e-class Author Manual v11 (Sep. 2017)

Transcription

1 e-class Author Manual v11 (Sep. 2017)

2 Table of contents Welcome to e-class! 5 Before using e-class 5 Login to e-class 5 Change default language 6 Login with smart phone 7 Logout from e-class 7 The course and user of e-class 8 About materials which can be created in course 8 Available incorporated file types 9 About type of user s type and role 10 Preparing course 11 About Course Selection 11 Changing account information 12 About Content List 13 Check Class Info 14 Setting course option 15 Assigning course members to group 16 Creating Group 17 Registering group member 18 Posting Notices 19 Communicating with Message 21 Sending message 22 Creating Material 24 About Content Creation 24 Editing Content Option and Pages 25 About Textbook 25 Creating Textbook material 25 Editing pages 27 Incorporating Textbook material by package 28 About Exercise/Report/Question 29 Creating Exercise/Report/Question material 29 Creating questions 34 Incorporating Exercise/Report/Question material by package 39 Creating material for Peer Review 41 About Communication Tools 44 Creating Communication Tools material 44 About BBS Admin mode 46 About Class Number 47 Section: Welcome to e-class! 2

3 Creating Class Number material 47 Assembling Class Number 49 About FAQ / Glossary 50 About changing Public Setting and Deleting Materials 51 Change the public setting of materials 51 Delete unnecessary materials 51 About sorting and labeling materials 52 Reorder materials 52 Combine materials with labels 52 About Exam mode 53 Preparing materials for Exam mode 53 Setting Exam mode 54 Activating Exam mode 54 Managing Attendance 56 About Attendance 56 Preparing for taking attendance 56 Taking attendance 57 Modifying attendance data 58 Registering attendance data with batch file 59 Giving course scores 60 About Grades 60 Checking Study History 61 Checking all assessment s scores 62 Checking learning activity of students 63 Analyzing scores for every category of questions 64 Grading report assignments 64 Finding similar essays 66 Checking detailed course scores for every question 68 Managing the course scores of the test carried out except e-class 69 Checking detailed scores for each user 71 Checking survey results 72 Managing learning record 74 About Study Card 74 Creating Study Card 75 Registering data into Study Card 77 Registering data with batch file 78 Saving and Moving material data 79 About Copy, Link, Export and Import 79 Copying materials 80 Linking materials between courses 80 Linking materials from another course 80 Linking materials to other courses 80 Exporting and importing materials 81 About Copy Content Data 81 Monitoring of use s activity 83 About log data in course 83 Section: Welcome to e-class! 3

4 Deleting old session data 83 Downloading access log 84 Checking access analysis 85 Section: Welcome to e-class! 4

5 Welcome to e-class! e-learning offers the environment allowing a student to study at his convenient time and place, according to his own speed and level of achievement. It can automate management of study materials and course score. e-class is the e-learning system created for universities in Japan to meet the needs of teachers, students, and administrators. It will help you create course materials such as tests, Surveys, session Textbooks and manage course score easily. A person poor at PC can also operate e-class easily. And the document file created by Word, Excel, Power Point and other formats which they are familiar with can be taken in. Therefore, a teacher's burden can be reduced. Moreover, since it is not influenced by environment, such as Windows, Macintosh, Linux, it is possible to offer material according to various needs. Before using e-class In e-class, latest browsers and displays of resolution 1280 x 768 or higher are supported. Please check whether environment required to use e-class is ready. If environment is ready, let's begin e-class. Login to e-class This section explains how to log in to e-class and display the Course Selection screen. Address bar [Move] button Section: Welcome to e-class! 5

6 1 Input into an address bar (location bar). Next, press [Move] button on the browser or tap the [Enter] key. Login for students and teachers Login for others Contact Notices Information desk Operating suggestions Sign up for teachers Manuals FAQ 2 The e-class top page will open. If you have User ID of Doshisha University, click Login for students and teachers link. If you have e-class ID, please refer next page to log in. Login with e-class ID: Click Login for others link on the e-class portal screen when you don t have User ID of Doshisha University. Please login with e-class ID. Language switch Login ID Password [Login] button Notices QR code Enter your e-class ID and password, and click the [Login] button. Change default language Click Language at the upper right side of the login screen to select whether to display e-class in Japanese or English. Section: Welcome to e-class! 6

