Chapter 1 Microsoft Office Basics What is Microsoft Office?... 1 The Microsoft Office Interface... 2 Using Input Devices... 3 Using a Touch Screen... 4 Practice: Working with a Document part 1 of 3... 5 Using the Ribbon... 5 Backstage View... 7 Saving Files... 7 Printing a Document... 9 Practice: Working with a Document part 2 of 3... 9 Closing a Document...10 Quitting an Application...10 Opening a File...10 Practice: Working with a Document part 3 of 3.. 12 Searching the Web... 12 Practice: Searching the Web... 13 Citing Web Sources...14 Multitasking... 15 Practice: Sample Citation... 15 What is Email?...16 Email Etiquette and Ethics... 17 Using Outlook... 17 Practice: Email Messages part 1 of 3... 19 The Address Book...20 Email Attachments... 20 Practice: Email Messages part 2 of 3... 21 Organizing Email Messages... 22 Email Security... 23 Practice: Email Messages part 3 of 3... 24 Using Microsoft Office Help... 25 Practice: Using Help... 26 Chapter Summary... 27 Vocabulary... 28 Office and Outlook Commands... 30 Review Questions... 31 Projects... 32 Chapter 2 Using a Word Processor What is a Word Processor?... 35 Creating Document Text... 36 Editing Text... 38 Spelling and Grammar Checking... 38 Practice: Request... 39 Selecting Text... 41 Cut, Copy, and Paste... 42 Practice: ORIENTATION part 1 of 4... 43 Finding and Replacing Text... 44 Formatting Characters... 45 Previewing and Printing a Document... 47 Practice: ORIENTATION part 2 of 4... 47 Paragraph Alignment... 50 Inserting Symbols... 51 Hyperlinks in a Document... 51 Using a Thesaurus... 52 Practice: ORIENTATION part 3 of 4... 52 Sharing a Document... 54 Practice: ORIENTATION part 4 of 4... 54 Reviewing a Document... 55 Reading a Document on Screen... 56 Practice: Benefit... 57 Chapter Summary... 59 Vocabulary... 60 Word Commands...61 Review Questions... 63 Projects... 64 xiii
Chapter 3 Formatting Documents Formatting a Document... 71 Margins... 71 Indenting Paragraphs... 72 Practice: TRAINING part 1 of 6... 73 Space Before and After a Paragraph...74 Line Spacing... 75 Practice: TRAINING part 2 of 6...76 Tabs and Tab Stops...76 Selecting a Vertical Block of Text... 78 Practice: TRAINING part 3 of 6... 78 Hanging and First Line Indents... 80 Creating Bulleted and Numbered Lists... 81 Practice: TRAINING part 4 of 6... 82 Headers and Footers... 83 Adding Times, Dates, and Page Numbers... 84 Adding and Positioning Graphics... 85 Editing Graphics... 86 Screenshots... 89 Text Effects and Typography... 89 Practice: TRAINING part 5 of 6... 90 Pagination... 91 Creating Footnotes and Endnotes... 91 Practice: TRAINING part 6 of 6... 92 Templates... 93 Practice: Generic Memo... 94 Creating A Web Page... 96 Creating and Editing PDF Documents... 96 Practice: Contini Picnic... 97 Chapter Summary... 98 Vocabulary... 99 Word Commands... 100 Review Questions...101 Projects...102 Chapter 4 Advanced Formatting Features Styles...111 Practice: VOLCANOES part 1 of 4...112 Creating Tables...113 Formatting a Table...114 Sorting and Calculating Data in Tables...116 Practice: VOLCANOES part 2 of 4...116 Creating a...119 Creating Sections in a Document... 120 Section Headers and Footers... 120 Hyphenating a Document...121 Practice: VOLCANOES part 3 of 4...121 Using Outline View... 123 Citing Sources and Creating a Bibliography... 125 Themes... 126 Practice: VOLCANOES part 4 of 4... 127 Creating SmartArt Graphics... 130 Formatting a SmartArt Graphic...131 Formatting a Document in Columns...132 Creating a Brochure... 133 Practice: TUTORING... 134 Creating a Hyperlink to a Heading...137 Creating and Formatting Text Boxes... 138 Creating a Newsletter...139 Practice: SPACE TRANSMISSIONS...140 Chapter Summary...142 Vocabulary...143 Word Commands...144 Review Questions...146 Projects...147 Chapter 5 Using a Spreadsheet What is a Spreadsheet?... 153 Entering Data into a Worksheet... 154 Editing Cell Contents... 156 Practice: Grades part 1 of 5... 156 Formatting Cells... 158 Selecting Cells...160 Applying Themes and Cell Styles...161 Previewing and Printing a Worksheet...163 Headers and Footers...163 Practice: Grades part 2 of 5... 