Follett Software Company. Sagebrush InfoCentre Library Manager

Transcription

1 Follett Software Company Sagebrush InfoCentre Library Manager School libraries can access the number of books in their collection (excluding bound volumes of periodicals & textbooks) by creating a Number of Copies by Type report: 1. Click on Reports. 2. Click on Cataloging Reports. 3. Click on Number of Copies by Type. 4. Choose the Copy Type(s) you wish to report on from the drop-down list in the Select and Sort By section. To select more than one Copy Type, hold down the CTRL key, and click on the Copy Types that you want to include as in the example below. Do not highlight the Copy Type(s), such as textbooks or periodicals, you wish to exclude. 5. You can also narrow your report parameters by Date Added, Copyright Year, Funding, Vendor, and Location.

2 6. Click on Create. 7. The Generating a report window opens. After a few seconds, a report such as the example below appears. The Total Copies column shows the total number of holdings for each of your material types with the Total Copies for all materials below.

3 School libraries can access the number of periodical subscriptions by creating a Number of Copies by Type report: If your periodicals have their own copy type in InfoCentre, you can access the count by following these steps. 1. Click on Reports. 2. Click on Cataloging Reports. 3. Click on Number of Copies by Type, where you can generate a report based on the Copy Type. 4. From the Copy Type drop-down list in the Select and Sort By option, choose the Periodicals Copy Type as in the example below. Note: If you have periodicals spread into separate copy types, hold down the CTRL key and click on all copy types you need to include in your periodicals report.

4 5. Click Create. 6. After a short time, InfoCentre displays a report similar to the one below. The Total Copies column shows the total number of periodical holdings. If your periodicals have been catalogued into separate copy types, the report displays a separate total for each copy type with the Total Copies below.

5 School libraries can access the number of video materials (i.e. VHS cassettes, DVDs) by creating a Number of Copies by Type report: If your library s video materials have been catalogued with a copy type of DVD and VHS, you can report on the total number of video materials by following these steps. 1. Click on Reports. 2. Click on Cataloging Reports. 3. Click on Number of Copies by Type. 4. From the Copy Type drop-down list in the Select and Sort By option, choose the corresponding video copy type as in the example below. To select more than one Copy Type, for example if you have separate copy types for DVDs and VHS tapes, hold down the CTRL key, and click on all the applicable video Copy Types. 5. You can also narrow your report parameters by Date Added, Copyright Year, Funding, Vendor, and Location. 6. Click on Create.

6 7. The Generating a report window opens, and after a few seconds, a report such as the example below appears. The Total Copies column shows the total number of video holdings, and a summary of copies, including Total Copies, appears below.

7 School libraries can access the number of Audio materials (i.e. audio books, music on tape, CDs) by creating a Number of Copies by Type report: If your library s audio materials have been catalogued with a copy type of Audio, you can report on the total number of audio materials simply by following these steps. 1. Click on Reports. 2. Click on Cataloging Reports. 3. Click on Number of Copies by Type. 4. From the Copy Type drop-down list in the Select and Sort By option, choose the corresponding audio copy type as in the example below. To select more than one Copy Type, for example if you have separate copy types for music CDs and audio books, hold down the CTRL key, and click on all the applicable audio Copy Types.

8 5. You can also narrow your report parameters by Date Added, Copyright Year, Funding, Vendor, and Location. 6. Click on Create. 7. The Generating a report window opens, and after a few seconds, a report such as the example below appears. The Total Copies column shows the total number of audio holdings, and a summary of copies, including Total Copies, appears below.

9 School libraries can determine the average copyright year for Dewey range , health and medicine, by generating a Collection Statistics report: 1. Click on Reports. 2. Click on Cataloging Reports. 3. Click on Collection Statistics. 4. On the Collection Statistics page, under Sort By, select Call Number. 5. In the Limit To section, fill in the Dewey range you wish to report on in the Call Number fields.

10 6. Scroll down to the Select Information to Include section. For Suppress Title Information, click the radio button next to Yes. In the Print subtotals field, enter 2 or 3, depending on the level of detail you want. Because call numbers 610 to 619 all begin with 61, a setting of 2 will produce a single line of statistics for 61*. A setting of 3 will produce a list of statistics for 610, 611, 612, and so on, on individual lines. Experiment to see which generates the information you want. 7. Click on Create. 8. The Generating a report window opens, and after a few seconds, a report such as the example below appears. (To generate this report, the Print subtotals field was set to 3.) The average copyright date for each call number appears in the Copyright column, with the average for all call numbers at the bottom of the column.