Virtual OneStp (VOS) Emplyer User Lgging In If yu dn t have an accunt: If yu have an accunt: Click the Hme page graphic, the Start here r Enter yur user ID and passwrd. Click here links, r the Nt Registered? link. Click Sign In buttn. Click Register Emplyer. Click Frgt Username and/r Passwrd t Create a unique user ID and passwrd. retrieve a frgtten ID r passwrd. Fill in required (*) fields. Select a desired retrieval ptin. My Emplyer Dashbard (cnfiguring the widgets) T minimize r maximize a widget, click the minus r plus sign (-/+) at the tp left. T remve a widget, click the X mark at the tp right. T mve a widget, click the title and hld (displaying the duble-arrw mve cursr) t drag it elsewhere. T restre r remve several widgets (custmize which widgets appear), scrll t bttm f the dashbard, click Cnfigure Dashbard Widgets, and check/uncheck the widgets yu wish t display r turn ff. The click Save. Using the Left Menu The left Navigatin Menu is a quick methd fr getting t Emplyer Services. T access an Emplyer Service, click it in the Navigatin Menu. Yu can als use the Navigatin Menu t access ptins within each service. Emplyer Services Recruitment Services Pst a jb rder, search available resumés, and create resumé search agents that run autmatically. Educatin Services Lcate training resurces and find infrmatin abut training prviders. Labr Market Services Find infrmatin abut the labr market in yur area, abut industries in yur area, and abut ecnmic data fr yur area. Human Resurce Infrmatin Review infrmatin abut hiring practices, recruiting, and ther human resurce issues. Using the Directry The Directry f Services screen lists and describes emplyer service ptins. Click a desired link ptin t access that service. T access this screen, click Services n the tlbar ptins displayed at the bttm f mst any page. EEO Infrmatin Review infrmatin abut equal pprtunity prgrams and requirements. Labr Relatins Review infrmatin frm resurces that specialize in labr relatins. Gvernment Resurces Access gvernment resurces pertinent t emplyers. Wellness and Ergnmics Review infrmatin cncerning ergnmics and general health and wellness tpics. Emplyer Incentives Review infrmatin abut emplyer prgrams in yur area. Staff-Prvided Services Learn abut available emplyer services at yur lcal ne-stp center. Imprtant Things Yu Can D In VOS Pst a Jb Order (Jb Orders tab) 1 Click Manage Jbs (frm the Quick Menu). 2 Click Add a New Jb Order buttn (at bttm f Jb Orders tab). 3 Enter the jb title, select the ccupatin, and select the creatin methd fr the jb rder; click Next. 4 Select jb rder Lcatin and Cntact. 5 Select skill set methd and cnfirm the required skills. 6 Recrd jb rder details. Virtual OneStp V12.05 R1 (10/12) Page 1 f 6
Imprtant Things Yu Can D In VOS 7 Click Save. On existing jb rders, in list: 1 Click the jb rder title t view and mdify it (i.e., add interview questin set). 2 Click Cpy t create a cpy f the current jb rder. Create Applicatin Questins (Can be Added t Jb Orders) Mdify Interview Questin Set 1 Click Emplyer Prtfli Human Resurce Plan Jb Order Plan Applicatin Questins tab. 2 Click Create Applicatin Questins buttn (at bttm f tab). 3 Enter questin set name. 4 Enter intrductry questin text by: Manually entering data, OR Clicking Insert Sample Text. 5 Click Save. 6 Enter yur questin in the Questin text bx within the Add a Questin sectin. 7 Select the apprpriate respnse type. If multiple chice, select whether jb seekers may select mre than nce chice. 8 Click Add this Questin. Repeat steps as necessary. 9 Click Return t Questin Set List when cmplete. 1 Click Emplyer Prtfli Human Resurce Plan Jb Order Plan Applicatin Questins tab. 2 Click desired Edit link. 3 Click desired Actin clumn link. Click Delete t remve the questin set. Click Edit t mdify the questin; make changes; click Save. Click Cpy t duplicate the questin. 4 Click Return t Questin Set List when cmplete. Search fr Resumés 1 Click Candidate Search frm the Quick Menu. 2 Select frm 5 mst recent resumés viewed, if applicable. OR 3 Click Area link t select new search area, if applicable. 4 Select ne f the fllwing search methds: Quick Resumé Search tab select any cmbinatin f search criteria and click Search. Advanced Resumé Search tab [1] T rank search results, enter ranking criteria and select whether each is Required r Desired. [2] T filter search results, enter filtering criteria. [3] T search by candidate s residential lcatin, select the desired lcatin. [4] Click Search. Resumé Search by Skills tab if applicable r add new skill set Select a Resumé Mdificatin Date and a desired saved skill set; click Search. Resumé Search by Jb Order Criteria tab Select a desired jb rder and click Search. Resumé Number Search tab Enter a desired resumé ID number and click Search. External Resumé Search tab Click a desired jb site link and fllw site directins t cnduct resumé search. Virtual OneStp V12.05 R1 (10/12) Page 2 f 6
