POLICY COMMITTEE WORKPLAN Professional Development Committee (last update: 08/10/2011)

Transcription

1 POLICY COMMITTEE WORKPLAN Professional Development Committee (last update: 08/10/2011) 1.0 Overview The primary charge of the Professional Development Committee (PDC) is to provide vision, leadership, and direction to ASFPM members regarding professional and related issues affecting the floodplain management profession. The PDC strives to maintain a high standard of integrity, ethical behavior and practices, professional conduct, and skill for all Certified Floodplain Managers (CFMs). PDC also strives to expand and promote the professional status and legal responsibility of the CFM and review and monitor professional education opportunities for CFMs. The PDC endeavors to maintain the accuracy and reliability of the Certified Floodplain Manager Exam(s) with an annual review and report of the exam questions and results and direct support to the Certified Board of Regents and the ASFPM Executive Office. Section 2 provides an outline of the work item tasks for the year. Sections 3.1 and 3.2 of this work plan present the specific items for that are to be accomplished by this committee and the work tasks that are required to complete these items. These items directly support Goals and Objectives for ASFPM for that are related to Professional Development and the Certified Floodplain Manager Program. Section 3.3 of this work plan includes a description of the specific, on going duties of the PDC CFM Exam Work Group Tasks. 1.1 Committee co chairs Bill Tingle, PG, CFM; Charlotte Mecklenburg Storm Water Services Jessica Baker, P.E., CFM, PMP; Halff Associates, Inc. 1.2 Liaisons, P.E.; CFM, Halff Associates, Inc. 1.3 Active members CFM Exam Work Group: Diane Calhoun Michael Parker Dorothy Martinez Rhonda Montgomery Mike Borengasser John Gerber Professional Development Committee Work Plan Page 1

2 2.0 Task Outline 2.1 On going work items (Section 3.1): 1. Participate in ASFPM Policy Committee Conference Calls and Retreat. 2. Attend Policy Committee Chair Meeting at the annual conference and hold an annual meeting. 3. Organize and Facilitate Regular Committee Conference Calls. 4. Explore and determine methods to promote professionalism and ethics in the floodplain management profession. 5. Attend CBOR conference calls and quarterly meetings (PDC liaison serves as a member of CBOR). 6. Attend Committee Chair Retreat, POD Conference Calls and hold annual committee meeting. 7. Evaluate and promote continuing education opportunities. 8. Prepare annual report and develop work plan. 2.2 Work items for the 2011/2012 Year (Section 3.2): 1. Investigate mandatory ethics training for CFMs. 2. Liability Issues for CFMs. 3. Summarize results of survey of ASFPM membership regarding professional development needs. 4. Attend Committee Chair Retreat, POD conference calls, and hold annual meeting. 5. Research options for state mandated CFM requirements. 6. Provide annual review of CFM Exam (see section 2.3 below). 2.3 PDC CFM Exam Work Group Tasks (Section 3.3): The Professional Development Committee (PDC) Exam Work Group has the following standard assignments which are routine and ongoing in nature. 1. Convene the PDC CFM Exam Work Group and conduct an annual CFM Exam review and update. Finalize the review as soon as possible following the ASFPM annual conference and submit an annual Exam Review Report to CBOR. Deliver an updated CFM Exam to the ASFPM Executive Office (annually) 2. Assist the six ASFPM State Chapters, with accredited CFM Programs, in their transition to the national CFM Exam and assist with the development and maintenance of State Chapter CFM Programs. 3. Implement the reliability and validity recommendations, approved by CBOR, into the CFM Program and Exam.(This is a 5 year effort 2011 to 2015) 4. Maintain the CFM Program History as a living document. 5. Conduct an annual Certification Program Survey to compare the ASFPM CFM Certification Program to other certification programs and submit an annual survey report to the PDC, CBOR, ASFPM Board, and the ASFPM Executive Office. 6. Perform an annual review and update of the CFM Exam Preparation Guide. 7. Assist the ASFPM Executive Office in responding to CFM Exam protests and appeals. 8. Manage the CFM Exam Pool by cross referencing exam questions in the CFM Exam Pool to FEMA 480, Floodplain Management Requirements, A Study Guide and Desk Reference for Local Officials. [CFM Exam Preparation Document] 9. Perform other duties and assignments from the PDC, CBOR and the ASFPM Executive Office. Professional Development Committee Work Plan Page 2

