Word 2003 ALL-IN-ONE DESK REFERENCE FOR DUMmIES by Doug Lowe
Word 2003 All-in-One Desk Reference For Dummies Published by Wiley Publishing, Inc. 111 River Street Hoboken, NJ 07030-5774 Copyright 2004 by Wiley Publishing, Inc., Indianapolis, Indiana Published by Wiley Publishing, Inc., Indianapolis, Indiana Published simultaneously in Canada No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as permitted under Sections 107 or 108 of the 1976 United States Copyright Act, without either the prior written permission of the Publisher, or authorization through payment of the appropriate per-copy fee to the Copyright Clearance Center, 222 Rosewood Drive, Danvers, MA 01923, (978) 750-8400, fax (978) 646-8600. Requests to the Publisher for permission should be addressed to the Legal Department, Wiley Publishing, Inc., 10475 Crosspoint Blvd., Indianapolis, IN 46256, (317) 572-3447, fax (317) 572-4355, e-mail: brandreview@wiley.com. Trademarks: Wiley, the Wiley Publishing logo, For Dummies, the Dummies Man logo, A Reference for the Rest of Us!, The Dummies Way, Dummies Daily, The Fun and Easy Way, Dummies.com, and related trade dress are trademarks or registered trademarks of John Wiley & Sons, Inc., and/or its affiliates in the United States and other countries, and may not be used without written permission. All other trademarks are the property of their respective owners. Wiley Publishing, Inc., is not associated with any product or vendor mentioned in this book. LIMIT OF LIABILITY/DISCLAIMER OF WARRANTY: THE PUBLISHER AND THE AUTHOR MAKE NO REPRESENTATIONS OR WARRANTIES WITH RESPECT TO THE ACCURACY OR COMPLETENESS OF THE CONTENTS OF THIS WORK AND SPECIFICALLY DISCLAIM ALL WARRANTIES, INCLUDING WITHOUT LIMITATION WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE. NO WARRANTY MAY BE CREATED OR EXTENDED BY SALES OR PROMOTIONAL MATERIALS. THE ADVICE AND STRATEGIES CONTAINED HEREIN MAY NOT BE SUITABLE FOR EVERY SITUATION. THIS WORK IS SOLD WITH THE UNDERSTANDING THAT THE PUBLISHER IS NOT ENGAGED IN RENDERING LEGAL, ACCOUNTING, OR OTHER PROFESSIONAL SERVICES. IF PROFESSIONAL ASSISTANCE IS REQUIRED, THE SERVICES OF A COMPE- TENT PROFESSIONAL PERSON SHOULD BE SOUGHT. NEITHER THE PUBLISHER NOR THE AUTHOR SHALL BE LIABLE FOR DAMAGES ARISING HEREFROM. THE FACT THAT AN ORGANIZATION OR WEBSITE IS REFERRED TO IN THIS WORK AS A CITATION AND/OR A POTENTIAL SOURCE OF FURTHER INFORMATION DOES NOT MEAN THAT THE AUTHOR OR THE PUBLISHER ENDORSES THE INFORMATION THE ORGANIZATION OR WEBSITE MAY PROVIDE OR RECOMMENDATIONS IT MAY MAKE. FURTHER, READERS SHOULD BE AWARE THAT INTERNET WEBSITES LISTED IN THIS WORK MAY HAVE CHANGED OR DISAPPEARED BETWEEN WHEN THIS WORK WAS WRITTEN AND WHEN IT IS READ. For general information on our other products and services or to obtain technical support, please contact our Customer Care Department within the U.S. at 800-762-2974, outside the U.S. at 317-572-3993, or fax 317-572-4002. Wiley also publishes its books in a variety of electronic formats. Some content that appears in print may not be available in electronic books. Library of Congress Control Number: 2004103151 ISBN: 0-7645-7141-9 Manufactured in the United States of America 10 9 8 7 6 5 4 3 2 1 1B/QU/QW/QU/IN
About the Author Doug Lowe has written a whole bunch of computer books, including more than 30 For Dummies books, such as Networking For Dummies, 6th Edition, PowerPoint 2003 For Dummies, Internet Explorer 6 For Dummies, Networking All-in-One Desk Reference For Dummies, and Microsoft Office 2002 For Dummies Quick Reference. He lives in that sunny All-American City, Fresno, California, where all the politicians are actors and all the actors think they re politicians. He s one of those obsessive-compulsive decorating nuts who creates computercontrolled Halloween decorations that rival Disney s Haunted Mansion and Christmas displays that can be seen from space. Maybe his next book should be Tacky Holiday Decorations For Dummies.
