Corel Ventura 8 Introduction

Corel Ventura 8 Introduction Training Manual A! ANZAI

1998 Anzai! Inc. Corel Ventura 8 Introduction Table of Contents Section 1, Introduction...1 What Is Corel Ventura?...2 Course Objectives...3 How to Use This Manual...5 How to Install the Exercise Files...6 Section 2, Getting Started...7 Using the Mouse...8 Exploring the Corel Ventura Screen...10 Getting Assistance...14 Using Dialog Boxes...16 Undoing Mistakes...18 Self-Check Exercise:...21 Section Questionnaire...22 Section 3, Publication Basics...23 Constructing a Publication...24 Opening and Closing Publications...25 Switching Between Documents...27 Moving Around the Current Page...29 Changing Pages...31 Viewing Documents in Different Ways...33 Self-Check Exercise:...35 Section Questionnaire...36 Section 4, Creating a New Publication...37 Creating a New Document...38 Importing Text Into the Base Frame...40 About Stylesheets...43 Saving a Publication...47 Self-Check Exercise:...49 Section Questionnaire...50, i

Corel Ventura 8 Introduction 1998 Anzai! Inc. Section 5, Tagging Paragraphs...51 About Tags...52 Tagging Paragraphs...53 Tagging Multiple Paragraphs...55 Self-Check Exercise:...59 Section Questionnaire...60 Section 6, Working With Frames...61 Types of Frames...62 Creating Frames...63 Selecting Frames...65 Moving, Sizing, and Deleting Frames...67 Copying Frames...71 Importing Pictures into Frames...73 Removing Files from Frames...75 Self-Check Exercise:...79 Section Questionnaire...80 Section 7, Modifying Paragraph Tags...81 Paragraph Basics...82 Modifying Paragraph Tag Attributes...82 Setting Paragraph Alignment...85 Using the Tag Window...90 Creating a New Tag...91 Self-Check Exercise:...93 Section Questionnaire...94 Section 8, Special Paragraph Attributes...95 Using Rule Lines...96 Creating Bulleted Paragraphs...99 Using Paragraph Tag Overrides...101 Self-Check Exercise:...103 Section Questionnaire...104 Section 9, Working With Text...105 Entering and Editing Text...106 Typing Text...107 Tagging Text in the Copy Editor...109 Selecting Text...112 ii,

1998 Anzai! Inc. Corel Ventura 8 Introduction Deleting and Replacing Text...113 Moving and Copying Text...114 Inserting Special Characters...116 Setting Custom Tabs...119 Inserting Line Breaks...123 Spell Checking...124 Changing Attributes of Selected Text...127 Self-Check Exercise:...129 Section Questionnaire...130 Section 10, Modifying Page Layout...131 Manually Inserting Pages...132 Choosing Between Single or Double Sided...134 Setting Page Tag Options...136 Creating Headers and Footers...140 Formatting the Header and Footer...143 Self-Check Exercise:...145 Section Questionnaire...146 Section 11, Newsletter Frame Options...147 Typing Text into Frames...148 Aligning Frames...151 Flowing Text Between Multiple Frames...153 Creating Frame Ruling Lines...156 Applying Fills and Outlines...158 Rotating Frames...161 Flowing Text Around Frames...163 Self-Check Exercise:...165 Section Questionnaire...166 Section 12, Printing...167 Printing a Document...168 Print Previewing...169 Layout Options...170 Self-Check Exercise:...171 Section Questionnaire...172, iii

Corel Ventura 8 Introduction 1998 Anzai! Inc. Appendix A, Additional Exercises...173 Tagging and Importing Graphics...174 Creating a Brochure...178 Designing a Newsletter...181 Appendix B, Keyboard Shortcuts...183 Keyboard Shortcuts...184 Appendix C, Section Questionnaire Answers...187 iv,

1998 Anzai! Inc. Corel Ventura 8 Introduction Section 4 Creating a New Publication In this section, you will learn how to: Make a new document Import text Import a stylesheet Save the publication Section 4, Creating a New Publication 37

