UICapture Windows Training Session Today s Session 1. UICapture Overview (PowerPoint) 2. Exercise (Hands On) 3. Individual Work Time Before You Begin 1. Plug in your microphone headset. 2. In a browser, navigate to http://its.uiowa.edu/uicapture and scroll to the bottom of the page. 3. Select link for UICapture Training Demo PowerPoint. 4. On the next screen right-click on the link name and select Save As or Save Target As and select your Desktop as the place to save the file. 5. Open the UICapture Training Demo PowerPoint in PowerPoint, but don t start slideshow mode. EXERCISE ONE - Windows Panopto Recorder: Login 1. Click on the Start Menu button in the lower-left corner of the Taskbar. 2. Click on All Programs. 3. Navigate to the Panopto folder. 4. Open the folder and select the Panopto Recorder icon. 5. In the Server Address box, type: sandbox.uicapture.uiowa.edu o If you have admin access on your machine and you would like to save the address so that you don t need to retype it each time, click Save at the end of the textbox. o Please note that the server address/name will change depending on which account you have your Creator rights in. In the server address box, type: YourSubDomainName.uicapture.uiowa.edu. o If you don t know which sub-domain you have creator rights to record in, check with the ITS HelpDesk (its-helpdesk@uiowa.edu or 384-4357) or your local IT support person. o For our training today, type: sandbox.uicapture.uiowa.edu in the server address box. http://its.uiowa.edu/uicapture 1
6. Click on the Log in with HawkID button under Use External Login Providers: o Do not put your HawkID and password in the text boxes below the server address. 7. On the HawkID Tools page, enter your HawkID and password. Login area 8. Select the Sign In button. http://its.uiowa.edu/uicapture 2
NOTE: You must log in before using Panopto the first time. If you are working on an AD-Authenticated machine (i.e. one where you have to input your HawkID and password to use), we recommend not logging out of Panopto when you shut the program down. What this allows you to do is make offline recordings even if you don t have an active Internet connection and/or you have trouble connecting to the UICapture server. EXERCISE TWO - Create a New Recording UICapture requires one audio feed to produce a viable recording; therefore, some type of hardware such as a microphone or webcam with built-in microphone is necessary for capture purposes. 1. Change the day/date name in the Record a new session called textbox to: UICapture Training Test 2. Click the downward triangle at the far right of the recording area. 3. Navigate to the 13Fall Semester Training YourHawkID folder on the server. 4. Hover over your folder row to get the Add New Session button to appear. Click on the button. 5. Find the Primary Source area below the Record button. 6. Select your Audio device from the dropdown menu. http://its.uiowa.edu/uicapture 3
7. Do a sound check with your microphone. You want the meter to register between 2-6 green bars. a. You may need to adjust your computer s sound settings in the Control Panel. 8. Leave the Quality at Standard. 9. In the Secondary Capture Sources area, check the checkboxes for Capture PowerPoint and Capture Screen. 10. Press the Record button the begin recording. Alternatively, you may press the F8 key on your keyboard to begin recording. 11. Switch programs to PowerPoint. 12. Enable editing in PowerPoint if prompted. (Not doing so will cause some issues with how Panopto deals with the slides.) 13. Start the slide show. 14. Read/summarize the main slides out loud into the headset s mic to capture your voice. 15. End the slide show on the last slide. 16. Switch to your browser and look at the ITS website or type in a link you are familiar with. 17. Describe briefly what you see on that page. 18. Press the Pause button to pause the recording. Alternatively, you may press the F9 key on your keyboard to pause the recording. http://its.uiowa.edu/uicapture 4
o o As a backup, the Panopto Recorder continues recording all content while the Pause button is selected but it will not show up to your viewers. You can recover paused content by logging into your sub-domain with a browser and using the Panopto Editor to unblock content. This is helpful in case you forget to un-pause a recording. 19. Leaving the Recorder paused, go back to your browser and navigate to http://www.google.com/logos/ and briefly say a few words about 2-3 logos. 20. Press the Resume button on the Panopto Recorder. Alternatively, you may press the F9 key on your keyboard to resume the recording. 21. Describe 1-2 more logos for at least 20 seconds. 22. Make a few coughing noises/clearing the throat noises into the microphone. (We will cut this out later in editing!) 23. Record 20-30 seconds more about a few other logos. 24. Press the Stop button to end your recording. Alternatively, you may press the F10 key on your keyboard to end the recording. 25. You will then be taken automatically to the "Recording Status" tab. o You will be able to watch the progress as your recording is uploaded (the green bar) and verified (the orange bar) on the server. http://its.uiowa.edu/uicapture 5