Imprtant Things Yu Can D In VOS Manage Resumé Search Results Create Virtual Recruiter (Resumé Alert) Recrd Referral Results (using Manage Jb Applicants) Recrd Referral Results (using Manage Jbs) 1 If multiple pages displayed, perfrm ne f the fllwing: Click the arrw t navigate ne page at a time; OR, Enter desired page number and click G; OR, Select desired recrds per page and click G. 2 T srt the search results, select the Detailed Results View, click the Resumé Details clumn title, select the desired srt item, select the srt rder, and click Srt. 3 Click View Resumé t access resumé details. 4 Click Save t Favrites t add selected resumé t Favrites flder. 5 Click a desired link ptin t view Detailed Infrmatin abut the resumé r applicant. 1 Cnduct resumé search as dcumented. 2 On search results screen, click Save search r the click here link. 3 Type a title fr this resumé alert. 4 Select hw ften t run. 5 Select ntificatin methd. 6 Enter expiratin date. 7 Click Save. 1 Click Recruitment Services Manage Jb Applicants. 2 (Optinal) Select desired jb rder t see nly thse jb applicants. 3 Chse ne f the fllwing actins (if applicable): Click the Applicant Name link t access the fllwing: Questin Set Respnse, DL Infrmatin, Applicant Ntes, Print Frms, Cntact Infrmatin, Applicant Overview, Emplyment and Qualificatins, Jb Skills, and Reference Infrmatin. Click the Jb Order Title link t view jb rder details. Click the Resumé link t view applicants resumés. 4 Click the desired Details link t recrd jb referral status. 5 Frm the Applicant Overview tab, click the Change Status link. 6 Select the desired Applicant Status (fr Hired, include hire date and hurly rate). 7 Click Save t recrd results. 1 Click Manage Jbs frm the Quick Menu. 2 Click the desired numeric link under the Applicants clumn. 3 T srt the search results, click the Applicant Summary clumn title, select the desired srt item, select the srt rder, and click Srt. 4 (Optinal) Click a desired link ptin as dcumented abve. 5 Click the Change Status link fr the desired applicant, OR click the Applicant Overview link Change Status link. 6 Select the desired Applicant Status. (Fr Hired, include hire date and hurly rate; fr Nt Hired, select reasn). 7 Click Save t recrd results. Virtual OneStp V12.05 R1 (10/12) Page 3 f 6
Imprtant Things Yu Can D In VOS Save Resumés t Yur Favrites Tab Flder Check Events Calendar Update Accunt Infrmatin Create Required Skills Lists Create Crrespndence Templates Mdify Crrespndence Templates 1 Cnduct resumé search as previusly dcumented. 2 Click Save t Favrites under Actin clumn. Yu may als select this link while viewing resumé details. 3 Add candidate t existing flder, r create new ne. 4 Rate the candidate. 5 Enter ntes, if applicable. 6 Click Save. 1 Click Emplyer Resurces Upcming Events. 2 Click t Shw/Hide Filters. 3 Select desired timeframe, regin, ffice, categry, and/r view. 4 Click a calendar entry t view detailed infrmatin. 1 Click Emplyer Prtfli Emplyer Prfiles Crprate Prfile. 2 Change any infrmatin in yur prfile (except yur user name) and click Save Infrmatin. 1 Click Emplyer Prtfli Human Resurce Plan Jb Order Plan Jb Skill Sets tab. 2 Click Add Skill Set. 3 Select Analyze Skills t manually create required skills list, OR Select each required skill amngst all skill categries. Click Save Skills and Cntinue when cmplete; click Cntinue. 4 Select Skill Matching t chse the default skills list fr a selected ccupatin. Select ccupatin; click Cntinue. Yu may mdify the default skills list nce yu save it. 5 Name the list and click Save. 1 Click Emplyer Prtfli Emplyer Prfiles Cmmunicatins Prfile Cmmunicatins Templates tab. 2 Click Create New Template. 3 Enter crrespndence template details. 4 Frmat the text, if desired. 5 Click Save. 1 Click Emplyer Prtfli Emplyer Prfiles Cmmunicatins Prfile Cmmunicatins Templates tab. 2 Click desired Actin clumn link. Click Edit t mdify the template; make changes; click Save. Click Preview t view template details. Click Cpy t duplicate the template; make changes, if necessary; click Save. Click desired checkbx(es) and Delete link(s) t remve templates yu created. Virtual OneStp V12.05 R1 (10/12) Page 4 f 6