Corel Ventura 8 Introduction 1998 Anzai! Inc. Creating a New Document When you create a new document you can begin from scratch with a single blank chapter or you can use another document as a model. The model can be a copy of the document or a template that contains only the chapters, text files, and pictures files you want to use in the new document. To create a new, blank document: Do one of the following: Click the New button in the Standard toolbar. Select File, New. To create a document using a template: A template is an existing document stripped of some or all of its text and picture files. What remains is a shell made up of chapters, the stylesheet plus any drawn frames and graphic objects contained in the document.» Note: Any changes you make to the copy do not affect the original document.» Note: When you exclude a chapter, all its files are automatically excluded too. You can t include files in a chapter without also including the chapter. 1. Select File, New From Template. The New From Template dialog box appears. 2. Click a tab, then click the document icon on which you want to base the new document. 3. Do one of the following: Choose Open Copy and click OK. A copy of the selected document appears. Choose Create Template. Either click the document icon you want to use as a template or click Browse to locate the document on which you want to base a template. A dialog box appears with a list of the chapter components including text and picture files. Clear the check boxes next to the files you want to exclude from the new document. Click OK. A new document opens containing the component files you specified. 38 Section 4, Creating a New Publication

1998 Anzai! Inc. Corel Ventura 8 Introduction Exercise: Creating a New, Blank Document Steps to Follow 1. If not already done, close all documents. Comments Select File, Close. 2. Click on the New button in the Standard toolbar. 3. Observe the Title Bar. It displays the publication name as Publication x (e.g., Publication2). 4. Point anywhere on the page and observe the Status Bar. The page number in parentheses displays the page counter (e.g., page number that appears in the footer). Physical page Page counter Insertion point location Section 4, Creating a New Publication 39

Corel Ventura 8 Introduction 1998 Anzai! Inc. Importing Text Into the Base Frame Graphic loaded in a drawn frame Text loaded in the base frame» Note: Files saved in certain file formats (e.g., Word 6/7/97, WordPerfect 6/7/8, RTF) can be opened in Corel Ventura as if they were publications. Special formatting such as alignment, page settings, and header/footers are preserved. You can open a text file by selecting File, Open and choosing one of the file formats in the Files of type box. You can import text files created in popular word-processing applications such as Microsoft Word, WordPerfect, and ASCII file formats. Importing text into the base frame automatically creates all necessary pages to display the complete text file. Text files that you import may either be embedded into the publication or linked to their source documents (similar to Corel Ventura version 5 or earlier). Maintaining an external link requires you to choose the Export On Save option in the Import Text dialog box. You can create a linked text file for any named text file in a publication as either ASCII, ANSI, or Rich Text Format (RTF). When you import a text file, some paragraph formatting such as custom tab settings, indents, margins, and headers/footers in the original word processed file are ignored. Simple character style attributes such as fonts, bold, italic, and underline are preserved in all text formats except ASCII. You can specify whether the text is to be added to the File List or inserted at the cursor location. Inserting text at the cursor location allows you to merge text files together. Preparing Text for Importing Documents created in word processors often include extra paragraph returns between paragraphs and two spaces after punctuation marks such as periods and colons. Since Corel Ventura contains typesetting controls, you should eliminate these extra spaces from your text files before you import them into the program. Else, you will have to manually delete these spaces within Corel Ventura. To automatically delete extra, empty paragraph returns you can add the line @PARAFILTR ON = (space required before and after the equals sign) at the beginning of the text file before importing it into Corel Ventura. 40 Section 4, Creating a New Publication

1998 Anzai! Inc. Corel Ventura 8 Introduction To import a text file:» Note: You can export text with or without the Corel Ventura markup codes by selecting File, Export Text. 1. Do one of the following: To place the file in the base frame or in a drawn frame, select the frame with the Pick tool. If you want the file to be added to the File list in the Property Bar for future frame placement, make sure no frames are selected. If you want the file to be placed at the cursor location, place the insertion point at the desired location. 2. Select File, Import Text or click on the Import Text button. The Import Text dialog box appears. 3. Access the desired folder where the text file is located. When the desired filename appears either select the filename and click Import, or double-click the filename. Section 4, Creating a New Publication 41

