1-Stop Connections Pty Ltd. Train Consist. User Guide

Transcription

1 1-Stop Connections Pty Ltd Train Consist User Guide The contact for all matters relating to this support manual is: 1-Stop Customer Support Centre 1-Stop Connections Pty Ltd Suite 7005, Thakral Bayside 376 Bay St Brighton-Le-Sands NSW 2216 AUSTRALIA P F E helpdesk@1-stop.biz W Version 1 Last Saved 10 May

2 TABLE OF CONTENTS 1 System Requirements Hardware Operating System Software Communications Introduction Welcome to Train Consist Application Access to Train Consist Application User Instructions for Web Users Log on to the Train Consist Web screens Train Consist Home Page Search Screen To Create a New Consist Message To List & View an Existing Consist Message To Copy an Existing Consist Message To Replace an Existing Message To Save a Draft Message To Merge Multiple Draft Messages User Configuration Screen CSV & EDI Messages

3 1 System Requirements 1.1 Hardware Pentium 3 and above 128MB RAM minimum (recommend 256MB) Printer for Report Printing (where required) 1.2 Operating System Windows (ME, NT 4.0, 2000, XP(Home/Professional)) 1.3 Software Internet Explorer IE 5.5 SP1 and above account for receiving responses and messages (optional) 1.4 Communications Internet Access SMTP Communications 3

4 2 Introduction 2.1 Welcome to Train Consist Application The 1-Stop train consist application allows you to submit train consist messages to terminals on the web or via CSV or via EDI. The purpose of the Train consist message is to advise the terminals of the arrival of an impending train and other related details such as wagons and containers in the train as well as the exact train configuration. It is expected that users will comply with the business rules of submitting the relevant PRAs for the containers on the train. Otherwise, if an accepted PRA has not been submitted, the cargo may not be unloaded in the terminal. Users, particular Web users of 1-Stop s Train consist application can expect to have the flexibility of editing existing messages, cancelling messages, creating copies of existing messages, saving drafts for later submission and merging multiple draft messages. These are discussed in detailed in the following sections. Alternatively you can use the Table of Contents to jump to the desired topic. 2.2 Access to Train Consist Application Before you can begin using the Train Consist application, whether if you are a Web user, a CSV user or an EDI user, an authorised delegate must contact the 1-Stop Helpdesk via helpdesk@1-stop.biz or phone ( ) to request access. Please prepare the following details before contacting the helpdesk - Company Name & ABN, - Employee name & Contact Details The helpdesk will set-up the required details and will revert with further information. It is the responsibility of the terminal operator or rail operator organisation to inform the 1-Stop Helpdesk in writing if the employee ceases to be employed by the terminal, so access can be repealed. 4

5 3 User Instructions for Web Users This section provides Instructions on how to use the Train Consist Screens. 3.1 Log on to the Train Consist Web screens Access 1-Stop Internet site at Logon with your ABN, Logon ID & Password provided by 1-Stop at Registration. Click on the Train Consist Tab. Logon (Company ABN, Logon ID, Password) Diag Stop Login screen 5

6 Click on the Train Consist Tab Diag Welcome page 6

7 3.2 Train Consist Home Page Search Screen This is the main page for the Train Consist Application - The Train Consist Search Screen. This will have a search facility that allows the user to search Enter search criteria & click Search Diag Train Consist Search Screen To view existing submitted or draft consist messages, fill out the search criteria 1. In the Search Screen: - Train Service Number (Optional) - From Date (Optional) Click on calendar icon for the date - To Date (Optional) Click on calendar icon for the date - Status (Optional) - View archived checkbox Check this if you want to search archived items 2. Click on Search. This will return a list of consist messages matching your search criteria. It will display the Transaction Date, Terminal, Train Number, Train Service Number & Message Status (PENDING, DRAFT or SENT) (Refer to Diag ) 7

8 Search Results Diag Train Consist Search Screen - Search Results 3. In brief, as a rail operator you can perform the following functions. These functions will be explained further in the next few sections - Create a new message (Refer to section 5.3 To Create a New Consist Message) Click on Create Consist button to look at the train details of the message (read-only mode) - View the message ( Refer to section 5.4 To List & View Existing Consist Message) Just click on the Train Service Number or Train Number link to look at the train details of the message (read-only mode) - Copy a message (Refer to section 5.5 To copy an Existing Consist Message) Click Copy link to create a copy of the message. This will retain the train configuration (wagon details) but without the container numbers. - Replace an existing message (Refer to section 5.6 To Replace an Existing Consist Message) Click Replace link to modify an existing submitted message. This will send a replacement message to the terminal - Cancel a message Click Cancel link to cancel a submitted message This will advise the terminal that the train is cancelled. - Edit a Draft message (Refer to section 5.7 To Save a Draft Message) Click Edit link for the draft message to edit, complete and submit the draft message. 8

