COM 140 Module 2 AVP Transcript AVP Title Screen Narrator: No audio Slide 1 Slide Title: Microsoft Word 2013 [Image of blank canvases hanging from the wall of an art gallery] Narrator: In this module, we will continue learning about the formatting features available in Word 2013. Slide 2 Slide Title: Key Points Page versus section breaks Adding favorite tools to the Quick Access Toolbar Narrator: We will cover using page breaks and section breaks to properly format a document. After that, you will be shown how to add your favorite features and tools to the Quick Access Toolbar in each of the Office applications. As an example, we will look at how to add the spelling and grammar checking tool to the Quick Access Toolbar in Word. Slide 3 [Screen capture of a Microsoft Word 2013 document]
Narrator: One of the areas where students frequently struggle in the Word tutorials is in the proper application of page breaks versus section breaks. A page break simply forces the text after it to appear on a new page. Slide 4 [Screen capture of a Microsoft Word 2013 document showing the cursor below a chart and in front of a paragraph of text] Narrator: To apply a page break, click where you want the break to appear in your document. In this example we are going to click to the left of the Sales Forecast section heading below the chart. Slide 5 selected] Narrator: Then click on the Page Layout tab in the Ribbon. Slide 6 selected, circle around Breaks in the Page Setup group] Narrator: Then, click on Breaks in the Page Setup group. Slide 7
[Screen capture of the Page Breaks menu, circle around the Page option] Narrator: Then select Page under the Page Breaks group. You can also hold down on the Ctrl key and press the Enter key to insert a page break. Slide 8 [Screen capture of the Microsoft Word 2013 window, with arrows pointing the page break that now is present in the document] Narrator: Notice that the Sales Forecast section now appears at the top of a new page because of the page break we just inserted. Section breaks allow you to divide your document into different sections. Each section of a document can have different formatting applied to it, such as margins, headers and footers, or page orientation. You could use a section break for the cover page of a report to prevent it from having a header and footer that appear on the rest of the pages of the report. Slide 9 [Screen capture of the top portion of a Microsoft Word 2013 document] Narrator: In this report, we need the title, subtitle, and date to appear on a separate cover page for the report. We could use a page break after the date to force the executive summary to appear on the next page, but we also need to format the cover page differently than the rest of the report. Because of the difference in formatting, we need to use a section break. Slide 10
[Screen capture of the top portion of a Microsoft Word 2013 document, cursor in front of a paragraph of text with a circle around it] Narrator: To apply a section break, click where you want it to appear in your document. We will put the curser to the left of This past year Acme Widgets at the beginning of the executive summary by moving the mouse to that spot and clicking. Slide 11 selected] Narrator: Next, click on the Page Layout tab in the Ribbon. Slide 12 selected, circle around Breaks in the Page Setup group] Narrator: Then, click on Breaks in the Page Setup group. Slide 13 [Screen capture of the Section Breaks menu, circle around the Next Page option] Narrator: Finally, select Next Page under the Section Breaks group. Slide 14
[Screen capture of the Microsoft Word 2013 document highlighting the break that is now present in the document] Narrator: This forces the report title, subtitle and date to appear on a page of their own. It also divides the report into two sections. The first section contains the cover sheet and the second section contains the rest of the report. We can now format each section of the report differently. Slide 15 [Screen capture of the top portion of a Microsoft Word 2013 window, with the Quick Access Toolbar circled] Narrator: The Quick Access Toolbar appears at the left end of the title bar. It is designed to make it easy for you to use your favorite features and tools in Word, Excel, PowerPoint, and Access. By default the Save, Undo and Redo buttons will appear in the Quick Access Toolbar, but there will probably be some features that you use all the time that you would like to add to it. As an example, you can do the following steps in Word to add the spelling and grammar checker to the Quick Access Toolbar. Follow these steps to add the spelling and grammar checker to the Quick Access Toolbar. Slide 16 selected, buttons described as part of the Quick Access Toolbar circled] Narrator: First, click on the Customize Quick Access Toolbar button on the right-hand side of the Quick Access Toolbar.
Slide 17 [Screen capture of the Customize Quick Access Toolbar window, with the Spelling & Grammar option circled] Narrator: Next, select Spelling & Grammar from the shortcut menu that appears. Slide 18 [Screen capture of the top portion of a Microsoft Word 2013 window with the Spelling & Grammar button circled] Narrator: A new Spelling and Grammar button will appear at the right end of the Quick Access Toolbar. Slide 19 [Screen capture of the Customize Quick Access Toolbar window, with the More Commands option circled] Narrator: If the feature or tool you want to add to the Quick Access Toolbar is not listed in the shortcut menu, you can click on More Commands to access all of the commands available in Word 2013. Slide 20 Slide Title: Summary
Page versus section breaks Adding favorite tools to the Quick Access Toolbar [Image of wooden letter blocks spelling out learn ] Narrator: In this presentation we covered how to use page and section breaks to properly format a document. If you just need to force subsequent text in a document to appear on a new page, you can use a page break. If you need to use different formatting such as margins, headers and footers, or page orientation in different parts of a document, you can use section breaks to divide your document into sections, and then apply the formatting options you want for each section. Finally, we went through the steps to take in Word to add the spelling and grammar checker to the Quick Access Toolbar. As you learn about each of the programs in Office 2013 and find yourself frequently using certain tools, you can use these same steps to add those tools to the Quick Access Toolbar in each of the Microsoft Office applications. Slide 21 End of Presentation