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Peachtree Update 7/20/06 10:43 AM Page 1 I S B N 0-7638-2945-5 9 780763 829452

Peachtree Update 7/19/06 3:48 PM Page 2 ISBN-13: 978-0-7638-2945-2 ISBN-10: 0-7638-2945-5 2007 by EMC Publishing, a division of EMC Corporation 875 Montreal Way St. Paul, MN 55102 (800) 535-6865 E-mail: educate@emcp.com Web site: www.emcp.com All rights reserved. No part of this publication may be adapted, reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without prior written permission from the publisher. Printed in the United States of America 16 15 14 13 12 11 10 09 08 07 06 XXX 1 2 3 4 5 6 7 8 9 10 2

Peachtree Update 7/19/06 3:48 PM Page 3 INTRODUCTION There are very few changes to Peachtree 2006, especially as it relates to our text, Computerized Accounting with Peachtree 2005. The only concerns are concentrated in two areas: the Reports sections available on the new windows and the Payroll Wizard. There is now a Reports icon on the tasks window sections offering a variety of reports that are available depending on the window. This new feature offers the user a direct method for reviewing and printing reports. The Payroll Wizard combines many of the windows previously used, making it easier for the setup process. This is demonstrated in the changes made to the steps and screens in this update. Additional Peachtree features changed. However, these changes do not in any pertinent way impact this text. GLOBAL CHANGES The following adjustments are global changes to be made throughout the textbook when using Computerized Accounting with Peachtree 2005 with Peachtree 2006 software. As mentioned above, some task windows now have a Reports icon that offers a shortcut to open specific reports. These changes will be illustrated in this Global Changes section where they first appear in the text narrative, and the types of shortcuts will be illustrated. 1. Change all dates from 2005 to 2006 and 05 to 06. 2. In the Start Peachtree window, Convert from a QuickBooks or One-Write Plus company is changed to Convert from another accounting application. This is illustrated below in figure 1-2a. Peachtree 2006 Complete Accounting 3

Peachtree Update 7/19/06 3:48 PM Page 4 3. The Peachtree Today window is changed. An example is shown below in figure 2-16a. 4. The General Journal Entry window includes a Reports icon at the top of the window, figure 3-1a. 4 Peachtree 2006 Complete Accounting

Peachtree Update 7/19/06 3:48 PM Page 5 The Reports icon allows the user direct access to several reports: <Standard > Balance Sheet Chart of Accounts General Journal General Ledger General Ledger Trial Balance <Standard> Income Stmnt (Statement) Select the Reports icon from the Main Menu and click on the desired report, figure 3-1ax. Peachtree 2006 Complete Accounting 5

Peachtree Update 7/19/06 3:48 PM Page 6 5. The Maintain Chart of Accounts window includes a Reports icon at the top of the window, figure 3-8a. Note: Screens in this update are shown for the purpose of illustrating the Reports icon. Screens in the text may contain input not present on these example update screens. The Reports icon allows the user direct access to several reports: Account Reconciliation Account Register Chart of Accounts General Journal General Ledger Select the Reports icon from the Main Menu and click on the desired report, figure 3-8ax. 6 Peachtree 2006 Complete Accounting

Peachtree Update 7/19/06 3:48 PM Page 7 6. The Maintain Customer/Prospects window includes a Reports icon at the top of the window, figure 4-1a. The Reports icon allows the user direct access to several reports: Aged Receivables Customer Transaction History Customer Ledgers Items Sold to Customers Job Ledger Peachtree 2006 Complete Accounting 7

Peachtree Update 7/19/06 3:48 PM Page 8 Quote Register Sales Order Register Ticket Listing by Customer Select the Reports icon from the Main Menu and click on the desired report, figure 4-1ax. 7. The Sales/Invoicing window includes a Reports icon at the top of the window, figure 4-7a. 8 Peachtree 2006 Complete Accounting

Peachtree Update 7/19/06 3:48 PM Page 9 The Reports icon allows the user direct access to several reports: Customer Transaction History Customer Ledgers Items Sold to Customers Job Ledger Unbilled Job Expense Select the Reports icon from the Main Menu and click on the desired report, figure 4-7ax. 8. The Receipts window includes a Reports icon at the top of the window, figure 4-32a. Peachtree 2006 Complete Accounting 9

Peachtree Update 7/19/06 3:48 PM Page 10 The Reports icon allows the user direct access to several reports: Cash Receipts Journal Customer Transaction History Customer Ledgers Invoice Register Select the Reports icon from the Main Menu and click on the desired report, figure 4-32ax. 9. The Maintain Vendors window includes a Reports icon at the top of the window, figure 5-1a. 10 Peachtree 2006 Complete Accounting