9 - Delete selection Click the appropriate checkboxes under the Select column and then click on Delete Selection button to permanently delete the selected message/s from the database. This will not generate a cancel message to the terminal. - Archive selection Click on the appropriate checkboxes under the Select column and then click on Archive Selection button to archive the selected message/s. Should the user wish to view archived messages, they can tick the checkbox View archived to search & list them. - Merge Selected Drafts (Refer to section 5.8 To Merge Multiple Draft Messages) Click on the appropriate checkboxes under the Merge column and then click on Merge Selected Drafts to merge the selected draft/s. This will bring you the train details page where you can resequence the train appropriately 4. For Terminals, you can - View the message Just click on the Train Service Number or Train Number link to look at the train details of the message (read-only mode) 9

10 3.3 To Create a New Consist Message The following steps will assist you in creating a new consist message. 1. Choose Create Consist button from the Train Consist Search Screen Diag Train Consist Search Screen 10

11 2. This will load up the Create Train consist Screen. It will display the Train details form. Train Details Level Enter Train Service Number,Train Number, Train Owner, Train Operator, Depart from, rail port destination, and Click on the Proceed Button. Diag Create Train Consist Screen Train Data level 3. Enter the following Train details: (Mandatory Fields in Dark Blue. Conditional in Orange) - Train Service Number. This number can be automatically generated by click on Generate button. This will generate the current date. - Train Number - Train Owner (This drop-down list is maintained by the helpdesk. Please advise them if your organisation is not in this list) - Train Operator (This drop-down list is maintained by the helpdesk. Please advise them if your organisation is not in this list) - Depart from - Rail/Port Destination. - Scheduled Departure Date/time This must be entered if Actual Departure Date/time is not provided - Actual Departure Date/time This must be entered if Scheduled Departure Date/time is not provided. - Scheduled Arrival Date/time 4. Click Proceed button to proceed to entering loco/wagon level details. 11

12 3. This will load the wagon data entry form just below the train details. Here, we have clicked show/hide to hide the train level details Screen will automatically check for PRA information for the container PRA not found Accepted PRA Diag Create Train Consist Screen The train details have been hidden to accommodate for more space 4. To populate wagon data, enter the following wagon details: (Mandatory Fields in Dark Blue. Conditional fields in Orange) - Loco Numbers - Seq # - This is the wagon sequence - Wagon Class - Wagon Number - Wagon Check Bit The system will automatically check if the check bit is valid or not. If the checkbit is invalid, you can still submit the message. - Out of service checkbox Tick this if the wagon is out of service. - Container Number The system will automatically check if an approved PRA exists for the container and will display the PRA status and PRA related information Status, Weight, UNDG number and marine terminal. If a PRA is not found or is rejected, a drop down menu for the marine terminal will appear on that slot. The user will have to select the appropriate Marine Terminal from the drop 12

13 down list. If there are any containers with rejected PRAs, you can still submit the message however please be warned that the Terminals may not unload the container. - Container size - Slot Status empty checkbox Tick this if the slot is empty. - Pin configuration The pin configuration must be supplied if the slot is empty. If you do not know the pin configuration, just set the dropdown option as UNK (Unknown) - Marine Terminal This will become a drop down list when a PRA is not found or is rejected for the container number. Users must select the correct terminal from the drop down list 5. If you wish to add additional slots to the wagon just enter the number of slots and click on Slot(s) To add more slots Diag Create Train Consist Screen Deleting, Editing or Adding Wagons 13

14 6. After you have completed entering all the data for the wagon, click on Save Wagon button (Short cut key: ALT-S) or Save Wagon & +Wagon After button (Short cut key: ALT-A) if you wish to add an additional wagon afterwards Diag Create Train Consist Screen Saving Wagon data After entering wagon data, click on Save Wagon of if you want to add another wagon straight after, click on Save Wagon & +Wagon After 7. After entering and saving some wagons, if required, you can delete or edit or add wagons in between of existing wagons. To add a wagon before To Delete the wagon To add a wagon after To Edit the wagon Diag Create Train Consist Screen Deleting, Editing or Adding Wagons 14

15 8. Click Submit to Terminal when you have finished entering all the data. Diag Create Train Consist Screen Submitting message to Terminal Diag Create Train Consist Screen To confirm that that the message was processed successfully 15

16 USEFUL TIPS: - Instead of clicking on the buttons, you can use short-cut Keys for the following buttons: Save Wagon Press ALT and S together Save Wagon & + Wagon After Press ALT and A together - Remember you can use the Show/Hide link to hide the Train Details. This will provide you with more space on the Web Browser when you are entering Wagon Data - You can easily insert new wagon/s before or after or in-between of existing wagons just by clicking on the +Wagon before and + Wagon after buttons. - If you cannot complete all the wagon data entry and would like to return to it at a later time, click on Save draft button. This will save your current message and will allow you to return to it at anytime to complete & submit it (Refer to section 5.7 To Save a Draft Message for more details). - You can also merge multiple drafts together to form a single message. (Refer to section 5.8 To Merge Multiple Draft Messages for further details). This is useful when you know that 2 trains will be merged into a single train. 16

