ES1624 MFP Setup and Installation Guide Installation Overview Notes, Cautions, and Warnings...4 Select Location...4 Checking Package Contents...4 Scanning Unit... 4 Printing Unit... 4 Setting Up the Printing Unit...5 Setting up the Scanning Unit...5 Attaching the Scanning Unit... 6 Unlock the Scan Mechanism... 6 Connecting the Cables...7 Connect the ADF Cable... 7 Connect the Ethernet Cable... 7 Connect the Printing Unit Cable... 7 Connect the Computer Cable... 7 Connect the Scanning Unit Power Adapter... 7 Connect the Power Connector Cable... 8 Connect the printing unit power cable... 8 Preparing the Image Drum/Toner cartridges...9 Configuring Your MFP... 15 Configuring from the OKI Management Utility (OKI MFP Network Setup Tool)...15 Configuring from the Web Page...15 Configuring from the Control Panel...15 Additional Network Software...16 Web Driver Installer Utility...16 OKI LPR Utility...16 PrintSuperVision Utility...16 Network Printer Status Utility...16 Faxing...16 Profiles...16 Address Book...16 Operating Your MFP... 17 Placing document(s) in the ADF...17 Placing document(s) on the glass...17 Loading the Paper Cassette Tray...17 Quick Operation... 18 For Additional Information... 19 For Assistance... 19 Preparing the Fuser...10 Loading Paper...11 Turning Power On...12 Turn printing unit power on... 12 Turn scanning unit power on... 12 Network Installation: Windows...13 Minimum Configuration Requirements... 13 Pre Installation Information... 13 Internet Communication Features... 13 Scan to E-mail... 13 Scan to FTP... 13 Setting the IP Address... 13 Installing Drivers and Network Software... 14 3 59377301
Notes, Cautions, and Warnings NOTE! A note provides important information to supplement the main text. Checking Package Contents Unpack the box and check to see that all components are included. If any item is missing, contact your dealer immediately. Main unit Scanning Unit Power Adapter CAUTION! A caution provides additional information which, if ignored, may result in equipment malfunction or damage. WARNING! A warning provides additional information which, if ignored, may result in a risk of personal injury. Only use genuine OKI original consumables to ensure the best quality and performance from your hardware. Non-OKI original products may damage your printing unit s performance and invalidate your warranty. Specifications subject to change without notice. All trademarks acknowledged. Thank you for purchasing this Multi-Function Product. Paper Feed Tray and Paper Support Software CD/Electronic User s Manual USB cables (2) Power Connector Cord Paper stopper ADF pad (extra replacement pad) NOTE! In order to send faxes on this MFP, you must have a fax modem installed in your computer. Note: Network cable is not supplied. Select Location Select a location where you have sufficient access space. Dimensions: 17.48" (444mm) x 22.09" (561mm) x 26.26" (667mm) (W x D x H) Main unit Printing Unit Power cord Support bracket Toner/Image Drum cartridges (4) factory installed 4
Setting Up the Printing Unit 1. Remove the transport tape from front and back of printing unit. 4. Make sure the printing unit and the support bracket are aligned and the unit is firmly in place. NOTE! Do not remove the orange paper band extending from inside the printing unit at this time. This band provides instructions for preparing the fusing unit. Install the Support Bracket 2. Place the printing unit on the surface you have chosen. Place the support bracket (1) at the back of the printing unit. Setting up the Scanning Unit 1. Attach the paper support to the paper feed tray. 1 WARNING! The support bracket prevents the unit from tipping over when in use. Using the unit without installing the support bracket may cause damage or personal injury. 2. Attach the paper feed tray to the machine. 3. Carefully lift the back of the printing unit and align the wells under the back of the printing unit with the plugs on the support bracket. Lower the printing unit on top of the bracket. The bracket provides stability for the MFP when the scanning unit is attached. 3. Install the Paper Stopper (1). If using letter size paper, pull the lever (2) up to stop paper from falling. 1 2 5
Attaching the Scanning unit 1. Before attaching the scanning unit you must remove the two transport restraints (1) located on mounting posts on the printing unit. 3. Turn both locking knobs to the locked position to secure the scanning unit in place. 1 a.first, turn the locking knob on the side of the printing unit to the unlock position. This will release the transport restraint. Unlock the Scan Mechanism CAUTION! The scan mechanism is locked during transport to prevent damage. Be sure to unlock it before using the machine. 4. Locate the scan lock switch on the left side of the machine. b. Lift out the transport restraint. c. Repeat the procedure to remove the restraint on the other side. 2. Carefully position the scanning unit on the printing unit mounting posts. Slide it slightly to the back of the printing unit. 5. Lower the cover and move the lock switch to the unlocked position. Close the cover. 6