o If you are in a General Assignment Classroom, once you see Waiting to be processed in the Status/Link column, you can safely close the Panopto Recorder and log out of your machine. NOTE: All recordings, regardless of you uploading them to the server or not, are saved to the hard drive of the computer you record them on. In the General Assignment Classrooms (GAC), the hard drives of Windows machines are usually reformatted once a semester. However, if a GAC machine is experiencing problems or the hard drive is approaching full, it can be wiped at anytime. Please do upload your files as soon as you re done recording them! EXERCISE THREE Creators: Accessing Uploaded Recordings There are two ways for creators to access your recordings once they have been uploaded to the server: Through the Panopto Recorder s Recording Status tab (only available on the same computer you recorded on). Through the website interface: http://(your sub-domain).uicapture.uiowa.edu 1. Input http://sandbox.uicapture.uiowa.edu in your browser. 2. Make sure HawkID is selected as the drop down for Login Using. 3. Use the Log in button. 4. Input your HawkID and Password and select the Sign In button. 5. In the left-hand column, under the dropdown, select your folder. http://its.uiowa.edu/uicapture 6
EXERCISE FOUR - Creators: Editing a Recording The editor allows you to: cut out pieces of your recording or unhide pieces that may have been recorded while on pause, but which you want viewers to see. close-caption your recording. add extra video or audio clips/slides/etc. if they already exist within Panopto. o If you want to add external clips, you will need to talk to your campus IT support person about an add-on called Unison. The editor will not allow you to change the volume of the audio track. Note: It is strongly suggested that you make a copy of your recording before making edits. 1. Hover over the row for your UICapture Training Test recording. 2. Move your cursor to the far-right column called Actions. 3. Select the Settings gear. 4. Click on the Manage tab. 5. Under Copy Session, click on the Copy button (You can rename the session as needed). 6. A copied version of the UICapture Training Test recording will be created in a few moments. http://its.uiowa.edu/uicapture 7
7. Please locate the copied recording and click the Edit Clapperboard under Actions. This brings up the editing window. 8. Uncheck Preview Edits. 9. Drag the far left yellow pull tab on your video to the right a few seconds to cut off the beginning of the recording. 10. Click once at the beginning of the darker gray area where you paused your recording to move the red play bar. 11. Press the Magnifier button 2-3 times to zoom in on the tracks. 12. Press Play to find where your commentary about the Google logos began. 13. When you find the beginning of your commentary, press the Stop button. http://its.uiowa.edu/uicapture 8
14. Drag the yellow handle at the right side of paused area to the left to uncover your commentary. 15. Use the red play bar and Play/Stop buttons to find where you coughed/cleared your throat. 16. Select the Scissor button. 17. Click once to place the cut starting point. 18. Then, move the cursor to cover the coughing noise and the yellow/gray highlight will follow. 19. Click a second time on the other side of the noise make the second cut. 20. Fine tune with the yellow handles, if needed. 21. Make one more edit right in between the beginning of your recording and the first edit for the logos by following steps 15-18. (It doesn t really matter what you cut, as we are going to practice un-hiding a cut.) 22. To un-hide the cut portion, click and hold one of the yellow handles and drag it to the adjacent yellow handle, thus bringing them together. This will appear when you drag them together. Click OK to complete the edit. You have successfully revealed the hidden section. http://its.uiowa.edu/uicapture 9
23. To create comments/sub-titles, move the red play bar to the beginning of the recording inside your first cut. (*The red play bar will not always start precisely where you want it to when you have just moved it by clicking on a new spot. It is best to put it several seconds before the part you want to listen to.) 24. Press Play. 25. Note what the first sentence is outside the cut. 26. Move the red play bar back to the start of the sentence and pause. 27. Select the Caption button in the upper right corner of the lower-left window. 28. Type your sentence in the Caption textbox at the bottom of the window. 29. Press Enter to add the caption at the selected play position. 30. Repeat steps 25-30 one more time. 31. To exit and reprocess the recording, select the Save button at the top right of the window. 32. Select Save and quit. 33. Close the Edit Session window. http://its.uiowa.edu/uicapture 10
EXERCISE FIVE Archiving an MP3 and MP4 or the Offline Viewer & Subscribing to Recordings in itunes While the edit reprocesses, let s take a look at how you would archive an MP3, MP4 or the Offline Viewer. By default, MP3 and MP4 creation is enabled on each folder. If you do not need an MP3 or MP4, please let your IT support person know and it can be turned off. This will save space on the server and speed up your processing time slightly. 1. Hover over the original recording s Actions column. 2. Select the Settings cog. 3. Select the Outputs tab. Once you re on that tab, in the upper right Panopto Viewer section you can click on Download offline viewer. Please note that the Download offline viewer feature is not available in the domains where SmoothStream is turned on. The offline viewer recreates the online experience by including the html player minus the notes and search features. In the upper left section, you can choose to Play or Download MP3. You can also Subscribe to this folder in itunes or using RSS. If you select the itunes version, you will be prompted to launch itunes and then itunes will subscribe to your MP3s http://its.uiowa.edu/uicapture 11