3 3.0 Task Descriptions 3.1 Ongoing Work Items Task Name Conference Calls & Committee Retreat Annual Conference Committee Conference Calls Promote professionalism and ethics in the floodplain management profession CBOR Conference Calls & Quarterly Meetings Attend Committee Chair Retreat, POD conference calls and hold annual committee meeting Evaluate continuing education opportunities and requirements Prepare Annual Reports and Develop Work Plan Task Leader Bill Tingle, Jessica Baker Bill Tingle, Jessica Baker Bill Tingle, Jessica Baker Bill Tingle, Jessica Baker Jessica Baker, Bill Tingle Bill Tingle, Jessica Baker Bill Tingle, Jessica Baker, Approximate Hours to Complete 44 hours 16 hours 48 hours Unknown 10 hours and 64 hours 24 hours 16 hours 10 hours Detailed Task Description A co chair or the liaison should attend all conference calls and one of co chairs should attend the conference retreat. Prepare for the co chairs meeting and the annual committee meeting. Prepare notes of annual meeting for distribution. Organize and facilitate regular bi monthly conference calls with active committee members (hours assume both co chairs participating, 6 calls per year, and prep/post meeting tasks) Ongoing research concerning other organizations and professions to determine comparable ethics issues and professional status. Also receive feedback from CFMs. Prepare and report on committee activities during CBOR conference calls. Report critical information from calls to committee members via . Prepare draft work plan and provide input to ASFPM goals during CBOR quarterly meetings. Attend committee chairs retreat in Madison. Attend Annual conference, prepare committee meeting agenda and run committee meeting. Reports on annual work, recruit new members, send out meeting minutes. Review CFM continuing education requirements for National and state accredited CFM programs Work with Training and Outreach committee to ensure there are training opportunities to meet the CFM requirements. Request input from the six accredited states regarding CEC issues and participate in the annual CBOR meeting with the six accredited states. Determine goals, work tasks, and identify lead on task. Link back to ASFPM Goals and Objectives. Professional Development Committee Work Plan Page 3

4 Work Items Investigate Mandatory Ethics Training for CFMs Investigate mandatory Ethics training for CFMs 10/ /2012 Jessica Baker 60 hours Research other professional certification and licensure programs to obtain information concerning mandatory ethics training. Utilize data from CFM PDC survey (task 3.2.3) in draft report. Assist in the development of a Floodplain management Ethics Workshop, PowerPoint, and manuals for instructors and students. CFM PDC survey 05/2012 Draft discussion paper by November Update Ethics Power Points and share with Chapters. Labor Other Expenses Preparation of report does not require approval. Mandatory Ethics Training will require CBOR, accredited states, ASFPM Executive Office and Training and Outreach Committee Approvals Baker 07/2011 Professional Development Committee Work Plan Page 4

5 3.2.2 Professional Liability Issues Professional Liability Issues Bill Tingle 11/ / hours Research potential liability issues for floodplain managers. Investigate liability issues for other similar professionals. Investigate professional liability insurance options for FPMs. Initial research complete 6/2010 Draft Report complete 12/2011 Final Report 4/2012 Discussion Paper Liaison, Ed Thomas, Survey Results Mike Borengasser Labor Other Expenses POD Approval. Executive Office Approval. Tingle 07/2011 Professional Development Committee Work Plan Page 5

6 3.2.3 Survey of Professional Development Needs Summarize Survey of Professional Development Needs Bill Tingle, Jessica Baker 10/ / hours Compile results of survey. Prepare report and action items. Compile results 10/2011 Prepare Report 12/2011 Final Report and Other Action Items list Joanna Wagshaw URS (outreach/survey specialist) Jason Schneeberger ASFPM IT Heidi Carlin, Jan Marcy Training & Outreach Labor Other Expenses CBOR Approval Baker 07/2011 Professional Development Committee Work Plan Page 6

7 3.2.4 Attend Committee Chair Retreat, POD Conference Calls and Hold Annual Committee Meeting Attend Committee Chair Retreat, POD Conference Calls and Hold Annual Committee Meeting Bill Tingle, Jessica Baker Ongoing 16 hours meeting and 8 hours prep Attend committee chairs retreat in Madison. Attend Annual conference, prepare committee meeting agenda and run committee meeting. Reports on annual work, recruit new members, send out meeting minutes. Plan meeting format and identify topics for discussion. Obtain interested member list from Executive Office Send out meeting invite and agenda to list. Prepare for and attend committee chair retreat. Ongoing Meeting minutes. Prepare Active Committee list. Post minutes on web site and notify committee members. Baker 07/2011 Professional Development Committee Work Plan Page 7

