Services for conference organizers

Services for conference organizers

Contents What is Sciendo? Why Sciendo? How we offer our services? Publication of conference proceedings Event management system and service list Service descriptions 2 2 2 3 3 10 1 www.sciendo.com 1

What is Sciendo? Sciendo is a leading provider of publishing services and solutions to academic and professional organizations. Sciendo currently publishes approximately 600 journals owned by universities and other academic institutions. The company is a part of the De Gruyter Group, a renowned academic publisher with a company history of over 260 years. Why Sciendo? Sciendo is the only company in the world that meets the two most important needs of an academic and professional conference organizer. As well as publishing conference proceedings, we can also provide the organizer with one of the world's best event management systems. We have partnered with Cvent. Sciendo is not just another service or technology vendor. As a part of the De Gruyter Group, Sciendo can therefore offer you world-class publishing solutions and services tried and tested on our own books and proceedings. De Gruyter publishes more than 1,300 books and proceedings a year, and has a backlist of about 100,000 published titles. How we offer our services? We can publish your conference proceedings and optionally provide you with the event and abstract management systems. We do not offer event management systems alone. Moreover, we can support you with editorial and production services, like copyediting with language polishing or typesetting. We can also print your book of proceedings and deliver it directly to you. For the proceedings, conference organizers pay us a fee per each paper published. In general, the event management system is paid per participant or through a revenue share. www.sciendo.com 2

Publication of conference proceedings We publish conference proceedings online in the Open Access model. It means that everybody can read the electronic version of the proceedings. Print-on-demand copies can be bought from the www.sciendo.com website. We currently publish proceedings in the English language only. For conference proceedings, Sciendo offers a range of publishing packages prepared to meet the conference organizer s expectations, needs and budget. Sciendo offers the Standard, Classic and Premier packages and a wide range of additional publishing solutions that the conference organizer can pick and choose from, depending on its requirements. STANDARD Basic services facilitating conference proceedings publication CLASSIC Standard package Typesetting and proofreading Book layout Cover design PREMIER Classic package Copyediting epub version Marketing Extra Event management systems and service list We have partnered with Cvent. The tables present the components of each package of the conference proceedings publishing services and the key functionalities of the event management system. 2 www.sciendo.com 3

Conference proceedings STANDARD PACKAGE TECHNOLOGY SOLUTIONS WEBSITE Proceedings webpage Hosting and distribution platform ONLINE EDITORIAL SYSTEMS Online submission system Online production system OTHER SYSTEMS System to detect plagiarism (CrossCheck) SERVICES PRODUCTION ELECTRONIC COPY Generation of DOI numbers to papers Creating metadata in XML format (abstracts, keywords, references) ISBN registration MARKETING INDEXING Arranging for indexing by A&I services that cover proceedings as books Arranging for indexing by A&I services that cover proceedings as journals Indexing by Google and other search engines FULL-TEXT DISTRIBUTION Distribution to libraries through the hosting and distribution platform Arranging for coverage by full-text repositories (to the extent such services cover proceedings) Arranging for coverage by discovery services (to the extent such services cover proceedings) Arranging for coverage by open access directories, such as DOAB, plus metadata distribution to those services (to the extent such services cover proceedings) Setting terms for document delivery companies, and serving these companies Long term preservation services (cooperation with Portico) SALES Print-on-demand and delivery to book buyer Creating files necessary for PoD CONSULTING Long term preservation services www.sciendo.com 4

CLASSIC PACKAGE TECHNOLOGY SOLUTIONS WEBSITE Proceedings webpage Hosting and distribution platform ONLINE EDITORIAL SYSTEMS Online submission system Online production system OTHER SYSTEMS System to detect plagiarism (Similarity Check) SERVICES PRODUCTION ELECTRONIC COPY Generation of DOI numbers for the book and for papers Creating metadata in XML format (data necessary to put the book online and setup PoD in the system) Typesetting and proofreading in contact with the editor of the proceedings Adapting standard layout and cover design ISBN registration MARKETING INDEXING Arranging for indexing by A&I services that cover proceedings as books Arranging for indexing by A&I services that cover proceedings as journals Indexing by Google and other search engines FULL-TEXT DISTRIBUTION Distribution to libraries through the hosting and distribution platform Arranging for coverage by full-text repositories (to the extent such services cover proceedings) Arranging for coverage by discovery services (to the extent such services cover proceedings) Arranging for coverage by open access directories, such as DOAB, plus metadata distribution to those services (to the extent such services cover proceedings) Setting terms for document delivery companies, and serving these companies Long term preservation services SALES Print-on-demand and delivery to book buyer Creating files necessary for PoD CONSULTING Handbook for book editors and authors 4 www.sciendo.com 5

