Using Save As to Conform to PDF/A
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- Archibald Skinner
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1 Using Save As to Conform to PDF/A Use Save As in Acrobat X Pro to conform a non-pdf/a file to PDF/A-1b Use Save As in Acrobat 9 Pro to conform a non-pdf/a file to PDF/A-1b As you might guess, the processes are very similar, but it s a little easier in Acrobat X. Acrobat X is a bit faster and more reliable for conforming operations. What s the difference between creating a PDF/A file and conforming to PDF/A? Creating a PDF/A File = Converting directly from an electronic source like Word or Excel to PDF/A Conforming to PDF/A = Converting an existing PDF document so it meets all the requirements of PDF/A What "Flavor" of PDF/A should I use for Court Filings? In exchanges with US Federal Court officials, indications are that either PDF/A-1A or PDF/A- 1B would be acceptable for e-filing. However, it can be very challenging to conform files to the much stricter PDF/A-1A specification, so you should conform to PDF/A-1B if you have existing PDFs to submit. That said, if you are creating PDF from Word or Excel, it is simple matter to create PDF/A-1A files. These "tagged" files are accessible to the visually impaired, so it is a good practice to create PDF/A-1A files if possible. It s a cinch to do using the PDF Makers installed by Acrobat into Office applications. Using Save As to Conform a PDF to PDF/A-1b in Acrobat X Follow these steps in Acrobat X Open a PDF file that you wish to conform to PDF/A
2 2. Choose File> Save As> More Options> PDF/A Note: You can also choose File>Save As>PDF, then choose PDF/A from the Save As Type menu 3. The Save As Window appears. - Click the Settings button
3 4. The Preflight window appears. (A) Choose PDF/A-1b for Federal Court Filings (B) Check to create according to a PDF/A-1b profile (C) Check "Apply Corrections" (D) Click the OK button 5. Click OK again to save and conform the file Using Save As to Conform a PDF to PDF/A-1b in Acrobat 9 Pro Follow these steps in Acrobat X Open a PDF file that you wish to conform to PDF/A
4 2. Choose File> Save As> More Options> PDF/A 3. The Save As Window appears. - Click the Settings button 4. The Preflight window appears. (A) Choose PDF/A-1b for Federal Court Filings (B) Check to create according to a PDF/A-1b profile (C) Check "Apply Corrections"
5 (D) Click the OK button 5. Click OK again to save and conform the file Using Save As to Conform a PDF to PDF/A in Acrobat 9 Pro Follow these steps in Acrobat X Open a PDF file that you wish to conform to PDF/A 2. Choose File> Save As
6 3. The Save As Window appears. - Choose PDF/A from the Save As type list at the bottom of the window. 4. Click the Settings button in the Save As window 5. The Preflight window appears. (A) Choose PDF/A-1b for Federal Court Filings (B) Check to create according to a PDF/A-1b profile (C) Check "Apply Corrections"
7 Click the OK button 6. Click OK again to save and conform the file What if the file cannot be conformed to PDF/A? Save As may not be able to conform a file to PDF/A, in which case you will see a message similar to this:
8 There are several issues which could prevent conforming a file to PDF/A-1B: 1. The document requires fonts that you do not have on your system 2. The document uses fonts which have a "Do Not Embed" flag 3. The document has transparent objects 4. The document is damaged 5. The document is a XFA Form created with Adobe LiveCycle Designer
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