8 3.2.5 Research Options for Mandated State CFM Requirements Research Options for Mandated State CFM Requirements Bill Tingle 09/01/ /01/ Research will provide information to educate interested state associations on mandated state CFM certification and/or education requirements for local floodplain managers. The information will include; possible steps to take, individuals/groups to involve, time schedule, man hours needed, benefits and possible stumbling blocks. Research will begin with review of mandated CFM requirements in New Mexico and Oklahoma. Information will also be gathered from specific questions on membership survey membership survey results Training and Outreach, CBOR, State Chapters May 1, 2012 Discussion Paper Tingle 07/2011 Professional Development Committee Work Plan Page 8

9 3.2.6 Provide Annual Review of CFM Exam (See section 3.3) Professional Development Committee Work Plan Page 9

10 3.3 PDC Exam Review Tasks CFM Exam Annual Review CFM Exam Annual Review 2.4 Ensure the Certification Program maintains the highest degree of professional standards, practice, and training for floodplain managers. 09/ /31/2012 Anita Larson 80 hours (research and documentation) 40 hours (research and documentation) CFM Exam Work Group Retreat 24 hours (5 CFM s) Travel to ASFPM/Madison and perform the CFM Exam Review in Sept Phase 1 Review and update the current CFM Exam to incorporate exam questions revised during the Ohio State Reliability & Validity review. ASFPM Executive Office documentation of CFM Exams since Jan 2010 CBOR Jan 2011 Dec 2011: Documentation of CFM Exam scores, most missed questions by ASFPM E.O. Phase 1:The CFM Exam Work Group met in Madison, WI March 9 11, 2011 and plan to meet again Sep14 16, CFM Work Group Retreat (Madison) to incorporate Phase 2 the Reliability and Validity revisions to the CFM Exam Updated CFM Exam (January 1, 2012) Input from ASFPM Executive Office (Anita Larson); 6 state chapters, CFM Exam Work Group Labor donated time Expenses Travel and Per Diem cost for CFM Exam Team Retreat paid by ASFPM CBOR and ASFPM Board Phase 1 Update the current CFM Exam using questions revised during the Reliability and Validity review. Phase 2 will be incorporating other R&V recommendations approved by CBOR. 08/03/2011 Professional Development Committee Work Plan Page 10

11 3.3.2 Six Accredited State Chapters CFM Program Assistance State Chapter CFM Program Assistance Evaluate the potential of a standard national exam. 01/ /2011 Correspondence 8 hours Coordination 48 hours Assist the six State Chapters (AFMA, OFMA, NMFMA, ILFMA, NCFMA, TFMA), with accredited CFM Programs, transition to the updated national CFM Exam and response to R&V recommendations approved by CBOR. ASFPM CFM Exam Work Group annual update of the CFM Exam and changes related to the R&V process. CBOR Jan 2011 Distribute copies of the updated National Exam to the 6 accredited State Chapters. Jan 2011 to Sep 2011 Coordinate and assist State Chapters with the National Exam. May 2011 CBOR/State Chapter CFM Program Briefing (Louisville, KY) Sep 2011 to Dec 2011 CFM Exam Work Group updates current exam and incorporates Phase 2 of the Ohio State R&V review. May 2012 Invite State Chapters to participate annual CBOR CFM Program Briefing. Input from CBOR Labor donated time Expenses Travel and Per Diem cost for CFM Program Briefing paid by State Chapters; CFM Exam Work Group travel expenses paid by ASFPM Each Accredited State Chapter adopts updated exam; CBOR approves State Chapter actions. State Chapters adopt the updated National CFM Exam. 08/03/2011 Professional Development Committee Work Plan Page 11

12 3.3.3 "Reliability and Validity" Evaluation of the CFM Exam R&V Phase Prepare evaluation of CFM test for reliability and validity 01/ /31/2011 Coordination 40 hours Review Report 16 hours Phase 1 Completed Phase 2 Revise current CFM Exam to incorporate reliability and validity recommendations approved by CBOR. Revise the current CFM Exam based on R&V approved revisions and introduce an updated CFM Exam 01/01/2012. ASFPM Executive Office evaluations of CFM Exams since 01/01/2011. CBOR Phase 1 December 31, 2010.(completed) Phase 2 December 31, 2011 Phase 2 Revised CFM Exam (with R&V recommended changes). ASFPM Executive Office, CBOR, and PDC Exam Work Group Labor none donated time PDC and CBOR. Expenses CFM Exam Work Group meetings in Madison. ASFPM and CBOR approvals Phase 2 completion 12/31/ /03/2011 Professional Development Committee Work Plan Page 12

