WORK INSTRUCTION Page: 1 of 40 Transaction Overview What To submit upgrade of license application. When Perform this to apply for upgrade of license from Registration to License. Menu Path https://supplier-registration.petronas.com.my/ Roles Vendor Helpful Hints R O C Required field entry Optional field entry Conditional field entry
WORK INSTRUCTION Page: 2 of 40 1. Go to https://supplier-selfservice.petronas.com.my/ and login using supplier user ID and password. 2. Click on Registration of Supplier tab.
WORK INSTRUCTION Page: 3 of 40 3. Scroll down to Application Request menu and click. Upgrade to License application can only be triggered 3 months before license expiry date. 4. In Company screen, enter the following: Company Name R Example: NEW15-K SDN BHD Previously Known As O Example: NEW15 Date Incorporated R Example: 01/11/2001 SSM Form 9/Form A R SSM Form 9/Form A attachment
WORK INSTRUCTION Page: 4 of 40 SSM Form 13 O SSM Form 13 attachment Registered Address 1 R Example: 123 LORONG ROS Registered Address 2 O Example: JALAN ROS Town R Example: AMPANG Postcode R Example: 51011 State R Example: KUALA LUMPUR 5. To attach file from PC. Click on button, then select the file to attach. 6. After selecting file, click on button to upload attachment. Notice that file is saved on screen. Click on checkbox to copy Registered Address to Business Address. 7. All files attached will be available in, which can be selected later.
WORK INSTRUCTION Page: 5 of 40 8. To attach files from Master, click on, then choose file by clicking on filename to attach. 9. Enter the following:
WORK INSTRUCTION Page: 6 of 40 License Registration Focal R Example: ROSLI Person License Registration Focal R Example: ROSLI@NEW15.COM Person Email Telephone No(1) R Example: 03-99999999 Fax No. R Example: 03-99999998 MD/CEO/COO Name R Example: AHMAD MD/CEO/COO Email R Example: AHMAD@NEW15.COM eproc Focal Person Name R Example: RIDZUAN eproc Focal Person Email R Example: RIDZUAN@NEW15.COM Finance Focal Person Name R Example: LILY Finance Focal Person Email R Example: LILY@NEW15.COM GST Registration No. O Example: 1123777881919 GST Registration Certificate attachment C If GST Registration No. is filled, GST Registration Certificate is mandatory Company Website O Example: www.yahoo.com Nature of Business R Example: PRIVATE LIMITED/SDN. BHD HSE Policy O HSE Policy attachment 10. Click on to proceed to next screen. Attach Company Organisation Chart. Click on button to add new employees. 11. Enter the following, then click on to add new employees experience and certifications
WORK INSTRUCTION Page: 7 of 40 Employee ID Type R Choose from dropdown Employee ID R Example: 783002-04-2233 Employee Name R Example: ALI Citizenship R Example: MALAYSIAN Position R Example: MANAGER Management Team O Mark X Top Management O Mark X Principal Employees/Others O Mark X Status R Choose from dropdown Qualification R Example: DEGREE Years of Experience R Example: 10 12. In Experiences, enter the following, then click :
WORK INSTRUCTION Page: 8 of 40 Experience R Example: VESSEL MAINTENANCE Start Date R Choose from calendar End Date R Choose from calendar
WORK INSTRUCTION Page: 9 of 40 13. In Certification, enter the following, then click : Certification O To key-in the certification as required by the MTR Example: IMM for Blaster and Painter Attachment C When Certification field is filled, Attachment is mandatory. Example: IMM for Blaster and Painter.pdf attachment 14. Click
WORK INSTRUCTION Page: 10 of 40
WORK INSTRUCTION Page: 11 of 40 15. In Employee summary screen, enter Total No of Employees for respective columns. Then click. 16. In Shareholder summary screen, enter the following: Authorized Capital (RM) R Example: 120000 No of Preference Shares O Example: 1 Nominal Value of Preference O Example: 1 Shares (RM) No of Ordinary Shares/Capital R Example: 100000
WORK INSTRUCTION Page: 12 of 40 Form of Annual Report (FOAR) attachment C If current date more than 18 months from Date Incorporated, FOAR is mandatory Form 24 attachment C If current date less than 18 months from Date Incorporated, Form 24 is mandatory. Hover "Form 24 is required for companies incorporated less than 18 months or Form 24 issued after FOAR date" Form 32A attachment C Hover "Form 32A is required if issued after FOAR date" Form 49 attachment C If current date less than 18 months from Date Incorporated, Form 49 is mandatory. Hover "Form 49 is required for companies incorporated less than 18 months or Form 49 issued after FOAR date" List of Latest Equity Breakdown attachment C Mandatory if Company/Shareholder Nature of Business PUBLIC LIMITED/BERHAD 17. Click on, a message will appear requesting to click on. Click on OK then proceed to click on. Click on again to add new shareholder/director. 18. Enter the following:
WORK INSTRUCTION Page: 13 of 40 Shareholder ID R If Shareholder/Director Type is LOCAL COMPANY NUMBER then maintain company number Example: 63727-T If Shareholder/Director Type is IDENTIFICATION CARD NUMBER then maintain IC No. Example: 783030-13-3302 Locality C If middle IC Number is 12 or 13, choose Sarawak (IC code with K) or Sabah (IC code with H). Only applicable for individual. Shareholder Name R Example: ABC SDN BHD Relation ID R Example: SHAREHOLDER Shareholder/Director Type R Example: LOCAL COMPANY NUMBER Nature of Business C Applicable only if Shareholder/Director Type is LOCAL COMPANY NUMBER Example: PUBLIC LIMITED/BERHAD Shareholder/Director Status R Example: BUMIPUTERA Citizenship R Example: MALAYSIAN Address R Example: 12 JALAN TUN RAZAK KUALA LUMPUR 54000 KUALA LUMPUR MALAYSIA Voting State C If middle IC Number is 71, 82, 88 or 99, choose Voting State. Only applicable for individual. Date of Appointment R Choose from dropdown No of Shares Owned C Enter number of shares owned accordingly
WORK INSTRUCTION Page: 14 of 40 19. Scroll down and enter the following, then click : No of Ordinary share C If Nature of Business is PUBLIC LIMITED/BERHAD or PRIVATE LIMITED/SDN BHD, enter no of ordinary share. Quantity Share of Bumi C Enter only if Nature of Business is PUBLIC LIMITED/BERHAD Quantity Share of Local C Enter only if Nature of Business is PUBLIC LIMITED/BERHAD Quantity Share of Foreign C Enter only if Nature of Business is PUBLIC LIMITED/BERHAD Note: click on to calculate quantity of shares.
WORK INSTRUCTION Page: 15 of 40 20. To add new subshare, click on edit icon for the shareholder/director in Shareholder/Director summary screen. 21. Click to add new subshare, then click. Subshareholder ID R If Shareholder/Director Type is LOCAL COMPANY NUMBER then maintain company number Example: 63727-T
WORK INSTRUCTION Page: 16 of 40 If Shareholder/Director Type is IDENTIFICATION CARD NUMBER then maintain IC No. Example: 783030-13-3302 Locality C If middle IC Number is 12 or 13, choose Sarawak (IC code with K) or Sabah (IC code with H). Only applicable for individual. Shareholder Name R Example: ALI Relation ID R Example: SUBSHAREHOLDER Shareholder/Director Type R Example: IDENTIFICATION CARD NUMBER Nature of Business C Applicable only if Shareholder/Director Type is LOCAL COMPANY NUMBER Shareholder/Director Status R Example: BUMIPUTERA Citizenship R Example: MALAYSIAN Address R Example: 13 JALAN AMPANG AMPANG 51110 KUALA LUMPUR MALAYSIA Voting State C If middle IC Number is 71, 82, 88 or 99, choose Voting State. Only applicable for individual. No of Shares Owned C Enter number of shares owned accordingly 22. Click on in Shareholder/Director summary screen.
WORK INSTRUCTION Page: 17 of 40 23. In SWEC summary screen, click on to add new SWEC. 24. Click on to select SWEC.
WORK INSTRUCTION Page: 18 of 40 25. Enter Work Category ID or Description into Search field to find SWEC. Then click on SWEC to select. 26. Click on to select existing principal or click on to create new principal. Once completed click. Principal Name R Example: XYZ SDN BHD Contact Person R Example: Andy Address R Example: 23 JALAN TUN RAZAK Country R Example: MALAYSIA
WORK INSTRUCTION Page: 19 of 40 27. Once existing principal selected or new principal created, enter the following: Principal Company No R Example: 66673-T Appointment Start Date R Select from calendar Appointment End Date R Select from calendar Person In-charge R Example: ANDY Email R Example: ANDY@XYZ.COM Contact R Example: 03-92838222 Contact 2 O Example: 03-92838221 Appointment R Appoint from HQ or Appoint from Regional Appointment Letter attachment C Mandatory if SWEC Mode of Operation is Agent or Rig Operator or Vessel Operator Authorization Letter from HQ attachment C Mandatory if Appointment is Appoint from Regional Termination Letter attachment C Mandatory only for Change of Principal Acceptance of Termination Letter attachment C Mandatory only for Change of Principal
WORK INSTRUCTION Page: 20 of 40 28. For Key Personnel MTR, choose Key Personnel from dropdown. Click on to maintain additional Key Personnel. 29. Click on to add new key personnel/employees.
WORK INSTRUCTION Page: 21 of 40 30. Enter the following: Employee ID Type R Choose from dropdown Employee ID R Example: 781103-33-3910 Employee Name R Example: AHMAD Citizenship R Example: MALAYSIAN Position R Example: ENGINEER Management Team O Top Management O Principal Employees/Others O Status R Choose from dropdown Qualification R Example: DEGREE Years of Experience R Example: 6
WORK INSTRUCTION Page: 22 of 40 31. Maintain Employee Experience. 32. Maintain Employee Certifications, then click on.
WORK INSTRUCTION Page: 23 of 40 33. Update Total No of Employees, then click. 34. Back in SWEC Detail screen, choose the new key personnel and experience. For Facility and Equipment, choose/declare availability.
