Library Services www.uwe.ac.uk/library Contents RefWorks Guide Create a RefWorks account... 1 Create a Folder... 2 Exporting references from Library Search... 3 Exporting references directly from databases available via Ebsco... 4 Exporting references directly from databases available via Ovid... 5 Exporting references indirectly (e.g. using Social Care Online)... 6 Exporting references indirectly (e.g. using Cochrane Library)... 9 Adding references manually... 10 Create a bibliography from a list of references in RefWorks... 11 Using Write N Cite to add citations to text and create a Reference List... 12 Create a RefWorks account From the library home page select Databases: A-Z Step 1: Click on R Step 2: Click on RefWorks Follow the steps above and Connect to RefWorks First time users: fill in the form and click Submit. You have now created your RefWorks account and should see a welcome screen like the one on the next page. Your account is empty until you start to fill it with references. 1
Create a Folder Create a folder by selecting the New Folder button. Give your folder a name, and click on Create. This and all other folders you create will be listed under Folders on the right of the page or you can click on the folder icon under the References tab. Access your folders from these areas 2
Exporting references from Library Search Carry out a search in Library Search. You need to save any references you wish to export to RefWorks. To do this, click on the save icon to the right of each item (a folder symbol with a plus sign). It will then appear in the Saved Items folder at the top of the page. N.B. This is a temporary storage folder which will be lost when the browser is closed so you need to export them to RefWorks to ensure they are saved. Click on the Saved Items folder and then select Export to RefWorks from the drop-down menu. 3
Exporting references directly from databases available via Ebsco 1. Conduct a search within, e.g., CINAHL and select any references you wish to export by clicking Add to folder. Then open the folder. 2. Click the Select all option, then select Export. 3. At next screen, select Direct Export to RefWorks from the list and then click Save. 4
Exporting references directly from databases available via Ovid 4. Conduct your database search and select any references you wish to export by ticking the box to the left of each one. Then click on Export from the toolbar at the top. 5. At the next screen, select RefWorks from the drop-down menu, choose which fields you wish to include and then click Save. 6. The references you have selected in the Ebsco or Ovid databases will be imported directly into RefWorks and you will see a screen like the one below. You can view them by clicking on View Last Imported Folder. If you haven t opened RefWorks first, it will open it automatically and you will have to log in. 5
7. Select View last imported folder. 8. From the next screen, tick All in list, then select the folder you created (or a relevant folder) to move the references into that folder. Exporting references indirectly (e.g. using Social Care Online) 1. Conduct a search in Social Care Online, select Review and export all results. 6
2. Select the articles you wish to export, change the Select report format to RIS and select Export selected 3. From the dialogue box which appears, select Save As: rename the text file if you wish and save it to your PC / network space / memory stick. 7
4. Open RefWorks and select Import from the quick access menu. You will then see a screen like the one below. a. Choose RIS Format from the drop down list for Import Filter/Data Source b. Choose RIS Format UTF-8 from the drop down list for Database c. Browse to find the file you have saved from Social Care Online d. Click the Import button at the bottom of the screen to import your saved Social Care Online records in to RefWorks 8
Exporting references indirectly (e.g. using Cochrane Library) 1. Conduct a search in the Cochrane Library, select some references and select Export selected. 2. From the dialog box which appears, select Citation and Abstract and then either PC or Mac accordingly. 3. Save the references as a text file and save to your PC / network space / memory stick. 4. Open RefWorks and Select References > Import. You will then see a screen like the one below. Select the publisher e.g. Wiley Interscience from the Import Filter drop-down menu. Then browse to find your file and click on Import. 9
If you don t have RefWorks already open, you will be prompted to do so at this point. The references you have selected will be imported directly into RefWorks and you will see a screen like the one below. N.B. If you are searching a database and you are unsure how to export your references into RefWorks, use the Help tab. Select: Help>Launch Help File. Then, from the list of options on the left hand side select: Getting References into your account>importing from online data vendors. You will then see a list of exporting instructions for each database. If the database you are using isn t listed then contact the library via the Ask a Librarian link on the library website. Adding references manually Select New Reference from the second row of tabs. Choose your reference style from the Fields Used by: box, the folder(s) you want to add the reference to, and the reference type (i.e. journal article, book, web page etc.). Fill in as much information as you have in the boxes and then save the reference. You can add more later using the edit function. 10
Create a bibliography from a list of references in RefWorks Click onto the folder of references or select individual references that you want to put into a bibliography Select the Create Bibliography button from the top of the screen. o Select which References to Include by choosing either the radio button for All in List (for a whole folder) or Selected (when you have chosen individual references). o Select your Output Style e.g. UWE Harvard British Standard. This is the referencing style in which your references will be displayed. o Select the File Type that is most appropriate for you e.g. Word for Windows, Word for Mac 11
o Click on Create Bibliography. RefWorks will create a bibliography in a few seconds in the file type you selected. o In the bottom right of the screen you will see a little green box that tells you your bibliography has been completed. Select click here and follow prompts to either save it, or you can open up the file to look at it and print it off. Using Write N Cite to add citations to text and create a Reference List Install RefWorks for Word on your own computer UWE staff computers Staff can install on their work machines from the Microsoft 'Software Center', found in: 'Start > All Programs > Microsoft System Center...' (Look for 'Write-N-Cite...') Personal computers To use on your own computer, you will need to download and install 'Write-N-Cite' from the RefWorks website: 1. Log in 2. Select 'Tools > Write-N-Cite' from the menu 3. Download and install 'Write-N-Cite 4 for 32-bit Word' (or follow the 'Other Versions' link for the Mac version). 4. Go to: http://www1.uwe.ac.uk/library/usingthelibrary/searchforthingsaz/refworks/guidetorefworks.aspx and use the Getting started with Write-N-Cite in 4 Easy Steps Further help is available from within RefWorks via the Help button in the top right-hand corner of the screen. Alternatively, you can contact the library via the Ask a Librarian link on the library website. This guide can be made available in alternative formats on request. Updated Aug 2016 12