01 Transaction Pro Importer version 6.0

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1 01 Transaction Pro Importer version 6.0 PLEASE READ: This help file gives an introduction to the basics of using the product. For more detailed instructions including frequently asked questions (FAQ's) and specific how-to's please visit our company monitored support forum at and our blog at This forum allows users to search for questions, view common error messages or post a new question. The blog gives step-by-step how to instructions on importing each transaction and list as well as tips and tricks for getting the most out of this product. The 01 Transaction Pro Importer (TPI) makes it quick and easy to import data from virtually any data source into QuickBooks. This includes Excel, text, Access and ODBC compliant databases. A simple Wizard interface takes you step by step through the process of selecting a file, mapping fields from this file to QuickBooks fields, and importing the data as transactions into a QuickBooks data file. Soon, with a just a few clicks and no programming or complicated formats - you will be importing data from a variety of sources into QuickBooks. Select a file source: TPI allows you to select either a: File Delimited Text Files (TXT, CSV, TAB, ASC file extensions) Excel Files (XLS, XLSX, XLXM, XLSB extensions) Access database (MDB and ACCDB extensions)

2 DSN (Data Source Name) Advanced Users Only A DSN allows TPI to connect to any ODBC compliant database that can be implemented as a DSN in Windows. To add a DSN to Windows follow these steps: 1. Go to Control Panel, Administrative Tools, Data Sources (ODBC) 2. Click the Add button 3. Select the driver you wish to use (example SQL Server) 4. Complete the wizard for connecting to your data source 5. Test the data source by clicking the Test Data Source to be sure you can successfully connect to it before selecting it in TPI By clicking the browse button, choose the source data file you want to import. Any of the following file types are acceptable: If a text file is Chosen, select a field delimiter and new record character: Specify a field delimiter (TAB, Comma, or Pipe) that separates each field in the file. Also select a new record character that separates each new line in the file, most commonly carriage return line feed (CR/LF).

3 If an Excel file is chosen, select an Excel sheet to use: Specify the worksheet from the file you wish to use for the import. (This option is only available when you have chosen an Excel file.) If a DSN is chosen select the database object you wish to use: Specify the database object (typically a table or query) from the DSN you wish to use for the import. (This option is only available when you have chosen DSN for the file source.)

4 Select a QuickBooks transaction: Select the transaction type that you want to import your data into (Bills, Checks, Invoices, etc.). All the data in your import file will be recorded in QuickBooks as this transaction type. Options: Select this button to set options within the program. The options screen allows you to customize how TPI handles and imports your data. Several checkboxes are provided to select or deselect program options. Options can be saved for future imports by clicking the save button.

5 Basic Tab: Customer Transaction Options: Lookup Customer Name in QuickBooks when Account Number is Mapped to Customer Field If your customers are stored under one name in your source file, and another name in your QuickBooks file, you can check this box to map the customer field to the account number in your file. TPI automatically find and returns the customer name in place of the account number if a match is found. First be sure you have entered the value from your source system/file in the QuickBooks Account Number field (on the Payment Info tab). Next map the field in your import file that contains this value to the Customer field. TPI will then lookup this value and replace your account number with the actual customer name in the grid titled Import file fields mapped to QuickBooks fields. If no match is found for a certain customer account number, that cell will be blank and highlighted in yellow. A window will also appear with the customers that no cross reference could be found. This window can be reviewed and saved to see which customer account numbers were not found in the QuickBooks file. An example of this window is pictured below. Use Customer Price Levels on Sales Transactions If you are using QuickBooks 2005 or newer you can enforce price levels when importing sales transactions. TPI will look for a price level for the customer and item and replace the price in the import file with the price level price. This supports both fixed percentage and per-item price levels. Note: You cannot enable this feature and Auto-Assign transaction numbers (under Transaction Reference Numbers on the Advanced Options screen) since the two features are not compatible. When you enable price levels the Auto-Assign transaction numbers feature will be disabled.