7 Login with smart phone You can also login to e-class with Android, iphone and ipad by the same operation as the time of logging in to e-class from a personal computer. Back, forward and close button of Browsers might break your session data, answers and grade. You should move a page with e-class navigation. Student ID Password [Login] button Notices 1 If you have access to e-class with an e-class ID, enter in the address bar. You can log in to e-class from the login screen for smart phone. 2 Enter Student ID and password in the login screen, and tap the [Login] button. Logout from e-class Log out to end e-class. Click "Logout" link in Course selection screen or Content List screen upper right side. If you end by [close] button on the browser, the answers and course scores will not be saved correctly. Make sure to log off after saving data or ending session. Section: Welcome to e-class! 7

8 The course and user of e-class Manage material and course-scores data for every course in e-class. With a course, it is equivalent to "class", "lecture", "seminar", and "research room". One or more persons' course managers certainly take charge of one course, and create e-learning material or manage course-scores data. In addition, in order for a user to take a lecture on material, it must be registered as a course member. About materials which can be created in course The course managers can create five kinds of material in the course assigned by the system administrator. = Communication Tools: BBS, and Wiki and Chat can be used by group learning. = Textbook: A session Textbook can be distributed to a student through material. = Exercise/Report/Question: Questions can be set in various formats. = Class Number: It is material used combining Communication Tools material, Textbook, and Exercise/Report/Question material. = Study Card: Supporting students in ways other than course sessions such as career guidance. Section: The course and user of e-class 8

9 Available incorporated file types e-class can incorporate data created with the application to which it is used, such as Word, and Excel and PowerPoint. The type of file which can be taken into e-class Textbook and Exercise/Report/Question is as follows. File type Word Excel PowerPoint OpenOffice.org LibreOffice PDF Text HTML LaTeX Picture Video Audio Flash Others Description DOC, DOCX, DOCM format only. Although DOCM form (macro effective document) can be incorporated, macro is removed at the time of conversion. XLS, XLSX, XLSM format only. Although XLSM form (macro effective document) can be taken in, macro is removed at the time of conversion. PPT, PPTX, PPTM format only. PowerPoint file s animation and movie is not supported. Although PPTM form (macro effective document) can be incorporated, macro is removed at the time of conversion. ODT, ODS, ODP format only PDF file TEXT file HTML file (HTML4 or XHTML1). When two or more HTML files, and a CSS file and an image file are included, take in the link to each file after specifying and compressing by a relative path (display index.html preferentially). LaTeX source file. LaTeX source file is changed to HTML using latex2html. mathematical expression is changed into an image. BMP, JPEG, GIF, and PNG format MP4 (H.264 / MPEG-4 AVC) format is recommended. Although MPG, AVI, WMV, MOV can be imported, it may not be able to be played depending on the browser, its plug-in, or the media player. MP4 (H.264 / MPEG-4 AVC) format is recommended. Although MPG, AVI, WMV, MOV can be imported, it may not be able to be played depending on the browser, its plug-in, or the media player. Flash file of FLV (the screen ratio 4:3 or 16:9) and SWF format. In Smart phone and Tablet, it is cannot be reproduced because of specification. HotPotatoes, ChemBioDraw (ChemDraw), ChemBio3D (Chem3D), etc. To open a document file or a multimedia file, application and plug-in of a browser are required. Document file is converted to HTML or PDF using OpenOffice.org or LibreOffice. Conversion precision is about 90% about 70% in HTML conversion at PDF conversion compared with original Word, Excel, and a PowerPoint file. Original cannot necessarily be reproduced completely. If required, upload as attachment. HTML or the maximum size of a file which can carry out PDF conversion is 20 MB. When a change does not follow, a maximum of 300 MB (depending on a server, it is 200 MB) of file can be uploaded. e-class supports HTTP Live Streaming (HLS) for MP4 (H.264 / MPEG-4 AVC). Section: The course and user of e-class 9

10 About type of user s type and role The operation which can be performed on e-class changes with assigned user authority (type). The administrator has to set up user authority appropriately. Admin Author TA SA Observer User User registration Course registration System maintenance Course member registration ( ) (TA, SA) Materials creation ( ) Doing materials Attendance Management ( ) Grading Checking scores ( ) Backup course Posting Notice Using Message First, a system administrator (Admin) creates a user account and a course, and assigns a user to each course as a course member. Next, course managers (Author) create material in the assigned course. And manage real dispensation and course-scores data for material. In addition, since I get a specific course member to do session assistance, a system administrator and the course managers can change a user's course permission into TA or SA. TA can manage a course as course managers substitute. Moreover, SA carries out the study material and assists the study session to go smoothly. Observer is used by school staffs, such as academic advisors. e-class user can be notified of the information about school management (posting notices as a system observer at this time). User can take a lecture on material through the course registered for course members. Section: The course and user of e-class 10

