Foundation Suite - AP/AR Inquiries

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Shon Lawson
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Foundation Suite - AP/AR Inquiries Dialog s AP-AR Inquiries provides significant improvements to the standard Dynamics SL Inquires for Customer and Vendor.

1 Foundation Suite - AP/AR Inquiries Dialog s AP-AR Inquiries provides significant improvements to the standard Dynamics SL Inquires for Customer and Vendor. Payment and Credit Applications The Renown Inquiry has two Grids. The Top grid displays all selected records. The bottom grid shows all applications (Receipts, Credits, Write-offs) associated to the document selected in the top grid. This makes it much easier to see what applications have been made to reduce the outstanding balance of any source record. Search Two tabs are provided to enable easy, flexible and powerful searches for any Account or Document. The Filter tab provides a list of common Account and Document fields that can be used to enter filter criteria. The Select tab works the same as the Dynamics SL - Report Interface and allows definition of any selection criteria on any field in the Account or Document table. Security Customers and/or Vendors can be associated to Dynamics SL Users or User Groups. Users can only load Accounts they have been granted access to, based on their User and/or User Group. Account Consolidation It is possible to load multiple accounts at one time. Aging and historical balances are dynamically calculated into a consolidated total for all load accounts. Review ageing or account history for a group or class of accounts. Load by class ID, terms ID, state, region or any selection criteria you wish to analyse. The document tab will display all documents for all selected accounts. This is a great facility where you have parent/child accounts and with to review a consolidated position. Advanced Search facilities for Customers or Documents (Invoices, Credits, Receipts) Definition of Template Search criteria for faster data processing Definition of Security for data level user access control Customer/Document lists can be sorted by any field in the Customer/Document tables Provides Multi-company enquiry for users of the Multi-company module Drill down to Customer or Document Maintenance Improved layout of primary transactions and their associated applications Dynamic Aging of balances as at current date (Not last time AR Aging was run) Displaying selected Documents and Associated Applications The Documents Tab displays all documents that meet the defined load criteria. Aging buckets will display the consolidated Aging for all loaded records. This Aging can be calculated based on the Month the Documents were posted or a defined Statement Cycle. The balances are calculated dynamically based on today's date and not the Statement Date. Two grids are provided. The Top grid displays the documents loaded based on the Select criteria. This can include all Document Types or only specific Types defined in Filter Options. The Bottom grid displays all Documents that have been applied to the record selected in the Top Grid. If you select an Invoice in the Top it will show Credits, Payments and Write-offs in the Bottom. If you select a Payment or Credit in the Top it will show Invoices in the Bottom.

A common option is to Load only Normal Documents in the Top (Invoices, Credits, Debits) and then scroll through to see what Payments have been applied.

Consolidated Aging and History Values It is possible to Load multiple Accounts (Customers/Vendors) at a time and review consolidated balances in Aging and History.

2 A common option is to Load only Normal Documents in the Top (Invoices, Credits, Debits) and then scroll through to see what Payments have been applied. Alternatively Load only Payments in the Top grid and scroll through the rows to see what Invoices each Payment was applied to. Consolidated Aging and History Values It is possible to Load multiple Accounts (Customers/Vendors) at a time and review consolidated balances in Aging and History. This can be extremely useful if you have Accounts you need to group together for reporting or analysis. Useful If you have multiple Customers / Vendors related to each other and wish to review a consolidated Entity position. Useful to review Sales or Purchase History for any group or class of Accounts. Useful for reviewing the Aging of a group or class of Accounts (eg All Accounts with common terms) Defining Filter Criteria The Filter Tab can be used to define filter criteria for commonly used fields. It is a simple method for selecting individual accounts or groups of accounts and for defining which record types you wish to load and review. It is also a great tool for searching and locating specific Invoice numbers or Payment references - a key feature missing in Standard Dynamics SL, as values are defined in Filter tab rows are inserted into the 'Select Tab' to build the precise load criteria. To modify or add to this criteria, to define more specific filters simply switch to the 'Select Tab' and edit the defined details. Where filter settings or values are used frequently they can be saved as a private or public filter.

These defaulted rows can be edited or deleted in the Select Tab if required. An Advantage over ROI Select is that the value field allows a PV look-up on the defined field.