6 Enable Credit Card Fields To map and import credit card data for invoice and sales receipt transactions, select this box. The following fields will be added to the mapping screen: CC Payment Method, CC Expire Month, CC Expire Year, CC Name on Card, CC Address, CC Postal Code. Note: To enable this field you must have granted the application access to this information in QuickBooks. Vendor Transaction Options: Lookup Vendor Name in QuickBooks when Account Number is Mapped to Vendor Field If your vendors are stored under one name in your source file, and another name in your QuickBooks file, you can check this box to map the Vendor/Payee field to the account number in your file. TPI automatically find and returns the vendor name in place of the account number if a match is found. First be sure you have entered the value from your source system/file in the QuickBooks Account Number field (on the Additional Info tab). Next map the field in your import file that contains this value to the Vendor/Payee field. TPI will then lookup this value and replace your account number with the actual vendor name in the grid titled Import file fields mapped to QuickBooks fields. If no match is found for a certain vendor account number, that cell will be blank and highlighted in yellow. If no match is found for a certain vendor account number, that cell will be blank and highlighted in yellow. A window will also appear with the vendors that no cross reference could be found. This window can be reviewed and saved to see which vendor account numbers were not found in the QuickBooks file. Transaction Reference Numbers: Let QuickBooks Auto-Assign (Transaction Type Selected) Numbers This option allows you to let QuickBooks generate the next incrementing reference number when creating new transactions. You will still need a reference number column that TPI can use to differentiate between transactions, but TPI will let QuickBooks assign the next incrementing number when the transaction is saved. For check transactions it will set each with the option To be Printed. Note: This option is not available with the Bills, Credit Card Charges, Credit

7 Card Credits, Credit Memos, Deposits, Receive Payments, Time Tracking, and Vendor Credits. In addition, selecting this option disables Skip transactions with matching reference numbers in Import Options, below. List Items: Do not update addresses on existing QuickBooks List Items This option disables TPI from automatically updating information on customers or vendors when entering a transaction. For example, if you are importing data and a matching customer is found, TPI will not update the information on the customer in QuickBooks. It will only add the data to the transaction. This option doesn t affect adding new list items if they don t exist. This option is also helpful if you don t have the complete information for a customer or vendor since TPI automatically clears all customer/vendor address information before updating it. Clicking this box disables this behavior. Do not add new customers to QuickBooks This option will disable TPI from entering any new customers in the QuickBooks data file. If any customers from your import file do not exist in the QuickBooks file, they will be outputted to an exception window before the data is sent to QuickBooks. An example of this window is pictured below. Do not add new vendors to QuickBooks This option will disable TPI from entering any new vendors in the QuickBooks data file. If any vendors from your import file do not exist in the QuickBooks file, they will be outputted to an exception window before the data is sent to QuickBooks. An example of this window is pictured below. Do not add new items to QuickBooks This option will disable TPI from entering any new items in the QuickBooks data file. If any items from your import file do not exist in the QuickBooks file, they will be outputted to an exception window before the data is sent to QuickBooks. An example of this window is pictured below. Do not add new employees to QuickBooks This option will disable TPI from entering any new employees in the QuickBooks data file. If any employees from your import file do not exist in the QuickBooks file, they will be outputted to an exception window before the data is sent to QuickBooks. An example of this window is pictured below. Do not add new accounts to QuickBooks This option will disable TPI from entering any new accounts in the QuickBooks data file. If any accounts from your import file do not exist in the QuickBooks

8 file, they will be outputted to an exception window before the data is sent to QuickBooks. An example of this window is pictured below. Import Options: Validate file before importing attempts to first save each transaction (catches most errors) Selecting this option enables a feature that makes two passes at importing the data file. The first, a validation phase, adds the required dependencies for each transaction (i.e. customer, item, etc.) It then tries to save the transaction without actually saving it in QuickBooks. If all the transactions pass validation, then a final pass is automatically made in which the transactions are saved to QuickBooks. Truncate import field data that exceeds maximum length allowed by QuickBooks Selecting this option automatically truncates the field length to the defaults set by QuickBooks. To modify these field lengths, see the section Modifying Field Lengths. Clear Transaction Bill to/ship to Address when importing Selecting this option clears all transaction address information before creating the transaction. By default TPI fills in the customer bill to and ship to information when creating the transaction. While this works well when only specifying the customer on a sales transaction (estimate, invoice, sales order, sales receipt), it can cause duplicate address lines under certain conditions. Selecting this option assures that the address lines on the invoice match those actually being imported. Skip transactions with matching reference numbers (i.e. Invoice #, Check #) in QuickBooks Select this option to check each transaction reference number in QuickBooks

