Tahoe Stormwater and BMP Performance Database Monitoring and Reporting Guidance Document APPENDICES

Transcription

1 Tahoe Stormwater and BMP Performance Database Monitoring and Reporting Guidance Document APPENDICES October 5, 2010

2 Tahoe Stormwater and BMP Performance Database: Monitoring and Reporting Guidance Document LIST OF APPENDICES Appendix A Database User s Guide Appendix B Database Structure & Specifications Appendix C Treatment BMP Design Parameters Appendix D Monitoring and Analytical QA/QC October 5, 2010

3 Appendix A Tahoe Stormwater and BMP Performance Database Database User s Guide October 5, 2010

4 Table of Contents 1 Introduction Purpose of the Application Application Overview Quick Start Guide System Requirements Verify Installation and Connection to Remote Database Quick Tour Getting Help In Depth Guide to Using Tahoe BMP DB Submitting Data to the Tahoe Stormwater and BMP Performance Database Creating or Accessing a BMP Site Site Information Site Contact Info Site Inlets Site Outlets Other Locations Creating or Accessing a Stormwater Site Site Information Site Contact Info Site Inlets Site Outlets Other Locations Monitoring Locations and Data Monitoring Location Information Runoff and Monitoring Events Discrete Samples Meteorologic Data Ancillary BMP Information Cost and Maintenance Data Documents and Design Information Querying Raw Data Accessing Statistical Summary Reports October 5, 2010

5 1 Introduction The Tahoe Stormwater and BMP Performance Database (Tahoe BMP DB) is a repository for storm water quality data, BMP performance data, and BMP design and maintenance information. The database resulted from a joint effort between researchers and consultants at the Desert Research Institute (DRI), Geosyntec Consultants, Inc., Northwest Hydraulic Consultants, Inc. (nhc), 2NDNATURE, LLC, and the University of California. It was developed through a grant with the USDA Forest Service Pacific Southwest Research Station using funds provided by the Bureau of Land Management through the sale of public lands as authorized by the Southern Nevada Public Land Management Act. Figure 1: Tahoe BMP DB Application Icon 1.1 Purpose of the Application The goal of the Tahoe Stormwater BMP Database (Tahoe BMP DB) is to provide a central repository for housing design, monitoring, and performance data for stormwater best management practices (BMPs) from around the Lake Tahoe area. The information stored in the database will be used to track BMP performance with the eventual goal of linking performance to BMP design and maintenance practices. 1.2 Application Overview The Tahoe BMP DB desktop application is a local interface to an online database that provides users with a clean, simple and efficient means of interacting with the underlying data. Conceptually, the Tahoe BMP DB application can be thought of as consisting of two major components, a desktop application and a backend database (as shown in Figure 2). Figure 2: Tahoe BMP DB Database Application Overview Desktop application Internet Tahoe BMP Database October 5, 2010 Page A 1

6 2 Quick Start Guide The Tahoe BMP DB is simple to use and easy to install. The instructions contained in this section of the manual will walk you through installing the application and running it for the first time. The total estimated time needed to install and begin using the application is less than 5 minutes. Please note that the current version of the database is available only for IBM compatible personal computers running Windows. However, the application can be installed and used on some Apple Macintosh or Linux / Unix computers when running a Windows PC emulator program. To get the Tahoe BMP DB installed and ready to use on your Windows PC, follow these steps: 1. Step 1: Check that your Windows PC meets the system requirements (see section 2.1: System Requirements ) 2. Step 2: Install Tahoe BMP DB from the executable on the Lake Tahoe BMP Database Installation CD (or other trustworthy source). The installation program will first un install any previous version of the application that may exist on your computer prior to installing the current version. 3. Step 3: Verify your installation by checking that the application can successfully connect to the remote database (see Section 2.2: Verify Installation). 2.1 System Requirements For best results, use a system that meets or exceeds the following specifications: Supported Operating Systems: Windows 7 Windows Vista Windows XP Other Software Requirements: No other software is required; however the installation program might download and install additional system components from Microsoft to update your system prior to installation if needed. The application connects to a database that resides on a remote server. Therefore, the application will not be functional if an internet connection is not available or when the remote server is offline. As of this writing, the remote server is running Windows 2003 Server and Microsoft SQL Server October 5, 2010 Page A 2

7 Hardware Requirements: Processor: 400 MHz Pentium processor or equivalent (Minimum); 1 GHz Pentium processor or equivalent (Recommended) Ram: 128 MB (Minimum) 512 MB (Recommended) Hard Disk: A minimum of 2.35 MB of available space is required Internet Connection: An internet connection is needed to run the application. For best results use a broadband connection. CD or DVD Drive: Required only if installing from a CD or other optical media Display: 800 x 600, 256 colors (Minimum) 1024 x 768 high color, 32 bit (Recommended) 2.2 Verify Installation and Connection to Remote Database After successfully installing the application by following the steps outlined above, verify your installation by simply clicking the desktop shortcut or using the Windows start menu by clicking on Start > Programs > Tahoe Stormwater and BMP Performance Database > Tahoe BMP DB to launch the application. The Tahoe BMP DB application is successfully launched if Form 1.0 Tahoe Stormwater and BMP Performance Database is displayed (Figure 3). Refer to Section 2.4 Getting Help if you are unable to connect to the remote database after you have successfully installed the application. You may have to check with your System Administrator to ensure that your local firewall and network administration policies are not interfering with your connection to the remote database. 2.3 Quick Tour Congratulations on successfully installing the Tahoe BMP DB. This section will quickly get you started on being productive with the application; however for detailed guidance on how to use the database refer to Section 3, In Depth Guide to Using Tahoe BMP DB. The application allows the user to upload data, edit and export previously entered records, query water quality data, and access BMP performance summary reports. October 5, 2010 Page A 3