Dedication To Debbie, Rebecca, Sarah, and Bethany. Author s Acknowledgments I d like to thank project editor Nicole Sholly, who did an excellent job of managing all the details that have to fall in place just right for a book like this to come together. I d also like to thank Sharad Kumar Saksena of Dreamtech for a thorough technical review and excellent suggestions, and copy editor Rebecca Senninger who made sure the i s were crossed and the t s dotted (oops, reverse that!). And, as always, thanks to all the behind-the-scenes people who chipped in with help I m not even aware of.
Publisher s Acknowledgments We re proud of this book; please send us your comments through our online registration form located at www.dummies.com/register/. Some of the people who helped bring this book to market include the following: Acquisitions, Editorial, and Media Development Associate Project Editor: Nicole Sholly Acquisitions Editor: Melody Layne Copy Editor: Rebecca Senninger Technical Editor: Wiley-Dreamtech India Pvt Ltd Editorial Manager: Kevin Kirschner Media Development Manager: Laura VanWinkle Media Development Supervisor: Richard Graves Editorial Assistant: Amanda Foxworth Cartoons: Rich Tennant, www.the5thwave.com Composition Project Coordinator: Maridee Ennis Layout and Graphics: Karl Brandt, Amanda Carter, Lauren Goddard, Denny Hager, Stephanie D. Jumper, Michael Kruzil, Lynsey Osborn, Heather Ryan, Julie Trippetti, Melanee Wolven Proofreaders: Andy Hollandbeck, Betty Kish, Carl William Pierce Indexer: Tom Dinse Publishing and Editorial for Technology Dummies Richard Swadley, Vice President and Executive Group Publisher Andy Cummings, Vice President and Publisher Mary C. Corder, Editorial Director Publishing for Consumer Dummies Diane Graves Steele, Vice President and Publisher Joyce Pepple, Acquisitions Director Composition Services Gerry Fahey, Vice President of Production Services Debbie Stailey, Director of Composition Services
Contents at a Glance Introduction...1 Book I: Word Basics...7 Chapter 1: Getting to Know Word...9 Chapter 2: Managing Your Documents...21 Chapter 3: Working with Templates...39 Chapter 4: Printing Your Documents...89 Chapter 5: Help!...95 Book II: Formatting Text...103 Chapter 1: Basic Text Formatting...105 Chapter 2: The Border Patrol and Other Shady Characters...131 Chapter 3: Working with Styles...141 Chapter 4: Page Setup and Section Formatting...163 Chapter 5: Column Formatting...179 Chapter 6: Using Tables...187 Chapter 7: Creating Lists...209 Chapter 8: Working with Footnotes and Endnotes...223 Book III: Editing Techniques...229 Chapter 1: Getting Around...231 Chapter 2: Basic Document Editing Techniques...241 Chapter 3: Finding and Replacing...253 Chapter 4: All About AutoCorrect and Its Siblings...263 Chapter 5: Proofing and Research Tools...281 Chapter 6: Track Changes and Other Collaboration Features...301 Book IV: Getting Graphic...317 Chapter 1: Inserting Pictures and Clip Art...319 Chapter 2: Drawing on Your Documents...335 Chapter 3: Fill Effects, Ghosts, Shadows, and Other Effects...361 Chapter 4: Working Graphically with Text...371 Chapter 5: Charts and Diagrams...387 Chapter 6: A Pocket Full of Desktop Publishing Tricks...405 Chapter 7: Move Over, Einstein (Creating Equations)...415
Book V: Web Publishing...425 Chapter 1: Going Online with Word...427 Chapter 2: Creating Web Pages with Word...439 Chapter 3: Basic Web Formatting Features...449 Chapter 4: Using Themes and Cascading Style Sheets...463 Chapter 5: Working with Frames...469 Chapter 6: Word and XML...479 Book VI: Advanced Document Features...487 Chapter 1: Working with Fields...489 Chapter 2: Form Follows Function (Setting Up and Using Forms)...505 Chapter 3: More about Outlining...521 Chapter 4: Mystical Master Documents...535 Chapter 5: So You Want to Make an Index, Eh?...547 Chapter 6: Creating a Table of Contents or Table of Figures...557 Chapter 7: Objection, Your Honor (Creating a Table of Authorities)...567 Book VII: Letters, Envelopes, and Labels...573 Chapter 1: Creating Letters and Envelopes...575 Chapter 2: Faxing and E-Mailing Documents...587 Chapter 3: Using the Mail Merge Wizard...593 Chapter 4: More Mail Merge Tricks...607 Book VIII: Customizing Word...619 Chapter 1: Opting for Options...621 Chapter 2: Customizing Toolbars, Menus, and Keyboard Shortcuts...643 Chapter 3: Using Voice and Handwriting Features...661 Book IX: Programming Word with VBA...669 Chapter 1: Recording and Using Macros...671 Chapter 2: Programming with VBA...683 Chapter 3: Working with Word s Object Model...709 Chapter 4: Creating UserForms...731 Index...747