Connecting the Cables Connect the ADF Cable Connect the ADF cable (attached to the documents cover), to the ADF port on the scan unit. Connect the Computer Cable IMPORTANT NOTE! To ensure the scan function works properly, install the Scanning Unit Driver before connecting the USB cable to your computer. Connect one end of the USB cable (long cable) to the USB port on the scanning unit. DO NOT connect the other end to your computer. Complete the connection only after installing the driver. Connect the Ethernet Cable Connect one end of your Ethernet LAN cable to an available port of your Ethernet hub. Connect the other end to the LAN port at the back of the scan unit. Connect the Scanning Unit Power Adapter 1. To mount the power adapter box to the back of the scanning unit, position the clip on the back of the box on the scanning unit frame as shown, then slide the box to the left until it locks in place. Connect the Printing Unit Cable 1. Connect one end of the USB cable (short cable) to the printing unit. 2. Be sure the power switch is in the "O" position. Connect the power adapter cable to the power port. 2. Connect the other end to the Copy port of the scanning unit. 7
Connect the Power connector cord 1. Connect the power connector cord to the power adapter on the scanning unit. 2. Connect the other end to the printer unit power input port. Attach the AC power cord. 3. Be sure the printing unit power switch is in the "0" position. Connect the AC power cord to a power outlet. IMPORTANT NOTE! Do not turn power on scanning unit or printing unit! 8
Preparing the Image Drum/ Toner Cartridges 1. Press the cover release button and lift the top cover. 5. Carefully place the toner/drum cartridge back into the printing unit. 2. Carefully lift the black toner/drum cartridge out of the printing unit. 6. Push the blue lock lever towards the back of the unit as far as it will go. This unlocks the toner cartridge to release toner into the image drum. CAUTION! The green image drum surface at the base of the cartridge is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes. 3. Unwrap the protective sheet and place the cartridge on a flat work surface. 4. Pull out both the protective sheet and the plastic sheet in the direction of arrow. 9
7. Repeat steps 2 to 6 with remaining toner/ drum cartridges. Preparing the Fuser 1. Observe the instructions printed on the orange band. C M Y 2. Remove the orange band. Press firmly on the blue lock (1) to release the orange transport restraint (2). Pull the restraint out in the direction of the arrow. 1 2 3. Press firmly on both sides of the cover to close it. 10
Loading Paper 1. Pull out the paper tray. 5. Close the paper tray. 2. Remove the transport restraint by pulling downward then out. 3. Adjust the rear (1) stopper and paper guides (2) to the size of paper being used. Do not overload. 4. Load the paper. 11
Turning Power On IMPORTANT NOTE! Do not turn the scanning unit power on until the Power (Ready) LED is illuminated on the printing unit status panel. READY BACK ENTER ON LINE ATTENTION MENU CANCEL Turn printing unit power on Turn power switch to the " " position. Turn scanning unit power on Wait until the Power (Ready) LED illuminates solid green on the printing unit status panel. Turn scanning unit power to the " " position. 12
Network Installation: Windows Minimum Configuration Requirements To make the best of this MFP, the following configuration is required: To send e-mails: TCP/IP network. A SMTP and a optional POP3 server. To file document(s) via intranet: FTP, HTTP, or CIFS Protocol environment. Windows 98, Windows NT, Windows 2000, Windows ME, Windows XP, HTTP or FTP server. Pre Installation Information Your MFP must be set up properly on your network to perform scan to e-mail and scan to FTP functions. In order for other network devices to find the MFP on the network, the following network parameters must be set: For more information on these parameters, see the on-line User s Guide. Setting the IP Address An IP address is required to install the drivers. If you are using DHCP, the IP address will automatically be detected. If you are not using DHCP, you need to obtain the IP address from your network administrator and enter it using the front panel: 1. Press on the control panel. Print Menu appears on the LCD display. 2. Press until Network Settings appears on line 2. 3. Press. The default IP Address appears. 