Setting Up and Sending Notifications. Creating NotifyMe

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1 Setting Up and Sending Notifications NotifyMe is a feature of SCHOOLinSITES which provides visitors to the school website the opportunity of subscribing to the website for the purpose of receiving important at will electronic news and announcements. The nature of these announcements is determined by the school. To begin the process, navigate to the School Admin Areas from the dropdown within your school admin portal. Within School Admin Areas, select Tools from the left navigation. From Tools, you have the option to select one of two options: NotifyMe or Scheduled NotifyMe & History. These steps assume Webmaster or NotifyMe permissions for User Creating NotifyMe The NotifyMe area allows you to send and SMS notifications to all school subscribers. This area will also allow you to upload a header picture, schedule a time for the notification to be sent, and the ability to upload up to three documents that will be attached to the notification received by the subscriber. Webmasters: From the Tools menu, click on NotifyMe Non-Webmasters: Select either NotifyMe link located to the right of the Choose an Area dropdown menu. SCHOOLinSITES NotifyMe: School Level 02/25/2014 P a g e 1

2 Uploading Header Image to Your Messages (Optional) You may upload a header picture, if desired. This image will display in the body of the sent. To upload a header image, click on the Browse button to locate the file on your computer. Please note the dimensions and file type information listed below the Browse button. Once you have selected the file, click the Open button, and then click Upload Picture to upload the image. *NOTE: Depending on the browser, the Browse button may say Choose File. This image will remain as the header image for all notifications until you choose to remove it. To remove a header image, click on the Delete Picture button located to the right of the image, and then confirm your action. *NOTE: The Header Picture will only display within the message and is not applicable for text messages. Step 1: Enter the Message Title Enter the Subject Line of your notification in the Message Title. Enter the Title by placing your cursor within the text field provided and typing your information. This is a required field. SCHOOLinSITES NotifyMe: School Level 02/25/2014 P a g e 2

3 Step 2: Options for this Message Schedule a send time: When sending notifications, you can select one of two options: send the notification out immediately or schedule an upcoming send time for the notification to be sent. To send the notification out immediately, leave the Schedule a send time box unchecked. To schedule a time for the notification to be sent, you will click the Schedule a send time box. Today s date will be displayed by default. To change the date, select the Calendar image and choose the desired date. Select a scheduled time to be sent from the time dropdown box. The time selections are listed within 30 minute increments and are listed in Central Standard Time zone. Attachments: You can upload up to three files to the notification that will be sent as attachments to the notification. This option is only applicable to notifications and attachments will not be sent through Text Messages. To attach a file, select the Browse button and select your file from your computer directory and then select Open. The file name will then be displayed beside the Choose File button. Repeat this step for additional files until up to three files are added. Please note: Each file uploaded must be less than 1MB each. You may also select the Valid file types link for a list of acceptable file types that may be uploaded. SCHOOLinSITES NotifyMe: School Level 02/25/2014 P a g e 3

4 Step 3: Compose the Message This area is where you will enter your message content. You also have the option to send out a text message in addition to the message. If you choose not to enter a text message, simply leave the radio button titled Disabled selected. Enter in the content of the notification within the text editor provided, and edit and format the text as desired using the editor tools. Text Message Option: To send a text message, click on the radio button titled Custom, located under the SMS Options header. A box with a 135 character limit will appear, allowing you type a text message of up to 135 characters. You can then proceed to enter in the content of the notification in the text editor provided, and edit and format the text as desired using the editor tools. *NOTE: In order to send a SMS message, you must also send an . You cannot send a standalone SMS Message. SCHOOLinSITES NotifyMe: School Level 02/25/2014 P a g e 4

5 Steps 4 and 5: Check your Spelling, Preview Message and Send Message These steps will complete the process and send the notification. You can check your spelling by clicking on the Check Spelling button located at the bottom of the screen. You may also preview your message by clicking on the Preview Message button. Finally, send your notification by clicking on the Send Message button. Scheduled NotifyMe & History The Scheduled Notifications & History area allows you to view/edit your Scheduled Notifications and provides a History in list format for the last 20 notifications that have been sent. Webmasters: From the Tools menu, select Scheduled NotifyMe & History. Non-Webmasters: Select Scheduled NotifyMe & History link located to the right of the Choose an Area dropdown menu. SCHOOLinSITES NotifyMe: School Level 02/25/2014 P a g e 5

6 Scheduled Notifications: The Subject and Date/Time to be sent is displayed. To edit the notification, you will click the Subject title or the Edit link. To make a notification inactive, you will click the box to remove the checkmark and click Go. Marking a scheduled notification inactive leaves it available in the review. The notification will not be sent until rendered active again. *Note: If the Date and Time to be sent has passed when you render the notification Active again, it will immediately be sent. To delete the notification, select the Delete link. This will permanently delete the notification entirely. History: The Subject, Date and Time the notification was sent is displayed. To view the Notification, select View for the message content, attachments, and SMS message content. SCHOOLinSITES NotifyMe: School Level 02/25/2014 P a g e 6