Table of Contents Introduction...1 About This Book...1 How to Use This Book...2 How This Book Is Organized...3 Book I: Word Basics...3 Book II: Formatting Text...3 Book III: Editing Techniques...3 Book IV: Getting Graphic...3 Book V: Web Publishing...4 Book VI: Advanced Document Features...4 Book VII: Letters, Envelopes, and Labels...4 Book VIII: Customizing Word...4 Book IX: Programming Word with VBA...4 Icons Used in This Book...4 Where to Go from Here...5 Book I: Word Basics...7 Chapter 1: Getting to Know Word................................9 Starting Word...9 What Is All This Stuff?...11 The View from Here Is Great...13 Typing and Editing Text...14 Printing Your Masterpiece...15 Saving Your Work...16 Opening a Document...17 Closing a Document...18 Exiting Word...19 Chapter 2: Managing Your Documents..........................21 Creating a New Document...21 Using the File Open Command...22 Changing views...23 Deleting and renaming documents and folders...24 Setting the default document location...24 Using the shortcut menu...25 Using the Tools menu...26 Using My Places...27 Opening Recently Used Documents...27
xii Word 2003 All-in-One Desk Reference For Dummies Finding Lost Files...28 Using the Search pane...28 Improving your search...29 Enabling fast searching...29 Advanced searches...30 Using the Save As Command...33 Save Options...35 Password Protecting Your Files...37 Chapter 3: Working with Templates.............................39 What Is a Template?...39 The Normal.dot Template...40 Creating a New Document Based on a Template...41 Creating a Document from an Online Template...42 Changing the Template Attached to a Document...43 Creating Your Own Templates...45 Converting a document to a template...45 Creating a new template from scratch...46 Modifying an existing template...46 Using Global Templates...47 How Word Resolves Duplicate Template Elements...49 Using the Organizer...50 A Gallery of Word s Templates...51 Letters...51 Faxes...56 Memos...60 Reports...64 Resumes...70 Publications...74 Using Wizards...82 Chapter 4: Printing Your Documents............................89 Printing the Quick Way...89 Using the Print Dialog Box...89 Changing printers...90 Printing part of a document...90 Printing more than one copy...91 Choosing what to print...91 Zooming...92 Playing with Print Options...92 Using the Print Preview Command...94 Chapter 5: Help!..............................................95 Meeting the Assistant...95 Summoning the Assistant...96 Asking a Question...97 Changing Assistants...99
Table of Contents xiii Help the Old-Fashioned Way...100 Searching for Lost Help Topics...101 Getting Help on the Internet...101 Repairing a Broken Office...102 Book II: Formatting Text...103 Chapter 1: Basic Text Formatting..............................105 Understanding Formatting in Word...106 Formatting Characters...107 Applying character formats the easy way...108 Using the Format Font command...110 Spacing out your text...112 Animating your text...114 Inserting Special Characters...115 Using the Format Painter...116 Formatting Paragraphs...117 Applying paragraph formats the easy way...117 Using the Format Paragraph command...118 Line and page breaks...121 All about Tabs...122 Setting tabs with the ruler...122 Using the Format Tabs command...124 Removing all tabs...125 Using tab leaders...125 Running a bar tab...126 AutoFormat (Or, Make It Stop!)...127 The Ten Commandments of Formatting...128 I. Thou shalt remember thy keyboard shortcuts to speed thy way...128 II. Thou shalt not press Enter at the end of each line...128 III. Thou shalt not create empty paragraphs...129 IV. Thou shalt not use extraneous spaces...129 V. Thou shalt not use extraneous tabs...129 VI. Thou shalt not underline when italics will do...129 VII. Thou shalt not use more than three fonts on a page...129 VIII. Thou shalt not use Exact Line Spacing...129 IX. Thou shalt use the AutoCorrect feature...129 X. Thou shalt use styles...130 Chapter 2: The Border Patrol and Other Shady Characters........131 Creating Borders in Your Text...131 Drawing a box around your text...131 Putting borders around adjacent paragraphs...133 Using the Border button...135