Peachtree Update 7/19/06 3:48 PM Page 11 The Reports icon allows the user direct access to several reports: Aged Payables Check Register Items Purchased from Vendors Job Ledger Purchase Order Register Tickets Recorded By Vendor Ledgers Vendor Transaction History Select the Reports icon from the Main Menu and click on the desired report, figure 5-1ax. 10. The Purchases/Receive Inventory window includes a Reports icon at the top of the window, figure 5-12a. Peachtree 2006 Complete Accounting 11

Peachtree Update 7/19/06 3:48 PM Page 12 The Reports icon allows the user direct access to several reports: Buyer Report Inventory Stock Status Report Items Purchased from Vendors Job Ledger Vendor Ledgers Vendor Transaction History Select the Reports icon from the Main Menu and click on the desired report, figure 5-12ax. 12 Peachtree 2006 Complete Accounting

Peachtree Update 7/19/06 3:48 PM Page 13 11. The Payments window includes a Reports icon at the top of the window, figure 6-2a. The Reports icon allows the user direct access to several reports: Aged Payables Cash Requirements Check Register Job Ledger Vendor Ledgers Vendor Transaction History Select the Reports icon from the Main Menu and click on the desired report, figure 6-2ax. Peachtree 2006 Complete Accounting 13

Peachtree Update 7/19/06 3:48 PM Page 14 12. The Write Checks window includes a Reports icon at the top of the window, figure 6-15a. The Reports icon allows the user direct access to several reports: Aged Payables Cash Requirements Check Register 14 Peachtree 2006 Complete Accounting

Peachtree Update 7/19/06 3:48 PM Page 15 Job Ledger Vendor Ledgers Vendor Transaction History Select the Reports icon from the Main Menu and click on the desired report, figure 6-15ax. 13. The Maintain Inventory Items window includes a Reports icon at the top of the window, figure 8-9a. Peachtree 2006 Complete Accounting 15

Peachtree Update 7/19/06 3:48 PM Page 16 The Reports icon allows the user direct access to several reports: Bill of Materials Report Inventory Profitability Report Purchase Order Report Sales Order Report Tickets by Item ID Select the Reports icon from the Main Menu and click on the desired report, figure 8-9ax. 14. The Maintain Employees/Sales Reps window includes a Reports icon at the top of the window, figure 8-13a. 16 Peachtree 2006 Complete Accounting

Peachtree Update 7/19/06 3:48 PM Page 17 The Reports icon allows the user direct access to several reports: Current Earnings Report Payroll Check Register Payroll Journal Payroll Register Payroll Time Sheet Reimbursable Employee Expense Sales Rep Reports Select the Reports icon from the Main Menu and click on the desired report, figure 8-13ax. Peachtree 2006 Complete Accounting 17

Peachtree Update 7/19/06 3:48 PM Page 18 15. The Maintain Vendors window includes a Reports icon at the top of the window, figure 8-14a. The Reports icon allows the user direct access to several reports: Aged Payables Check Register Items Purchased from Vendors Job Ledger Purchase Order Register Tickets Recorded By Vendor Ledgers Vendor Transaction History Select the Reports icon from the Main Menu and click on the desired report, figure 8-14ax. 18 Peachtree 2006 Complete Accounting

Peachtree Update 7/19/06 3:48 PM Page 19 16. The Purchase Orders window includes a Reports icon at the top of the window, figure 8-18a. Peachtree 2006 Complete Accounting 19

Peachtree Update 7/19/06 3:48 PM Page 20 The Reports icon allows the user direct access to several reports: Buyer Report Inventory Stock Status Report Items Purchased from Vendors Job Ledger Vendor Ledgers Select the Reports icon from the Main Menu and click on the desired report, figure 8-18ax. 17. The Vendor Credit Memos window includes a Reports icon at the top of the window, figure 8-22a. 20 Peachtree 2006 Complete Accounting

Peachtree Update 7/19/06 3:48 PM Page 21 The Reports icon allows the user direct access to several reports: Check Register Items Purchased from Vendors Vendor Ledgers Select the Reports icon from the Main Menu and click on the desired report, figure 8-22ax. Peachtree 2006 Complete Accounting 21

Peachtree Update 7/19/06 3:48 PM Page 22 18. The Credit Memos window is not shown in the text (topic covered starting on page 381 of the text), but it also includes a Reports icon at the top of the window, figure 8-22a. 19. The Quotes window includes a Reports icon at the top of the window, figure 9-18a. 22 Peachtree 2006 Complete Accounting