4. Press to select this item. 1. DHCP enable... 2. IP Address... 3. Subnet Mask... 5. Using the numeric keypad, enter the IP address. Use to move forward to the next digit or back to the previous digit. 4. Gateway IP... 5. DNS server... 6. Press to save the IP address. 6. SMTP server... 7. SMTP port 25 8. POP3 server... 7. Press twice to exit the menu and return to the scanning unit LCD display. 9. POP3 Port 110 Internet Communication Features Scan to E-mail The MFP allows you to deliver your scanned document to e-mail addresses on the network. The document is first scanned and converted to a standard file format, then transmitted to remote recipients simultaneously as an e-mail attachment. Scan to FTP Deliver your scanned document via the intranet. The MFP allows you to save scanned documents directly to a designated server or a personal computer on the network. 13
Installing Drivers and Network Software NOTE! To ensure the scan function works properly, DO NOT connect the USB cable to your computer until the MFP drivers have been installed. 1. Check to be sure the USB cable is not connected to your computer. 2. Insert CD1 into your CD-ROM drive. The CD will autorun. If it doesn t, click Start Run Browse. Browse to your CD-ROM drive. Double-click Install.exe. Click OK. 3. Select your language. 4. Click Next to accept the terms of the license agreement. 5. You can choose either MFP Essentials or Custom Install. OKI MFP Management (OKI Network Setup Tool) ScanSoft TextBridge ScanSoft PaperPort Includes the necessary software to manage your network connected MFP plus management of your address book, individual profiles, color adjustment and LDAP management. Converts paper documents into editable electronic documents. A popular scanning and document management application for Microsoft Windows. 1. Click MFP Essentials. 2. Select Network Installation. Click Next. 3. Follow the on-screen instructions. 4. When the software is installed, connect the USB cable to your computer. Choose Custom Install if you want to select and install each software tool. These main selections include the core software, plus additional software to support key MFP applications: When you select MFP Essentials, the core software needed to set up your MFP and support each function is installed automatically in sequence. The printing unit and scanning unit driver are installed first. Then you will be prompted to continue installation of the Productivity Software. The Productivity Software supports all network MFP operations and includes: Note: Move the cursor over each main choice button to see a list of the software tools included. 1. Check to be sure the USB cable is not connected to your computer. 2. Click Custom Install. 3. Select each driver and utility you want to install and follow the on-screen instructions. 4. When the installation is finished, connect the USB cable to your computer. 14
Configuring Your MFP This section is specifically for persons who are responsible for the administration of this MFP. There are three methods to configure your machine. From the OKI MFP Network Setup Tool From the MFP s web page From the control panel. Configuring from the OKI Management Utility (OKI MFP Network Setup Tool) This tool provides a convenient way to remotely configure all OKI MFP on the network. 1. Click Start > Setting > OKI MFP Network Setup Tool > OKI MFP Network Setup Tool. 2. Double click on the New Device icon. 3. Enter the IP Address. 4. Right-click the ES1624n MFP icon when it appears to open the program. 5. Use the OKI Management Utility (OKI MFP Network Setup Tool) to define parameters for TCP/ IP, SMTP and POP3 protocols. Then use it to manage your network connected MFP, including the address book, profiles, color adjustment and LDAP Management tools. Click on the utility s HELP tool for more information. 2. Click Network Settings and enter the relevant values. NOTE! Administrative Settings are blocked by a password. We recommend that the system administrator create a password since the machine is shipped without one. Configuring from the Control Panel Configuring from the Web Page 1. Type the IP address of the MFP in the URL field of your browser and then press Enter. The MFP web page appears. 1. Press Menu on the Control panel. This prompts the following menu items on the LCD display. Printing Unit Menu Network Settings Mail Server Report Print Management (This selection will be blocked by an administrator password. The machine is shipped without a specific password. It is recommended that the administrator create a new password to ensure security.) 2. Use the DOWN key to scroll to each item. The setup parameters are located in the Network Settings and Mail Server items. Use the SELECT key to select your desired item. For additional menu information and a description of each menu item, see the on-line User s Guide. 15