8 Data Entry and Retrieval The application provides forms for data entry and individual record retrieval. Some of the forms allow users to import text files as a mechanism to facilitate bulk submittal of data. To enter data, start the application by clicking on the desktop shortcut or navigating to the program via the Start Menu. The control form, Form 1.0 Tahoe Stormwater and BMP Performance Database is displayed (Figure 3). Two main categories of data can be entered in to the database, data pertaining to BMP sites and data pertaining to Stormwater sites (monitoring locations without associated BMPs), refer to Section 3 for a detailed description of the two categories of data. Use the Site Type drop down to access data entry forms for either a storm water site or a BMP site. After the site type selection is made the Current Site drop down will be populated with a list of available sites from the database in the same category as the site type you have selected. Edit one of the existing entries in the database by selecting a site in the Current Site drop down or create a new site by clicking on the Create New Site button to load a series of data entry forms. The list of data entry forms along with a brief description of each form is provided in Table 1 as follows. Table 1: Data Entry Forms Code Form Title and Screen Shot Description Form 1.0 Data entry begins on Form 1.0 which is the first Tahoe Stormwater and BMP Performance Database form presented after launching the application. The user first selects a site type (BMP or Stormwater). The user can then create a new site by clicking on the Create Site button or edit an existing site by selecting it from the Current Site drop down. The buttons on the Database Management portion of the form become active when an existing site is selected or a new site is created. The four buttons which load specific data forms become labeled as follows: A. General Site Information (Button A) B. Monitoring Locations and Data (Button B) C. Cost and Maintenance Data (Button C) D. Documents and Design Information (Button D) The buttons on the Data Retrieval portion of the form also become active when an existing site is selected or a new site is created. Two buttons are available to retrieve data: A. Query Raw Data B. Query Data Summaries October 5, 2010 Page A 4

9 Form A Form A is presented to the user after a user selects a site type and then clicks the Create New Site button or the user selects a site type, next select an existing site from the Current Site drop down, and then clicks on Button A (General Site Information) on Form 1.0 above. General Site Information Form A allows users to submit all the information that is relevant to a BMP site and its associated drainage area. The forms consist of multiple tabs listed as follows: A1. Site info A2. Site Contact info A3. Site Inlets A4. Site Outlets A5. Other Locations It is recommended that users progress through the tabs sequentially. Make sure to click the relevant Submit button on each form whenever data are entered prior to proceeding to the next tab. After data on all tabs have been entered and submitted, check the Confirm data have been submitted check box and click the Done button to save the data and exit this form. Note that required fields on all forms are presented with a light yellow background. Entering non numeric information in numeric fields produces a warning and the background color of the field in question turns red. Gray fields are fixed and cannot be edited and white fields are optional. October 5, 2010 Page A 5

10 Form B Monitoring Location and Data Form B is launched after clicking on Button B from Form 1.0. This form allows users to submit information relevant to a monitoring location and allows entry of data collected at that location. The form consists of multiple tabs listed as follows: B1. New Location Info B2. Runoff and Monitoring Events B3. Discrete Samples B4. Meteorological Data Again, it is recommended that users progress through the tabs sequentially. Make sure to click the relevant Submit button on each form whenever data are entered prior to proceeding to the next tab. After data on all tabs have been entered, check the Confirm data have been submitted check box and click the Done button to save data and exit this form. Form C Cost and Maintenance Data Form C is launched after clicking on Button C of Form 1.0. This form allows users to submit all the cost and maintenance data associated with a BMP. The forms consists of two tabs labeled as follows: C1. Cost Data C2. Maintenance Data Make sure to click the relevant Submit button on each form whenever data are entered prior to proceeding to the next tab. After data on both tabs have been entered, check the Confirm data have been submitted check box and click the Done button to save the data and exit this form. October 5, 2010 Page A 6

11 Form D Documents and Design Information Form D is launched after clicking on Button D of Form 1.0 This form allows users to provide information about available documents and files (drawings, photos, etc) associated with a BMP as well as sizing and design parameters. Contact information is saved for all document records, so specific documents may be requested. Form D consists of two tabs labeled as follows: D1. Site Documents D2. Design Specifications Make sure to click the relevant Submit button on each form whenever data are entered prior to proceeding to the next tab. After data on both tabs have been entered, check the Confirm data have been submitted check box and click the Done button to save data and exit this form. Data Retrieval To query data and to access data summary reports, start the application (if not already started) by clicking on the desktop shortcut or via the start menu. Again, the control form, Form 1.0 Tahoe Stormwater and BMP Performance Database (see Figure 3) pops up. Select the appropriate site type in the Site Type drop down and an existing site in the Current Site drop down. This enables the button on the form. Click on the Query Raw Data button to proceed. The user is presented with a form that allows one to retrieve the required data. A brief description of the data retrieval workflow is provided in Table 2 as follows. October 5, 2010 Page A 7