11 Preparing course Course managers set up a course option first. And register a course member if needed or divide a group. In this section, treat about required preparation before employing a course. About Course Selection A course manager logs in to e-class. Then, Course Selection screen is displayed. The list display of the information, including a course, a notice, etc., currently employed is carried out to this screen. Notice / Message Account Menu Logout Link New Notices Class schedule table Other Courses Message and suggestions about business or school affairs from the administrator are displayed in the New Notices area. The course in which the timetable was decided is displayed on the Class Schedule Table. The Class Schedule Table can change a display by specifying a year and a term with a pull-down menu. Courses that you are in charge of that cannot be shown in the timetable will be shown under Other Courses, below the timetable. By inputting course name in the search bar, Section: Preparing course 11

12 you can narrow down the list. Courses that have finished will be moved to (Locked Course) by System Administrator. Users will not be able to work on the materials in locked course, but will be able to look at their scores. If you click the "Notice / Message" icon located at the upper right part of the screen, the Notice / Message screen will open. The number of unread notices / messages will be shown on the icon. If you place your mouse pointer over the icon, the list of unread notices / messages will be shown. Notices / messages sent from other courses will not be shown. By selecting either Japanese or English in the Account Menu, you can change the language to use. You can also download manuals by selecting Manuals in the Account Menu. Changing account information To set up the address used to receive a notice, or to change theme color and character size, click "Account Menu" > "Setting Alteration". Information Student ID Permission User Name Password address Page Appearance Description You cannot change your Student ID. You cannot change your Permission. You cannot change your Username You cannot change Student ID s password. (Exclude e-class ID user) You can receive notification to your address. You can change e-class appearance such as theme color and font size. Changing address: When the feature is effectively set up by the system administrator, you will receive notice mail as following cases; = Case that message is received = Case that there is a new posting on BBS = Case that advice column of Study Card is updated When you refuse notice mail, make the entry form of " address" into a blank. 1 Enter an address. When you specify two or more addresses, divide by a comma. 2 Click "Send test mail to this address." Then, test is transmitted to the inputted address. 3 Click [Update] button. Section: Preparing course 12

13 About Content List First, click the course that you are in charge of in Course Selection screen to move to the Content List screen. To return to the Course selection screen, click either the eclass link located at the upper left of the screen, or select Account Menu > Course selection. Move to a course. Then, Content List screen as shown in the picture below will be displayed. Course managers mainly manage the course on this screen. Content Grades Attendance User Management Other tools Course Management Login as a Student [Create Content] button Contents Reordering Content Link Copy Content Data Content List In Content, you can create and check materials in the course. In Grades, course scores and survey results can be checked, and reports can be graded. In Attendance, attendance can be taken, and past attendance can be checked and changed. In Other tools, there are FAQ / Glossary and Study Card, and Notebook. Answers to the questions frequently asked in class, and keywords to understand the lesson can be sorted in FAQ / Glossary. By using Study Card, course members learning record can be left and managed in a unified manner. In Notebook, you can use about 50 KB of text data to keep memos. In User Management, you can register course members and set grouping. You can also manage course member s access status. If you click "Login as a Student" in the menu, your screen will change to student mode and you can check how it will be displayed to students. To end student mode, click "Back to Manager". Section: Preparing course 13

14 In Course Management, you can check class info, showing Class Schedule, Course Code and URL, and set Course Option and Exam mode, Backup / Restore, and analyze content usage statistics by Access Analysis. Material used by session are displayed in Content List. Access Restrictions will be displayed with color icon. "Open to the Course Members is green, and Hide from the Course Members" is gray. You can add label to contents and sort contents by drag-anddrop. When you want to copy, export, link to another course or delete contents, select with checkbox and click an action. In Content Link, you can download a HTML template has links of the course or of any materials in the course and use it in your website. In Copy Content Data. You can copy materials between courses with bulk copy to another course. In Score Reports screen and Member List screen etc., you can search for easy Student ID by using the ID manager. If you set the search conditions in the ID manager screen, the query is automatically generated. Then click [Paste] button. Check Class Info Click "Course Management" > "Class Info" and display course information, Course Code to batch send notification and Course URL. When you will change Course icon click [Edit] button. Option Customizable Description Course Memo You cannot change Course memo. Class Information You cannot change Class Information. Member Restriction Mode Default setting is Member Restriction Mode. Course members cannot leave. Course icon The course in which the timetable is not set up can attach an icon to the course name displayed on the "Courses having no fixed dates" and a "Your Taken Courses" (user) of Course Selection screen. If a setup is completed, [Save] button under a screen will be clicked. Section: Preparing course 14