Corel Ventura 8 Introduction 1998 Anzai! Inc. Exercise: Importing a Text File Steps to Follow Comments 1. Using the blank document you created in the earlier exercise, click any white area outside the page. To select the base frame. Selection handles appear around the perimeter. 2. Select File, Import Text. The Import Text dialog box appears. 3. In the Look in box, scroll up and click on the C: drive icon. To access the root drive. Double-click the Corel folder. Double-click the Learn folder. The exercise files are located in the C:\Corel\Learn folder. 4. Double-click Intro. The file displays within the base frame. Note: If the text fails to appear on the page, click any white area outside the page. Click the down arrow in the File List of the Property Bar and click on Intro. 5. View all three pages. Press [PgDn] or click on the Next page button. 6. Go back to page one. 42 Section 4, Creating a New Publication

1998 Anzai! Inc. Corel Ventura 8 Introduction About Stylesheets» Note: You can link stylesheets to several publications by dragging the stylesheet from the Navigator to the Library. Then, hold [Ctrl Shift] and drag the stylesheet from the Library to any page of the document. Stylesheets are an important part of Corel Ventura s formatting capabilities. Stylesheets contain a collection of paragraph tags and page tags that control the typographic and page layout settings for a publication. Every publication uses one stylesheet that controls the formatting of only that particular publication. When you create a new, blank document the default stylesheet is automatically applied. You can customize the stylesheet by creating new tags and editing current tags. You can also merge tags from other stylesheets. Stylesheets provide a fast and easy way to set up your document s design and formatting. It also maintains a consistent look for your documents. If linked or copied, the same stylesheet can be used over and over, making it easy to maintain consistency across publications. Using the Navigator The Navigator displays the contents of any opened documents using a tree-like structure similar to the Windows Explorer program. Choose the desired view from the list at the top of the Navigator window. The Publication Manager view shows the chapters, stylesheet, text, and picture files in the document. The other views show the document s table of contents, index, cross-references, page tags, and scripts. One of the uses of the Navigator is to determine the associated components of the publication and to provide a way to delete, rename, or move them to other publications. Section 4, Creating a New Publication 43

Corel Ventura 8 Introduction 1998 Anzai! Inc. To load a new stylesheet: If you want to use an existing stylesheet of your own or one of Corel Ventura s professionally designed stylesheets (e.g., newsletters, flyers), you will need to import the stylesheet into the current publication. 1. Do one of the following: Select Publication, Import Stylesheet. In the Navigator, right-click on the desired publication and choose Import Stylesheet. 2. Click on the Corel Ventura document that uses the desired stylesheet and click Open. 3. Click OK to the Replace Prompt. Note that you cannot undo this operation. If the new stylesheet uses the same tag names as the original stylesheet, the formatting is automatically replaced. Working With Older Ventura Files Unlike older versions of Corel Ventura (version 5 and earlier), when you load a stylesheet from another publication there is no link to the original. Any editing changes to the tags does not change the tags in the publication from which the stylesheet originated. When you open a document from a previous version of Corel Ventura with more than one stylesheet attached, a conversion wizard guides you through the steps required to merge the stylesheets. 44 Section 4, Creating a New Publication

1998 Anzai! Inc. Corel Ventura 8 Introduction Exercise: Loading a New Stylesheet Steps to Follow 1. Using the current publication, click anywhere within the text. 2. Observe the Paragraph Tag List in the Property Bar. Comments To place the insertion point. It displays the default tag called Body Text. Paragraph Tag List 3. Click the down arrow in the Paragraph Tag List and observe the other tag names. 4. Select Tools, VENTURA Navigator. 5. Observe that Publication Manager is listed at the top. 6. Observe the components listed in the Navigator. E.g., Bullet, Main Heading, Minor Heading. The Navigator docker appears. The Navigator can also be used when working with features such as Table of Contents and Page Tags. Publication name Stylesheet Chapter name Section 4, Creating a New Publication 45