12 Table 2: Data Retrieval Forms Code Form Title and Screen Shot Description Form 1.0 Tahoe Stormwater and BMP Performance Database Data retrieval begins on Form 1.0 which is the first form presented to the user after launching the application. This form presents five buttons that allow users to launch other forms. Click the Query Raw Data button to load Form 1.1 for data retrieval. Form 1.1 Form 1.1 is launched after clicking on the Query Raw Data Button on Form 1.0. A user interface is provided that allows users to query the database by data type and time range, as well as BMP type (applicable to BMP sites only), site name, and TRPA watershed. After all available filters have been applied click the Preview SQL Statement button. The SQL statement is generated and displayed in the SQL Query Preview box. To execute the query and populate the data grid click the Submit SQL Statement. Users who are familiar with SQL statements and the structure of the tables and fields in the database can customize this query (see Section 3.6). The data shown in the data grid may be exported to a text file by clicking on the Export Selected Data button. 2.4 Getting Help A PDF version of the Lake Tahoe BMP Database Guidance Document (which contains a copy of this user guide as Appendix A) can be found in the installation directory under the Supporting Documents folder. Assuming you have installed to the default location, the guidance document can be found at: C:\Program Files\Tahoe BMP Database\Supporting Documents\Lake Tahoe BMP Database Guidance document.pdf. Refer to the main document for a deeper understanding of the recommended monitoring protocols and data formats; use this user guide for information on how to enter data and retrieve information from the application. October 5, 2010 Page A 8

13 3 In Depth Guide to Using Tahoe BMP DB This section of the guide provides an in depth explanation of how to use Tahoe BMP DB. For a quick description of the data entry and data retrieval forms refer to Section 2: Quick Start Guide. After successfully installing the application, simply click the desktop shortcut or launch the application from the Windows start menu. Launching the Tahoe BMP DB application will bring up Form 1.0, the Tahoe Stormwater and BMP Database introductory window (Figure 3). Figure 3: Introductory Window of the Tahoe Database Application (Form 1.0) From the introductory window, users can access all the major components of the Tahoe BMP DB application by simply clicking on one of the six buttons on the form. 3.1 Submitting Data to the Tahoe Stormwater and BMP Performance Database The Tahoe BMP DB accepts water quality and hydrologic monitoring data associated with BMPs (BMP Sites), as well as general stormwater data not associated with any BMP (Stormwater Sites). Several monitoring locations and associated datasets may be associated with a single BMP Site (or BMP record), such as data collected at the inlet or outlet of the BMP. General stormwater data is entered by creating a Stormwater Site and entering the associated monitoring data. The monitoring data entry procedures for BMP sites and Stormwater sites are similar as described in Sections 3.2 and 3.3, respectively. October 5, 2010 Page A 9

14 Users enter data into the Tahoe BMP DB through a series of data entry forms containing labeled fields, selection boxes, and drop down menus. Required fields are presented with a light yellow background, non editable fields are gray and optional fields are white. Entering non numeric input in numeric fields results in a validation warning and a light red background is applied to the field in question. Form B also allows bulk data submittal through the import of specially formatted text files in tab delimited (.txt) format. A user friendly Microsoft Excel template file is provided to facilitate simple data entry into the required text file format. The Microsoft Excel file contains macros that automatically create and populate the text file with data for bulk upload to the database. The Excel template file included as part of the installation package for use in generating and populating text files for bulk upload is automatically copied to the installation directory during the installation of Tahoe BMP DB. For example, if you installed the database to the default installation folder then the bulk upload Excel file will be located at: C:\Program Files\Tahoe BMP Database\FormB\Tahoe_FormB_templates.xlsm. Follow all instructions in the Excel file to successfully create the tab delimited text file in the required format. Figure 4: Microsoft Excel Bulk Upload Text File Location in Default Installation Directory IMPORTANT: Any columns in the data templates for which data is not readily available should be populated with the word NULL to maintain the integrity of the bulk import executed by the Tahoe BMP DB application. 3.2 Creating or Accessing a BMP Site For the purposes of the Tahoe Stormwater and BMP Performance Database, a BMP Site is represented as a record which stores information for one or more monitored locations associated with a single BMP. Conversely, a Stormwater Site refers to a single monitored location that does not have a BMP associated with it (see Section 3.3 Creating or Accessing a Stormwater Site). The information entered for a BMP Site constitutes a BMP Site Record. To create or edit a BMP Site Record, click the Create or Edit BMP Record button located in the upper left portion of Form 1.0 to bring up the Monitoring Data and Information Manager (Information Manager) shown in Figure 5. October 5, 2010 Page A 10

15 Figure 5: Creating or Accessing a BMP Site Record Note: As shown in the figure above, when the control form is first loaded and site Type is selected, the Create New Site button becomes active. The other buttons only become active after a new BMP Site is created or an existing BMP Site is selected. This ensures that data submitted to the database during a session is properly associated with the appropriate BMP Site Site Information Click the Create New Site button to load Form A. Form A presents a tabbed interface with 5 sub forms arranged as tabs. Each tab provides a series of input controls located at the top half with a data grid displayed at the bottom half. The data grid allows the user to see what data currently exists in the database and to visually confirm that newly created or edited data have been successfully submitted to the database. The data displayed in the data grids may be exported by clicking on the button labeled Export Data on this Tab. Upon loading Form A, the A1: Site Info tab is selected by default (Figure 6). The user can begin entering data for a new BMP Site. Provide information for a new record by typing a new name into the Site Name field. Complete the form by selecting the Treatment BMP type, subtype, and the TRPA watershed in which it is located, and fill in the remaining fields on the form. Please see the Guidance Document for a complete discussion on the determination of Treatment BMP type. It is very important for the user to apply the standard definitions of Treatment BMPs to ensure proper data comparison and analysis. The number of inlets is intended to identify the number of discrete drainage areas feeding into the BMP. The number of outlets is intended to identify the primary treatment outlets (e.g., perforated riser of a dry basin) and the bypass and/or emergency overflow outlets. The coordinates entered on this form represent the geometric centroid of the BMP and should be entered in decimal degrees to the highest level of accuracy possible. Coordinates for other locations associated with the BMP such as the inlet(s) and outlet(s) specified or various other locations of interest will be entered at subsequent tabs October 5, 2010 Page A 11

