9.2 Financials Delta Session. February 2017 General Ledger - Accounts Receivable - Billing
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1 9.2 Financials Delta Session February 2017 General Ledger - Accounts Receivable - Billing
2 Agenda O Introduction O Timeline O New Functionality O WorkCenters O General Ledger O Accounts Receivable O Billing
3 Introduction O 9.2 Upgrade O UAT User Acceptance Testing on going O epro Training complete O P-Card Training on going O Mobile Physical Inventory scheduled O Go live Monday, March 13 th
4 Time Line - draft O All POs must be budget checked valid O All vouchers must be paid - shoot for the 8 th O Remove voucher access by 10am on the 9 th O AM will close March 8 th O March 9 th complete paycycle by noon O GL will close on March 9 th O System unavailable at noon March 9 th O Finance will be unavailable until Monday, March 13 th
5 New Functionality O Direct Connect O Punchout from a requisition to Staples and/or Suburban O P-Card O Requests, statements and reconciliation online O Mobile Physical Inventory O Scan assets utilizing mobile devices O Online Chartfield Request Form O Routed directly to OSC for approval O Document Tolerance O PO and voucher validation O Workcenters
6 WorkCenters WorkCenters is a new feature in PeopleSoft 9.2. These enable users to access various pages and perform daily tasks without leaving the WorkCenter, which reduces the time used when navigating through menus. A WorkCenter is used to increase the productivity of a specific role by streamlining and simplifying their work in a central place.
7 WorkCenters O Module WorkCenters O O O O O Centralized access to relevant data Reduced need to navigate Personalized view of workload Configurable Improved efficiency
8 WorkCenters WorkCenters are comprised of two tabs and each tab has two sections: 1. Main Tab a) My work pending or errored transactions b) Links information related to user 2. Reports/Queries a) Queries Limited to access of the user b) Reports and Processes Each Module WorkCenter is configured based upon what is available in that module and the access based upon a user s role.
9 WorkCenters
10 WorkCenters Need to set up filters only once.
11 WorkCenters
12 WorkCenters O O O If the link is red, then a filter needs to be defined. If the link is grey, then there are no transactions. The number denotes the number of transactions.
13 WorkCenters
14 WorkCenters Personalize: O You can remove work links O You can reorder work links O You cannot add work links Note: Take care in personalizing.
15 WorkCenters
16 WorkCenters The Links that appear are dependent and specific for the module and the information available within the module
17 General Ledger Commitment Control
18 General Ledger Agenda O Introduction O GL WorkCenter Filters O GL Spreadsheet Upload O Budget Journal Upload O Budget Details Inquiry O GL Journal Projected Balance O Chartfield Request O General Ledger Close
19 GL WorkCenter
20 GL WorkCenter Filters
21 GL WorkCenter Filters
22 GL Spreadsheet Upload
23 Budget Journal Upload
24 Budget Journal Upload
25 Budget Details Inquiry
26 Budget Details Inquiry
27 Budget Details Inquiry
28 GL Journal Projected Balance
29 GL Journal Projected Balance
30 Chartfield Requests O New Chartfield Maintenance Request forms online, within Core-CT O Project ID Requests for non-pc agencies O Separate Payroll Account Code Requests O Routed directly to OSC for approval O Automated notifications
31 Chartfield Requests O Core-CT Financials> Setup Financials/Supply Chain> Common Definitions> Design Chartfields> Define Values> O Chartfield Request O Project ID Request O Payroll Account Code Request
32 Chartfield Requests IMPORTANT O You are creating a REQUEST ID O Select Add to create a NEW REQUEST O Select Update to modify and existing REQUEST ID
33 Chartfield Requests
34 Chartfield Requests O Select the Chartfield you want to add or modify
35 Chartfield Requests IMPORTANT O All Chartfield Requests must be Effective Dated as of the first day of the current Fiscal Year ie. FY2017 = 07/01/2016
36 Chartfield Requests
37 Chartfield Requests
38 Chartfield Requests IMPORTANT TREE INFORMATION O When selecting a Tree Node, enter the agency acronym and click the lookup icon. O Select the lowest level rollup value that applies to your selection. O If unsure, contact OSC or log a footprints ticket for assistance.