xiv Word 2003 All-in-One Desk Reference For Dummies Shading Your Text...135 Bordering an Entire Page...137 Adding a Horizontal Line...138 Chapter 3: Working with Styles...............................141 Understanding Styles...141 Using the Style Drop-Down List...143 Applying a style...143 Creating a new style the easy way...145 Overriding Style Formatting...146 Using the Styles and Formatting Task Pane...146 Creating a new style the hard way...148 Modifying an existing style...149 Deleting a style...149 Neat Things to Do with Styles...150 Assigning shortcut keys to styles...150 Basing one style on another...153 Setting the style of the next paragraph...154 Viewing style assignments by enabling the style area...155 Creating and using character styles...156 Searching for and replacing style formatting...157 Storing styles in a template...159 Better Living through Styles...159 Chapter 4: Page Setup and Section Formatting..................163 Understanding Sections...163 Creating Section Breaks...165 Using the File Page Setup Command...166 Margins...166 Paper...169 Layout...170 Inserting Page Numbers...172 Headers and Footers...174 Creating Sections with Different Page Numbers...177 Chapter 5: Column Formatting.................................179 Creating Columns...179 Creating columns the easy way...179 Creating columns the hard way...180 Adjusting the Column Width...182 Forcing a Column Break...182 Using Linked Text Boxes to Create Columns...183 Hyphenating Your Text...183
Table of Contents xv Chapter 6: Using Tables......................................187 Understanding Tables...187 Creating Tables...189 Creating a table using the Insert Table button...189 Using the Table Insert Table command...190 Drawing a table...190 Editing Tables...195 Right-clicking table cells...195 Moving and selecting in tables...195 Adding rows and columns...196 Inserting cells...197 The magic Insert Cells button...197 Deleting cells...198 Adjusting column width...198 Using the AutoFit command...199 Formatting Tables...200 Using tabs in a table...200 AutoFormatting a table...200 Merging cells to create headings...202 Designating heading rows...202 Splitting a table...203 Sorting a Table...204 Using Table Formulas...205 Converting Text to a Table (And Vice-Versa)...207 Chapter 7: Creating Lists.....................................209 Creating a Bulleted or Numbered List the Easy Way...209 Creating a bulleted list the easy way...210 Creating a numbered list the easy way...211 Automatic Bullets and Numbers...212 Using Deviant Bullets...212 Breaking and Continuing a Numbered List...215 Using Crazy Numbering Schemes...216 Creating an Outline List...218 Numbering Your Headings...220 Using Fields to Create Sequence Numbers...221 Chapter 8: Working with Footnotes and Endnotes...............223 Adding a Footnote...223 Changing the Footnote Format...225 Changing the Reference Marks...226 Changing the Footnote Separators...227 Finding a Footnote Reference...228
xvi Word 2003 All-in-One Desk Reference For Dummies Book III: Editing Techniques...229 Chapter 1: Getting Around....................................231 Basic Movement...231 Using the Scroll Bar...232 Rolling Around with the Mouse Wheel...233 Going Places with Edit Go To...234 Just Browsing...235 Yes, You Can Go Back...236 Working with Bookmarks...237 Using the Document Map...238 Using Thumbnails...240 Chapter 2: Basic Document Editing Techniques.................241 Avoiding the Evil Overtype Mode...241 Selecting Text with the Mouse and Keyboard...242 Using the invisible selection bar...243 Selecting with the keyboard...243 Selecting cells in a table...244 Deleting Text...244 Copy, Cut, and Paste...245 Using the Clipboard Task Pane...246 Dragging and Dropping...247 The Magic of Undo and Repeat...248 Word and Character Counts...249 Changing Case...250 Chapter 3: Finding and Replacing..............................253 Using the Find Command...253 Finding missing text...254 Advanced Searches...255 Changing the search direction...255 Refining your findings...256 Finding formats...257 Finding special characters...258 Replacing Text...259 Chapter 4: All About AutoCorrect and Its Siblings...............263 Using AutoCorrect...263 Setting AutoCorrect options...264 Creating your own AutoCorrect entries...268 Using AutoFormat...270 Using AutoFormat...270 Setting AutoFormat options...271