16 within Form A. After completing all required fields on the form, click the Submit New Site button and the new record will appear in the data grid located on the bottom half of the form. To edit an existing BMP Site record, the user should select an existing site from the Current Site drop down on the Control Form (Form 1.0), which will load all of the existing data of the selected BMP into the Site Info tab of Form A, as well as the other forms and tabs. At this point, the existing data contained within the fields on the form can be edited and resubmitted by clicking on the Submit Edited Site button. Figure 6: BMP Site Information Site Contact Info The second tab within Form A is the A2: Site Contact Info tab (Figure 7), which is used for providing information about the agencies, organizations and the people that are associated with a BMP Site record and specifying their roles as they relate to the site. Begin by providing entries in the first group box area labeled 1. Create/Select Agency. To create a new agency, simply type a new name into the Current Agency Name field. Complete the agency information fields, as available, and then click the Submit New Agency Info button and the new agency will be submitted to the database and appear in the data grid below. To select an existing agency, click October 5, 2010 Page A 12

17 on the Edit or use existing agency radio button and then select an existing agency from the drop down list. The existing information of the selected agency will be loaded into Tab A2, allowing the existing data to be edited and resubmitted by clicking on the corresponding Submit Edited Agency button. To assign a role to an Agency, select one of the options in the 2. Agency Roles option group and click on the Apply Roles to Agency/Site button. You can add a contact person to an Agency by providing a person s name and address and clicking on the Add Person to Current Agency button. Figure 7: Site Contact Information Site Inlets The third tab of Form A is the A3: Site Inlets tab which allows users to submit information on BMP inlets and their associated drainage areas. Information can only be provided for multiple inlets up to the number of inlets previously entered on Tab A1: Site Info. Inlets must be defined before monitoring data associated with those locations can be entered into the database in Form B. Since inlets are implicitly created on Tab A1, users cannot create an inlet on Tab A3; rather, users can only edit the information for an inlet on Tab A3. To edit an inlet, select the inlet number using the Inlet No. control. Provide inlet coordinates, the total drainage area in acres, percent slope, percent imperviousness (% IMP), percent directly connected impervious area (%DCIA), and a description of the October 5, 2010 Page A 13

18 inlet, such as the configuration, type, or relevant notes about the drainage area such as the presence of upstream BMPs. The data grid on the right side of the form should be edited to reflect the land use breakdown for the drainage area that is tributary to each inlet if such data is available. Failure to provide information in the land use grid results in a warning. Note that the data are still submitted despite the land use grid warning. The land use categories shown in the land use grid are adapted from the TRPA land use shapefile for the Tahoe Basin and cannot be modified. If the drainage areas of two or more inlets are indistinguishable, then the drainage area characteristics should be evenly split among them as appropriate. After all of the relevant inlet information has been entered click on Submit Inlet and Drainage Area at Site button. This will submit the new or edited data to the database and the data grid at the bottom of the form will be updated. Repeat the process until all the inlets have been populated with the requisite information. With each Inlet submission the drainage area characteristics are simultaneously submitted and intrinsically linked to the inlet in the database. As each inlet s data are submitted, the Inlet No. control will be automatically incremented forward. After data have been submitted for the last inlet, the inlet data label in the status bar at the bottom of the window changes to read Inlet Data COMPLETE indicating to the user that all the inlets have been addressed. If there is a need to provide information for additional inlets beyond the number of inlets submitted on Tab A1, then the user must return to Tab A1 and increase the number of inlets and click Submit Edited Site. The user may then return to Tab A3 to submit data for the newly entered inlet. October 5, 2010 Page A 14

19 Figure 8: Site Inlets and Drainage Areas Site Outlets The fourth tab of Form A is the A4: Site Outlets tab which allows users to submit information on BMP outlets (Figure 9). Information can only be provided for multiple outlets up to the number of outlets entered on Tab A1: Site Info. Outlets must be defined before monitoring data associated with these locations can be entered into the database in Form B. Since outlets are implicitly created on Tab A1, users cannot create an outlet on Tab A4; rather, users can only edit the information for an outlet on Tab A4. To edit an outlet, select the outlet number using the Outlet No. control. Provide the outlet coordinates, a description, and the type of outlet (i.e., treatment, bypass, or overflow) and click on the Submit Outlet button to define a new outlet or to modify an existing outlet. This button will submit the new or edited data to the database and the data grid at the bottom of the form will be updated. Repeat the process until all the outlets have been populated with the requisite information. As each outlet s data are submitted, the Outlet No. control will be automatically incremented. After data has been submitted for the last outlet, the outlet data label in the status bar at the bottom of the window changes to read Outlet Data COMPLETE indicating to the user that all the outlets have been addressed. If there is a need to provide information for additional outlets beyond the number of outlets October 5, 2010 Page A 15

20 originally submitted on Tab A1, then the user must return to Tab A1 and increase the number of outlets and click Submit Edited Site. The user may then return to Tab A4 to submit data for the newly entered outlet. Figure 9: Site Outlets Other Locations The final tab on Form A is the A5: Other Locations tab which is used to track any other locations relevant to the BMP that are not its centroid, inlets, or outlets. These may include other monitoring locations (e.g., upgradient monitoring well, weather station, etc.) or other important BMP features, such as a sediment forebay. The location type includes options for identifying how the location relates to the BMP. Descriptions should be provided to give additional details of the relevance of the location. October 5, 2010 Page A 16