39 Chartfield Requests Special ID Note: O For Chartfields such as Special ID, where the new value is assigned by OSD, simply leave the Chartfield value blank.
40 Chartfield Requests Chartfield Inquiry O Core-CT Financials> Setup Financials/Supply Chain> Common Definitions> Business Request Configuration >Business Request Inquiry O Account O ChartField 1 O ChartField 2 O SID O Fund O Program
41 Chartfield Requests Chartfield Inquiry
42 Chartfield Requests Chartfield Inquiry
43 Chartfield Requests Project ID
44 Chartfield Requests Project ID
45 Chartfield Requests Project ID
46 Chartfield Requests Project ID
47 Chartfield Requests Payroll Account Code
48 Chartfield Requests Payroll Account Code
49 Chartfield Requests Payroll Account Code
50 Chartfield Requests Payroll Account Code
51 Chartfield Requests Payroll & Project ID Inquiry O Core-CT Financials> Enterprise Components > Forms > Search/Fill a Form O Payroll Account Code O Project ID for non-pc agencies
52 Chartfield Requests Payroll & Project ID Inquiry
53 General Ledger Close O Due to Financials 9.2 upgrade O GO live March 13 th O GL period 7 will close early O March 9 th at noon O GL and Budget Journals must be posted before noon O Journals not posted will be deleted O Deleted Journals must be re-entered
54 Accounts Receivable
55 Agenda O Enhancements O Collections Workbench O Receivables WorkCenter O Closing
56 Enhancements O Customer Conversations Report O Use System Date Run Control Parameter O Billing Invoice Attachments O Includes Invoice Image O Direct Link to Payment Application O Direct Journal O Payment Worksheet O DJ to Project Costing Accounting
57 Customer Conversations Report O Traditional Breadcrumb Navigation O AR > Customer Interactions > Conversations > Customer Conversations Report O Receivables WorkCenter O Primary Tab: Reports/Queries O Section: Reports/Processes O Group: Correspondence O Link: Customer Conversations Report
58 Customer Conversations Run Control Parameters Report
59 Customer Conversations Report
60 Use System Date Run Control Parameter O Use System Date O Updates the As of Date to the System Date
61 Use System Date Run Control Parameter O Use System Date is found on the following Run Control Parameters O Aging Detail by Unit Report O Aging Summary by Unit Report O Aging by ChartField Report O Dunning Letters O Customer Statements O OverDue Charges
62 Billing Invoice Attachments O Access to Invoice Attachments O Includes Invoice Images attached by the Finalize & Print Invoice process O Includes any other Supporting Documentation uploaded by Billing Processors O View Only
63 Billing Invoice Attachments O Traditional Breadcrumb Navigation O AR > Customer Accounts > Item Information > View/Update Item Details O Receivables WorkCenter O Primary Tab: Main O Section: Links O Group: Item Information O Link: View/Update Item Details
64 Billing Invoice Attachments
65 Billing Invoice Attachments
66 Direct Link to Payment Application O From the Payments tab on Regular Deposits O Apply Payment hyperlink O Create a Payment Worksheet or Directly Journal a Payment O O Apply Payment - Direct Journal Payment Worksheet - Direct Link
67 DJ to Project Costing Accounting O Ability to DJ to Project Accounting O Business Unit PC O Project ID O Activity ID O Analysis Type O Revenue Adjustments (PC_AR_TO_PC) will insert data into the Projects Resource table
68 Collections Workbench O Traditional Breadcrumb Navigation O AR > Collections Workbench O Receivables WorkCenter O Primary Tab: Main O Section: Links O Group: Other Links O Link: Collections Workbench
69 Collections Workbench O Track and Manage Customer Data O Items Tab O Aging Tab O Payments Tab O Correspondence Tab O Conversations Tab
70 Receivables WorkCenter O Central Navigational Component O Improves Efficiency O Assists in Everyday Work O Single WorkCenter for all AR Users O Page Security O Business Unit/SetID Security O Personalize It
71 Receivables WorkCenter O My Work Section O Each My Work Link has its own Filter O Business Unit is required O Each My Work Link will display relevant data that can be drilled into further
