Tata Power Company Ltd. TATA POWER

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1 Tata Power Company Ltd. IT Policy- , Internet Browsing, and VPN Access TATA POWER Information Technology Division March

2 Creation Date March 2003 First Revision Due on March 2004 Second Revision due on Dec Third Revision due on Fourth Revision due on IT Policy Revision History Approval History Created By Shrikant H. Agarwal March 2003 Checked By V. N. Prabhu March 2003 Approved By VP (F) March 2003 Revision 1.0 Created By Shrikant H. Agarwal January 2004 Checked By V. N. Prabhu January 2004 Approved By VP (F) March

3 About This Document Tata Power Co. Ltd Tata Power Co. Ltd IT Policy - and Internet Browsing Facility This document details the infrastructure available within the Organization for (internal and external), and Internet browsing facility. This document also details the organizational policy laid out. Infrastructure Access to latest and accurate information and data is critical to Organizational business of Tata Power. Due to heavy organizational dependence on electronic information, Tata Power employs a variety of Electronic Systems (Hardware and Software) Personal Computers (Desktops, Laptops, and PDAs), Servers for providing services such as SAP, Office Productivity tools, MIS. All the offices have LAN connectivity to desktop and Laptops are interconnected to the network either via copper, fiber or wireless media. In all, there are about 1000 PCs in the organization deployed for a variety of use. Tata Power has Optical and Microwave links connecting all the divisions and departments in and around Mumbai. All the stations are interconnected to the corporate WAN via 10/100 Mbps network except Bhivpuri and Ambernath where we have a microwave link with a speed of 64/128 Kbps. The TPC WAN thus provides a very high-speed connectivity to the various network services/resources such as Servers (SAP, Internet, Intranet, PMS etc.) The outlying SBUs are connected to Mumbai via VSAT links or thro leased lines/vpn. Various Backup devices have been made available such as CDROMs, Tape, and Backup Server etc. in order to facilitate the software and corporate data. Backup servers have been provided by IT in order to facilitate storage and retrieval of user generated data in compressed form and password protected at different locations. A. within TPC 1. Eligibility: All PC users in TPC B. Policy Guidelines 2. Specific Approval: Business partners/consultants who are working in TPC premises for specific assignments: On specific approval, by the SBU Head (at the level of DGM and above (Form B) for a specified period as per requirements. A. Internet A. Internet Browsing 1. Eligibility: All officers. 2. Specific Approval: All other employees on need basis on specific approval by SBU Head at the level of DGM and above (Form A). 3

4 1. Eligibility: All Officers. 2. Specific Approval: All other employees on need basis on specific approval by SBU Head and VP/ED (Form A). B. VPN Access from Home for 1. Eligibility: AGM and above. 2. All other officers on need basis on specific approval from their SBU Heads and VP/ED (Form A). The officer will need to have a PC with a modem and an Internet connection at home. VPN client will be installed on the home PC for this purpose. 4

5 THE TATA POWER COMPANY LIMITED Request for , Internet Account (TPC Employees) (Form A) To, GM (IT & TELECOM) InfoTech Dharavi DATE: Please arrange to provide /connectivity to Internet for the following employee as per the category given below: Name: Dept / Div: (Last name Middle name First name) Employee Number: ContactNumber IC/MW/P&T/Mobile Designation Any other information: Duration: Temporary / Permanent If Temporary account Period from: To: Category of account: Internet browsing & Internet Internet Only VPN Connectivity Nature of equirement: Requested by: Date: Recommended by: (Head of the Dept.) Approved by: (Sr. GM\VP\ED\MD) Date: Date: B. For InfoTech Use Only Account opened on: Login Name: To be terminated on: (If temporary) System Administrator 5

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7 To, Tata Power Co. Ltd THE TATA POWER COMPANY LIMITED Request for , Internet Account (External Users, Partners, Consultants) (Form B) GM (IT & TELECOM) InfoTech Dharavi DATE: Please arrange to provide connectivity to Internet for the following person as per the category given below: Name:Organization (Last name Middle name First name) Employee ID: Contact Number: Inter Com /Land line /Mobile Designation Any other information: Reporting Division in Tata Power Co.: Duration: Period from: To: [All accounts to be given for the required period only and in any case not more than 1 Year, after which renewal may be considered if required with the consent of the Divisional Head. The cost of service will be billed to the requesting Division.] Category of account: Internet browsing & Internet Internet Only VPN Connectivity Nature of TPC Assignment: Requested by: Date: Recommended by: (Tata Power Head of the Dept.) Approved by: (Sr. GM\VP\ED\MD) Date: Date: 7

8 C. For InfoTech Use Only Account opened on: To be terminated on: Login Name: System Administrator Undertaking Form Received Date Undertaking For External Users of , Internet Connectivity Facility in Tata Power Co. Ltd. I, an employee of am presently working at Division at Location. During the course of my assignment at Tata Power Co. Ltd. I require to avail /internet connectivity and other network resources in Tata Power in order to fulfill my assignment. I/my Organization hereby agree to strictly abide by the Information Security Rules laid out at Tata Power Co. Ltd.. I understand that the /internet connectivity is being extended to me by Tata Power for the sole purpose of completing my assignment at Tata Power Ltd., and I agree to use this facility for this purpose alone. I/my Organization will be totally responsible for any Cyber Law or copyright violation arising due to my usage of internet/ connectivity. I/my Organization agrees to not to disclose any information (Business, commercial, network, plant) verbally, electronically or in writing to any third party unless such a disclosure is officially approved in writing by Tata Power Co. Ltd. I/my Organization shall destroy all information (Electronic or Hardcopy) obtained upon the completion of my assignment at Tata Power unless specifically permitted by Tata Power in writing. Name: Organization: Designation: Date: Company Seal 8