21 Figure 10: Other Locations 3.3 Creating or Accessing a Stormwater Site For the purposes of the Tahoe Stormwater and BMP Performance Database, a Stormwater Site is a single monitored location that does not have a BMP associated with it, while a BMP site represents one or more monitored locations associated with a single BMP (refer to Section 3.2 Creating or Accessing a BMP Site). The information entered for a Stormwater Site constitutes a Stormwater Site Record. To create or edit data related to a Stormwater site, click the Create or Edit Stormwater Record button located in the upper right portion of Form 1.0 will bring up the Monitoring Data and Information Manger (Information Manager) shown in Figure 11. October 5, 2010 Page A 17

22 Figure 11: Monitoring Data and Information Manager Note: As shown in Figure 11, when control form is first loaded and site type is selected, the Create New Site button becomes active. The other buttons only become active after a new Stormwater Site is created or an existing Stormwater Site is selected. This ensures that data submitted to the database during a session is properly associated with the appropriate Stormwater Site Site Information Click the Create New Site button to load Form A. Form A presents a tabbed interface with 5 sub forms arranged as tabs. Each tab provides a series of input controls located at the top half with a data grid displayed at the bottom half. The data grid allows the user to see what data currently exists in the database and to visually confirm that newly created or edited data have been successfully submitted to the database. The data displayed in the data grids may be exported by clicking on the button labeled Export Data on this Tab. Upon loading Form A, the A1: Site Info tab is selected by default (Figure 12). The user can begin entering data for a new Stormwater Site. Provide information for a new record by typing in a new name into the Site Name field. Complete the form by selecting the TRPA watershed in which the site is located, and fill in the remaining fields on the form. The coordinates entered on this form represent the coordinates of the primary monitoring location at the site and should be entered in decimal degrees to the highest level of accuracy possible. Coordinates for other locations of interest associated with the Site such as a local weather station will be entered on the A5: Other Locations tab within Form A. After completing all required fields on the form, click the Submit New Site button and the new record will appear in the data grid located on the bottom half of the form. To edit an existing Stormwater Site record, the user should have selected an existing site from the Current Site drop down on the Control Form (Form 1.0), which will load all of the existing data of the selected Stormwater Site into the Site Info tab of Form A as well as the other forms and tabs. At this October 5, 2010 Page A 18

23 point, the existing data contained within the fields on the form can be edited and resubmitted by clicking on the Submit Edited Site button. Figure 12: Stormwater Site Information Site Contact Info The second tab within Form A is the A2: Site Contact Info tab (Figure 13), which is used for providing information about the agencies, organizations and the people that are associated with a Stormwater Site record and specifying their roles as they relate to the site. Begin by providing entries in the first group box area labeled 1. Create/Select Agency. To create a new agency, simply click on and type a new name into the Agency field. Complete the agency information fields, as available, and then click the Submit New Agency Info button and the new record will be submitted to the database and appear in the data grid below. To select an existing agency, click on the Edit or use existing agency radio button and then select an existing agency from the drop down list. The existing information of the selected agency will be loaded into Tab A2, allowing the existing data to be edited and resubmitted by clicking on the corresponding Submit Edited Agency button. October 5, 2010 Page A 19

24 To assign a role to an Agency, select one of the options in the 2. Agency Roles option group and click on the Apply Roles to Agency/Site button. You can add a contact person to an Agency by providing a person s name and address and clicking on the Add Person to Current Agency button. Figure 13: Site Contact Information Site Inlets The third tab of Form A is the A3: Site Inlets tab which allows users to submit information on the drainage areas to their Stormwater Site. By default, Stormwater Sites only have a single inlet, so the entire tributary area should be included in the drainage area information provided on this form. The fields relevant to the drainage area of a Stormwater Site include: total drainage area in acres, percent slope, percent imperviousness (% IMP), percent directly connected impervious area (%DCIA), and any specific notes about the drainage area such as the presence of upstream controls. The data grid on the right side of the form should be edited to reflect the land use breakdown for the drainage area that is tributary to each inlet if such data are available. The land use categories are based on the TRPA land use shapefile for the Tahoe Basin and cannot be modified. October 5, 2010 Page A 20

25 Figure 14: Site Inlets and Drainage Areas Site Outlets The fourth tab of Form A is the A4: Site Outlets tab. For Stormwater sites, the contents of this tab are disabled (see Figure 15). The representation of Stormwater sites as discrete monitoring locations allows all data to be associated with the site using the theoretical inlet designation without the need for an outlet. October 5, 2010 Page A 21

26 Figure 15: Site Outlets disabled for Stormwater Sites Other Locations The final tab on Form A is the A5: Other Locations tab which is used to track any other locations relevant to the Stormwater Site such as an onsite weather station or other important site features. The location type includes options for identifying how the location relates to the site. Descriptions should be provided to give additional details of the relevance of the location. October 5, 2010 Page A 22

