for change was submitted and when changes are reflected. 27
The Calendar and To Do List under the Family section will only show if you have more than one student. 28
Calendar The Calendar tab, when accessed from the Family section displays calendar events for each school in which a student is enrolled. The calendar defaults to the current month but users are able to view previous months and future months by clicking the black arrow buttons on either side of the month and year. 29
To Do List The To Do List tab provides a summary of assignments that are due and/or late for all students in the family or for a student (To Do Lists will appear in the Family toolset and in the Student toolset). The summary includes the Student to whom the assignment was given, the Course and Assignment, the Date Assigned, Due Date and the Days Remaining or Overdue. 30
Section 4 User Account Account Manager The Account Management tool allows users to change their existing account password, update their account email address and modify their Like and Dislike images which are used when recovering a forgotten password. 31
Contact Preferences It is important for users to have up-to-date contact information that can be used by Campus Messenger to distribute timely information to parents. Users should verify that email information is correct. Message types include Emergency, Attendance, Behavior, General Notification, Priority Notification and Teacher. 32
Access Log This tab lists the IP addresses of the device used to access Portal, the times it was accessed and whether the login was successful. Users do not have the ability to modify data here. This tool is used to see when logins occurred with the username and password. 33
Notification Settings The Notification Settings tab allows you to opt out of receiving specific kinds of notifications and establish thresholds for those you do receive. 34
Section 5 Frequently Asked Questions 1. Where do I log on? Once you have activated your account, click here. 2. What is my username and password? PARENT/GUARDIAN: You can create your own username and password when you first log into Campus Portal. Note: City Schools strongly recommends that you use an email address as your username. If you do not have an email address, you may create a free one using Gmail, Outlook, or Yahoo. STUDENT AT SCHOOL: You will be automatically logged into Campus Portal when you log into Office 365. STUDENT AWAY FROM SCHOOL: Use the same username and password as when you log into Office 365. 3. How do I create/set up my account? PARENT/GUARDIAN: Your student will bring home a Campus Portal Activation Key with instructions on how to use it in the first week of school. If you did not receive an Activation Key, please contact your school to request a new one. STUDENT: Your account will be automatically set up for you. Simply use your Office 365 username and password to login. 4. I lost/didn t get my activation key what should I do? Please contact your school. 5. How up-to-date is the information in Campus Portal? All of the information within Campus Portal is updated in real-time. In other words, you can see all information as soon as it is posted by a teacher or staff member. 6. Who should I contact if I have technical questions about my account? If you cannot find an answer to your question within the instructional videos or FAQs, please contact your school. 7. Who should I contact if I have questions about grades, attendance, assignments, etc.?? Please contact the school teacher or staff member responsible for the information. 8. How should I protect my account? 35
First, keep your username and password private. Second, monitor account access by using the Access Log tool within the Account Management tool. This log shows all attempts to log into your account. If you believe that your account has been accessed by an unauthorized person, change your password immediately and inform your school. 9. What should I do if I forgot my password or username? If you forget your password or username, simply click on the Forgot your password? or Forgot your username? link on the main login page and follow the instructions. 36