Additional Network Software The following additional network utilities can be installed by clicking on the Network Software button: Web Driver Installer Utility Use this utility to create a web page and set up your MFP with groups of clients who have access. Once the unit has been registered by the administrator, the utility can automatically send an email to each registered client. OKI LPR Utility Oki LPR allows you to print directly to an MFP on the Ethernet without a print server. It creates an OKI print port and installs a pop-up utility to monitor printing unit status. Profiles Before sending documents to filing servers you should set up a few profiles to speed up the filing process. A profile contains a list of filing parameters such as your filing protocol, directory, file name and other scanning parameters. To create a new filing profile, either enter the machines s web page or install and start the Network Setup Tool in the supplied CD-ROM. You can create up to 20 profiles. Address Book An Address Book is a list of e-mail addresses to which you can send your scanned image. To create an address book, either enter the machines s web page or install and start the Network Setup Tool in the supplied CD-ROM. Note: The address book cannot be assigned on the Control Panel. PrintSuperVision Utility PSV.Net uses internet based software components to access and distribute data to support administrator control of all MFPs and printers on a network. Network Printer Status Utility This utility creates an additional tab called STATUS in the properties dialog that allows the client to monitor the selected MFP s status. Faxing To fax documents scanned from your MFP, you must have a fax modem installed in your computer. You can use your favorite program to set up and send faxes. Or, if you are using Windows 2000 or Windows XP, you can set up the Microsoft Fax utility and send faxes only. To do this: Click Start > Printers & Faxes > Setup Faxing. Follow the setup instructions. 16
Operating Your MFP IMPORTANT NOTE! Before sending a print job, be sure that the MFP is in SCAN TO MODE. In COPY MODE, the printing unit will not accept a print job. Loading the Paper Cassette Tray Recommended Paper weight = 17 to 32 lb. 1. Remove the paper tray from the printer. For more information on operating your machine, see the on-line Users Guide located on the supplied CD. Placing document(s) in the ADF 1. Make sure your document is free of staples, paper clips and is not torn. 2. If your have multiple pages, fan your documents to avoid occasional paper jams. The ADF holds up to 50 pages. 3. Place your document(s) with the text FACE UP in the ADF and make sure that the top of each page feeds in first.. 2. Fan the paper to be loaded to ensure all sheets are separated. 3. Load the paper into the paper cassette tray. 4. Adjust the rear stopper (1) and paper guides (2). 4. Adjust the paper guides to center the document(s) in the ADF. Placing document(s) on the glass 1. Open the document(s) cover to reveal the glass. 2. Place your document(s) with the text FACE DOWN on the glass and align the document(s) in the upper-left corner. 5. Replace the paper tray. For more information, see the on-line User's Guide on the Documentation CD provided with your printer. 3. Close the document cover. 17
Quick Operation Enter your copy count via the numeric keypad. Press Copy Mode key. Press B&W copy. to make Choose your e-mail address from the Address Book. Press color copy. to make Press Scan to Mode key. i.e. + Press to send your document in B&W. + Choose your desired destination from the FTP Address. Press to send your document in color. Press Scan to Mode key. i.e. + Press to file your document in B&W. + Press to file your document in color. 18
For Additional Information For additional information about your MFP, see these sources: The electronic User s Guide s on the supplied CD for expanded information on using your MFP. The Handy Reference Guide. The HELP files available with the utility programs. For Assistance If you need further assistance or have questions: See our web site http://my.okidata.com U.S. & Canada, Call 1-800-654-3282 (1-800- OKI-DATA) 24 hours a day, 7 days a week. 19
Oki Data Americas, Inc., 2000 Bishops Gate Blvd., Mt. Laurel, NJ 08054-4620 Tel: (856) 235-2600 Fax: (856) 222-5320 http://my.okidata.com Oki Data Americas, Inc., 2735 Matheson Blvd. East, Unit 1, Mississauga, Ontario L4W 4M8, Canada Télép: 1-800-654-3282 Téléc: 1-905-238-4421 http://my.okidata.com Oki is a registered trademark of Oki Electric Industry Company, Ltd. Microsoft and Windows are registered trademarks of Microsoft Corporation. 2005 Oki Data Americas, Inc. 59377301