WORK INSTRUCTION Page: 24 of 40 35. For Company Experience, click on to add new company experience. 36. Click to add new company experience and enter the following: Project Name R Example: PROJECT1 Project Description R Example: MAINTENANCE OF HEAVY DUTY VESSELS Client Name R Example: ARCO SDN BHD Start Year R Example: 2003 End Year R Example: 2011
WORK INSTRUCTION Page: 25 of 40 37. Click on then. Select Company Experience from dropdown. 38. For External Body Registration/Quality MTR, click on to add new external body certificate.
WORK INSTRUCTION Page: 26 of 40 39. Click to add new external body certificate and enter the following, then click : External Org Code R Choose from dropdown Example: HSE MS Valid Start Date R Choose from calendar Valid End Date R Choose from calendar Attachment R Example: HSE.PDF attachment
WORK INSTRUCTION Page: 27 of 40 40. Click to add new external body certificate for SIJIL PENDAFTARAN KAPAL and click on to add new vessel/rig. 41. Enter the following: Vessel/Rig Type R Choose either: Vessel size below or equal 500 metric ton Vessel size above 500 metric ton Rig Vessel/Rig Name R Example: VESSEL K01
WORK INSTRUCTION Page: 28 of 40 Valid Start Date R Choose from calendar Valid End Date R Choose from calendar Vessel/Rig Registration Attachment R Example: Vessel Registration.docx attachment Vessel/Rig Specification Attachment R Example: Vessel Specification.docx attachment Bollard Pull Attachment O SMC Attachment C Mandatory if Vessel/Rig Type Above 500 DOC Attachment C Mandatory if Vessel/Rig Type Above 500 Click and. 42. Scroll down to External Body Registration/Quality MTR and select SIJIL PENDAFTARAN KAPAL entry. Select Vessel/Rig from dropdown.
WORK INSTRUCTION Page: 29 of 40 43. Take note that Vessel/Rig info is populated accordingly. Click on then click. 44. In SWEC summary screen, click on to view SWEC Notifications.
WORK INSTRUCTION Page: 30 of 40 45. SWEC Notifications will display messages from PETRONAS. Once done click. 46. In Bank summary screen, click on to add new bank details.
WORK INSTRUCTION Page: 31 of 40 47. Select CURRENT ACCOUNT from dropdown for Account Type field. 48. Then click on to select Bank Key. Search for Bank Key by Bank Name and City. Click on Bank Key to select.
WORK INSTRUCTION Page: 32 of 40 49. Enter the following: Bank Account R Example: 100001010101 Cheque Signatory attachment R Example: Cheque Signatory.docx attachment IBAN O International Banking Account Number (applicable only for foreign banks) 50. Click on to add new signatories.
WORK INSTRUCTION Page: 33 of 40 Position R Select position of signatory from dropdown Name R Select from dropdown Example: ROSLI Then click. 51. Click to go to Bank summary screen. 52. In Bank summary screen, click.
WORK INSTRUCTION Page: 34 of 40 53. In Branch summary screen, click to add new branch. 54. Enter the following: Registered Address 1 R Example: 33 LORONG ROS Registered Address 2 O Example: 1/3 JALAN ROS Registered Address 3 O Town R Example: AMPANG Postcode R Example: 50111 State R Example: KUALA LUMPUR Country R Example: MALAYSIA
WORK INSTRUCTION Page: 35 of 40 Contact Person R Example: RAMLI Telephone No(1) R Example: 03-99988333 Fax No. R Example: 03-99988332 Branch Email R Example: RAMLI@NEW15.COM 55. Click to add new branch bank details. Select CURRENT ACCOUNT from dropdown for Account Type field and select Bank Key. Bank Account R Example: 20000030100 Cheque Signatory attachment R Example: Cheque Signatory.docx attachment IBAN O International Banking Account Number (applicable only for foreign banks)
WORK INSTRUCTION Page: 36 of 40 56. Click on to add new signatories. Position R Select position of signatory from dropdown Name R Select from dropdown Example: ROSLI Then click. 57. Click to return to Branch details screen.
WORK INSTRUCTION Page: 37 of 40 58. Click to return to Branch summary screen. Then click. 59. In Annual Audited Report summary screen, choose Target Financial End Date from calendar. Then click to add new Annual Audited Report.
WORK INSTRUCTION Page: 38 of 40 60. Enter the following: Financial End Date R Select from calendar Profit of The Year (RM) R Can only maintain either Profit of The Year (RM) or Loss of The Year (RM) Example: 10000 Loss of The Year (RM) R Can only maintain either Profit of The Year (RM) or Loss of The Year (RM) Example: -10000 Share Premium O Example: 2.00 Reserve O Example: 10 Annual Audited Report Document attachment R Example: Annual Audited Report.docx attachment
WORK INSTRUCTION Page: 39 of 40 61. Click on to return to Annual Audited Report summary screen, click. 62. In the Submit screen, mark checkbox to accept declaration agreement and click.
WORK INSTRUCTION Page: 40 of 40 63. After submitting application, there will be a notification screen. To view application, login back to https://supplier-registration.petronas.com.my/