13 3.3.4 Update the CFM History Document Update CFM History 2.4 Ensure the Certification Program maintains the highest degree of professional standards, practice, and training for floodplain managers. 01/ /2011 Update the CFM History document to include R&V activities. Committee Calls 4 hours Research 4 hours CBOR CFM History is a living document and needs to be updated as events occur such as the R&V activities, naming new CBOR regents, awarding the annual Award, and other activities. Updated word document maintained by the PDC CFM Exam Work Group and made available to the ASFPM Executive Office, state chapters and others. Input from CBOR, PDC, CFM Exam Work Group, and E.O. Labor donated time. Expenses anticipated. 08/03/2011 Professional Development Committee Work Plan Page 13

14 3.3.5 Conduct Annual Certification Survey Certification Survey Bill Tingle, 2.4 Ensure the Certification Program maintains the highest degree of professional standards, practice, and training for floodplain managers. 01/ /2011 Research 24 hours Expand the annual Certification Program Survey to include information such as ethics and CEC requirements and compare the ASFPM CFM Certification Program to other certification programs. Submit an annual survey report to CBOR, the ASFPM Board, and the ASFPM Executive Office. Obtain copy of previous survey CBOR December 2011 Annual Certification Survey Report to CBOR, ASFPM Board, and ASFPM Executive Office. Input from PDC Labor donated time. Report will assist ASFPM and CBOR to evaluate association dues, certification program fees, CEC requirements, and ethics. 08/03/2011 Professional Development Committee Work Plan Page 14

15 3.3.6 Annual CFM Exam Prep Guide Review and Update CFM Exam Prep Guide Annual Review 2.4 Ensure the Certification Program maintains the highest degree of professional standards, practice, and training for floodplain managers. 1/ / hours (research and documentation) PDC committee members 4 hours Annual evaluation of the CFM Exam Prep Guide to update showing website links, new technical bulletins, FEMA/NFIP publications, and reference documents. ASFPM Executive Office provide word file of current Exam Prep CBOR Sep 2011 Delivery of updated Exam Prep Guide to ASFPM E.O. Updated CFM Exam Prep Guide Input from PDC, 6 state chapters, ASFPM Committees, and ASFPM E.O. Labor donated time Expenses none anticipated CBOR and ASFPM Board Cooperation from other ASFPM Committees 08/03/2011 Professional Development Committee Work Plan Page 15

16 3.3.7 CFM Exam Appeals & Protests CFM Exam Appeals & Protests 2.4 Ensure the Certification Program maintains the highest degree of professional standards, practice, and training for floodplain managers. 1/ /2011 Phone Calls & s 4+/ hours/month (48 +/ hours/yr) Assist ASFPM Executive Office in resolving CFM Exam Appeals and Protests. Review CFM Exam Answer sheets and summarize the applicant s problem areas. Contact the applicant either by phone or and discuss the issues. Occasional follow up calls and s may be needed. CBOR Timely response is very important. ASFPM Executive Office sends CFM Answer Sheets to PDC. PDC to document actions regarding each protest and appeal and send documentation to ASFPM CFM Group (Anita Larson) Input from PDC Labor donated time Expenses postage/fedex 08/03/2011 Professional Development Committee Work Plan Page 16

17 3.3.8 Manage CFM Exam Pool CFM Exam Pool 2.4 Ensure the Certification Program maintains the highest degree of professional standards, practice, and training for floodplain managers. 1/ /2011 Research 40 hours Incorporate R&V procedures approved by CBOR. Cross reference questions in the CFM Exam Pool to FEMA 480, Floodplain Management Requirements, A Study Guide and Desk Reference for Local Officials. [Recognized CFM Exam Preparation Document] CBOR Sep 2011 Insert new exam questions approved by the CFM Exam Work Group that follow the reliability and validity protocol for exam questions. CFM Exam Pool cross referenced to FEMA 480 with R&V references. Recommendations from the Ohio State R & V CFM Exam review; Input from PDC and 6 accredited State Chapters. Labor donated time Expenses donated Phase 1 action to incorporate exam questions revised by the Ohio State R&V process was completed 12/31/2010. Phase 2 The CFM Exam work Group will make revisions to the CFM Exam based on R&V recommendations approved by CBOR. 08/03/2011 Professional Development Committee Work Plan Page 17