Top 10 GDC Projects at UK Libraries

Transcription

1 University of Kentucky UKnowledge Library Presentations University of Kentucky Libraries Top 10 GDC Projects at UK Libraries Julene L. Jones University of Kentucky, Click here to let us know how access to this document benefits you. Follow this and additional works at: Part of the Cataloging and Metadata Commons Repository Citation Jones, Julene L., "Top 10 GDC Projects at UK Libraries" (2015). Library Presentations This Presentation is brought to you for free and open access by the University of Kentucky Libraries at UKnowledge. It has been accepted for inclusion in Library Presentations by an authorized administrator of UKnowledge. For more information, please contact

2 Top 10 GDC Projects at UK Libraries ELUNA 2015 Julene Jones Screenshots in this presentation are from Voyager version 9.0

3 This presentation is saved at works.bepress.com/julene/18/ (and will be posted, as usual, to the ELUNA Document Repository)

4 Retrospective Conversion: subject and personal name AAPs

5 Authority record for Cape Verde updated to use Cabo Verde which impacts both main heading (651 a) and subdivision (650 z): both can be edited in GDC!

6 Search as subject heading and subject subdivision

7 Create rule to edit 650 z: when 650 z contains Cape Verde, replace with Cabo Verde

8 And create rule to edit 651 a: when 651 a contains Cape Verde, replace with Cabo Verde

9 Add rule sets together into a group

10 Preview: 651 a edited

11 Preview: 650 z edited

12 Preview: when they occur in the same record, both 651 a and 650 z edited

13 This works the same for name AAP: create record set by adding together the results from searching name heading, subject heading and name/title heading

14 Lacan, Jacques, should be changed to Lacan, Jaques,

15 Use * to include any value (in this case, MeSH and LCSH) Also useful for editing ca. to approximately b. and d. to

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17 Preview: both LCSH and MeSH headings edited

18 Suppress and/or delete records

19 Can delete based on MARC field value

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21 Deletes this record Can delete/ suppress/ unsuppress based on existence of field Deletes the hierarchy

22 Can delete a hierarchy of records Note: GDC does not require the presence of an item record to delete (like Pick and Scan does) However, GDC does not intentionally log OCLC numbers for deletion (you can get them in the logs)

23 If a MFHD cannot be deleted (due to PO), you may see many more messages. Records that cannot be deleted will automatically be suppressed.

24 Count of deletions display

25 Suppress based on owning library

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27 Add new field/subfield

28 Add subfield to end of field

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30 Add field with multiple subfields

31 Rule works well, unless a record already has an occurrence of that field NOPE!

32 Work around: add a different field with values I wanted, then change the tag

33 Conditionally edit subfield based on subfield contents

34 My most frequent use of GDC: replace field contents (I could have used regex here)

35 You may have to run these rules a few times to get 1 st, 2 nd, 3 rd, etc. occurrences of field

36 Limiting scope of scan job: obsolete fields

37 List of tags and their usage Most used appropriately, some were not, and some were typos!

38 Created a scan rule for each obsolete tag used

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40 After scanning entire database and correcting it, now I run this scan monthly, limiting by range of record IDs

41 Find absence of a field FINDING ABSENCE OF SOMETHING IS OFTEN TRICKIER THAN FINDING ITS PRESENCE: EASY IN GDC!

42 In GDC terminology : find presence of field or subfield, then exclude that record from result set

43 Edit call numbers

44 One of our location codes had materials with no recorded call number

45 And some records in this location had the wrong call number

46 2 rules created First rule clears the incorrect call number (delete 852 h) Second rule adds the correct call number into the 852 h in all the holdings records in the set

47 Edit Control Field

48 UK is a Center of Excellence for ASERL for two government agencies We noticed that the coding was not consistent for 008 Government Publication

49 Corrected 008 position 28 to be f for federal government publication

50 In the holdings record, corrected 008 position 7 to be d for depository method of acquisition

51 Helpful Functionality in GDC, Beyond Editing Records

52 Export MARC

53 First, create or import a list of record IDs

54 Submit records into a job, but do not update them

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57 Saving Common Searches

58 I search for records with an odd 506 monthly; easy to save this search and re-execute it as needed

59 Record sets: Access

60 You can export record IDs from GDC into a text file; but GDC also generates table data in Access

61 The Access tables that are appended are [institution]db_record_set and [institution]db_record_set_records RECORD_SET contains the ID number assigned to the GDC record set, the name you gave the set in GDC, the creation operator, the modification date and the record type IDs (see next slide)

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63 2 nd table Access appends GDC data to is [institution]db_rec ORD_SET_RECORDS which lists all of record IDs associated with each record set number

64 You can filter the table by Record Set ID

65 Thanks!! works.bepress.com/julene/18/