Corel Ventura 8 Introduction 1998 Anzai! Inc. 7. Select Publication, Import Stylesheet. The Import Stylesheet dialog box appears. 8. Access the C: drive, Corel folder followed by the Learn folder. Double-click on Sample. To load this documents s stylesheet. 9. Click OK to the Replace prompt to confirm that this operation cannot be Undone. 10. Observe the stylesheet listed in the Navigator. 11. Minimize the Navigator docker by clicking the minimize button in the top left corner. This publication now uses the Book stylesheet copied from the Sample publication. 12. Click anywhere within the text. To place the insertion point. 13. Click the down arrow in the Paragraph Tag List and observe the other tag names. E.g., Chapter #, Chapter Title, Firstpar. The Paragraph Tag List displays tags available within the BOOK stylesheet 46 Section 4, Creating a New Publication

1998 Anzai! Inc. Corel Ventura 8 Introduction Saving a Publication» Shortcut: Press [Ctrl S] to save the publication.» Tip: To save multiple Corel Ventura 7 documents as version 8, select Tools, Corel SCRIPT, Run/Manage Scripts. Run the 7to8Converter.CSC wizard. Select File, Save or click on the Save button to save the publication as a file on your system. Publication files will be saved with a.vp extension. You will only see the.vp extension if you have configured your Windows Explorer program to show the MS-DOS extensions. By default, the first chapter in a new publication is saved as Chapter1. If you re using the default stylesheet to format the document, it is saved as the same name as the publication. For example, if you save a publication as Annual Report, the stylesheet will be called Annual Report Style in the Navigator window. If you have loaded a previously created stylesheet, its name will be maintained but there is no link to any other publication using the same stylesheet. To save a publication for the first time: 1. Select File, Save or File Save As. The Save As dialog box appears. 2. Do one of the following: To save the publication in the current folder, type a name in the File name box. If you want to save the publication in a different drive or folder, access the location in the Save in box. Then, type a name in the File name box. 3. Click Save.» Tip: The Notes and Keywords you add in the Save As dialog box appear when you right-click the publication in Windows Explorer and choose Properties. Section 4, Creating a New Publication 47

Corel Ventura 8 Introduction 1998 Anzai! Inc. To save a previously saved publication: Do one of the following: Select File, Save. Click on the Save button in the Standard toolbar. The file that is listed in the Title Bar will be updated. Exercise: Saving a Publication Steps to Follow Comments 1. Select File, Save As. The Save As dialog box appears. 2. Access the C:\Corel\Learn folder and type Ventura intro in the File name box. To name the publication. 3. Click Save. To save the publication in the Learn folder. 4. Maximize the Navigator docker and Observe the contents. It lists a BOOK stylesheet and a Chapter1 chapter. 5. Click the + sign beside Chapter1. It branches out to display the Intro text reference. Click + sign 6. Close the Navigator. Click the X in the top right corner. 7. Close all documents. 48 Section 4, Creating a New Publication

1998 Anzai! Inc. Corel Ventura 8 Introduction Self-Check Exercise: Creating a New Publication Steps to Follow Comments 1. Create a new publication. 2. Click any white area outside the page to select the base frame. 3. Import the Link text file in the Learn folder. 4. Activate the Navigator. 5. Import the stylesheet from the Newbook document in the Learn folder. 6. Minimize the Navigator. 7. Save the publication as Link in the Learn folder. 8. Close the file. Section 4, Creating a New Publication 49

Corel Ventura 8 Introduction 1998 Anzai! Inc. Section Questionnaire A. What button in the Standard toolbar do you click to create a new, blank publication? B. When you import text files, all formatting including indents, custom tab stops, columns, and headers/footers are maintained. True or False? C. Stylesheets contain a collection of paragraph tags and page tags that control the typographic and page layout settings for a publication. True or False? D. How do you activate the Navigator? E. How do you import a new stylesheet? F. There is no link to the publication from which you loaded the new stylesheet. Any changes to the stylesheet does not affect the original publication. True or False? 50 Section 4, Creating a New Publication

1998 Anzai! Inc. Corel Ventura 8 Introduction Section 7 Modifying Paragraph Tags In this section, you will learn how to: Modify paragraph attributes Set paragraph alignment Use the Tag Window Create a new tag Section 7, Modifying Paragraph Tags 81