27 Figure 16: Other Locations Tab October 5, 2010 Page A 23

28 3.4 Monitoring Locations and Data For the purposes of the Tahoe Stormwater and BMP Performance Database, monitoring locations are entities that belong to either a BMP Site record or a Stormwater Site record and have data associated with those locations. A BMP Site record can have multiple water quality monitoring locations, each with multiple datasets. A Stormwater Site record generally has a single water quality monitoring location, but may have other monitoring locations, such as a weather station, associated with it. Before a monitoring location can be defined, the coordinates and other attributes for that location must be provided in Form A after creating either a BMP Site record (Section 3.2: Creating or Accessing a BMP Site) or a Stormwater Site record (Section 3.3:Creating or Accessing a Stormwater Site). After a BMP or Stormwater Site record has been created and associated location information provided, click on the Monitoring Location and Data button to launch Form B. Form B presents a tabbed interface with 4 sub forms arranged as tabs. Each tab provides a series of input controls located at the top half with a data grid(s) displayed at the bottom half. The data grid allows the user to see what data currently exists in the database and to visually confirm that new or edited data have been successfully submitted to the database. Form B contains the following tabs or sub forms: B1. Monitoring Location Info B2. Runoff and Monitoring Events B3. Discrete Samples B4. Meteorologic Data Data collected during a water quality monitoring event is classified as either being a composite or discrete (grab) sample. Composite sub sample, or aliquots, are collected intermittently during a monitoring event and combined before laboratory analysis (typically using a time weighted or volumeweighted compositing scheme). Composite data is submitted through B2: Runoff and Monitoring Events tab. Discrete or grab samples are collected at instantaneous points in time and analyzed individually. Discrete data are submitted through the Tab B3 of Form B, Discrete Samples. Water quality grab samples or flow data collected as a time series record should be submitted as a group of discrete samples. The common monitoring event number and sequential date and time values will allow the database to link the individual records as part of the same dataset Monitoring Location Information The first tab (Tab B1) of Form B allows a user to designate an existing location at the site that was previously created in Tab A1 of Form A as a monitoring location. Only valid locations that have already been defined in Form A are candidates for designation as monitoring locations. The monitoring location type that defines where the monitoring is occurring (e.g., flume, monitoring well, weather station, etc.) must also be provided. A detailed description of the location in the Description text box is not required, but is highly recommended for future reference. Select the Add New Monitoring Location to submit the new location to the database. Or if an existing monitoring location has been edited, select the Edit Current Monitoring Location to submit changes to the location designation. Note that even though the form displays the existing location name which was previously entered on Form A1, this October 5, 2010 Page A 24

29 information cannot be edited on Tab B1 and can only be changed on Form A1 where it was originally submitted. Two data grids are shown on Tab B1. The first one shows all locations that are associated with the current site and available for conversion into monitoring locations. The second data grid shows the locations that have been designated as monitoring locations. Figure 17: Monitoring Location Information Runoff and Monitoring Events The second tab (Tab B2) of Form B allows the user to define runoff events and then submit monitoring data associated with those runoff events (Figure 18). Note: Runoff events must be defined individually for each monitoring location. Begin in section 1a: Select Monitoring Location to select a monitoring location designated on Tab B1. monitoring data can be entered, a runoff event 1 must be defined. Runoff events may be defined in two ways: 1 Note that the more general term Runoff Event is used instead of Storm Event because other runoff events are permissible. The valid Runoff Event types include: rain, rain on snow, event snowmelt, non event snow melt, post event snowmelt, thunderstorm, baseline, and other. October 5, 2010 Page A 25

30 1. One event at a time by entering the required information in section 2: Individual Runoff Events and then selecting Create New Runoff Event. Two optional fields are included: storm depth and monitored volume. The storm depth is the total rainfall depth that occurred during the sampling period. The monitored volume is the approximate percentage of the event estimated to be sampled. 2. Several events at once by uploading to the database from a text file by clicking the Import Runoff Events from File button. The text file can be generated using the macro enabled Excel file template provided with the application. For best results, use Excel 2007 or later for editing the Excel template. Both Excel 2007 and 2003 users should verify that macros are enabled and that the template file is not opened as a read only file. If you get asked for a username and password they are Tahoe1 and bluelake, respectively. If you have installed the application to the default location, this template can be found at: C:\Program Files\Tahoe BMP Database\FormB\Tahoe_FormB_templates.xlsm. Follow all instructions in the Excel file to successfully create the tab delimited runoff event text file in the required format. The general process for using the Excel template is: a. The user enters the monitoring dataset into blue tabbed (B2a Runoff Event INPUT) worksheet. Hover the cursor over column headings to identify the required data types. b. The Excel spreadsheet tool automatically generates the properly formatted dataset for upload in the green tabbed (B2a Runoff Event OUTPUT) worksheet based on the user inputs. Users do not edit the green tabbed worksheets. c. The user clicks the macro button on the green tabbed worksheet to export the data to a text file. d. If composite water quality data associated with the runoff events will also be uploaded to the database either keep the Excel file open for later use (explained below) or save a copy of it (preferably using a unique name) containing the runoff events data. If using Excel 2007, save as a Macro Enabled Workbook. 3. To upload the text file data to the database, the user clicks the Import Runoff Events from File button on Tab B.2 and navigates to the saved text file. 4. A data preview grid (Figure 19) will pop up that displays the data that will be entered into the database. If the runoff events data were successfully read in from the text file click Confirm Data Submission. If data appear incorrect, click Cancel Data Submission and return to the Excel file template to ensure data were entered correctly then recreate the text file. Runoff events that have been successfully submitted to the database appear in a grid in the middle of the form. Uploaded runoff events may be edited one at a time by selecting an event using 1b: Select Runoff Event to Edit drop down menu and then editing the fields in the 2: Individual Runoff Events section. Once changes have been made to a runoff event, the user must select the Submit Edits to Runoff Event button to commit the changes to the dataset. Once runoff events are defined, composite water quality data associated with those events can be uploaded to the database. Composite data can only be uploaded to the database in bulk using the Import Composite Data button. To begin, select a monitoring location in section 1a: Select October 5, 2010 Page A 26

