Me, We, All: OneDrive, Teams, and SharePoint Online By Craig Jahnke
About me Craig Jahnke Technical Architect Concurrency, Inc Worked in IT past 15 years M.S. in Information Systems Organize SPS Chicago and Cloud Saturday Chicago Next Event May 4 th, 2019 SPSEvents.org www.craigjahnke.com @TechJahnke on Twitter
Office 365 Collaboration and Productivity Overview of Office 365 Me: OneDrive for Business We: Microsoft Teams Us: SharePoint Online
From Me to We to Us (All of Us) OneDrive for Business Microsoft Teams SharePoint Online
Me - OneDrive for Business Why OneDrive? What can you do with OneDrive? Personal Storage Share Securely Set up syncing of your files and folders OneDrive Files On Demand Access and Edit on any device Map Known Folders
Why OneDrive? With OneDrive for Business, so you can share and collaborate on all your files from anywhere. With OneDrive, you can: Access and edit your files from all your devices Share inside or outside your organization Work together in real-time on Office documents 1 Quickly find the files that matter to you Keep your files protected and backed up 1 Co-authors must be using Office 365, Office 2016, Office 2019, or the latest mobile apps
Access the file you want Search for files across Office 365 See recently used files sorted by date See files that have been shared with you or shared by you. Select to filter by when modified, file type, or who shared file See files from SharePoint sites and Teams
OneDrive tour Select a command from menu bar, or right-click a file in the list and select a command from menu Select a file, then select to see the file s info, preview, and recent activity, and to manage sharing rights Find and restore earlier versions of your files Find trending content, files shared with you, SharePoint sites you re following, and more
View your files from a mobile device Tap Files to access your files and folders on OneDrive. Select next to a file to open the menu Tap Recent to see your most recently active files. Tap Scan to scan a document, whiteboard, or business card. Tap Shared to see files shared with you and discover content trending around you.. Tap Sites to access your SharePoint sites.
View file version history 1 Select a file and select Version history 2 Select a version of the file to open it. You can then save it as the current version, or save it under a new name.
Share a file 1 Select Share 2 3 Select to choose share settings Note: See next slide for details Enter who to share file with 4 Select Send to send the sharing link directly to the recipients Select Copy Link to get a link you can use in IMs, email, etc. Select Outlook to open an email message window with the link already attached
Choose your share settings Annual Financ (DRAFT).docx Contoso Choose who can use the link: Anyone people inside and outside your org can access. Receive links directly or forwarded. People in <organization> everyone in your org can access. People with existing access create a link to be used by people who already have access. Specific people enter email addresses of the people you want to give access to. Allow link recipients to edit the file. Leave blank to make link read-only. Set a date if you want the link to expire automatically
Share safely with people outside the company Annual Financ (DRAFT).docx Choose Specific people in Link Settings, and enter the email addresses of who you want to share the file with. Contoso They will be sent an email message with a timelimited, single-use verification code when they open the link. By entering the verification code, they prove ownership of the email account to which the secure link was sent.
Find relevant content in Discover view
See file info in the Hover card
See file activity and other details on a file select a file and then select to view details See a preview of the file and the number of views See who the file is shared with, and change or remove sharing settings See any recent edits or other activity on the file See other file information
Set up syncing for your files and folders 1 Sync files with the OneDrive sync client in Windows 2 3 In the Windows system tray, select the OneDrive icon to view the Activity center and see the sync activity and access options. See Which version of OneDrive am I using? if you need to confirm which version of the Sync Client you have.
OneDrive Files On-Demand With OneDrive Files On-Demand, you can set files and folders to always be available locally on your device or save space by making files online only. In the taskbar, select the OneDrive icon, and select More > Settings. Then, on the Settings tab select Save space and download files as you use them. Files you download to your device and available offline. <name>@org_ad DRESS Online only files/ folders do not use space on your device. <name>@org_add RESS Mark files/folders to be always available, even offline.<name>@org_address Change file/folders back to online only. <name>@org_address
Map Known Folders There are two primary advantages of moving or redirecting Windows known folders (Desktop, Documents, Pictures, Screenshots, and Camera Roll) to OneDrive for Business for the users in your domain: Your users can continue using the folders they're familiar with. They don't have to change their daily work habits to save files to OneDrive. Saving files to OneDrive backs up your users' data in the cloud and gives them access to their files from any device.
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We - Microsoft Teams Teams It s in the Name small or large groups Quick Start Use Cases Channels Persistent Chat Meetings Say Goodbye to Skype Personal Apps
Manage your time & communications
Microsoft Teams Quick Start Guide
Microsoft Teams use case examples
Example Teams & Channels Cross organization & function teams are the best practice
Not sure how to begin? To help identify business scenarios, consider using the framework below As someone in (Team) I want to. (Description of what I want to do) Using (Specific application of the technology) I ll know this is successful when. (Solutions success measure) As someone in Sales Management I want to have a single version of the sales proposal that everyone has access to rather than managing multiple versions in email Using a SharePoint site to centrally store and share a single version of a sales proposal that my team can edit together using co-authoring in Word and PowerPoint I ll know this is successful when my sales team creates proposals more easily, giving them more time to close deals
Microsoft Teams
Microsoft Teams
Microsoft Teams
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Us SharePoint Online Communications/Publishing Sites Wide Audience Permissions Management Content Management Flexability
How to create one SharePoint Home > Create Site Self-Service Site Creation: Specified users have the ability to provision new sites. Future Provisioning will allow for themes to be applied through site script functionality Choose an OOTB Template Custom site scripting will allow for custom templating of sites in near future
Your options Start with a blank site and make your design come to life quickly and easily Use this design if you have a lot of information to share such as news, events, and other content Use this design to showcase a product, team, or event using photos or images.
Easy to edit experiences Auto Saves your work No more clunky ribbon Responsive natively Easy to adjust Consistent experience
Out of the Box Web Parts Text Image File Viewer Link Embed Highlighted Content Bing Maps Document Library Quick Links Site Activity Yammer Feed Text Image File Viewer Link Embed Highlighted Content Bing Maps Document Library Quick Links Site Activity Yammer Feed Divider Events Group Calendar Hero Image Gallery List News Office 365 Video People PowerBI Quick Chart Stream Spacer And growing
New Web Parts rolling out New Web Part Tool Box Forms Updated People Webpart File Viewer Supporting 270 file types Highlighted Content Additional filtering capabilities
Change the Look - Themes Change the color theme to one of eight out-ofthe-box themes. Site Actions > Change the Look
SharePoint Hub Sites Brings together related team sites and communication sites Roll up news and site activity Search across related sites Cross-site navigation Consistent look-and-feel across sites Admins create, users adopt and use
There is a life cycle to managing Office 365
Managing OneDrive and SharePoint Online
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Thank You Resources https://docs.microsoft.com http://icansharepoint.com/an-everyday-intro-to-office-365/ https://support.office.com/en-us/article/should-i-save-my-documents-toonedrive-for-business-or-a-team-site-d18d21a0-1f9f-4f6c-ac45-d52afa0a4a2e https://www.microsoft.com/en-us/microsoft-365/success/