Corel Ventura 8 Introduction 1998 Anzai! Inc. Paragraph Basics When you press the [Enter] key, paragraph breaks distinguished by a symbol, mark the end of each paragraph in a Corel Ventura document. A paragraph can be defined as any text between two return symbols. To see these return symbols, make sure you have activated the Show Tabs & Returns button in the Standard toolbar. To insert a paragraph break into your document: 1. Position the insertion point where you want to break the paragraph. 2. Press [Enter] to insert a paragraph break code. A symbol now separates the text into two paragraphs. Modifying Paragraph Tag Attributes» Caution: Make sure you select Paragraph Tag Properties and not Paragraph Properties. The latter changes only the selected paragraph and not all paragraphs using the same tag. There are two ways to modify a tag s attributes such as the font, point size, and style. Use either the Paragraph Tag Properties dialog box or Tag Window docker and change the settings as desired. Once the tag has been modified, all other paragraphs formatted with that tag change to match the settings you specified. Choose this command to globally change the tag attributes 82 Section 7, Modifying Paragraph Tags

1998 Anzai! Inc. Corel Ventura 8 Introduction To modify an existing tag:» Note: Using the Property Bar options changes only separate character attributes and not the properties of the paragraph tag. 1. Do one of the following: Click to place the insertion point anywhere within the paragraph that uses the tag, then select Format, Paragraph Tag Properties. Select Tools, Tag Window and click on the tag you want to modify. Either click the Tag Properties button or right-click and select Paragraph Tag Properties. 2. Choose the attributes as desired. 3. Click OK to exit all dialog boxes. Section 7, Modifying Paragraph Tags 83

Corel Ventura 8 Introduction 1998 Anzai! Inc. Exercise: Modifying Font Attributes Steps to Follow Comments 1. Open the Link publication. Or, open the X Link 59 file and save as Link. 2. Click anywhere in the MicroSoft OLE paragraph. 3. Select Format, Paragraph Tag Properties. 4. Observe the dialog box s Title Bar to confirm that you are to change the Chapter # tag. Tagged as a Chapter # tag. The Paragraph Tag Properties dialog box appears. Always check to make sure you are altering the correct tag. 5. Scroll up the Font list and click on Arial. In the Size box, enter 40 points. In the Style list, click on Bold Italic. Click OK. 6. Click anywhere in the Memory Restrictions paragraph. 7. Select Format, Paragraph Tag Properties. 8. Select Arial, 18 points, Bold and click OK. 9. Go to page two and observe the other Major heading paragraphs Using Fractal Fills and Printing Using Windows. The paragraph changes to Arial, bold italic, 40 points. To place the insertion point. The Paragraph Tag Properties dialog box appears. The paragraph changes to Arial, bold, 18 points. These paragraphs automatically change to reflect the new attributes. 10. Save Link. To update the publication. 84 Section 7, Modifying Paragraph Tags

1998 Anzai! Inc. Corel Ventura 8 Introduction Setting Paragraph Alignment» Note: There are four options for the last line when choosing Justified alignment: Left, Center, Right, and Justified. The alignment of a paragraph determines its horizontal and vertical placement on the page or frame. Horizontal alignment determines where lines of text align width-wise whether left, center, right, justified, or on a character such as a decimal point. Vertical alignment determines where the paragraph aligns vertically on the page or frame, whether at the top, middle, or bottom. To set alignment and indents:» Tip: You can adjust individual paragraph indents by sliding the indent markers in the Rulers. This does not globally change the tag attributes. 1. For the tag, select Format, Paragraph Tag Properties. The Paragraph Tag Properties dialog box appears. 2. Click on the Align tab. 3. Do one of the following: Choose one of the Preset choices. Click Details and choose the desired alignment and indents. 4. Click OK. Horizontal alignment Vertical alignment Note: Absolute alignment places the paragraph at the measurement entered in the number box. Section 7, Modifying Paragraph Tags 85

