Line Spacing and Double Spacing...24 Finding and Replacing Text...24 Inserting or Linking Graphics...25 Wrapping Text Around Graphics...
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1 Table of Contents Introduction...1 OpenOffice.org Features and Market Context...1 Purpose of this Book...4 How is OpenOffice.org Related to StarOffice?...4 Migrating from Microsoft Office to OpenOffice.org...4 The Five Fears of Migrators...6 Getting Started...8 Acquiring OpenOffice.org...8 Installing OpenOffice.org...9 OpenOffice.org Overview...10 System Requirements...10 Creating New Documents...11 Opening Recent Files...11 Toolbars and Object Bars...11 Long-Clicking and Moving Menus...12 Using OpenOffice.org s Built-in Help System...12 Page Layout Portrait or Landscape...12 Using Portrait and Landscape Pages in the Same Document...12 Margins and Alignment...13 Rulers and Units...13 AutoCorrect...14 AutoSave...14 Undo and Redo...14 Zoom View...14 Batch Conversion to OpenOffice.org Formats...14 PDF Export...15 Password Protecting Documents...15 Opening Corrupted Files...16 Printing...16 Page Preview...17 Using OpenOffice.org s Navigator...17 Using OpenOffice.org s Stylist...18 Using the Gallery...19 Creating Templates...20 The Template Directory...21 Accessibility...21 Keyboard Commands...21 OpenOffice.org on Mac OS X...21 Writer...22 Interface Overview...22 Creating a New Text Document...23 Online Layout View...23 General Text Formatting...23 Word Count Document and Selection...23 v
2 vi Line Spacing and Double Spacing...24 Finding and Replacing Text...24 Inserting or Linking Graphics...25 Wrapping Text Around Graphics...25 Adding Space Around Graphics...25 Creating Borders Around Graphics...26 Placing a Graphic in the Background...26 Anchoring Graphics...27 Using the Graphics Gallery...27 Creating Captions for Graphics...27 Inserting Footnotes and Endnotes...27 Inserting Page Breaks...27 Inserting Headers and Footers...28 Page Numbering...28 Inserting Page, Date and Other Fields...28 Entering Your Name and Address for Reuse...28 Specifying Document Title and Other Information...29 Saving in Microsoft Word Format...29 Saving in Microsoft Word Format by Default...29 Opening Microsoft Word Files...30 Opening WordPerfect Files...30 Using and Creating Styles...30 Using the Spellchecker...31 The Grammar Checker Situation...31 Using Paste Special with Formatted and Unformatted Text...32 Non-Contiguous Text Selection...32 Creating Lists...32 Inserting Tables...33 Table AutoFormatting...33 Deleting Tables...34 Creating Charts...34 Rotating 3D Charts...35 Creating Columns...35 Creating Frames...36 Entering Text in a Frame...37 Controlling Text Flow Between Frames...37 Creating Floating Frames...37 Inserting Notes...38 Adding Hyperlinks...39 Editing Hyperlinks...39 Generating a Table of Contents...40 Creating a Bibliography...41 Using Document Version Control...41 Tracking Changes...42 Word AutoCompletion...42
3 Calc...42 The Calc Interface...42 Creating a New Spreadsheet...43 Entering Values...43 Saving in Microsoft Excel Format...43 Opening Microsoft Excel Files...44 Opening Delimited Text Files as Spreadsheets in Calc...44 Formatting Cells...45 Quick Number Formatting...45 Using AutoFormat for Spreadsheets...45 Entering Formulas...46 Using Calc Functions...46 Calculating a Sum...47 Creating Graphs or Charts in Calc...48 Modifying Graphs or Charts in Calc...48 Creating Cell Comments or Notes...49 Autofilling Rows or Columns...49 Selecting All Cells...50 Selecting Non-Contiguous Cells...50 Inserting and Deleting Rows and Columns...51 Resizing Rows and Columns...51 Split Window View...51 Freezing a Spreadsheet Region...52 Inserting Headers and Footers...52 Protecting a Cell...53 Protecting a Sheet...53 Removing Protection From a Cell, Sheet or Document...53 Inserting Data Source Data...53 Adding and Reordering Sheets...54 Using Styles in Calc...54 Specifying a Print Range...55 Using the Page Style Window to Specify How a Spreadsheet Will Print...55 Printing Selected Sheets, and Printing Only Pages With Content...56 Impress...56 Getting Started...56 Turning Off the AutoPilot...56 Adding Templates for Impress...56 Creating a Template...57 Impress Interface...57 Adding Slides...58 Creating Slides...58 Running a Slide Show...59 Slide Viewing Options...59 Using Master Slides...60 Editing the Master View for Presentation Notes...61 vii
4 Using Styles in Impress...61 Switching a Presentation's Template...61 Inserting Graphics...62 Adding Gallery Graphics to a Presentation...62 Creating Drawings on Slides...63 Working with Layers...63 Creating Slide Transition Effects...63 A Self-Running Kiosk Presentation...64 Using Slide Show Sound Effects...64 Applying Effects to Objects and Text...64 Customizing Slide Shows...65 Live Mode Editing...66 Exporting as Flash or PDF...66 Saving in Microsoft PowerPoint Format...67 Opening Microsoft PowerPoint Files...67 Presentation Printing Options...67 Draw...68 Vector vs. Raster Drawing...68 The Draw Interface...69 Creating a New Drawing...69 Modifying the Page Size and Orientation...69 Inserting a Graphic...70 Exporting Drawings to Other Formats...70 Creating Shapes and Lines...70 Creating Three-Dimensional Objects...71 Modifying a Shape s Attributes D Attributes for 3D Objects...72 Precise Object Positioning...73 Rotating Text and Objects...74 Converting 2D Text and Objects to 3D...75 Arranging Object Layers...75 Cropping an Image...75 Placing Drawings in Other Documents...75 Math...76 The Commands and Selection Windows...76 Inserting a Math Object into a Document...77 Running Math Independently...77 OpenOffice.org Math vs. TeX...77 MathML Support in OpenOffice.org...78 Creating a Formula...78 Inserting a Formula from Math...78 Working with Fonts in Math...78 Web...79 Creating HTML Files...79 Creating HTML Documents from Templates...79 Opening an HTML Document...79 viii
5 Creating an HTML Template...80 Inserting a Horizontal Line...80 Inserting a Table...80 Inserting Notes...81 Viewing and Modifying HTML Source...81 Inserting Graphics...81 Updating File Links...81 Creating Hyperlinks...81 Data Sources and Forms...82 Working with Data...82 Creating a Data Source...83 Editing Data...84 Sorting Data...84 Filtering Records...85 Searching Records with a Query...85 Using the Form AutoPilot to Create a Form...86 Creating a Form from Scratch...87 Specifying a Data Source for a Control Using the AutoPilot...87 Form Controls and Customizations...88 Using a Form...88 Creating a Mail Merge Letter Using the AutoPilot...88 Creating Labels Using Data Sources...89 Macros, Scripting and APIs...89 Finding Macros...89 Installing Macros...90 Placing a Macro in a Toolbar Button...90 Recording Macros...90 Editing Macros...91 Using Macros...91 Invoking Macros via Keystroke or Toolbar...91 Using OpenOffice.org Basic to Write Macros...91 Using Microsoft Office Macros...92 More Macro Documentation...92 Scripting OpenOffice.org...92 API: The Application Programming Interface...92 Where to Find More Information...93 Books...93 Mailing Lists...94 Web sites...94 Corporate Support...95 Getting Involved in the OpenOffice.org Project...95 Index...98 ix
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