Bank Manager. Bank Manager is an add on module that allows you to import your bank statements that you download from your internet banking.

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Overview is an add on module that allows you to import your bank statements that you download from your internet banking. No more manual capturing of bank statements.

1 Overview is an add on module that allows you to import your bank statements that you download from your internet banking. No more manual capturing of bank statements. When the first bank statement is imported, mappings can be set up which will recognize on the next import, it will allocate transaction manually to the correct accounts. Unique transaction identifier will allocate transactions to specific accounts. In the following months, you only need to add new mappings. You can split a single transaction to multiple transactions, you can use the same account or different accounts. is a single user module. Only one user can work in at a time Download a Bank Statement Download your bank statement by logging onto your online banking Select the link to see the download procedures and the file format that is compatible with Sage Pastel Accounting Supported file formats are CSV, OFX, OFC, ASB, QIF, MT940 Select Process > Cash Book > Process Cash Book Select Pastel at the bottom left hand side of the screen The following screen will display Statement Provider: Select the drop down and select your bank Statement File: Select the to browse for your file Select OK once the file has been selected

A Summary screen will display Reconcile Period: Select the period you wish to reconcile Statement Balance: Insert the closing balance of your bank statement for the month you are reconciling.

2 A Summary screen will display Reconcile Period: Select the period you wish to reconcile Statement Balance: Insert the closing balance of your bank statement for the month you are reconciling. If the Statement Balance is the same as Projected Closing Balance all your transactions have been accounted for. To prevent the Summary screen from opening each time you can select Do not Automatically show this Summary at the bottom left hand side of the screen Select Continue, all your transactions will now appear in, these transactions have not been imported on the Cash Book yet, we need to allocate the transactions to accounts first If the transaction date falls within the current year, the system will put the corresponding period in the period column. If the period is not within the financial - year, the period is set to 99 The system generates references by using the day/month/generated number per day Transactions are divided into payments and receipts

3 Search Function: Only searches the following fields Statement Description Account Ledger Description Reference Project Edit Transactions: You can edit certain fields manually if you want. The Period and Amount field cannot be edited. Fields that can be automated include accounts, ledger descriptions, tax and projects, you map these fields which over time automates the work when you import a bank statement Deleting Lines: Single Line > Select the line, right click and select Delete Current Row Multiple Lines: Select lines using the standard Windows methods. If the lines are in sequence, click on the first line to delete, and then hold the <Shift> key while clicking on the last line. If there are noncontiguous lines, hold <Ctrl> and click each line Once you have selected all the lines to delete, right click on a selected line, and choose the Delete Selected Rows option in the menu Mapping Account Description This feature is for transactions that recur monthly, keywords can be used to identify the transaction. In a typical business, 95% of transactions recur monthly. Examples are debit order payments, Internet supplier payments, customer receipts, and so on. For example, a Supplier is paid monthly through Internet transfer. The description you assigned to appear on your bank statement reads Internet Payment Thondore Steel. You select Thondore Steel as your transaction identifier and link it to the Supplier Account. You do not select Internet payment, because all other lines that contain Internet Payment in their descriptions will then link to the same Supplier Account. Priorities can be assigned to the mapped transaction. The highest priority is 1 and the lowest priority is 10. To be as accurate as possible, select phrases that are unique enough to link to a specific account, and not specific enough to never occur again. For example, selecting the phrase bank charges (3.45) is not good practice because (3.45) will change in the following month, and the system will not allocate the transaction automatically. Instead, select bank charges.

4 Recurring electronic / automatic payments such as lease, telephone, rental, and so on, will have unique phrases every time. Using these phrases, you can teach the system which account to use for each phrase. You can also set the tax type and the transaction description to use. Once you teach the system what to do, it will automatically do the same thing when you load the next bank statement. To add a mapping Change the GCD column to General Ledger, Customer or Supplier Select the account in the account column Allocate your tax and Project account Right click on the line you wish to add a mapping to and select Add Mapping The New Mapping screen will open, the bank statement description will pull through, change the ledger description as to how you would like it to display. Make the necessary selections on this screen in order for the mapping to apply correct with the next import. Select Save to apply the changes. You will notice the description changed and the transaction will appear in grey

Configure Mappings Here you can edit mappings that have been saved previously, please ensure you select Save before exiting this screen If you select Apply to Current Import on Save the Overwrite All

transactions to divide that amount between different accounts. For example, you may need to split a telephone payment between different projects.

5 Configure Mappings Here you can edit mappings that have been saved previously, please ensure you select Save before exiting this screen If you select Apply to Current Import on Save the Overwrite All Mapped Transactions becomes available and needs to be selected to overwrite all the current mappings Splitting Lines There might be cases where you need to split a transaction into multiple transactions to divide that amount between different accounts. For example, you may need to split a telephone payment between different projects. This feature is specific to current import therefore when a new statement is imported, the split transaction process will need to be done unlike Mappings Right click on the transaction you want to split, select Split Transaction You will now be able to split your transactions into different accounts, please ensure that the amounts add up to the Transaction Total, the split will not Save if the total is not the same

On both the transactions that have been split will show Exporting and Importing batches Batches can be exported to Excel from within Bank Manger Changes can be made in Excel, save the changes and

drop-down arrow and select either payment or receipt batches to import or export An imported batch created in a previous version of will retain all its recurring settings.

6 On both the transactions that have been split will show Exporting and Importing batches Batches can be exported to Excel from within Bank Manger Changes can be made in Excel, save the changes and import the batch back into before transferring them to the cash book Receipt and payment batches can be exported and imported independently or all batches can be exported and in together Select the drop-down arrow and select either payment or receipt batches to import or export An imported batch created in a previous version of will retain all its recurring settings. These recurring settings are now referred to as mapped accounts. The priorities after the import will be set as follows: High = 1 Medium = 2 Low = 3 Posting Transactions to Last Year Pastel allows you to post items on your statement to last year. On the occasion that you have a statement that contains items from last year and this year, you can now post them to the relevant Cash Books. Select Process > Cash Book > Process Cash Book > select Settings > deselect This Year Transactions At the bottom of the Cash Book screen it will show Last Year in red, this will only import transactions that displays for last year.

Moving Transactions from to the Cash Book Once you have completed allocated all your accounts and mappings to the transactions in Bank Manager you need to create the batch in the Cash Book.

7 Using Tax in If you want to use tax in, tax processing must be activated in the Cash Book. To do this select Settings > select Tax Processing, make the necessary changes before importing into Bank Manager. Moving Transactions from to the Cash Book Once you have completed allocated all your accounts and mappings to the transactions in Bank Manager you need to create the batch in the Cash Book. Confirm that you have selected the correct cash book, the active Cash Book is displayed in the bottom right corner of the screen Ensure all transactions have accounts/ periods and dates allocated within the current financial year Select the Create Batch Button, you can either select all batches or do them separately. This will export all your transactions to the Cash Book. All your transactions will appear in your Cash Book, once everything has been finalized you need to update the batch. Select Update at the bottom of the batch Please make a backup before updating any batches

Pastel Evolution Bank Manager Version 2

Pastel Evolution Bank Manager Version 2 Introduction Pastel Bank Manager has had an overall facelift which includes new innovative functions and features that eliminate the stress of completing your monthly