Imprtant Things Yu Can D In VOS Send Crrespndence t Jb Applicant View an LMI Occupatin Prfile 1 Manage Resumé Search Results, r Jb Referral Results, as dcumented. 2 Click Cntact Inf link under detailed infrmatin clumn. 3 Click Send this Individual a Message. 4 Select delivery methd. 5 Enter subject. 6 Click Insert Template link. 7 Click Select link fr desired template. 8 Click Send Message. 1 Click Labr Market Services Occupatinal Prfile. 2 Select an Occupatin using ne f the six Occupatin tabs. The Occupatin Summary tab displays (with a default f Tables and Text fr Display Optins, and with Candidates and Emplyers/Emplyment data emphasized in the defaults fr Data Categries). 3 T include maps r graphs in the display: Click the Shw Display Optins link. Click the Graphs and/r Maps check bxes Click the Set Display Mde buttn. The screen will refresh t include graphs and maps where data categries supprt this. (Nte: the first time this feature is used, the screen will prmpt yu t lad Silverlight ). 4 T include mre r ther cat categries in the display: Click the Shw Data Categries link. Click the check bxes fr each f the data categries yu want t have displayed. Click the Set Data Categries buttn. The screen will refresh t include all the data categries checked (displayed in the checked Display Mdes). Using Emplyer Prtfli (Emplyer Prfiles & Human Resurce Plans) Emplyer Prfiles Crprate Lists cmpany infrmatin required fr accunt setup and wrksites. Cntains the fllwing flders: General Infrmatin Allws yu t mdify yur accunt infrmatin. Wrk Sites Allws yu t add r review emplyer wrksites and add cntacts fr thse wrk sites. Cntacts/Users Allws yu t add r review emplyer cntact infrmatin fr each emplyer cntact data and wrksite lcatin recrded, and fr multiple-emplyer sign-in and privileges. Sign In Inf tab Allws select emplyer cntacts t define sign-ins fr ther cntacts. User Privileges Allws select emplyer cntacts t identify privileges fr ther cntacts wh have sign-in ability fr the emplyer. Nte: Only select emplyer cntacts (e.g., the primary cntact) are given Sin-In tab and User Privileges tab permissins. Accunt Summary Lists emplyer infrmatin and statistics abut the emplyer s usage f the system. Virtual OneStp V12.05 R1 (10/12) Page 5 f 6
Emplyer Prfiles Search Histry Lists yur saved candidate resumé searches, training prgram searches, and details frm ccupatin, industry, and area prfile searches. Cntains the fllwing flders: Viewed Resumés Lists candidate resumés yu previusly viewed; permits new searches. Prgrams Lists training and educatinal prgrams yu previusly viewed using Educatin Services Training and Educatin Prgrams; permits new searches. Occupatins Lists ccupatin details yu previusly viewed using Labr Market Services Occupatin Prfile; permits new searches. Industries Lists industry details yu previusly viewed using Labr Market Services Industry Prfile; permits new searches. Areas Lists area prfile infrmatin yu previusly viewed using Labr Market Services Area Prfile; permits new searches. Emplyer Prfiles Cmmunicatins Prfile Cntains messages, cmmunicatin templates, and subscriptins. Cntains the fllwing flders: Messages Lists the system messages that yu have received r sent. Cmmunicatin Templates Lists infrmatin abut the crrespndence templates yu have created in the system. Subscriptins Lists the system alert messages that are available t be received. Human Resurce Plan Jb Order Plan Lists yur jb rders, jb rder templates, applicatins, and skill sets. Cntains the fllwing flders: Jb Orders Lists yur jb rders and jb applicants fr each. Jb Order Templates Displays the jb rder templates that yu have created in the system Applicatin Questins Displays the applicatin questin sets that yu have created in the system. Jb Skill Sets Lists the sets f required jb skills yu may add t jb rders r use as filtering criteria fr resumé searches. Human Resurce Plan Recruitment Plan Lists yur jb applicants and referrals, favrite candidates, and résumé alerts. Cntains the fllwing flders: Jb Applicants Lists the candidates that have applied fr r been referred t yur jb rders, the applicatin methd they used, and detailed infrmatin fr each. Favrite Candidates Maintains thse résumé candidates yu regarded as yur favrites. Virtual Recruiter Lists yur saved résumé searches. Cpyright 2012 by Gegraphic Slutins, Inc. All rights reserved. Tel. (727) 786-7955 www.gegraphicslutins.cm Virtual OneStp V12.05 R1 (10/12) Page 6 f 6