31 Monitoring Location. Note: you may have to reselect a monitoring location after entering runoff events data to reactivate the form. The process for uploading composite data is as follows: 1. Click the Import Runoff Events from File button to upload composite data associated with previously defined runoff events. The text file can be generated using the macro enabled Excel file template provided with the application. Follow all instructions in the Excel file to successfully create the tab delimited composite data text file in the required format. The general process for using the Excel template is: a. The user enters the monitoring dataset into blue tabbed (B2b Composite Data INPUT) worksheet. Hover the cursor over column headings to identify the required data types. Unique storm event IDs from the previously entered runoff events are available for drop down selection in the first column. These IDs are based on the year, month, day, and hour of the start event. Permissible parameter names are also provided in a drop down menu for the second column. b. The Excel spreadsheet tool automatically generates the properly formatted dataset for upload in the green tabbed (B2b Composite Data OUTPUT) worksheet based on the user inputs. Users do not edit the green tabbed worksheets. c. The user clicks the macro button on the green tabbed worksheet to export the data to a text file. 2. To upload the text file data to the database, the user clicks the Import Composite Data from File button on Tab B.2 and navigates to the saved text file. 3. A data preview grid will pop up that displays the data that will be entered into the database. If the runoff events data were successfully read in from the text file click Confirm Data Submission. If data appear incorrect, click Cancel Data Submission and return to the Excel file template to ensure data were entered correctly then recreate the text file. After selecting the appropriate text file for upload, a data preview grid (Figure 19) will pop up that displays the data that will be entered into the database. If the composite data were successfully read in from the text file and appear correct click Confirm Data Submission. If data appear incorrect, click Cancel Data Submission and return to the Excel file template to ensure data were entered correctly and then recreate the text file. The Composite Data grid at the bottom of the form will be populated with the newly entered data if the upload was successful. Warning: Composite Data successfully uploaded to the database cannot be modified. Contact the database administrator if you need to delete an uploaded composite water quality dataset. October 5, 2010 Page A 27

32 Figure 18: Runoff Events and Monitoring Events Figure 19: Import Data Preview Form. October 5, 2010 Page A 28

33 3.4.3 Discrete Samples The third tab (Tab B3) of Form B allows the user to submit discrete sample data (Figure 20). The Discrete and Time Series Data group box contains input fields that allow the user to select the monitoring location where the data were collected and import discrete water quality data or time series data. To begin, select a previously defined monitoring location from the Monitoring Location drop down menu and then click Import Discrete or Time Series Data button to navigate to a formatted data text file. Discrete sample data and time series data text files can be generated using the macro enabled Excel file template for generating properly formatted tab delimited text files for upload to the database. If you have installed the application to the default location, this template can be found at: C:\Program Files\Tahoe BMP Database\FormB\Tahoe_FormB_templates.xlsm. The general process for using the Excel template is: 1. The user enters the monitoring dataset into blue tabbed (B3 Discrete Data INPUT) worksheet. Hover the cursor over column headings to identify the required data types. Permissible parameter names are also provided in a drop down menu for the second column. 2. The Excel spreadsheet tool automatically generates the properly formatted dataset for upload in the green tabbed (B3 Discrete Data OUTPUT) worksheet based on the user inputs. Users do not edit the green tabbed worksheets. 3. The user clicks the macro button on the green tabbed worksheet to export the data to a text file. To upload data, click on Import Discrete or Time Series Data button. This action will open a file browser dialog and allow the user to select the tab delimited discrete data text file generated as described above. After selecting the appropriate text file for upload, a data preview screen appears that summarizes the data from the imported text file (Figure 21). The data may be reviewed and edited prior to submitting to the database. If the data appear correct, click on the Confirm Data Submission button to commit the data to the database. If data appear incorrect, click Cancel Data Submission and return to the Excel file template to ensure data were entered correctly and then recreate the text file and repeat the above steps. After confirming the data submission, a preview of the data uploaded will be shown in the data grid located on the bottom of Tab B3. Warning: Discrete Data successfully uploaded to the database cannot be modified. Contact the database administrator if you need to delete an uploaded discrete dataset. October 5, 2010 Page A 29

34 Figure 20: Discrete Sample Data Form Figure 21: Discrete Data Import Preview Form October 5, 2010 Page A 30

35 3.4.4 Meteorologic Data The fourth tab (Tab B4) of Form B allows the user to submit meteorologic data (Figure 22) associated with a previously defined monitoring location. For example, a location defined in Form A, A5: Other Locations may be designated as a monitoring location on Form B1 with the type set to weather station. Once the monitoring location is defined, it can be selected on Form B4 and then meteorological data associated with that location can be imported using the Import Meteorological Data button. Meteorological data can be generated using the macro enabled Excel file template for generating properly formatted tab delimited text files for upload to the database. If you have installed the application to the default location, this template can be found at: C:\Program Files\Tahoe BMP Database\FormB\Tahoe_FormB_templates.xlsm. Follow all instructions in the Excel file to successfully create the tab delimited composite data text file in the required format. The general process for using the Excel template is: 1. The user enters the monitoring dataset into blue tabbed (B4 Met Data INPUT) worksheet. Hover the cursor over column headings to identify the required data types. Permissible parameter names are also provided in a drop down menu for the second column. 2. The Excel spreadsheet tool automatically generates the properly formatted dataset for upload in the green tabbed (B4 Met Data OUTPUT) worksheet based on the user inputs. Users do not edit the green tabbed worksheets. 3. The user clicks the macro button on the green tabbed worksheet to export the data to a text file. To upload data, click on the Import Meteorological Data button. This action will open a file browser dialog and allow the user to select the tab delimited meteorological data text file generated as described above. After selecting the appropriate text file for upload, a data preview grid will pop up that displays the data that will be entered into the database. If the meteorological data were successfully read in from the text file and appear correct click Confirm Data Submission. If data appear incorrect, click Cancel Data Submission and return to the Excel file template to ensure data were entered correctly and then recreate the text file. The grid at the bottom of the form will be populated with the newly entered data if the upload was successful. A data successfully uploaded to the database is shown in the data grid located at the bottom half of the form. Warning: meteorological data successfully uploaded to the database cannot be modified. Contact the database administrator if you need to delete an uploaded dataset. October 5, 2010 Page A 31