15 Setting course option The course manager can customize course display or activate feature by setting up options. Click "Course Management" > "Course Option". Option Customizable Description 'New' sign Display a New mark on the updated material for one week. Syllabus This course doesn t use Syllabus. FAQ / Glossary Glossary can be created and it can open to a course member. Attendance Setting Attendance is taken and an attendance situation can be managed. Show Examination Results A type enables it to peruse only a point to a student in the Exercise/Report/Question material which is an examination (hide results). Show Member List Theme Color A student enables it to check the member who has participated in the course. Moreover, a student can be chosen now from a user list as a transmission destination at the time of a message create new. The color of a screen can be specified for every course. If a setup is completed, [Save] button under a screen will be clicked. Section: Preparing course 15

16 Assigning course members to group In the following case, you can divide course members into groups and set up groups which perform for each material. = When Communication Tools material which is different for every group like group learning is used = When you would like to divide the Textbook material and Exercise/Report/Question material which be used at a given learning attainment rate = When two or more classes take a lecture on the same course and you would like to carry out an Access Restrictions To set up the group which can perform material, click "User Management" > "Group Setting", and to create a group beforehand on a Group Setting screen. [Create New Group-Set] button Sample File [Import] button [Edit] button [Export] button [Delete] button Manage the feature Group Setting in the Group-Set module which summarized two or more groups. A group can be constituted in accordance with the purpose. The user cannot belong to two or more groups within a Group-Set. To register the same user in two or more groups, a new group set must be created. Click [Create New Group-Set] button and create a group in a Group-Set edit display. After creating a Group-Set, names and members composition can be changed by clicking [Edit] button in the state chosen by a radio button. Moreover, the group and member of the Group-Set are downloadable by a CSV file with [Export] button. In addition, an unnecessary Group-Set can be deleted by [Delete] button. Section: Preparing course 16

17 Batch creation of Group-Set: Using CSV file, you can create Group-Set and group with batch file. First, to create a data file, please download a sample files. Edit the following fields by editors, such as Excel. Field group_set_name group_name (File after group_name) Description Input the same group set name for every group to summarize. Input a group name. Input into each one column of every of an end the Student ID registered into a group (divide with a comma for every user). Be sure to input a field name into the 1st line of a CSV file. Specify the data file created on the Group-Set Index screen, and click [Import] button. Creating Group First, create the Group-Set and add additional groups on a Group-Set Edit screen. To make it easy to search when setting up the group which can be performed on the option screen of material, a Group-Set gives an intelligible name. [Save] button Group-Set Name Group Name [Add Group] button [Add member] button [List/Delete Member] button Display order [Delete group] button 1 Input a "Group-Set Name" and click [Save] button. 2 Only the number of required groups clicks and creates [Add Group] button. Use [Delete Group] button to delete the group created by mistake. 3 Edit "Group Name" and click [Save] button. 4 To change order by which groups are displayed, change order in the pull down list. After changing, click [Save] button. 5 Click [Add Member] button. Then, an Add Group Member screen is displayed. Section: Preparing course 17

18 Registering group member Next, register a member into the created group. In addition, the existing group affiliation member clicks [List / Delete Member] button in a Group-Set edit display. A group member is displayed and the selected user is removed from a group. Return to Group Index Search condition Group selection [Add Selected User to Group] button [Add All Users to Group] button 1 Specify search condition and click [Search] button. To display only users who are not registered in a group, put a check into "Show only users that do not belong in a group" and search. Wild card and or operator can be used for search condition. 2 Check the group name currently displayed on the group selection pulldown list. Put a check into the user who registers, and click [Add Selected User to Group] button, or click [Add All Users to Group] button. The group which belongs will be changed if a group affiliation user is registered into another group. 3 To register a member into another group continuously, choose a group from a group selection pulldown list, and operate 2. Section: Preparing course 18

19 Posting Notices The course manager can send messages and suggestions to e-class users using the feature Notices. Students will be notified of new notices by the Notice / Message icon. Click the Notice / Message icon and open the Notice List screen. Click "Manage" and open the Notices manage screen. Close this window [Post] button [Save As Draft] button [Cancel] button Place to post Mark Period to post 1 Click Post New in menu and input title and the text of notices. 2 Set "Period to post" and "Place to post". If a check is put into "mark", important notices and others can be distinguished and displayed. 3 Click [Post] or [Save As Draft] button. Section: Preparing course 19

