To Outsource or Not to Outsource JONAH VOLK MEDIA PRESERVATION COORDINATOR BARBARA GOLDSMITH PRESERVATION DIVISION NEW YORK PUBLIC LIBRARY

Transcription

1 To Outsource or Not to Outsource JONAH VOLK MEDIA PRESERVATION COORDINATOR BARBARA GOLDSMITH PRESERVATION DIVISION NEW YORK PUBLIC LIBRARY 1

2 Considerations Funding Scale Format Equipment availability Fragility Homogeneity Physical condition Security concerns Also: curatorial priority 2

3 Planning Intellectual control Inventory Formats Running times Physical condition Deliverables Preservation master format Access format Metadata Embedded External File naming Storage needs 3

4 Planning: storage File type Size of 1 hr. file (GB) 10-bit uncompressed bit uncompressed 85 DVCPRO50 22 DV 11 H.264 (3.5 Mbps) 1.5 Broadcast WAV (96/24, stereo) 2 MP3 (44.1/16).1 4

5 Planning: time & effort Create inventory Communicate with vendor RFP cycle Packing Shipping (x2) QC Copy files to server/backup Verify checksums Check-in originals 5

6 Project # U-matic tapes 17 open-reel videos Preservation Master: 10-bit uncompressed QuickTime Service Copy: DVD Funding available 6

7 Project #1: Budget Item Amount Unit Cost Total Reformatting (U-matic, 20 mins.) 489 Reformatting (U-matic, 30 mins.) 297 Reformatting (U-matic, 60 mins.) 248 Reformatting (1/2 ) 17 Cleaning 1051 Metadata 1051 DVDs 1051 TOTAL 7

8 Project #1: Budget Item Amount Unit Cost Total Reformatting (U-matic, 20 mins.) 489 $21 $10269 Reformatting (U-matic, 30 mins.) 297 $21 $6237 Reformatting (U-matic, 60 mins.) 248 $23 $5704 Reformatting (1/2 ) 17 $150 $2550 Cleaning 1051 Included N/A Metadata 1051 Included N/A DVDs 1051 $5 $5255 TOTAL $

9 But wait Item Amount Unit Cost Total Reformatting (U-matic, >20 mins.) 489 $21 $10269 Reformatting (U-matic, 30 mins.) 297 $21 $6237 Reformatting (U-matic, 60 mins.) 248 $23 $5704 Reformatting (1/2 ) 17 $150 $2550 Cleaning 1051 Included N/A Metadata 1051 Included N/A DVDs 1051 $5 $5255 Hard drives (8TB) 7 $800 $5600 Shipping 2 $900 $1800 TOTAL $

10 Project #2 600 videos (U-matic, VHS, BetacamSP, etc.) 35 moldy U-matic tapes 2 PAL Hi8 tapes Preservation Master: 10-bit uncompressed QuickTime Service Copy: DVD & H.264 Minimal funding available 10

11 Project #2: Budget Item Amount Unit Cost Total Reformatting (video) 600 $25 $15000 Mold Remediation 35 $25 $875 Cleaning (ordinary) 565 Included N/A Cleaning (extra-ordinary) $250/hour of engineer time DVDs 600 $5 $3000 H.264s 600 Included N/A Hard drives (8TB) 8 $800 $6400 Shipping 2 $900 $1800 TOTAL $27075 (+ extra cleaning) 11

12 Project #2: Budget (revised) Item Amount Unit Cost Total Reformatting (video) 37 $25 $925 Mold Remediation 35 $25 $875 Cleaning (ordinary) 2 Included N/A Cleaning (extra-ordinary) $250/hour of engineer time DVDs 37 $5 $185 H.264s 37 Included N/A Hard drives (8TB) 1 $800 $800 Shipping 2 $150 $300 TOTAL $3085 (+ extra cleaning) 12

13 Project #3 373 audio reels 68 lacquer discs (41 aluminum, 17 glass) Preservation Master: Broadcast WAV (96/24) Service Copy: CD Funding available? 13

14 Quality Control How much can you do? (time, staff) How little can you do? (risk) 14

15 Quality Control How much can you do? (time, staff) How little can you do? (risk) How can you best manage time, staff & risk? 15

16 Quality Control: The Ideal Files (Preservation Masters & Derivatives) Are all the files present? Verify checksums Check file specs Correct file naming Embedded metadata present & correct Playback QC Physical Media (Derivatives) Are all the items present? Correct labeling Playback QC Metadata Correct formatting 16

17 Quality Control: The Reality MUST DO FOR ALL DELIVERABLES: Make sure everything s there Verify checksums Verify file specs Verify filenames MUST DO FOR SOME DELIVERABLES: Playback QC 17

18 Quality Control: Playback Video Aspect ratio Glitches & dropouts Sync Beginning/end cut off Audio Stereo/mono Clipping Beginning/end cut off 18

19 Quality Control To save time: Consider watching/listening to derivative instead of master Build QC into other processes Automated QC software 19

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21 THANK YOU Jonah Volk 21