Peachtree Update 7/19/06 3:48 PM Page 23 The Reports icon allows the user direct access to several reports: Customer Transaction History Customer Sales History Item Price List Items Sold to Customers Quote Register Select the Reports icon from the Main Menu and click on the desired report, figure 9-18ax. 18. The Payroll Entry window includes a Reports icon at the top of the window, figure 10-22. 19. The Maintain Jobs window includes a Reports icon at the top of the window, figure 11-1. Peachtree 2006 Complete Accounting 23

Peachtree Update 7/19/06 3:48 PM Page 24 SPECIFIC CHANGES BY CHAPTER The bulk of the changes between Peachtree 2005 software and Peachtree 2006 software concern the inclusion of the Reports icon. These changes are shown on various windows that are displayed in the Global Changes section of this update. In the Specific Changes by Chapter section, these windows with Reports icons will be displayed again, along with the few minor text changes that differentiate Peachtree 2006 from Peachtree 2005 software, to keep them in proper context of where they appear in the chapters in the textbook. Chapter 1 1. Note 1-1: A dialogue box will appear that will prompt Would you like to make this page your default page for Peachtree Today? Select No. 2. New figure 1-2 24 Peachtree 2006 Complete Accounting

Peachtree Update 7/19/06 3:48 PM Page 25 3. New figure 1-4 4. New figure 1-7 5. On page 9, delete Steps 9-10. 6. Delete figure 1-8. Peachtree 2006 Complete Accounting 25

Peachtree Update 7/19/06 3:48 PM Page 26 Chapter 2 1. New figure 2-16 2. The New Company setup includes a new icon, Internal Accounting Review. 3. Hint box #2 (page 55): The chart of accounts can also be printed using the Reports icon on the Maintain Chart of Accounts window. Chapter 3 1. The 2006 General Journal Entry window contains a Reports icon on the top of the window. New figure 3-1. 26 Peachtree 2006 Complete Accounting

Peachtree Update 7/19/06 3:48 PM Page 27 2. The 2006 Maintain Chart of Accounts window contains a Reports icon on the top of the windows. New figure 3-8. 3. Hint box #1 (page 106): The general journal can also be printed by selecting the Reports icon and General Journal from the drop-down menu at the top of the General Journal Entry window. 4. Hint box #2 (page 112): The income statement and the balance sheet can also be printed by selecting the Reports icon and <Standard> Income Stmnt or <Standard> Balance Sheet from the drop-down menu. Peachtree 2006 Complete Accounting 27

Peachtree Update 7/19/06 3:48 PM Page 28 Chapter 4 1. The 2006 Maintain Customers/Prospect window contains a Reports icon at the top of the window. New figure 4-1. 2. The 2006 Maintain Sales/Invoicing window contains a Reports icon at the top of the window. New figure 4-7. 28 Peachtree 2006 Complete Accounting

Peachtree Update 7/19/06 3:48 PM Page 29 3. New figure 4-12 4. CHANGE (in above figure 4-12): Step 13: Select Cash. 5. Hint box #3 (page 147): The Customer Ledger report can also be printed by selecting the Reports icon and Customer Ledger from the drop-down menu of the Maintain Sales/Invoicing window. 6. The 2006 Receipts window contains a Reports icon at the top of the window. New figure 4-32. 7. Hint box #4 (page 167): The Customer Ledger report can also be printed by selecting the Reports icon and Customer Ledger from the drop-down menu of the Receipts window. Peachtree 2006 Complete Accounting 29

Peachtree Update 7/19/06 3:48 PM Page 30 Chapter 5 1. The 2006 Maintain Vendors window contains a Reports icon at the top of the window. New figure 5-1. 2. New figure 5-3 30 Peachtree 2006 Complete Accounting

Peachtree Update 7/19/06 3:48 PM Page 31 3. INSERT COMMENT/STEP (page 185): Step 9: Select Mail to Address from the drop-down list. Hint box #1 (page 185): Select the down arrow key at the Mail to Address box to set additional vendor addresses that can also be set as the default. 4. The 2006 Purchases/Receive Inventory window contains a Reports icon at the top of the window. New figure 5-12. 5. Hint box #2 (Pg 198): The Vendor Ledger report can also be printed by selecting the Reports icon and Vendor Ledger from the drop-down menu of the Purchases/Receive Inventory window. Peachtree 2006 Complete Accounting 31

Peachtree Update 7/19/06 3:48 PM Page 32 Chapter 6 1. The 2006 Payments window contains a Reports icon. New figure 6-2. 2. The 2006 Write Checks window contains a Reports icon. New figure 6-15. 32 Peachtree 2006 Complete Accounting