PREMIER PACKAGE TECHNOLOGY SOLUTIONS WEBSITE Proceedings webpage Hosting and distribution platform ONLINE EDITORIAL SYSTEMS Online submission system Online production system OTHER SYSTEMS System to detect plagiarism (Similarity Check) SERVICES PRODUCTION ELECTRONIC COPY Generation of DOI numbers for the book and for papers Creating metadata in XML format (data necessary to put the book online and setup PoD in the system) epub version of the book Typesetting and proofreading in contact with the editor of the proceedings Adapting standard layout and cover design ISBN registration PRINTING AND EXTERNAL STORAGE One print-run (any number of copies) delivered to conference organizer EDITORIAL Copyediting & language editing - level 3 (heavy edit) MARKETING INDEXING Arranging for indexing by A&I services that cover proceedings as books Arranging for indexing by A&I services that cover proceedings as journals Indexing by Google and other search engines FULL-TEXT DISTRIBUTION Distribution to libraries through the hosting and distribution platform Arranging for coverage by full-text repositories (to the extent such services cover proceedings) Arranging for coverage by discovery services (to the extent such services cover proceedings) Arranging for coverage by open access directories, such as DOAB, plus metadata distribution to those services (to the extent such services cover proceedings) Setting terms for document delivery companies, and serving these companies Long term preservation services www.sciendo.com 6

MARKETING EXTRA PACKAGE Call for Conference Papers Mailing to cited authors Social Media posts Bookmark design and print Press release for the book (Book Announcement) Google AdWords campaign SALES Print-on-demand and delivery to book buyer Creating files necessary for PoD CONSULTING Handbook for book editors and authors ADDITIONAL SERVICES TECHNOLOGY SOLUTIONS System to check and format references (Edifix) SERVICES ONLINE EDITORIAL SYSTEMS EDITORIAL MANAGER - ADDITIONAL FUNCTIONALITIES Reviewers attachments Editor Attachments Author Supplementary Materials Artwork Quality Checking system Reference Management System Reviewer Discovery PRODUCTION ELECTRONIC COPY Adding DOIs and ISBNs to book files provided by author or Society epub version of the book Checking and formatting references Providing new layout and cover design Support in ISSN registration 6 www.sciendo.com 7

PRINTING AND EXTERNAL STORAGE One print-run (any number of copies) delivered to conference organizer CD labeling, burn and delivery to conference organizer USB labeling and delivery to conference organizer EDITORIAL Copyediting & language editing - level 1 (light edit) Copyediting & language editing - level 2 (medium edit) Copyediting & language editing - level 3 (heavy edit) MARKETING Conference logo design MARKETING EXTRA PACKAGE Call for Conference Papers Mailing to cited authors Social Media posts Bookmark design and print Press release for the book (Book Announcement) Google AdWords campaign TECHNOLOGY SOLUTIONS Proceedings webpage Hosting and distribution platform SERVICES PRODUCTION ELECTRONIC COPY Generation of DOI numbers for the book and for papers MARKETING INDEXING Indexing by Google and other search engines BACK VOLUMES Creating metadata in XML format (data necessary to put the book online and setup PoD in the system) FULL-TEXT DISTRIBUTION Distribution to libraries through the hosting and distribution platform Arranging for coverage by full-text repositories (to the extent such services cover proceedings) www.sciendo.com 8

