AM Automation Plan. AM Pre-Process Galaxy IntfcTbl (GWAM0014.sqr) PeopleSoft Interface Table PSFT_INFC. Unit Transfers (GWAM0010.

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1 PS Query Reports (used to verify row counts and amounts) Galaxy Interface Table (GWAM0014.lis) AM Pre-Process Galaxy IntfcTbl (GWAM0014.sqr) Additional Cost Spreadsheet (ACU.csv) PeopleSoft Interface Table PSFT_INFC Additions (GWAM0012.sqr) Start Depreciation (GWAM0015.sqr) Unit Transfers (GWAM0010.sqr) Retirements (GWAM0013.sqr) Additional Costs (GWAM0016.sqr) (GWAM0012.lis) (GWAM0015.lis) (GWAM0010.lis) (GWAM0013.lis) (GWAM0016.lis) PS AM Staging Tables PS_INTFC_FIN PS_INTFC_PHY_A PS_INTFC_PHY_B Transaction Loader (AMIF1000.sqr) PS AM Tables PS_ASSET PS_COST PS_BOOK PS_ACQ_DET Cont'd

2 Cont'd Depreciation Calculation (AMDPCALC.sqr) PS AM Table PS_DEPRECIATION Net Book Value Calculation (AMLDNBVT.sqr) GL Journal Entry (AMAEDIST.sqr) (AMDPCLOS.sqr) PS AM Table PS_ASSET_NBV_TBL PS AM Table PS_DIST_LN PS Query and Property Ledger Report Journal Generator (FSPJGEN.CBL) PS GL Tables PS_LEDGER PS_JRNL_HEADER PS_JRNL_LN

3 Client Interface Menu: All Client AM and GL inbound interfaces are processed starting with the menu above. As shown, they are split up according to the following functions: AM Pre-Process Galaxy Interface: Galaxy asset data is processed into a PeopleSoft AM Interface table on a monthly basis. The following processes, other than Additional Cost, are run against this table. Galaxy Additions (New Unit Loads): Interfaces new build activity into PeopleSoft. Start Depreciation: Flags PeopleSoft to begin depreciation on units the first day it goes on-hire. Unit Transfers: Transfers ownership of assets among AM business units and/or lenders. Retirements/Casualty: Assets are removed from the asset register when retired, destroyed or sold. Additional Cost: Costs pertaining to commissions, initial positioning, etc. are interfaced into PeopleSoft. GL Interfaces: See GL ODS Statistical Interface Procedure for documentation on this process. 3

4 Pre-Process Galaxy IntfcTbl Pre-process Galaxy Interface Table: Program: GWAM0014.sqr Process: Loads records from Galaxy Asset Table into PeopleSoft Asset Interface Table (PSFT_INFC). Report: Creates (GWAM0014.lis) in the directory as specified in Process Scheduler. This report will list units that do not match PeopleSoft AM, delete actions, errors, retire/reinstatements, deleted records, and number of current-month new units with start depreciation. Drop prior months activity from the three PeopleSoft AM Interface Tables (PSFT_INFC_1, PSFT_INFC_2, and PSFT_INFC_3). Load asset data into these three tables from Galaxy. Data should be archived on a regular basis in the PSFT_INFC table. PS Queries to verify data row counts and amounts can be run directly against the PSFT_INFC table. PeopleSoft SQRs have been changed to automatically update Galaxy Asset Table (PSFT_INFC@SKY) to flag that a record has been processed. 4

5 Galaxy Additions Galaxy Additions (New Unit Loads): Program: GWAM0012.sqr Process: Loads new unit records from PeopleSoft Asset Interface Table (PSFT_INFC) into PeopleSoft AM Staging Tables (PS_INTFC_FIN, PS_INTFC_PHY_A, and PS_INTFC_PHY_B) as of the accounting date specified. Allows for Inspection Costs per Unit to be added on-line before process is generated. Report: Creates (GWAM0012.lis) in the directory as specified in Process Scheduler. This report will list units that already exist and cannot be processed. Delete PS AM Staging Tables Run GLXYAMNW.sqr Review and save GLXYAMNW.lis correct costs and re-run if necessary Manually adjust records for inspection costs. Manually adjust accounting date. Inspection Costs are added at this step since they are not interfaced into Galaxy from Factory Link. 5