9 before attempting to save. If a match is found, the transaction is skipped. If the option below, Generate Transaction Log is checked, then these transactions are outputted to the exception window. Replace transactions with matching reference numbers (i.e. Invoice #, Check #) in QuickBooks Select this option to check each transaction reference number in QuickBooks before attempting to save. If a match is found, the transaction is deleted and replaced before importing the current reference number in the import file. If the option below, Generate Transaction Log is checked, then these transactions are outputted to the exception window. Note: Selecting this option disables the Let QuickBooks Auto-Assign (Transaction Type Selected) Numbers option, above. Generate Transaction Log outputs all processed and failed transactions to a log window This option outputs all processed transactions to an exception window. This displays all data and fields that are supported for the current transaction type. From there the contents can be saved to any of the following formats by clicking the Save button: Excel, CSV or Tab delimited text. An example of this window is pictured below: Advanced Tab:

10 Custom Fields: Enable custom fields defined in the QuickBooks company file When this option is selected, TPI will add custom fields to the mapping screen for transaction types that support custom fields. Custom fields in the mapping screen are noted by the following prefixes: cfc- (customer), cfv- (vendor), cfi- (item). The custom fields need to be activated on the template pre-import. General Ledger Accounts: Cross reference account description for Account name If your accounts are stored under one name in your source file, and another name in your QuickBooks file, you can check this box to map the account field to the account description field in your file. TPI automatically find and returns account name in place of the account description if a match is found. First be sure you have entered the value from your source system/file in the QuickBooks Account Description field. Next map the field in your import file that contains this value to the Account field. TPI will then lookup this value and replace your account description with the actual account name in the grid titled Import file fields mapped to QuickBooks fields. If no match is found for a certain account description, that cell will be blank and highlighted in yellow. A window will also appear with the account that no cross reference could be found. This window can be reviewed and saved to see which account descriptions were not found in the QuickBooks file. An example of this window can be found below.

11 Bills Enable columns as rows for bills If your bill import file has multiple expense accounts, amounts, memos and classes on the same line in your file select this option to add additional expenses accounts, amounts, memos and classes to the TPI mapping screen. Checks Enable columns as rows for checks If your check import file has multiple expense accounts, amounts, memos and classes on the same line in your file select this option to add additional expenses accounts, amounts, memos and classes to the TPI mapping screen. Items Cross reference items custom field value for item name If your import file contains an item name that doesn t match the item name in QuickBooks, you can store the matching item name in an item custom field. When this option is enabled TPI will automatically find and returns the item name in place of the customer field name if a match is found. First be sure you have entered the value from your source system/file in the QuickBooks custom field. On the setting screen in TPI select the custom field that you are storing this data in your QuickBooks company file. Next map the field in your import file that contains this value to the Item field. TPI will then lookup this value and replace your custom field name with the actual item name in the grid titled Import file fields mapped to QuickBooks fields. If no match is found for a certain custom field name, that cell will be blank and highlighted in yellow. A window will also appear with the account that no cross reference could be found. This window can be reviewed and saved to see which custom field names were not found in the QuickBooks file. An example of this window can be found below.