3 Defining Selection Criteria The Select Tab works the same as the Select tab in Dynamics SL Report Interface (ROI). The user can define any boolean criteria they require to load specific accounts or documents. Any values entered in the Filter Tab will automatically populate to the Select Tab as selection criteria. These defaulted rows can be edited or deleted in the Select Tab if required. An Advantage over ROI Select is that the value field allows a PV look-up on the defined field. If you are filtering on CUSTID (Customer ID) you can press the function key [F3] in the Value field to show a full list of all available Customers. ADVANCED SEARCH FACILITIES FOR CUSTOMER OR DOCUMENT (INVOICE, CREDIT, RECEIPT) Similar to the Select tab in Microsoft Dynamics SL reports, it is possible to define selection criteria to search for or filter specific customers or documents. a) Field names can be user defined b) Value fields can have PV s added c) Parentheses are provided to allow complex selection criteria to be defined. d) Save Templates for common criteria e) An auto-load template can be defined for quick searches on common criteria

The default automatically loads when you open the Look-up.

4 DEFINITION OF TEMPLATE SEARCH CRITERIA FOR FASTER DATA PROCESSING It is possible to enter details in the Select and Sort tabs. Switch to the Template tab and save the defined Select and Sort criteria as a Template as per the standard Dynamics SL templates. You can define a template as your personal default. The default automatically loads when you open the Look-up. Time is saved as users do not have to load their most common search criteria (CustID, Name, P/Code, Phone, Reference, Invoice) CUSTOMER / DOCUMENT SORTED ORDER Use the Sort tab to define the sort order that Customers or Documents are displayed in. Customer/Document lists can be re-sorted in any way you like by changing the Sort Criteria and pressing the Load buttons to reload the data in the new sort order. CUSTOMER/DOCUMENT DRILL DOWN Buttons are available to drill down to the related Customer or Document Maintenance screens. Highlight the Customer or Document and click the applicable button. DYNAMIC AGING AS AT CURRENT DATE The Aged Balances are dynamically calculated as the Documents are loaded. The Aging is for the current position of the Account or Group of Accounts. It is possible to select any Statement Cycle for the Aging regardless of the Cycle defined against the Customer. MULTI-COMPANY INQUIRY If the Multi-company module is installed the Company tab is made available allowing users to select which companies to include in searches. Works as per standard multi-company inquiries. DISPLAY CONSOLIDATED AGING This allows Aging to be analysed for any group of customers. In the Select tab choose to filter on a single Sales Rep. and the Aged totals will show that Rep s collection performance. Filter on Class, Territory or other group to get aggregated aging totals. You can also pick a single Customer.

IMPROVED LAYOUT OF PRIMARY TRANSACTIONS AND THEIR ASSOCIATED APPLICATIONS The Documents display is split into two grids - Documents and their associated Applications.

As you scroll down the records in the Top grid, the bottom grid changes to the respective applications. Select Criteria can be defined to display just the payments for a Customer.

5 IMPROVED LAYOUT OF PRIMARY TRANSACTIONS AND THEIR ASSOCIATED APPLICATIONS The Documents display is split into two grids - Documents and their associated Applications. Top grid shows the Documents filtered in the Select tab. Bottom grid shows Applications to the Document selected in the Top grid. As you scroll down the records in the Top grid, the bottom grid changes to the respective applications. Select Criteria can be defined to display just the payments for a Customer. The bottom grid will then show the Invoices, Debits and Credits the payment was applied to. Buttons are available to drill-down to Document Maintenance for more information, if needed. To find out more about Period to Post Locking, contact Dialog today. Dialog Offices Brisbane Sydney Hobart Darwin Level 7, 35 Boundary St Level 5, 107 Mount St 75 Federal St Level 8, 9-11 Cavenagh St South Brisbane QLD 4101 North Sydney NSW 2060 North Hobart TAS 7000 Darwin NT 0800 T: T: T: T: E: brisbane@dialog.com.au E: sydney@dialog.com.au E: hobart@dialog.com.au E: darwin@dialog.com.au Canberra Melbourne Perth Fecca House, Unit 6 Level 10, 60 Collins St Level 3, 55 St Georges Tce Level One, 4 Phipps Close Melbourne VIC 3000 Perth WA 6000 Deakin ACT 2600 T: T: T: E: E: perth@dialog.com.au E: Canberra@dialog.com.au

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