6 Galaxy Start Depreciation Start Depreciation: Program: GWAM0015.sqr Process: Loads start depreciation records from the PSFT_INFC table into PS_INTFC_FIN, the PeopleSoft AM Staging Table (PS_INTFC_PHY_A and PS_INTFC_PHY_B are not used). The transaction loader program processes will update the PeopleSoft AM tables with the appropriate start depreciation information from the staging tables. Report: Creates (GWAM0015.lis) in the directory as specified in Process Scheduler. This report will list units that do not exist and cannot be modified. Client manually renamed PSFT_INFC_2 to PSFT_INFC_1 Delete PS AM Staging Tables Run GLXYAMSD.sqr Review and save GLXYAMSD.lis correct costs and re-run if necessary Assets are depreciated when first placed on-hire. 6

7 Galaxy Unit Transfers Unit Transfers: Program: GWAM0010.sqr Process: Loads unit transfer records from the PSFT_INFC table sets new owner, category (status) and/or lender information within the PeopleSoft AM Staging Tables (PS_INTFC_FIN, PS_INTFC_PHY_A, and PS_INTFC_PHY_B). The transaction loader program processes the identified assets into PeopleSoft AM tables. Report: Creates (GWAM0010.lis) in the directory as specified in Process Scheduler. This report will list units that inactive and/or do not exist. These assets will not be processed. Unit transfers were not performed in Galaxy or PeopleSoft. Lender Transfer a lender transfer will result from a change in ownership type (ie. Owned, Leased or Capital). Therefore a lender change will create a RCT (re-categorization) transaction in PeopleSoft. The interface loads two rows into the PS_INTFC_FIN staging table for each unit transferred. One row for the transfer out and one row for the transfer in. Both will have a transaction type of RCT. 7

8 Galaxy Retirements Retirements: Program: GWAM0013.sqr Process: Loads unit retirement records from the PSFT_INFC table into PS_INTFC_FIN. The transaction loader program updates the PeopleSoft AM tables with the retirement information from the PS_INTFC_FIN staging table. Report: Creates (GWAM0013.lis) in the directory as specified in Process Scheduler. This report will list units that do not exist or that have already been retired. These records will not be processed. Run Casualty Report 705A Rename PSFT_INFC_3 to PSFT_INFC_1 Delete PS AM Staging Tables Run GWSAM003.sqr review GWSAM003.lis log file Manually update the Accounting Date to current month and Qty to 1 in the PS_INTFC_FIN staging table Reinstatements are indicated on the GWAM0014.lis report, and are performed via the standard PeopleSoft panels no change from Old Process in this case. 8

9 Additional Costs Additional Costs: Program: GWAM0016.sqr Process: Loads unit additional cost records from ACU.csv (generated from an Excel spreadsheet) into PeopleSoft AM Staging Tables (PS_INTFC_FIN, PS_INTFC_PHY_A, and PS_INTFC_PHY_B). The additional costs are subsequently loaded as children records when loaded into PeopleSoft AM tables. Report: Creates (GWAM0016.lis) in the directory as specified in Process Scheduler. Lists assets with invalid parents that cannot be updated in PeopleSoft. Create Additional Cost Upload Spreadsheet (ACU.xls) and save as ACU.csv Delete PS AM Staging Tables Run ACU.sqr process to populate staging tables with additional cost data The new parent/child structure no longer requires that additional costs be loaded separately into PeopleSoft. 9

10 Transaction Loader Transaction Loader Program: AMIF1000.sqr Process: Transaction Loader processes transactions from PeopleSoft AM Staging Tables (PS_INTFC_FIN, PS_INTFC_PHY_A, and PS_INTFC_PHY_B) to PeopleSoft Asset Management Tables (PS_ASSET, PS_COST, PS_BOOK, PS_ACQ_DET). All interface programs will have a System Source of PS/AM Batch or BAM. The transaction loader program will insert a row in the PS_OPEN_TRANS record for each row processed. Report/Inquiry: Transaction Loader processes can be inquired on via on-line panels. They can be either loaded or have errors. No report is physically created when this process is run. No change from old process 10