12 Sales Transactions Add Customer Company Name, Customer Type and Customer Resale No to sales transactions If you select this option the following Customer fields will be added to sales transactions: Company Name, Customer Type and Customer Resale No. Journal Entries Specify a single column for Debit/Credit instead of separate columns. If you select this option when importing Journal Entries you can have a single column for both debits (expressed as positive amounts) and credits (expressed as negative amounts) in your import file. If this option is not selected you have to have you debits in one column and your credits in another column in your import file. Journal Entries Journal Offset Account Out of balance posted to If you select this option when importing Journal Entries if your journal entry is out of balance the amount that it is out of balance by is posted to the account specified in the drop down box on the options screen. Technical Support Troubleshooting Log File Output all communications with QuickBooks to XML log file (use for diagnostics only) This feature is password protected and is only to be used if requested by Baystate support personnel. e-commerce Tab:

13 E-Commerce Features: Enable TPI e-commerce Features When this option is selected, TPI will add the following fields to the Estimate, Invoice, Sales Order, and Sales Receipt mapping screens: Shipping, Handling, Discount, and Sales Tax. This allows the user to map a total value in the import file to these fields. TPI will then treat each field as a new transaction line in QuickBooks. For example, if the import file has a field called Shipping Total and that field is mapped to Shipping, a new transaction line will be created with the value in the Shipping Total field. In addition to adding these fields to the mapping screen, an additional screen in the Wizard is enabled for the user to set the QuickBooks accounts and items for these new fields. This instructs TPI how to create the Shipping, Handling, Discount, and Sales Tax fields within QuickBooks.

14 Import File Structure (enabled only if e-commerce edition option is checked) This button opens a screen where you can select if your file has multiple rows per order (one row for each item) or one row per order (multiple fields/columns for each item). File Contents:

15 The File Contents screen loads the text, Excel or database file into a grid, which can be edited by clicking on any cell and typing in the text desired. If your file contains column headers that indicate what data is contained in a field, check the box File has field names in first row. Otherwise, you can leave this box unchecked and TPI will assign default column headers (Field1, Field2, Field3, etc.). You can also remove one or more rows by selecting them with the mouse and clicking the Delete Selected Rows button. Delete Selected Rows allows you to select one or more rows with the mouse and delete them before processing your file. View in Larger Grid Allows you to open the contents of this grid into a resizable window. Field Mapping:

16 The next screen presented in the Wizard is the Field Mapping screen, which instructs TPI which fields from your import file to map to QuickBooks. This screen contains three columns: QuickBooks Fields lists all QuickBooks fields available for import within the selected transaction type. Import File Columns contains drop down lists of each column from the import file. Static Value/Formula is either an optional value or formula that can be typed in place of mapping a field from the import file. This value is repeated for each transaction in the import file. For example, you might want to set the transaction date to 10/1/2008 for all transactions. The other option is to paste in a simple formula combining data within your import file (more details below). QuickBooks fields highlighted in red are required fields. The validation engine will not allow import unless a corresponding value is included for each transaction in your import file. To map a field, simply select the field in the Import File column from the drop down list that you want from your import file or type a static value in the static value column which will repeat for each row in your file. Simple Formulas that can be used in the Import File Column

17 Note that only one formula type can be used per QuickBooks field. Create the formula outside of TPI and cut and paste the formula into the appropriate static value/formula cell. An equals sign need to proceed the formula and brackets need to be placed around your field name (note the field name is case sensitive). The following formulas can be used. (1) Addition (+), Subtraction (-), Multiplication (*) or Division (/) An example of a sample formula you might use is below. =[Price]*[Quantity] (2) Combining of fields (also known as the concatenate formula in excel) An example of a sample formula you might use is below. This would result is the First Name and Last Name being in the same cell with a space between the two fields. =[BillingFirstName] & " " & [BillingLastName] Formula Limitations: Formulas cannot use different operators. For example you cannot use both addition and multiplication in the same formula. If you choose to concatenate fields you cannot use other operators like addition, multiplication, etc. If you have the need for more complex formulas simply create them in your Excel file and ignore this feature. Field Match If you import file contains headers that matches the QuickBooks Fields on the mapping screen simply select the Field Match Button and TPI will smart map the file for you based upon matching field names. Load Map and Save As You can store an unlimited number of map files for each transaction type. TPI automatically saves each map as [Transaction Type] Map.dat to the My Documents\01 Transaction Pro Importer 6.0\ folder when clicking the Next button (e.g. Invoice Map.dat ) unless you select another folder to save your map file. The last map used for a transaction is automatically loaded on subsequent visits to this screen. Import file fields mapped to QuickBooks fields:

18 The next screen presented in the Wizard is the Import file fields mapped to QuickBooks fields screen, which displays the data from your import file mapped to the QuickBooks fields. View in Larger Grid Allows you to open the contents of this grid into a resizable window. At this point, the data has not been imported to QuickBooks. Data in this grid can be edited, and corrections can be made to data that failed validation. TPI may also truncate data that is too long to fit in certain QuickBooks fields, so carefully review the data on this screen as this is the final data that will be imported to your QuickBooks file. If a validation error occurs, a message like the one below will appear with the field that needs to be corrected. In this case, we were trying to import incorrect data to a date field. The rows that contain invalid data will be noted in bold and the cells that contain the invalid data will be highlighted in yellow. You must correct any invalid data to continue past this screen.

19 Payee Alias Management Option visible for Bank Statement, Checks, Bills, Credit Card Charges When importing files from a bank or credit card institution these files do not contain a matching payee and account to those in your QuickBooks company file. You can quickly create an aliases file with Transaction Pro which will memorize the payee and account based upon key characters in your import file. Payee Alias management is available for bank statements, checks, bills, credit card charges and credits. You can set up the alias file by selecting the alias button when you get to the Import file fields mapped to QuickBooks field screen in Transaction Pro Importer.

20 When the payee alias management screen appears follow these steps to add a new alias line: 1. Review the data in the payee column in the bottom grid and create one or more matching keywords that match the data in the payee column. This is a wildcard search which is case insensitive and will search for any occurance of the string that you use in the keywords.

21 2. Select a matching payee or click <Add New> to add a new payee to QuickBooks. 3. Select a matching account or click <Add New> to add a new account to QuickBooks. 4. Select the Add/Update Button to save this new alias line. To delete an alias line: If you need to delete any of these rows you can select the row(s) and then select the delete key on your keyboard. To modify an alias line: To modify the alias double click on the row and change the selection in the drop down lists at the top of the screen. Payee Alias Management screen filled out with matching payees to aliases

22 Just like with the Transaction Pro mapping screen you have the ability to create multiple alias maps. By default Transaction Pro pulls up the last map file that you used for an import type. Any aliases lines that you have created that match the data in your import file will appear in the top section of the screen. If you need to select a different map you can select the load aliases button to navigate to where you saved another map or select the save as button to give your own name to this alias file. When you are done making your changes to the aliases select the Apply button. The alias management screen will close and you will be returned to the Import File Mapped to QuickBooks fields screen. E-Commerce Options (displayed only if e-commerce option is checked on options screen): If you have enabled the e-commerce feature of TPI, the next screen in the Wizard will be the option to review or change the Account and Item settings. This screen instructs TPI which Accounts and Items for Discount, Sales Tax, Shipping, and Handling will be used and created as transaction lines on the QuickBooks sales transactions.

23 QuickBooks Item Settings: The final screen presented in the Wizard instructs TPI how to add new items to QuickBooks if they don t already exist in your QuickBooks file. For example, if you were importing invoice transactions, you would want TPI to add new sales items to QuickBooks to match the other items in your file. So you would select the Item type (here we selected Inventory Part) and the appropriate accounts you want to use. The data in these dropdowns comes directly from the open QuickBooks file.

24 Note: Even though you are importing data that may not add new items to QuickBooks, you still need to provide values on this screen or the Wizard will not allow you to continue. Clicking the Finish button starts the import procedure. Progress is displayed on the lower left corner of the Wizard screen. If you have enabled the feature to Generate Transaction Log, imported and failed transactions will be outputted to a window and a message at the completion of the import will notify you that one or more transactions failed to import. Note: As with any data update or transfer, always have a backup of your QuickBooks file before doing an import. There is no way to rollback once an import has been completed. The only way to undo an import that was done in error is to restore a QuickBooks backup or to manually delete each imported transaction in QuickBooks. To add your own suggestions or corrections to this documentation, please send an to support@transactionpro.com