Corel Ventura 8 Introduction 1998 Anzai! Inc. Setting Paragraph Spacing Paragraph spacing options allow you to control spacing between lines and paragraphs, indents, and the angle of rotated text. Inter-line spacing Space above paragraph Space below paragraph» Note: This manual uses 14 points inter-line spacing and 14 points for inter-paragraph space. Space between lines is called inter-line spacing and is the distance from the baseline of one line of text to the next. As a rule of thumb, inter-line spacing is about 120% of the font size. For example, 10 point text would use 12 point inter-line spacing. Space above and below paragraphs as well as between paragraphs can be set. Setting space above and below sets space above the first line and below the last line in the paragraph. If you specify both, Corel Ventura uses the larger of the two to determine space between consecutive paragraphs. On the other hand, inter-paragraph spacing only adds space between paragraphs provided that they have identical settings for inter-paragraph space. In most cases, you will not need inter-paragraph spacing. Use the Above and Below space settings to control the amount of space between paragraphs, and set Inter-Paragraph space to zero. Spacing options Click button to see detailed options 86 Section 7, Modifying Paragraph Tags

1998 Anzai! Inc. Corel Ventura 8 Introduction To set inter-line and inter-paragraph spacing: 1. For the tag, select Format, Paragraph Tag Properties. The Paragraph Tag Properties dialog box appears. 2. Click on the Space tab. 3. Do one of the following: Choose one of the Preset choices. Click Details and enter the desired spacing values. 4. Click OK. Changing Units To change the units (e.g., inches, points) in any numerical box of a dialog box, right-click on the top left box and select Units. Choose the preferred units. Right-click on the top left box and select Units Section 7, Modifying Paragraph Tags 87

Corel Ventura 8 Introduction 1998 Anzai! Inc. Exercise: Setting Paragraph Alignment and Spacing Steps to Follow 1. Using Link, click anywhere within the first paragraph MicroSoft OLE on page one. 2. Select Format, Paragraph Tag Properties. Comments Tagged as Chapter #. The Paragraph Tag Properties dialog box appears. 3. Click on the Align tab. The Align options appear. 4. If not already done, click the Details button. 5. In the Horizontal list, choose Left. To activate the detailed alignment options. 6. Click on the Space tab. 7. If not already done, click the Details button. 8. Observe the units indicated in the Above box. 9. Point anywhere in the Above (0.00) box and press the right mouse button. Select Units, inches. 10. Enter 2 inches in the Above box. To activate the Details alignment options. Set to points (pt.). Setting the units in the top left box of any dialog box in Corel Ventura, sets the units for all numeric boxes in that dialog box. 11. Observe Add above space at column top is checked. Must be checked if you want paragraphs appearing at the top of a column or page to use the amount entered in the Above spacing box. 12. Click OK. The paragraph is aligned left and is spaced two inches below the frame. 13. Click anywhere within the Version 2.0 Operation. 14. Select Format, Paragraph Tag Properties. Tagged as Chapter Title. The Paragraph Tag Properties dialog box appears. 88 Section 7, Modifying Paragraph Tags

1998 Anzai! Inc. Corel Ventura 8 Introduction 15. Click on the Align tab. 16. In the Horizontal box, choose Right. 17. Click on the Space tab. 18. Enter 0.5 inches in Above box and enter 0.5 inches in the Below box. 19. Click OK. The paragraph has more space above and below it. 20. Zoom in and click anywhere within Trying to use linking... 21. Select Format, Paragraph Tag Properties. Tagged as a Bullet tag. The Paragraph Tag Properties dialog box appears. 22. Click on the Align tab. 23. Enter 0.5 inches in the In from right box. Located on the right side of the dialog box. 24. Click OK. The Bullet paragraphs are indented 0.50 inches from the right. 25. Observe the rulers to locate the indent markers. Line, left paragraph, and right paragraph indent markers. Line and left paragraph indent markers Right paragraph indent marker 26. Save the publication. To update Link. Section 7, Modifying Paragraph Tags 89

Corel Ventura 8 Introduction 1998 Anzai! Inc. Using the Tag Window» Tip: To quickly activate the Tag Window, right-click and select Tag Window. Or, press [Shift F9]. By using the Tag Window, you can make all necessary tag modifications. The Tag Window dialog box lists all tags associated with the current stylesheet and allows you to add, delete, rename, and modify each tag. Think of this window as a one-stop way of accessing any tag modifications that need to be changed every tag management option is there. To modify a tag using the Tag Window: 1. Select Tools, Tag Window or click the Tag Window button in the Standard toolbar. The Tag Window appears.» Shortcut: Double-click the Tag Window s Title Bar to toggle it from a window to a docker and vice-versa. 2. Select the tag you want to modify from the list. 3. Click on the desired buttons listed at the top. 4. Choose the desired options. 90 Section 7, Modifying Paragraph Tags