164 Using Formulas to Perform Calculations...166 Displaying Formulas...167 Practice: Examples...168 Using Cell References in Formulas...169 Cut, Copy, and Paste...170 Practice: Grades part 3 of 5...171 Copying and Pasting Data between Word and Excel... 172 Practice: DEPT MEMO...173 Conditional Formatting...174 Practice: Grades part 4 of 5... 175 Adding Graphics...176 Hyperlinks in a Worksheet... 177 Practice: Gadgets Invoice part 1 of 2...178 Protecting Worksheets from Changes...178 Practice: Grades part 5 of 5...179 Emailing a Workbook... 180 Reviewing a Worksheet... 180 Practice: Gadgets Sales...181 Creating an HTML File... 183 Templates... 183 Practice: Gadgets Invoice part 2 of 2... 184 Chapter Summary...187 Vocabulary...189 Excel Commands... 190 Review Questions...192 Projects...194 xiv
Chapter 6 Functions and Data Organization Modifying and Creating Cell Styles...211 Inserting and Deleting Rows and Columns...212 Practice: PLANETS part 1 of 2...213 Using Functions to Perform Calculations...215 Using Absolute Cell References in Formulas...216 Practice: Employee Commission...217 Inserting a Function into a Formula...218 Common Error Values...219 Practice: COMMISSION SUMMARY... 220 The ROUND Function... 222 Sorting Data... 222 Practice: PLANETS part 2 of 2... 223 The IF Function... 224 Printing a Large Worksheet... 225 Practice: PAYROLL part 1 of 3... 226 Amortization Tables and the PMT Function... 229 Practice: LOAN... 229 Using Multiple Sheets... 232 Copying and Moving Data Between Sheets... 232 Practice: CAR SALES... 233 Asking What-If?... 236 Practice: FUNDRAISER... 237 Chapter Summary... 240 Vocabulary...241 Excel Commands... 242 Review Questions... 243 Projects... 244 Chapter 7 Creating Charts Charts... 255 Creating Pie Charts... 256 Practice: CONTINENTS part 1 of 2... 258 Moving, Sizing, and Deleting Charts... 260 Printing a Chart...261 Practice: CONTINENTS part 2 of 2...261 Copying a Chart into a Word Document... 262 Creating Bar and Line Charts... 263 Practice: TEMPERATURE part 1 of 2... 264 Chart Design... 269 Formatting a Chart... 272 Practice: TEMPERATURE part 2 of 2... 273 Sparklines...276 Practice: SALES QUOTA... 277 Chapter Summary... 278 Vocabulary... 279 Excel Commands... 280 Review Questions... 281 Projects... 282 Chapter 8 Advanced Spreadsheet Techniques Using Dates and Times in Formulas... 293 Practice: Project Timeline... 294 Using Tables... 295 Data Validation... 297 Practice: Art Studio Students... 298 PivotTables and PivotTable Reports... 302 Practice: CORPORATE SALES... 303 The CHOOSE Function... 305 Practice: EMPLOYEE DISCOUNTS... 306 Naming a Cell or Range... 306 VLOOKUP Function... 307 Freezing Cells... 309 Practice: PAYROLL part 2 of 3... 309 Creating a Hyperlink to a Workbook Location...311 Embedding and Linking Objects...312 Practice: PAYROLL part 3 of 3...313 Macros...315 Practice: Company Name...315 Chapter Summary...317 Vocabulary...318 Excel Commands...318 Review Questions...319 Projects... 320 Chapter 9 Working with a Database What is a Database?... 327 Database Terminology... 327 Opening a Database... 328 Database Design... 329 Practice: Gadgets Sales part 1 of 11... 330 Working with Tables... 330 Using Forms... 331 Adding Records... 332 Practice: Gadgets Sales part 2 of 11... 333 Using Datasheet View... 335 Sorting Records... 336 Filtering Records... 337 Previewing and Printing a Datasheet... 338 Practice: Gadgets Sales part 3 of 11... 338 Updating and Deleting Records... 340 Practice: Gadgets Sales part 4 of 11... 340 Using Copy and Paste to Transfer Data... 341 Practice: Gadgets Sales part 5 of 11... 342 Importing Data... 343 Practice: Gadgets Sales part 6 of 11... 344 Chapter Summary... 345 Vocabulary... 346 Access Commands... 347 Review Questions... 348 Projects... 349 xv