25 What's New in Transaction Pro Importer 6.0? Wondering what is new and improved in TPI 6.0? We worked hard to give users even more power and flexibility with the most widely loved and used transaction import tool for QuickBooks. QuickBooks 2016 support Windows 10 Compatibility Select and create custom color schemes Ability to sort file contents grid QuickBooks Enterprise Advanced Inventory Bin (Enterprise 13 or later) Faster validation - TPI no longer revalidates data in the mapping grid unless the data is modified Custom fields added to invoice credit memo import type Performance enhancements What was new in Transaction Pro Importer 5.0? QuickBooks 2012 support New Bank Transaction import type. Creates both checks and deposits from single import file. Import Quicken (QIF) or Microsoft Money (OFX) formats. Use with new Bank Statement import type to easily import checks and deposits. Payee alias matching. Now easily match up payees with saved aliases for Bank Statements, Bills, Checks, and Credit Card Charges. Fixed Asset List Import and update Support for Amazon.com date formats New option Do not add Accounts Entirely new registration/activation system. Easily add/remove computer(s) right in Transaction Pro without transferring license or requesting a new license. What was new in Transaction Pro Importer 4.0? Now Import Lists including custom fields. Accounts, Customers, Employees, Items, Other Names and Vendors supported as well as transactions.

26 Access 2007 ACCDB file support Direct connect to Excel 2007 files Ability to use simple formulas in your mapping to combine fields Smart Map - Click a button and TPI maps your fields based on matching field names TPI now automatically: Removes any blank rows in your import file Remembers your file path for subsequent sessions Custom fields now load without the command line switch Many new options make customizing TPI 4.0 as simple as checking a box. QuickBooks 2010 compatible (Enterprise, Premier, Pro, and Simple Start) Windows 7 compatible

27 Getting Started with the 01 Transaction Pro Importer 6.0 for QuickBooks The 01 Transaction Pro Importer (TPI) for QuickBooks has sample import files for all the transaction types supported. These can be found under the My Documents\01 Transaction Pro Importer 6.0 directory in a folder named "Sample Files." We will start by working with sample text file containing invoice data to import into QuickBooks. 1. Open a QuickBooks file. You can open a sample file for testing or use your own QuickBooks file. 2. Start the 01 Transaction Pro Importer. As soon as it starts a window will open in QuickBooks asking for permission for the application to read and write the data in the QuickBooks file. At the prompt Do you want to allow this application to read and modify this company file? select, Yes, whenever this QuickBooks company file is open NOTE THESE PROMPTS MAY BE SLIGHTLY DIFFERENT DEPENDING ON THE COUNTRY, VERSION AND YEAR OF QUICKBOOKS YOU ARE USING. Note: If you are planning in importing Time Tracking data you will also need to check the box labeled "Allow this application to access personal data such as Social Security Numbers and customer credit card information."

28 Click the CONTINUE button. Choose YES to proceed with the application registration. Click DONE to finish the application configuration.

29 3. Click the BROWSE button to navigate to the Sample Files folder and open the INVOICE SAMPLE.TXT file. Set the field delimiter as "Tab," the record character as CR/LF, and the transaction type as "Invoice." You do not need to set the Advanced Options at this time. Click NEXT. 4. The Text File Contents screen will appear. Be sure the box "File has field names on first row" is checked. Click NEXT.

30 5. The Field Mapping Screen will appear. The importer has already mapped the fields for you. When you use your own text files, you will select your own fields to map to the QuickBooks fields. The Wizard needs the fields in red to be mapped as these are required by QuickBooks. If you receive a message that the Wizard couldn't load the map, simply select the Field Match button on the bottom of the mapping screen. Static Value allows you to type a value that is repeated for each transaction in your file. Click NEXT. 6. The Text file Mapped to QuickBooks fields screen will appear. Click NEXT.

