Lessons from the implementation
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- Cynthia Dalton
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1 Bibliothèque nationale de France (BnF) Distributed Archiving & Preservation System Système de Préservation et d Archivage Réparti (SPAR) Lessons from the implementation Sun-PASIG Malta 24/06/2009 Distributed Archiving & Preservation System (SPAR) 1
2 Agenda Missions and context From theory to practice the model the expectations handling bad data lessons Management through risk analysis Focus shift Dealing with human skills 24/06/2009 Distributed Archiving & Preservation System (SPAR) 2
3 Missions of the libary Missions : to build up the collections, to preserve and communicate them to the public, to produce a reference catalog, to cooperate with other institutions, to participate to research programs. Legal deposit : legal deposit since 1537 for printed materials 1648:engravings and maps 1793: musical scores 1925: photos 1938: phonograms 1975: videograms 1992: electronic documents 2006: Web legal deposit 24/06/2009 Distributed Archiving & Preservation System (SPAR) 3
4 Digital archiving at BnF Production applications Dissemination applications Preservation digitization. Record management. wayback WEB Archiving 24/06/2009 Distributed Archiving & Preservation System (SPAR) 4
5 Decomposition in channels To deal with the variability and heterogeneity of the data, definition of channels build on the relation between the digital objects and the archival system, independently of any given organization: Preservation digitization Audiovisual material Negotiated legal deposit (dark Web, regional press) Automatic legal deposit (surface Web) Administrative production Deposit / Third party archiving Acquisition / Donation 24/06/2009 Distributed Archiving & Preservation System (SPAR) 5
6 Agenda Missions and context From theory to practice the model the expectations handling bad data lessons Management through risk analysis Focus shift Dealing with human skills 24/06/2009 Distributed Archiving & Preservation System (SPAR) 6
7 Each channel is formally defined by a reference package: description of the Service Level Agreement (SLA) includes human readable definition machine actionable parameters links to accepted formats at various levels of commitment (stored, identified, known, managed) links to the used tools Model 24/06/2009 Distributed Archiving & Preservation System (SPAR) 7
8 Channel description (sample) <sla:servicelevelagreement> <sla:header> <sla:channelidentifier>fil_num_cons_a</sla:channelidentifier> <sla:type>info:bnf/spar/context/channel#ingest</sla:type> </sla:header> <sla:packageattribute> <sla:minsize unit="kilobyte">10</sla:minsize> <sla:maxsize unit="gigabyte">40</sla:maxsize> <sla:maxnumberoffiles>3000</sla:maxnumberoffiles> <sla:packagecontent> <sla:formatcategory type="info:bnf/spar/representation#storedformat" order="deny,allow"> <sla:formatlist action="deny"><format>*</format></sla:formatlist> </sla:formatcategory> <sla:formatcategory type="info:bnf/spar/representation#managedformat" order="deny,allow"> <sla:formatlist action="allow"> <format type="ark">ark:/12148/ftiff_6_0w</format> </sla:formatlist> <sla:formatlist action="deny"><format>*</format></sla:formatlist> </sla:formatcategory> </sla:packagecontent> </sla:servicelevelagreement> 24/06/2009 Distributed Archiving & Preservation System (SPAR) 8
9 Expectations For the digitized collection, all formats are managed BUT we deal with 10 years of data creation historical choices changes in requirements changes in scope learning mechanisms 24/06/2009 Distributed Archiving & Preservation System (SPAR) 9
10 Bad HTML files Testing the formal method, we discover bad HTML files => not valid against the W3C validator BUT these files have been produced for 2 years displayed for 8 years Possible strategies: correct the data before ingestion accept bad data and plan for correction 24/06/2009 Distributed Archiving & Preservation System (SPAR) 10
11 Previous experience : SGML files Previous experience : production made on SGML format (special TEI profile) uncontrolled conversion made in XML (the current format at the time) at ingestion time, no way to display correctly the files need for archeological search, to come up with: the original XML files the original specifications (SGML DTD) the expected XML files the needed tools (SGML parsers) the required skills 24/06/2009 Distributed Archiving & Preservation System (SPAR) 11
12 Strategy applied The idea is to accept the files in a control way Lax the requirements on the channel (some identified formats) Use the ingest mechanisms to characterize the files as much as possible Formally determine the set of bad data Plan for curation with a well defined and documented migration plan Benefits the history of transformation is preserved, the decision are traced and the tools used are known 24/06/2009 Distributed Archiving & Preservation System (SPAR) 12
13 Lifecycle of an Archival Package (AIP) V0 DO V1 DO V2 DO V3 Destructive operation on a dataobject: update or deletion MD V3' DO V4 MD Digital original 1/ Update of metadata only (PDI, IR, etc.) : addition, update, deletion 2/ Addition of data-object Each version/edition has its own internal identifier The persistent identifier is unique, in ark: format V4' MD V4'' ark:/12148/ 24/06/2009 Distributed Archiving & Preservation System (SPAR) 13
14 Some lessons Lesson 1: never think your data is perfect Lesson 2: the model works!!! Lesson 3: migration is part of the preservation process keep the original data and trace the operations made 24/06/2009 Distributed Archiving & Preservation System (SPAR) 14
15 Instructions to use the original tool 24/06/2009 Distributed Archiving & Preservation System (SPAR) 15
16 Agenda Missions and context From theory to practice the model the expectations handling bad data lessons Management through risk analysis Focus shift Dealing with human skills 24/06/2009 Distributed Archiving & Preservation System (SPAR) 16
17 Risk management is at the core of preservation strategy Risk analysis Necessity for reassessing the risks on a regular basis Inclusion of the preservation system in the whole organization: sustainability of the economics add value to the service 24/06/2009 Distributed Archiving & Preservation System (SPAR) 17
18 Handling the transition Building a smooth transition in two phases ingesting and auditing direct access BUT dissemination has became critical in our ecosystem: access through Gallica cooperation with Europeana experimentation with publishers Risk to high to modify access at the moment 24/06/2009 Distributed Archiving & Preservation System (SPAR) 18
19 Focus shift to preservation repository The SPAR project focus shifts to ingesting data storing it safely and managing it It acts as a digital repository for preservation 24/06/2009 Distributed Archiving & Preservation System (SPAR) 19
20 Need for enhanced skills in the library Dealing with human skills preservation expert: digital archeologist, model and formats digital curator: management of digital collections computer scientists: advise on tools administrator: dealing with the data deluge manager: understanding of digital issues, endorsement of channels 24/06/2009 Distributed Archiving & Preservation System (SPAR) 20
21 Implementation Pre Ingest Ingest Administration Rights management Preservation Access Data management Storage SAS SPAR 24/06/2009 Distributed Archiving & Preservation System (SPAR) 21
22 Planning Study Infrastructure Study RFP Core part Other channels 24/06/2009 Distributed Archiving & Preservation System (SPAR) 22
23 BnF Thank you for your attention Questions? More information : Thomas Ledoux thomas.ledoux_at_bnf.fr 24/06/2009 Distributed Archiving & Preservation System (SPAR) 23
Thomas Ledoux Project manager, IT Department
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