Chapter 10 Relational Database Techniques Developing a Database Schema... 355 Creating a Database... 356 The Primary Key... 357 Practice: Align Sales part 1 of 3... 358 Creating Tables and Fields... 358 Practice: Align Sales part 2 of 3... 360 Creating Forms... 366 Practice: Align Sales part 3 of 3... 369 Restricting Data Entry... 371 Practice: MILLA HARDWARE part 1 of 8... 373 Table Relationships...376 Viewing Related Records... 378 Practice: MILLA HARDWARE part 2 of 8... 378 The Select Query... 379 Practice: Gadgets Sales part 7 of 11... 380 Modifying a Select Query... 382 Practice: Gadgets Sales part 8 of 11... 383 Range Queries... 383 Practice: Gadgets Sales part 9 of 11... 384 Complex Queries... 385 Practice: Gadgets Sales part 10 of 11... 386 Using Wildcards in Query Criteria... 388 Practice: MILLA HARDWARE part 3 of 8... 389 Using Fields in Query Criteria... 390 Practice: MILLA HARDWARE part 4 of 8... 390 Parameter Query...391 Practice: MILLA HARDWARE part 5 of 8... 392 The Update Query... 393 Practice: Gadgets Sales part 11 of 11... 394 Chapter Summary... 396 Vocabulary... 397 Access Commands... 398 Review Questions... 399 Projects... 401 Chapter 11 Analyzing Data in a Database What is a Report?... 409 Creating a Report...410 Modifying a Report in Layout View...411 Practice: MILLA HARDWARE part 6 of 8...413 Printing a Report...414 Summarizing Data in a Report...415 Modifying a Report in Design View...416 Practice: MILLA HARDWARE part 7 of 8...418 Electronically Distributing a Report...419 Practice: Brush Items... 420 Calculated Fields... 421 Practice: MILLA HARDWARE part 8 of 8... 421 Exporting Access Data to Excel... 423 Practice: Garden Sale... 423 Mail Merge - Form Letters... 425 Practice: June Sale... 426 Mail Merge - Labels... 429 Practice: June Sale Labels... 430 Chapter Summary... 432 Vocabulary... 434 Access Commands... 435 Review Questions... 436 Projects... 437 Chapter 12 Creating Presentations What is a Presentation?... 441 Planning a Presentation... 442 Adding and Deleting Slides... 443 Editing a Slide... 444 PowerPoint Views... 445 Viewing a Presentation... 446 Practice: Gemstone part 1 of 2... 446 Themes... 449 Printing a Presentation... 450 Practice: Gemstone part 2 of 2... 451 The Slide Master... 453 Formatting the Background... 454 Adding Graphics to a Slide... 454 Practice: BETTER BURGER part 1 of 3... 456 Adding a Chart to a Slide... 459 Creating and Printing Speaker Notes... 459 Practice: BETTER BURGER part 2 of 3... 460 Sharing a Presentation... 462 Reviewing a Presentation... 463 Practice: BETTER BURGER part 3 of 3... 463 Chapter Summary... 464 Vocabulary... 465 PowerPoint Commands... 465 Review Questions... 467 Projects... 468 xvi
Chapter 13 Advanced PowerPoint Features Adding Slide Transitions... 477 Animating Objects on a Slide... 478 Practice: HUMAN GEOGRAPHY QUIZ part 1 of 2... 480 Drawing Annotations in a Slide Show... 481 Practice: HUMAN GEOGRAPHY QUIZ part 2 of 2... 481 Creating a PowerPoint Template... 482 Practice: Contini, Holiday Cookies... 483 Adding Audio... 485 Adding Video... 486 Practice: GUEST HOUSE... 487 Delivering a Presentation... 489 Practice: Guest House Promo... 490 Hyperlinks on a Slide... 491 Creating a Photo Album... 492 Practice: Alaska Photos... 493 Chapter Summary... 495 Vocabulary... 496 PowerPoint Commands... 497 Review Questions... 498 Projects... 499 Chapter 14 Desktop Publishing What is Desktop Publishing?... 503 Creating a New Publication... 504 Practice: Picnic Flyer part 1 of 3... 505 Text Boxes... 506 Using Building Blocks... 507 Viewing a Publication... 508 Practice: Picnic Flyer part 2 of 3... 508 Adding Graphics...511 The Master Page...513 Styles...513 Typography...514 Previewing and Printing a Publication...515 Practice: Picnic Flyer part 3 of 3...515 Creating a Template...516 Practice: Meeting Flyer, Jan Flyer...516 Creating Greeting Cards...518 Using Ruler Guides...519 Practice: Gadgets Birthday, Birthday Party...519 Adding and Deleting Pages... 520 Connecting Text Boxes...521 Practice: SOS QUARTERLY part 1 of 2...521 Using Mail Merge in a Publication... 523 Practice: SOS QUARTERLY part 2 of 2...524 Sharing a Publication... 525 Chapter Summary... 526 Vocabulary... 527 Publisher Commands... 528 Review Questions... 529 Projects... 530 Chapter 15 Using OneNote What is OneNote?... 537 Creating a New Notebook... 538 Organizing Information with Sections... 539 Practice: Work Notebook part 1 of 3... 540 Working with Pages... 542 Practice: Work Notebook part 2 of 3... 543 Tags... 545 Searching for Notes... 546 Practice: Work Notebook part 3 of 3... 546 Working with Other Programs... 547 Chapter Summary... 549 Vocabulary... 549 OneNote Commands... 550 Review Questions... 551 Projects... 552 Glossary Glossary... 553 Index Index... 563 xvii
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