31 7. The QuickBooks Item Settings screen will appear. The settings on this page tell the Wizard how to deal with new sales items in the text file. With these settings, the Wizard will automatically enter the new item into QuickBooks. Make sure your item settings match the screen below: Item Type: Inventory Part COGS Account: Cost of Goods Sold Income Account: Construction Income or Other Income Asset Account: Inventory Asset Sales Tax Code: Non (Canada and UK users do not need to set Sales Tax Code)

32 8. Click the FINISH button to start the transfer. After it completes, you can review the transferred invoices in QuickBooks accessing one of the following invoice numbers: 100, 101. This concludes the getting started lesson for working with the 01 Transaction Pro Importer 6.0 for QuickBooks. Try the other sample files and then try your own data files. If you need any assistance please visit our support forum at or us at

33 Overriding field lengths in Transaction Pro Importer 5.0 TPI maintains a data dictionary file (FIELDS.TPI) located in the program folder which provides the program information on field lengths and types. This information is used to set validation criteria for how long a field should be and whether it is a numeric or date type field. This file can be edited using notepad or any text editor. This enables the user to define the lengths of a field based on their specific data requirements. In this file a text field is stored with the transaction type, field name and length Example: Invoice,Customer,41 In this file a date field is stored with the field name and the letter D Example: Transaction Date,D In this file a number field is stored with the field name and the letter N Example: Price,N WARNING: EDITING THE FIELDS.TPI FILE IS DONE AT YOUR OWN RISK. WE HAVE SET THE VALUES IN THIS FILE TO MATCH THE MAXIMUM LENGTHS OF FIELDS WITHIN QUICKBOOKS. Why would I modify values in this file? Let s say you use customers and jobs within your QuickBooks file. The maximum length of the customer file is 41, as represented in the fields.tpi file. But if you have a customer with the length of say 35 characters and a job of say 10 characters you will have exceeded the length in this file. In this case you can modify the file to change the customer field length from 41 to for the colon separator. Modifying a field length in fields.tpi: By default this file is located in c:\program Files\01 Transaction Pro Importer 5.0\ (Windows 64 bit users will find the file in c:\program Files (x86)\01 Transaction Pro Importer 5.0\ Open the file with Windows Notepad. Windows 7 and Vista users must open Notepad with elevated Administrator permissions to edit this file. Before starting notepad, right click and choose "Run as Administrator" Scroll down until you find the field that you want to change, e.g. Invoice,Customer. Modify the field length to the value you want, e.g. 83 characters would support

34 a customer:job two level hierarchy. Save the file.

35 Purchasing Transaction Pro Importer 6.0 for QuickBooks To purchase the product, please visit the following link and click the BUY NOW button. Immediately after purchase you will receive an and password to activate the product. See the product activation section of the help file for details on how to activate the product. If you need any assistance please us at or phone at (781)

36 Activating Transaction Pro Importer 6.0 for QuickBooks To activate the product you must first purchase. For instructions on purchasing see the help file section Purchasing Transaction Pro Importer 6.0. Immediately after purchase you will receive an and password to activate the product. Follow the steps below to activate the product. 1. Start Transaction Pro Importer Click the Activate button 3. Click Activation 4. Enter the login and password (refer to the Thank you for purchasing you received from Baystate Consulting) and click Activate.

37 Troubleshooting Activation: To activate the product you must have an internet connection. Also be sure you have entered the login and password correctly. If you are attempting to register a different computer you must first remove the previously registered computer before activating the new one. See below for instructions on Transfer/Move Activation to a different computer. If you cannot resolve a product activation issue please send an to support@transactionpro.com. Transfer/Move Activation to a Different Computer If you decide to install Transaction Pro Importer 6.0 on a different computer you can easily deactivate the old computer and activate the new one. Follow these steps to do this. Note: To move product activation you will need the login and password from the Thank you for purchasing you received the day your purchased Transaction Pro Importer 6.0. If you do not have that you can retrieve it from our web site here. 1. Install Transaction Pro Importer on the new computer - download the software here. 2. Start Transaction Pro Importer Click the Activate button

38 4. Click Activation 5. Enter the login and password (refer to the Thank you for purchasing you received from Baystate Consulting).

39 6. Select the Computers tab 7. Select the computer to deactivate and click the Deactivate Computer button 8. Select the Activation tab and click Activate. The old computer will be deactivated and the new one is now activated. If you need any assistance with product activation please us at