Arranging for coverage by discovery services (to the extent such services cover proceedings) Arranging for coverage by open access directories, such as DOAB, plus metadata distribution to those services (to the extent such services cover proceedings) Setting terms for document delivery companies, and serving these companies Long term preservation services ADDITIONAL SERVICES TECHNOLOGY SOLUTIONS SERVICES PRODUCTION ELECTRONIC COPY Adding DOIs and ISBNs to book files provided by author or Society epub version of the book PRINTING AND EXTERNAL STORAGE Print-on-demand and delivery to book buyer Creating files necessary for PoD EVENT MANAGEMENT SYSTEM CVENT BASIC MODULES Event management system Registration fee ADDITIONAL MODULES AND SERVICES PAYMENTS CVENT payment services ABSTRACT MANAGEMENT MODULE Abstract Management ADDITIONAL MODULES OnArrival Premium App Additional Admin Account CrowdCompass Mobile App Social Wall Premium SERVICES SSL Certificate for the Conference Domain 6 www.sciendo.com 9

Service descriptions HOSTING PLATFORM All conference proceedings published by Sciendo are uploaded to the platform provided by PubFactory and have their own webpages at www.sciendo.com. They can be easily read, searched and purchased online. PubFactory technology automatically creates links to all linkable references in the conference proceedings. This enhances the reading experience, as the reader can jump to a cited conference proceedings or journal article. PRODUCTION SERVICES In the Standard package we expect to receive the conference proceedings file properly formatted. However, in the Classic and Premier packages, Sciendo offers typesetting and proofreading. As a rule, we design the cover and contents of each conference proceedings according to our standard layout, but as an additional service we can design the cover and layout for each conference proceedings individually. As an additional service, we can render the ebook in formats used by smartphones and tablets. EDITORIAL SERVICES If you want the conference proceedings to be written in perfect English, you should use our copyediting and language editing services, which are offered for an extra fee per page. There are three levels of this service, ranging from the light edit, through medium edit to heavy edit. The heavy edit is done by native English specialists in the broad subject field of the conference proceedings. Please contact us at the e-mail address given below for more details. 10 www.sciendo.com 10

PRINTING AND STORAGE Each conference proceedings published by Sciendo can be purchased as a printed copy. To this end, Sciendo prepares files necessary for print-on-demand. Also, for an extra fee, we can print as many copies as desired, in hardback or paperback, on different types of paper. Also, we can produce CDs or USBs with the conference proceedings and label them with the conference logo. ABSTRACTING AND INDEXING Just having the conference proceedings published is not enough. The conference proceedings should be visible and findable in specialized services. These services index the information about the conference proceedings or host their abstract (summary). Sciendo cooperates with the majority of A&I services: Clarivate Analytics, Scopus, PubMed, Medline, citation indexes or discovery services, where we send conference proceedings metadata and abstracts. Our technology allows automatic transfer of such data to A&I services. MARKETING EXTRA PACKAGE Sciendo has created a special set of marketing services, which help to promote the conference proceedings among readers and other authors. Here are two of the six services that compose this package. Sciendo informs all living and reachable authors who have been cited in the conference proceedings about this citation. This makes the conference proceedings noted, read and cited. Also, Sciendo writes and distributes the press release about the conference proceedings. EVENT MANAGEMENT SYSTEMS The system that we offer help conference organizers to manage their events. Cvent cover conference planning and budgeting, event marketing and website, online attendee registration via a secure payment process, onsite check-in, badging, conference program management and attendee tracking, and many other functions. As a separate module, conference organizers can buy the abstract management module to collect, edit and handle submitted papers. 10 www.sciendo.com 11

SALES AND DISTRIBUTION Every conference proceedings published by Sciendo can be purchased at www.sciendo.com as a printed copy, both in paperback and hardback. Sciendo keeps only 30% of net revenues. Such sales are possible through www.sciendo.com and through the many retailers that Sciendo works with, like Amazon or Barnes & Noble. Because we publish the electronic version of the proceedings in the Open Access model, it is available to every reader free of any charge. However, Sciendo distributes Open Access conference proceedings to many full-text repositories and directories. www.sciendo.com 12

If you would like to learn more about services, please contact our Sales & Publishing Specialist - Services for conference organizers Wojciech Macek Wojciech.Macek@sciendo.com 2

Your publishing needs met Office De Gruyter Poland Ltd. Bogumila Zuga 32a 01-811 Warsaw, Poland Tel: +48 22 701 50 15 E-Mail: info@sciendo.com www.sciendo.com 2