Table of Contents xvii Using AutoFormat As You Type...272 Replace as you type...272 Apply as you type...274 Automatically as you type...275 Using AutoText...276 Creating an AutoText entry...276 Editing an AutoText entry...278 Using the AutoText toolbar...278 Using Smart Tags...279 Chapter 5: Proofing and Research Tools........................281 Using the Spell Checker...281 Checking Spelling as You Go...282 Using the Spelling Icon...284 Spell Checking After the Fact...285 Custom dictionaries...286 Excluding text from spell checking...288 Spelling options...289 Using the Grammar Checker, or Not...290 Checking for grammar errors...292 Readability statistics...293 Customizing the grammar checker...295 Using the Thesaurus...296 Using the Dictionary...297 Losing Something in the Translation...298 Chapter 6: Track Changes and Other Collaboration Features......301 Using Reading Layout...301 All Hail the Honorable Reviewing Toolbar...303 Using the Highlighter...304 Keeping Your Comments to Yourself (Not!)...305 Viewing comments...307 Removing comments...308 Tracking Changes...308 Comparing documents...310 Accepting or rejecting changes...311 Sending a Document to Reviewers...312 Using SharePoint Team Services...313 Using a document library...314 Checking out...315 Using the Shared Workspace task pane...315 Visiting a SharePoint Team Services site...316
xviii Word 2003 All-in-One Desk Reference For Dummies Book IV: Getting Graphic...317 Chapter 1: Inserting Pictures and Clip Art......................319 Exploring the Many Types of Pictures...319 Bitmap pictures...319 Victor, give me a vector...321 Where to Get Pictures...321 Inserting Pictures into Your Documents...322 Inserting clip art...322 Inserting clip art from the Internet...325 Inserting a picture from a file...326 Inserting a picture directly from a scanner or digital camera...327 Playing with Your Pictures...328 Welcoming the Picture toolbar...328 Sizing and stretching a picture...330 Cropping a picture...330 Adjusting the color and such...330 Rotating a picture...331 Drawing boxes around your pictures...331 Wrapping text around your picture...333 Chapter 2: Drawing on Your Documents........................335 Some General Drawing Tips...335 Activating the Drawing toolbar...336 Zooming in...336 Saving frequently...336 Don t forget Ctrl+Z...336 Working with the Drawing Toolbar...337 Canvassing the Situation...339 Drawing Simple Objects...340 Drawing straight lines...341 Drawing rectangles, squares, ovals, and circles...342 Using AutoShapes...342 Drawing a Polygon or Freeform Shape...345 Drawing a Curved Line or Shape...347 Setting the Fill, Line, and Font Color...348 Setting the Line Style...351 Flipping and Rotating Objects...352 Flipping an object...352 Rotating an object 90 degrees...353 Using the rotate handle...353 Drawing a Complicated Picture...354 Changing layers...354 Line em up...355 Using the grid...356 Group therapy...357
Table of Contents xix Chapter 3: Fill Effects, Ghosts, Shadows, and Other Effects......361 Working with Fill Effects...361 Making the gradient...361 Applying a texture...363 Using a pattern...363 Filling an object with a picture...364 Creating Transparent Fills...365 Applying a Shadow...366 Adding 3-D Effects...367 Chapter 4: Working Graphically with Text......................371 Using Text Boxes...371 Creating a text box...372 Formatting a text box...373 Changing text direction...373 Using linked text boxes...375 I ve Been Framed!...376 Creating a frame...377 Formatting a frame...377 Adding Captions to Your Pictures...379 Creating Fancy Text with WordArt...382 Drawing a Callout...385 Chapter 5: Charts and Diagrams...............................387 Creating a Chart...387 Understanding charts...387 Inserting a chart...389 Working with the datasheet...390 Changing the chart type...392 Embellishing a chart...393 Creating and Inserting a Diagram...396 Working with Organization Charts...399 Adding text to boxes...400 Adding boxes to a chart...400 Deleting chart boxes...401 Moving a box...401 Changing the chart layout...401 Changing the chart style...402 Working with Other Diagrams...402 Chapter 6: A Pocket Full of Desktop Publishing Tricks...........405 Sidebars...405 Pull Quotes...407 Eyebrows...409 Icons...410 Side Headings...412