Peachtree Update 7/19/06 3:48 PM Page 33 3. Hint box #1 (page 245): Select Electronic Payment from the Write Checks window if this is to be electronically paid. 4. Hint box #2 (page 263): The Cash Receipts Journal can also be printed by selecting the Reports icon and Cash Receipts Journal from the drop-down menu of the Receipts window. 5. On page 254, the Discount Account must be created using the Accounting Behind the Scenes window. There is no Discount Account box at the bottom of the Receipts window. 6. New figure 6-45 Peachtree 2006 Complete Accounting 33

Peachtree Update 7/19/06 3:48 PM Page 34 7. New figure 6-46 8. On page 269, insert comment at end of step 26: Click the up arrows at the bottom left of the window if the Service Charges box is not visible at the bottom of the screen. 9. New figure 6-49 34 Peachtree 2006 Complete Accounting

Peachtree Update 7/19/06 3:48 PM Page 35 Chapter 7 1. Hint box #1 (page 297): The general ledger can be printed by selecting the Reports icon and General Ledger from the drop-down menu of the General Journal window. 2. Hint box #2 (page 301): The income statement can also be printed by selecting the Reports icon and <Standard> Income Stmnt from the drop-down menu of the General Journal window. 3. Hint box #3 (page 304): The balance sheet can also be printed by selecting the Reports icon and <Standard> Balance Sheet from the drop-down menu of the General Journal window. Chapter 8 1. The 2006 Maintain Inventory Items window contains a Reports icon at the top of the window. New figure 8-9. Note: Figure 8-9 and subsequent screens in this update have more items filled in on them in the text. These new screens are shown to illustrate the addition of the Reports icon. Peachtree 2006 Complete Accounting 35

Peachtree Update 7/19/06 3:48 PM Page 36 2. The 2006 Maintain Employees/Sales Reps window contains a Reports icon at the top of the window. New figure 8-13. 3. The 2006 Maintain Vendors window contains a Reports icon at the top of the window. New figure 8-14. 36 Peachtree 2006 Complete Accounting

Peachtree Update 7/19/06 3:48 PM Page 37 4. The 2006 Purchase Orders window contains a Reports icon at the top of the window. New figure 8-18. 5. The 2006 Vendor Credit Memos window contains a Reports icon at the top of the window. New figure 8-22. Peachtree 2006 Complete Accounting 37

Peachtree Update 7/19/06 3:48 PM Page 38 Chapter 9 1. The 2006 Quotes window contains a Reports icon at the top of the window. New figure 9-18. Chapter 10 1. Insert in step 3 after the entry (page 422) with: If the Peachtree Payroll Solutions window appears, select Payroll Setup Wizard from the middle of the page. 2. Replace step 4 (page 422) with: Select Payroll Tax Table Information Will Be Manually Maintained and click Next. 3. NEW STEP NUMBERING REQUIRED, page 422: a. Delete figure 10-2. b. Delete step 5, page 423. c. Delete figure 10-3. d. Combine steps 6-9 to form step 5 and delete Your completed work should match figure 10-4. e. Delete figure 10-4. 38 Peachtree 2006 Complete Accounting

Peachtree Update 7/19/06 3:48 PM Page 39 4. New figure 10-5. Renumber figure and text reference to be figure 10-2. 5. Change step 10 to step 6. 6. New figure 10-6. Renumber figure and text reference to be figure 10-3. 7. Combine steps 12-13. Remove Click Next from step 13 and renumber the step as step 8. Peachtree 2006 Complete Accounting 39

Peachtree Update 7/19/06 3:48 PM Page 40 8. Renumber figure 10-7 and text reference to be figure 10-4. 9. Change step 14 to step 9. 10. Change steps 15-18 to steps 10-13. 11. Renumber figure 10-8 and text reference to be figure 10-5. Renumber figure 10-9 and text reference to be figure 10-6. 12. Hint box #1 (page 446): The Current Earnings Report can also be printed by selecting the Reports icon and Current Earnings Report from the drop-down menu of the Payroll Entry window. Chapter 11 1. The Maintain Jobs window (General tab) on page 469 allows for the input of a job address if a separate job address is required. The default is the customer address. Chapter 12 1. There is no change to the fixed asset module (FAS). Chapter 13 1. INSERT NEW step 7 (page 546): Click Next at the Year- End Wizard - Internal Accounting Review window. 2. (Page 546) Renumber steps 7-14 as steps 8-15. 3. Except as indicated, all material remains the same. Fixed Asset Appendix 1. All information remains the same except for changes to windows/screens. 40 Peachtree 2006 Complete Accounting