72 Receivables WorkCenter Deposits & Payments O Incomplete Payments O Identifies Payments that are Unapplied or Direct Journals not marked as Complete (i.e. Pick List) O Payments to Post O Identifies Payments that are in an Applied Status, meaning they ve been built in a Payment Worksheet
73 Receivables WorkCenter Items O Open Items O Identifies AR Open Items O Maintenance Worksheets to Post O Identifies Maintenance Worksheets not Posted (i.e. MT Worksheets created by Auto Maintenance)
74 Receivables WorkCenter Exceptions O Deposit Balancing Errors O Identifies Deposits Not Balanced O Direct Journal Accounting Entry Errors O Identifies Direct Journals with a Combo Edit Error O Direct Journal Budget Exceptions O Identifies Direct Journals with a Budget Error
75 Receivables WorkCenter O Reports/Queries O AR Pivot Grid O Visually display data with the use of pivoting and filtering O Drill down capability O Customer Aging
76 Billing
77 Agenda O Introduction O WorkCenters O My Work O Links O Queries O Pivot Grids O Reports/Processes O Closing
78 Billing WorkCenter
79 My Work Current Work Links relevant to daily activity, and alerts specific to each link. Links with data are active inactive link means no data for the set filter criteria. All data is derived from user Security.
80 My Work Current Work O Invoices Not Finalized Displays all invoices not in a Cancelled or Invoiced Bill Status O Installment Invoices Not Generated Displays all Installment Template Invoices, not in a Cancelled Bill Status, that have Installment Bills which have not been generated O Recurring Invoices Not Generated Displays all Recurring Template Invoices with recurring Bills that have not been generated O Recurring Schedules Expiring Displays all Recurring Templates that are close to expire; you have the option to extend the schedule, or set the template to Cancelled status if finished. O Invoices Entered Today When a bill is created with a blank date or the current date, it will show on this link once the refresh button and the link are clicked. O Recent Invoices Displays the last 300 Bills added within the last 90 days, regardless of the invoice or accounting date. O Recent Credit and Rebills Displays credits and rebills within the last 90 days
81 My Work Current Work
82 Links Links Bill Entry Group Allows user to add new values based on security. Other Links A place to enter Customers, and add items to specific entries. Review Billing Information Where users can query existing data.
83 Billing Work Center
84 Queries Queries Query Manager Access to Financial Queries based on Security Billing Pivot Grids A dashboard display of Bills by Status and Invoice Analysis by Month, in the format of grid and chart. Based on filtered criteria and security access
85 Pivot Grids Filters
86 Pivot Grids Bills by Status
87 Pivot Grids Bills by Status
88 Additional Filters Pivot Grids Bills by Status
89 Pivot Grids Invoice Analysis by Month
90 Pivot Grids Invoice Analysis by Month
91 Pivot Grids Actions
92 Reports / Processes Reports/Processes My Processes Access to running jobs based on Security. Reports Billing and Customer Reports. Monitor Access to monitor and review running jobs and reports.
93 Questions
94 Closing O Reminder by March 7 th 9 th O No further interfaces after March 7 th O All vouchers are approved, budget checked, and paid or they will be deleted locked out March 9 th O POs are budget check to valid or they will be closed O Make sure assets are loaded by March 8 th O Reconcile for general ledger closing March 9 th O Ensure CO-1092s are requested for new roles O Questions
95 Informational Resources O New Roles O Role handbook on the Core-CT Website O Help with new functionality O UPKs O Job aids O Training classes O Questions and help O Footprints and Core-CT helpdesk
96 Closing O Core-CT Website O O Core-CT Helpdesk O O Questions?
Chartfields and Combo Edits...39 Viewing ChartField Definitions...40 SBCTC COA Design (1/15/2016)...43 ChartField Value Sets...44
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2
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