xx Word 2003 All-in-One Desk Reference For Dummies Chapter 7: Move Over, Einstein (Creating Equations).............415 Introducing Equation Editor...416 Creating an Equation...416 Editing an Equation...420 Adding Text to an Equation...421 Keyboard Shortcuts for Equation Editor...422 Book V: Web Publishing...425 Chapter 1: Going Online with Word............................427 Saving a Document on a Web Server...427 Creating a Network Place...428 Opening a Document from a Web Server...430 Opening a Document in Internet Explorer...432 Using an FTP Site...433 Adding an FTP site to your computer...434 Opening a document from an FTP site...435 Saving a document to an FTP site...435 Using the Web Toolbar...436 Chapter 2: Creating Web Pages with Word.....................439 Understanding Web Page Basics...439 Clarifying some basic terminology...439 Recounting the differences between Web pages and printed pages...440 Setting Up a Web Site...441 Internet service providers...441 Web hosting services...441 Getting a free site...442 Setting Word s Web Options...443 Creating Web Page Documents...444 Saving a document as a Web page...444 Creating a new Web page...446 Editing and Formatting Web Pages...446 Previewing Web Pages...447 Chapter 3: Basic Web Formatting Features.....................449 Creating Hyperlinks...449 Linking to an existing Web page...450 Linking to a location in the current page...452 Linking to a new document...453 Creating an e-mail link...453
Table of Contents xxi Working with Images...454 Adding a background image...455 Inserting a horizontal line...455 Inserting picture bullets...457 Inserting Multimedia with the Web Tools Toolbar...459 Inserting a movie...459 Inserting a background sound...460 Inserting scrolling text...460 Editing HTML...461 Chapter 4: Using Themes and Cascading Style Sheets...........463 Using Themes...463 Applying a theme to a document...464 Changing the default theme...465 Using External Cascading Style Sheets...466 Chapter 5: Working with Frames..............................469 Understanding Frames...469 Creating a Frames Page...471 Formatting Your Frames...473 Editing Pages in Frames...475 Working with Hyperlinks and Frames...476 Inserting a Table of Contents in a Frame...476 Previewing a Frames Page...478 Chapter 6: Word and XML....................................479 What Exactly Is XML, Anyway?...479 Tags...480 Schemas...481 Working with XML Documents in Word...482 Saving a Word document as XML...482 Creating an XML document...483 Book VI: Advanced Document Features...487 Chapter 1: Working with Fields...............................489 Understanding Fields...489 Inserting a Field...491 Keyboard Shortcuts for Working with Fields...493 Another Way to Insert Fields...494 Formatting Field Results with Switches...494 Preserving formatting when you update fields: The \* mergeformat switch...495 Capitalizing field results...495
xxii Word 2003 All-in-One Desk Reference For Dummies Setting the number format...495 Creating custom number formats...496 Creating custom date and time formats...497 Updating a Field...497 Preventing a Field from Being Updated...498 Field Code Reference...499 Chapter 2: Form Follows Function (Setting Up and Using Forms)...505 Understanding Forms...506 Creating a Form Template...507 Using the Forms Toolbar...510 Creating a Text Field...511 Creating a Check Box Field...513 Creating a Drop-Down Field...514 Filling Out a Form...516 Adding Help to a Form Field...517 Using Pre-Printed Forms...518 Exporting Form Data to a Text File...518 Chapter 3: More about Outlining...............................521 Switching to Outline View...521 Understanding Outline View...523 Showing or Hiding Formatting...525 Collapsing and Expanding the Outline...525 Collapsing and Expanding a Specific Heading...527 Selecting Paragraphs in Outline View...527 Promoting and Demoting Paragraphs...528 Promoting a paragraph...528 Demoting a heading...529 Dragging paragraphs to new levels...529 Editing in Outline View...530 Deleting in Outline view...530 Rearranging the outline...531 Printing an Outline...531 Sorting a Document Alphabetically by Headings...532 Using the Document Map...533 Chapter 4: Mystical Master Documents........................535 What Is a Master Document?...535 Whipping Up a Master Document...539 Putting an Existing File into a Master Document...542 Break It Up!...543 Numbering Subdocument Pages Consecutively...544