1998 Anzai! Inc. Corel Ventura 8 Introduction Creating a New Tag» Tip: Another way to create a tag is to select New Paragraph Tag in the Tag List box of the Property Bar. A fast and easy way to create a new tag is to find an existing one that has some of the attributes you want in your new tag and then add and remove formatting attributes. You can use the Tag Window dialog box if you need to add a new tag. To create a new tag: 1. Click within the paragraph to which you want to apply the new tag. 2. Select Tools, Tag Window and click on the New Tag button. 3. Type a name for the new tag. 4. Choose other options as desired. 5. Click OK. Tips on Creating New Tags Tips on creating tags are as follows: Use as few tags as possible in order to make the stylesheet manageable. Use short tag names if you plan to pre-tag in your wordprocessor. Use common names (e.g., Head 1, Head 2) so that the tags are located in the same area of the alphabetized tag list. Section 7, Modifying Paragraph Tags 91

Corel Ventura 8 Introduction 1998 Anzai! Inc. Exercise: Creating a New Tag Steps to Follow 1. Using Link, click within the MicroSoft OLE paragraph. Then, select Tools, Tag Window. Comments The Tag Window appears. 2. Click on the New Tag button. The New Paragraph Tag dialog box appears. 3. In the New Tag Name box, type Chapter # New. 4. Click the Copy Properties from down arrow and click on Chapter #. To copy the attributes in Chapter #. 5. Click on the New Tag Properties button in the dialog box. The Paragraph Tag Properties dialog box appears. 6. In the Font tab s Style box, click on Bold. Click on the Font color box and choose a blue color. 7. Click OK. The paragraph changes to the attributes of the new tag. 8. Observe the new Chapter # New tag listed in the Tag Window. It is now available in this stylesheet. 9. Save and close the publication. To update Link. 92 Section 7, Modifying Paragraph Tags

1998 Anzai! Inc. Corel Ventura 8 Introduction Self-Check Exercise: Customizing a Stylesheet Steps to Follow Comments 1. Open the Ventura intro publication. 2. Change the Chapter # tag (Chapter 1 paragraph) to be as Arial, Bold Italic, 40 points. 3. Change the Major heading tag (Course Objectives paragraph) to be as Arial, bold, 18 points. 4. Go to the last page and click within System Requirements. 5. Add a new tag called Major head red and copy properties from Major heading. Edit as Arial, Bold Italic, 20 points, red. 6. Close the Tag Window. 7. Save and close the publication. Section 7, Modifying Paragraph Tags 93

Corel Ventura 8 Introduction 1998 Anzai! Inc. Section Questionnaire A. What commands do you select to change a tag s properties? B. Changing tag settings of one paragraph, changes all other paragraphs using the same tag throughout the publication. True or False? C. In the Align and Space tabs of the Paragraph Tag Properties dialog box, you can choose whether to view the Preset or the Detailed options. True or False? D. What tab in the Paragraph Tag Properties dialog box contains center alignment? E. What window do you use to manage the tags (e.g., add, delete, rename)? F. If the insertion point is within a paragraph when you add a new tag, it is automatically applied to it. True or False? 94 Section 7, Modifying Paragraph Tags

1998 Anzai! Inc. Corel Ventura 8 Introduction Index A Acrobat, 2 Align Frames, 151 Alignment Paragraph, 85 Tabs, 119 Assistance Getting, 14 B Barista, 2 Base frame, 12, 62 Blank Creating document, 38 Body Text, 52 Bullets, 99 C Center Horizontal button, 151 Vertical button, 151 Chapter, 24 Chapter Properties, 134 Character tags, 52 Close, 25 Codes Text formatting, 127 Columns Setting up, 138 Copy Frame, 71 Text, 114 With links in Explorer, 73 Copy Editor, 33, 106 Tagging text, 109 Corel Capture, 2 Corel Database Publisher, 2 Corel Photo-Paint, 2 Corel Ventura Defined, 2 Starting and exiting, 9 Course objectives, 3 Customizing Screen, 13 D Delete Pages, 132 Deleting text, 113 Dialog box, 16 Dockers, 17 Double-sided, 134 Drawn frame, 62 Duplicate Frame, 71 E Envoy, 2 Exercise conventions, 5 Exercises, 4 Export Text, 41 F Files Removing from frames, 75 Fills Frames and paragraphs, 158 Flow Text around frames, 163 Text between frames, 153 Font Modifying, 84, i

