LECTURE 08B: EXPLORING MS OFFICE WORD 2010 Insert Drop down This lecture is designed to prepare students for IC³ Certification STRUCTURED TASK 1. English Presentation Every student has Presentation to make English 2. Dictionary Take your English dictionary every time I give my lecture 3. My Dictionary Buy a writing book (100-pages) and name it MY DICTIONARY Write down all English words with Indonesian meanings that you do not know yet 1
4. Literature Study Every student has to undertake literature study to obtain more and detail information as to the lecture materials 5. Study Groups Organize your study group, 5 member each to discuss the lecture materials 6. Paper (NO COVER, NO COVER, NO COVER) Write a paper about Information Technology in Agriculture (an extended summary of a published papers in international Journal) One (1) page only, (single space) arranged in several paragraphs (4-5 sentences/ paragraph), font (Times New Roman 12) http://www.jitag.org/ 4 2
PART I Introduction to Word 5 LEARNING OUTCOMES Students, after mastering materials of the present lecture, should be able 1. to explain how word processors work 2. to customize Microsoft Word to use features that improve readability to check spelling and grammar to display a document in different views to prepare a document for distribution to modify document properties 3. 4. 5. 6. 7. 3
Word Processing 7 The Word Window Title bar Ribbon Quick Access Toolbar Rulers Scroll bar Status bar 8 View buttons Zoom slider 4
Word Wrap Soft returns Hard returns Soft returns Hard returns 9 Keyboard Shortcuts Keys Moves Insertion Point Left arrow One character left Right arrow One character right Up arrow Up one line Down arrow Down one line Home Beginning of the line End End of line PgUp Up to the previous page PgDn Down to the next page 10 5
Keyboard Shortcuts Action Output Ctrl L Ctrl R Ctrl E Ctrl J Align text left Align text right Center Justify Ctrl I Ctrl B Ctrl Z Ctrl Y Italic Bold Undo typing Repeat typing 11 Toggle Switches A toggle, when pressed or clicked, causes the computer to switch from one setting to another. Bold, Italic, and Underline commands are toggles. Another toggle command is the Show/Hide feature. When active, the formatting applied to a document is revealed. Located in the Paragraph group on the Home tab, non-printing format marks appear when it is active. This slide shows the formatting marks for this document when the Show/Hide feature is on. 12 6
Toggle Switches Show/Hide Tab Hard return Space between words Font/Advance 13 Page Breaks Page Layout Show/Hide on Hard page break marker 14 7
Page Numbers Placement options Format Page Numbers Gallery 15 Page Numbers (continued) Click to display formats Page Number Start numbering on page 16 8
Cover Page Cover Page Gallery More cover pages 17 Customize Word Word is a full-featured word processing application and it can be customized to meet the needs of the user. You can add or remove features from the document window. You can add commands to the Quick Access Toolbar, and you can customize how documents are saved. There are ten categories of customization choices you can make. To modify the Word options, click the File tab and then click Options. The Word Options dialog box displays the categories. Click on each to see the description and review the settings. 18 9
Customize Word Categories Descriptions 19 Headers and Footers Formatting options Fields to insert Display options Position options Header area Footer area 20 10
Sections Page Layout tab Breaks Section Breaks 21 Sections (continued) Previous Next Link to Previous active Section number 22 11
Watermarks Page layout Watermark Watermark options Watermark 23 Spelling and Grammar Review Contextual spelling error Possible spelling error 24 12
Document Views Web Layout Draft Print Layout Full Screen Reading View Outline 25 Zoom Magnification Page view layout Zoom slider Percent 26 13
Save a Document Save as type arrow Word 97 2003 27 Compatibility Mode Compatibility Mode You can remove a document from compatibility mode by converting it to Word 2010. Click the File tab, and then click Convert. The file will be converted, but it will still display the.doc extension until you save the file. After making it compatible, you can use all of the features of Word 2010. 28 14
Compatibility Checker List of incompatible items If you will be sending a document to someone who does not have Word 2010, it is a good idea to check for the use of features not supported by previous Word versions. Click the File tab, click Check for Issues, and then click Check Compatibility. If the document contains anything that cannot be opened in a different version of Word, it will be listed in the dialog box. Make corrections to the items listed in the dialog box before saving again and sending the file. 29 Backup Options Check to enable AutoRecover Time between AutoRecover saves Location of the AutoRecover file The AutoRecover actions are set on the File tab. Click Options, and then Save, as shown here, to change the length of time between AutoRecover saves and the location of the saved files. An additional backup option is shown on the next slide. 30 15