and will display new downloads when they are available. Subscribing to the RSS creates an XML file for you to embed in a web page. If you want just an MP4, select the type of output you want from the dropdown in the Video Podcast section and click the download link. The different Video Podcasts formats are the following: Primary Video Only only displays from main video camera Secondary Video Only Formatting to this selection will only display the secondary video source of your session. Picture-in-Picture displays screen capture/powerpoint in main screen with video camera feed in smaller picture Side-by-Side displays screen capture/powerpoint in large screen on left, video camera feed in smaller rectangle on right. Tile All Streams The preferred podcast type for viewing on ios devices. This format does not show PowerPoint slides, but the view will accept and display up to three other secondary sources at once. You can choose the desired quality of the podcast output. The different quality types are the following: SD-480p Low Quality Resolution: 480x720, Frame Rate: 15fps, Bit Rate: 250 kbps SD-480p Medium Quality Resolution: 480x720, Frame Rate: 30fps, Bit Rate: 500 kbps SD-480p High Quality Resolution: 480x720, Frame Rate: 30fps, Bit Rate: 750 kbps HD-720p Resolution: 720p, Frame Rate: 30fps, Bit Rate: 1.5 mbps HD-1080p Resolution: 1080p, Frame Rate: 30fps, Bit Rate: 2 mbps If you do not have a video camera feed, the output formats will drop that feed an only show the screen capture/powerpoint. You can also subscribe to the MP4 output in itunes or RSS. We don t recommend using the Embed tag code unless you are working with html on a web site. If you want to embed the link for your recording in ICON, use the URL listed on the overview page (see Windows Panopto Recording: Sharing Using ICON after exercise 6.) http://its.uiowa.edu/uicapture 12
EXERCISE SIX Releasing Recordings There are two settings for folders and recordings in UICapture: private and public. If a folder/file is private, then only people who have been added to the viewer list can access it. If it is public, then anyone can view it providing they have the URL or access to the UICapture web site. You can also invite viewers to see your private or public recordings using the email function. For instructors of ICON Courses, your local IT Admin will usually be the one responsible for creating your UICapture folder and populating it with the classlist from ICON. However, here are the steps for adding users as viewers: 1. Hover over the original recording s Actions column. 2. Select the Share icon. 3. In the green Add People box, type in the test HawkID called: itspanopto1 a. NOTE: Although it looks like Panopto is searching through a database of HawkIDs to find the one you re typing (see screenshot below), it is not. It is only checking against the internal Panopto ID database for local non-hawkid user accounts. It will accept any word you type in there as a potential HawkID: partial IDs, misspellings, or someone else s ID. We are working on an integration that will check against the HawkID database, but until then, please double check the accuracy of the HawkIDs you enter or copy/paste them from a list (Osiris, ICON, etc.) you know is correct or your viewers will not get access to your recordings. 4. Add a comma after itspanopto1, and type: itspanopto2, itspanopto3 5. Select the Add multiple users (usernames must be exact) from HawkID dropdown. http://its.uiowa.edu/uicapture 13
6. Leave the dropdown for as Viewer alone. 7. Select the Share button. To add people who do not have HawkIDs, you can send them the link through email*: 1. In the same Add People green box, type in: uicapture.test@gmail.com 2. Select the Invite uicapture.test@gmail.com to access from the dropdown. 3. Select the Add Message link. 4. Type this in the lower box: This is a test. 5. Select Share. *Please note that this only works for individual recordings, not for whole folders. Links to folders cannot be emailed. http://its.uiowa.edu/uicapture 14
Windows Panopto Recorder: Sharing using ICON Sharing recordings with students and other audience members requires them to be added to your private folder as viewers or for your folder to be set as public. 1. Click on the Settings icon in the last column at the end of the row for the session (i.e. recording) that you want to share. 2. Copy the URL provided in the Viewer Link area. o For example: 3. Paste the link into your ICON course site. o Below is an example of two possible ways to do this: A. Content QuickLink topic B. Homepage News Item http://its.uiowa.edu/uicapture 15
A. ICON Content Page QuickLink QuickLink Step #1 Create New Topic QuickLink Step #2 Click on QuickLink QuickLink Step #3 Choose Parent Module Quicklink Step #4 Title the link QuickLink Step #5 Paste in URL QuickLink Step #6 Click Save http://its.uiowa.edu/uicapture 16
B. ICON Homepage News Item Example News Item Step #1 Click Plus icon News Item Step #2 Insert Headline News Item Step #3 Click QuickLink icon http://its.uiowa.edu/uicapture 17
News Item Step #4 Category: URL News Item Step #5 Paste URL here News Item Step #6 Give link a Title News Item Step #7 Choose New Window News Item Step #8 Click Insert News Item Step #9 Click Save http://its.uiowa.edu/uicapture 18