Corel Ventura 8 Introduction 1998 Anzai! Inc. Frame Aligning, 151 Copying, 71 Creating, 63 Deleting, 67, 69 Moving and copying, 67 Removing files, 75 Resizing, 67 Rotating, 161 Ruling lines, 156 Selecting, 65 Sizing, 67 Text wrap, 163 Types of, 62 Typing text into, 148 Frame tags, 52 G Go to Page command, 31 Graphics Importing, 73 Guideline, 151 H Headers and footers, 140 Formatting, 143 Listing of Property Bar buttons, 141 Rule line, 143 Supressing, 143 Help button, 14 How to use this manual, 5 I Indents, 85 Insert Pages, 132 Insert objects, 141 Insertion point, 107 Moving, 107 Installing Corel Ventura, 2 Installing exercise files, 6 Inter-line spacing, 86 Inter-paragraph spacing, 86 L Layout Setting up, 134 line break, 107 Line breaks, 123 Linking graphics, 73 M Manage Tag List, 90 Margins Changing, 136 Menu Bar, 11 Modify Existing tag, 83 Mouse usage, 8 Moving Around a publication, 29 Frames, 66 Text, 114 N Navigator, 43 New Creating publications, 38 O Open, 25 Options Changing, 16, 19 Outlines Frames and paragraphs, 158 Override Paragraph, 101 Remove, 101 P Page buttons, 31 Page Layout view, 33 ii,

1998 Anzai! Inc. Corel Ventura 8 Introduction Page Tag, 24 About, 52 Changing options, 136 Page Tag View, 33 Pages Changing, 31 Deleting, 132 Inserting new, 132 Keyboard shortcuts, 31 Paragraph Overrides, 101 Space above and below, 86 Spacing, 86 What is, 82 Paragraph tags, 52 Pasteboard, 12 Previous Ventura files Working with, 44 Print, 168 Layout options, 170 Preview, 169 Size, 170 Property Bar, 11 Publication, 24 Example, 25 Saving, 47 R Recommended system, 2 Redo, 18 Removing Files from document, 76 Files from frame, 75 Right mouse button, 8 Rotating Frames, 161 Rule Tag, 52 Rulers, 11 Ruling lines, 96, 156 S Saving, 47 Screen elements, 10 Scroll bars, 11, 29 Section Questionnaire answers, 187-192 Select Multiple frames, 65 Self-check exercises, 4 Single-sided, 134 Snap to Column, 63 Guideline, 151 Special characters, 116 Shortcut keys, 117 Spell checking, 124 Standard toolbar, 11 Status Bar, 12 Information, 39 Stylesheet Definition, 24 Loading, 45 What is, 43 Switching between documents, 27 Symbol Inserting, 116 T Tabs Creating custom, 119 Tabs and Returns button, 33 Tag Consecutive paragraphs, 55 Creating a new, 91 Modifying paragraph attributes, 82 Modifying with Manage Tag List, 90 Non-consecutive paragraphs, 55 Tips, 91 What is, 52 Tag Window, 82 Tagging Multiple paragraphs, 55 Paragraphs, 53 Template, 38 Text Changing attributes, 127 Entering and editing, 106 Entering into frame, 148 Flowing between frames, 153 Importing, 40 Moving and copying, 114 Preparing to import, 40 Selecting, 112 Typing, 107 Wrapping around frames, 163, iii

Corel Ventura 8 Introduction 1998 Anzai! Inc. Text wrap, 163 Toolbox, 12 U Undo, 18 Units Changing, 17, 87 V View buttons, 12 Viewing, 33 W WordPerfect, 2 Wrap path, 164 Z Zoom box, 29 Zoom tool, 29 iv,