36 Figure 22: Meteorological Data Upload Form 3.5 Ancillary BMP Information In addition to monitoring data, the Tahoe Stormwater and BMP Performance Database accepts ancillary BMP information, including cost and maintenance data, design information, and references to relevant documents. The steps necessary to upload this ancillary BMP information are described below Cost and Maintenance Data Each BMP Site Record may have associated cost and maintenance data. Assuming you have already created and selected a BMP Site Record and the C: Cost and Maintenance Data button on the database manager (Form 1.0) form is enabled, click on this button to load up Form C. Form C presents a tabbed interface with 2 sub forms or tabs. Each tab provides a series of input controls located at the top half with a data grid displayed at the bottom half. The data grid allows the user to visually confirm that new or edited data have been successfully submitted to the database. Cost Data (Tab C1) The first tab (Tab C1) of Form C allows the user to store the capital and maintenance costs associated with the installation and successful operation of stormwater BMPs (Figure 23). To begin entering cost data for the current BMP shown at the top of the form (recall this was selected on the database manager form), select an available agency for which the cost data should be attributed to. The Capital October 5, 2010 Page A 32

37 Costs group box near the top of the form allows users to enter the engineering design and construction costs for the current BMP. The current BMP would have been previously selected on the main control form (Form 1.0) prior to accessing the Cost Data form. The Intermittent Costs group box allows users to enter any irregular costs associated with the BMP, such as repairs that are not associated with regular maintenance. The Annual Average Costs group box contains inputs for specifying annual operation and maintenance costs as well as monitoring costs. Users must click on the Submit Cost Data from Form button to commit their entries to the database. The grid located at the bottom half of the forms shows the newly added entries. To edit existing cost data, select the Edit Existing radio button and select a cost batch ID from the drop down. A cost batch is the batch of data submitted during an initial database submittal event. The ID can be found in the data grid at the bottom of the form. After the data are edited, select the Edit Cost Data on Form button to submit the edited database. Figure 23: BMP Cost Records Form October 5, 2010 Page A 33

38 Maintenance Data (Tab C2) The second tab (Tab C2) of Form C allows the user to document maintenance activities performed at a BMP site. The date of the maintenance activity, and the type of maintenance selected are entered using a calendar control and a drop down combo box respectively. Users are encouraged to provide a good description of the location, the activity as well as the yield (waste material removed) in the Location Description, Activity Description, and the Yield Description input fields respectively. Users must click on the Submit Data from Form button to commit their entries to the database. The grid located at the bottom half of the form shows the newly added entries. To edit existing cost data, select the Edit Existing radio button and select a batch record ID from the drop down. A batch record is the batch of data submitted during an initial database submittal event. The ID can be found in the data grid at the bottom of the form. After the data are edited, select the Edit Data on Form button to submit the edited database. October 5, 2010 Page A 34

39 Figure 24: BMP Maintenance Data Documents and Design Information One of the ultimate goals of the Tahoe Stormwater and BMP Performance Database is to be able to link BMP performance to design attributes. To that end, the database includes data entry fields specific to each BMP type for capturing BMP design information. In addition, each BMP site may have files and documents with detailed information including CAD design files, photographs of construction and maintenance activities, GIS files, etc. associated with the site. These files and documents associated with a BMP site can be summarized and referenced in the database. Assuming you have already created a BMP Site Record (or selected one to edit) and the Documents and Design Information button on October 5, 2010 Page A 35

40 Monitoring Data and Information Manager is enabled, click on this button to load up Form D. Form D presents a tabbed interface with 2 sub forms or tabs as described below. Document Upload (Tab D1) The first tab (Tab D1) of Form D allows the user to upload files associate with a BMP Site (Figure 25). The user can provide a file name and then classify the file using the Document Type and File Type drop down lists. The user is encouraged to provide a detailed description of the contents of the file in the File Description input field. The source agency and the agency contact associated with the file should also be provided so users may request any of the specific files referenced for the BMP. Users must click on the Submit Document Info button to commit their entry to the database. The grid located at the bottom half of the forms shows the newly added entry. Figure 25: Site Documents Reference Form Design Specifications (Tab D2) The second tab (Tab D2) of Form D allows the user to submit BMP design information. Relevant physical attributes and dimensions of structural BMPs currently considered as the most important in terms of influencing BMP performance are provided in the data grid. Design components and associated parameters are included in the grid along with a column indicating whether the data are required or not. Initially the Design Value field contains NULL values that the users overwrite with alpha numeric October 5, 2010 Page A 36

41 quantities according to the units for each parameter. The user must click the Submit Design Values button to commit changes to the database. Figure 26: BMP Documents and Design Information (Tab D2: Design Specifications) Form 3.6 Querying Raw Data Accessing the data stored in the database is a simple process that begins on the main control from (Form 1.0) with the user first selecting the Site Type as either a Stormwater site or a BMP site and then clicking on the Query Raw Data button (see Figure 3). This action launches the Query Data form shown in Figure 27. The type of data to be queried must first be selected along with the start and end October 5, 2010 Page A 37