17 3.4 To List & View an Existing Consist Message 1. To view existing submitted or draft consist messages, fill out the search criteria on the Search Screen and click on Search. This will return a list of consist messages matching your search criteria. Enter search criteria & click Search Diag Train Consist Search Screen 2. To view the message, just click the Train service Number or Train Number link. This will load up read-only view of the message. 17

18 Click on the Train service number or Train Number link to view the message Diag Train Consist Search Screen - Search Results Diag View Train Consist Screen Read-only view 18

19 3.5 To Copy an Existing Consist Message Users can copy an existing message. Basically any submitted messages can be templates which can be copied to create a new Train Consist with the container numbers removed but the train configuration retained to facilitate ease of data entry. This is particularly useful if the same train configuration is used quite often. 1. Fill out the search criteria on the Search Screen and click on Search. This will return a list of consist messages matching your search criteria. Enter search criteria & click Search Diag Train Consist Search Screen 2. Click on Copy link of the message you want to make a copy. 19

20 Click on Copy to copy the message Diag Train Consist Search Screen Search Results 2. This will bring up the train details screen first. You will need to enter a new train service number and new dates and update any fields as required. Once you ve completed the details, click on Proceed to continue. Diag Train Consist Screen Train Details 20

21 3. This should bring up the Wagon details section. It should list all the wagon numbers and classes of the original message that you copied but without the container numbers. Click on Edit Wagon to add container numbers to the wagon. You can delete or add wagons to the existing train configuration You can add Wagons in between existing wagons Diag Train Consist Screen Wagon Details without container data You can Delete or Edit the wagon to add container numbers to it 4. Once all the required data has been entered, Click on Submit to Terminal to submit the message. 21

22 3.6 To Replace an Existing Message If a submitted messages requires amendment, you can easily edit the message and submit it again. This will simply generate a replacement message to the terminals to replace the previous message. 1. Fill out the search criteria on the Search Screen and click on Search. This will return a list of consist messages matching your search criteria. Enter search criteria & click Search Diag Train Consist Search Screen 22

23 2. Click on Replace link of the message that you want to edit. Click on Replace to replace the message Diag Train Consist Search Screen Search Results 3. This will load up the train details screen. Edit any data as required and click on Proceed to continue to the wagon details. Note: You will not be able to edit the train service number or train number. If you want to change the train number/service number then you are required to cancel the train first and create a new message. Diag Train Consist Screen Train Details 23

24 4. Edit or delete any wagon data as required and click on Submit to Terminal when you are ready to submit the replacement message to the terminals. You can add Wagons in between existing wagons Diag Train Consist Screen Wagon details You can Delete or Edit the wagon to add container numbers to it 24

25 3.7 To Save a Draft Message Saving drafts is a useful functionality where the user can save the current message and choose to return to it later to complete and submit it. A draft can also be merged with other drafts for consolidation (this will be discussed in the next section). 1. When creating or editing a consist message, just click on Save Draft button in the main Create Train consist screen to save the message. Diag Train Consist Screen 2. Once saved, the user can easily return to it by searching for it in the Search screen. It will have a status of Draft and you can click on the Edit link to complete the rest of the data. 25

26 Click on Edit to edit the draft message Diag Train Consist Search Screen 26

27 3.8 To Merge Multiple Draft Messages When you have saved more than 1 draft message, you can choose to consolidate 2 or more draft messages together to form a single consist message. This is useful say if there are 2 different trains which will be later merged into a single train at a place before arriving at the terminal. 1. Search for all your draft messages in the Search Screen and then select the relevant drafts by clicking on the checkboxes under the Merge column as shown below. Click on Merge Selected Drafts button. Diag Train Consist Search Screen 27

28 2. New train details are required as this is essentially considered as a new train. It will still retain all the wagon and container data from the draft messages. Click on Proceed to Continue. Diag Train Consist Train Details 3. All the wagon & container data from the previous draft messages are accessible and can be edited/deleted and re-sequenced. Please note that the wagons are required to be re-sequence as the different draft messages start from wagon sequence 1. Users are required to re-sequence the wagons to ensure that the wagons are in the correct order. Diag Wagon Data 28

29 4. Once you have completed re-sequencing the wagons, click on Submit to Terminal to submit the message. 29

30 3.9 User Configuration Screen Users have their own user configuration screen which will allow default train values to be defined. 1. To access the user configuration screen, go to the Search Screen and click on the User Configuration link at the top Diag Train Consist Search Screen 2. The user configuration screen will allow you to optionally set default values for Train Number, Train Owner, Train Operator, Depart From and Rail/Port Destination. When the configuration is saved, these values will be displayed as default each time you create a new train consist message. Alternatively you can leave these fields blank and this will require you to set a value each time you create a new train consist message. Diag User Configuration Details 30

31 4 CSV & EDI Messages 1-Stop offers an alternative choice for users to submit the train consist message other than using the Web screens. They can choose to transmit a CSV or EDI message to the 1-Stop system. 1-Stop will then translate these files accordingly and pass it to the terminals. The CSV and EDI file sent to 1-Stop has to conform to 1-Stop s message standard. For further enquiries, please contact the helpdesk ( ). 31