Backup Options (continued) Advanced Backup option One disadvantage is that this puts two copies of every file onto your computer, possibly using valuable storage space. The option to backup files is not set by default. Click the File tab, and then click Options. Click the Advanced tab and scroll down to the Save options. Select Always create backup copy, and then click OK. 31 Document Inspector The Document Inspector checks for and removes different kinds of hidden and personal information from a document, for privacy or security reasons. You should always save a copy of the original document, using a different file name, before running any Inspector. Click the File tab, and then click Check for Issues. Click Inspect Document to open the Document Inspector dialog box, shown here. Select the types of content you want to check and click Inspect. Word lists the results and enables you to choose whether to remove the content from the document. 32 16
Document Inspector Inspectors Check for Issues Inspect 33 Printing Options Number of copies Preview Select printer Settings Previous 34 Next Zoom 17
Document Properties Document Properties panel Close Properties arrow If you wish to print the Document Properties, click the File tab, and then click Print. Click Print All Pages, click Document Properties, and then click Print. 35 Summary 1. 2. 3. Word processors have features that make it easy to create documents. Consider both the content and look of the document. Create copies of documents and back up changes at every opportunity. 36 18
PART II Document Presentation 37 LEARNING OUTCOMES Students, after mastering materials of the present lecture, should be able 1. to apply font attributes through the Font dialog box 2. to control word wrapping 3. to set off paragraphs with tabs, borders, lists, and columns 4. to apply paragraph formats 5. to explain styles 6. to create and modify styles 7. to format a graphical object 8. to insert symbols into a document 19
1. Typography Typeface or font Type Style Serif Regular Sans serif Monospaced Bold Proportional Bold Italic italic 39 Font Attributes Style Font Size Color Special Effects Preview 40 20
Text Effects Effects Text Effects 41 Character Spacing Advanced Spacing OpenType settings Preview 42 21
Change Text Case Change Case Sentence case lowercase UPPERCASE Capitalize Each Word toggle case 43 Text Highlighting Text Highlight Color arrow 44 22
Word Wrapping Nonbreaking space Date wrapping Phone number wrapping Nonbreaking hyphen 45 Paragraph Formatting 1. 2. 3. 4. Alignment Indentation Tab stops Line spacing 5. 6. 7. Pagination Borders Shading 46 23
Set Tabs Tab selector Show or hide ruler Tab position Tab Selector Icon Type of Tab L Left tab T Center tab Right tab. T Decimal tab I Bar tab 47 Leaders Characters Paragraph Dialog Box Launcher Dot leaders Leader characters 48 24
Borders and Shading Page Layout Borders tab Page Border tab Preview Line style Line color Line width Horizontal Line 49 Preview Shading tab Fill color Shading options 50 25
Bullets and Numbers Live Preview Bullets Page Layout Numbering Multilevel List Define New Bullet 51 Columns Preset columns Spacing between columns Number of columns Column width 52 26
Nonprinting Formatting Marks End of paragraph Regular hyphen Tab Nonbreaking hyphen Nonbreaking space Regular space 53 Text Alignment 54 27
Paragraph Indents Measurement for indent First line indent Hanging indent 55 Line and Paragraph Spacing Home Paragraph spacing Line spacing Before the paragraph After the paragraph 56 28
Widows and Orphans Widows and orphans apply to lines of a paragraph in this context, rather than to women and children. - A widow is the last line of a paragraph appearing by itself at the top of a page. An orphan is the first line of a paragraph appearing by itself at the bottom of a page. These problems can be prevented using the following actions. 1. 2. 3. Click the Widow/Orphan Control check box, and then click the Keep lines together option to ensure that the entire paragraph appears on the same page. Or click the Keep with next option to prevent a soft page break between two paragraphs. This option keeps a heading, which is a one-line paragraph with its associated text in the next paragraph 57 Widows and Orphans Lines and Page Breaks tab Paragraph Widow/ Orphan Control Keep with next Keep lines together 58 29
Styles Quick Style More Styles Dialog Box Launcher Styles pane 59 Styles (continued) Show Preview Options New Style Style Inspector Manage Styles 60 30
Modify Styles Style name Format specifications Preview Format 61 Style Pane Options Styles to show 62 31
Outline View Outline view controls Paragraph expanded Paragraph collapsed Outline 63 Graphical Objects Size group Original size graphic Scale Sizing handles Lock proportions 64 32
Text Wrapping Wrap Text 65 Picture Quick Styles Pictures Styles More arrow Soft Edge Oval Original 66 33
Cropping Crop Cropping handles Portion to discard Original photograph 67 Contrast and Brightness Presets Brightness Contrast 68 34
Symbols Symbol Symbol gallery More Symbols 69 Summary Typography gives your document a polished, professional look. Alignments, indentation, and line spacing make the document readable. Styles provide consistency. Graphics enhance the document. 70 35
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