20 Posting Notices with batch: Two or more notices can be batch posted on two or more courses using a CSV file. Please click a "Batch Post" from the menu of the Notices screen. The Notices Batch Post screen is displayed. Field Description Input example course_id Course Code of an issue place s2011st6 open_at Patent opening day 2011/07/15 close_at Patent end date 2011/10/01 to_author Publish to a course manager. 1 to_user Publish to a student. 1 important Attach an important mark. 1 title Subject substance Text Be sure to input a field name into the 1st line of a CSV file. Course Code inputted into the "course_id" field goes into each course, and it can check it from "Course Management" > "Class Info". If a CSV field has any escape character " ", its file may not be imported correctly to e-class. 1 Download a sample files and edit by using editor tools such as Excel. 2 Specify the edited CSV file and click [Post] button. Section: Preparing course 20

21 Communicating with Message In the Message menu, you can exchange messages with an individual user just as easily as using an software. The messages can be downloaded. This allows the course manager to check whether the sent message has been read and to extract the messages sent to or received from a specific user. Click the Notice / Message icon and display the Message screen. In this screen, you can create, read, and manage messages. To close the Message screen, click the "Close this window" link. Close this window Create New Inbox Outbox Search Message Trash [Delete] button [Mark as read] button [Download] button Place the mouse pointer over the Notice / Message icon to show the list of unread notice and message. Click the subject line to open the message. You can also read messages by clicking on the Notice / Message icon and then clicking the Inbox link. Put a check mark in the box and click the [Mark as read] button to change the message s status to read. To delete a message, put a check into the check box and click [Delete] button. If an outgoing message is opened, for instance, in the Outbox, any user that has not read the message will be displayed in red. This allows you to check whether the message has been read. In the Message screen, you can view the history of sent and received messages in "Message Tree". To extract messages sent to or received from a specific user, click Search Message and open Search Message screen. Specify the user in Search, then the search result will be displayed below. Section: Preparing course 21

22 Sending message To send a message, click the menu "Create New" of a Message screen. Not only a message but a file can be attached. Moreover, even if you do not know the Student ID of the user you wish to send a message to, you can choose it from the user list. Close this window [Send] button Attachment To Subject Message 1 Click "Create New" or Reply" of an incoming message. 2 Input a "To", a "Subject", and a "Message". Use "Select from User List" to transmit to the case where the Student ID of a specific recipient is not known, or a specific group. Then, the Student ID of the recipient can be specified easily. In addition, since a message is transmitted as text data, a HTML tag cannot be used. When two or more destinations are specified, it is transmitted individually and the message cannot see the info on other addressees from an addressee. If a transmission error has occurred in the mail forwarding to multiple destinations, mail forwarding is interrupted. 3 A file can also be attached. 4 Click [Send] button. Section: Preparing course 22

23 Send message from Batch file: Click the link "Send message from batch file" on Create New screen. A screen changes and it can transmit two or more messages simultaneously using a CSV file. In addition, to return to the original screen, please click "Edit New Message" link. Field Description To Specify a to by Student ID. Subject Input the subject of a message. Message Input the text of a message. Be sure to input a field name into the 1st line of a CSV file. 1 Download a sample files and edit by editors, such as Excel. 2 Specify the edited CSV file and click [Send] button. Section: Preparing course 23

24 Creating Material To perform the session using e-class, the course manager need to create material in the course which they take charge of. However, e-class is easy to operate, and since the document file created by Word, Excel, PowerPoint, etc. in the past can be taken in, introduction does not take time.it explains how to make material in this section. About Content Creation The course managers can create material such as Communication Tools material, Textbook, Exercise/Report/Question, and Class Number material. It explains how to make material in this section. Click [Create Content] button in Content List screen to show Content Creation screen. [Import] button [Import external data file] button [Link from another course] button In Textbook, the slide for a session and reference which can be used as a text at the time of preparation and review, or a session can be created. Exercise/Report/Question has Report, Test and Survey. You can create report submission, survey and a periodic exam, and a quiz and question practice. Communication Tools has BBS, Wiki and Chat. You can post questions and opinions on BBS. On Wiki, you can create web pages that summarize the discussion and learning etc. Chat can talk in real time unlike BBS. The Class Number can combine Communication Tools material, Textbook, and Section: Creating Material 24

25 Exercise/Report/Question material and can program the order which a student is made to perform. You can also create FAQ / Glossary and Study Card. For details about Study Card, please refer to Managing learning record. Editing Content Option and Pages When you click a Content on Content List screen, Start Content screen will be opened. Content Info is displayed, you can check the summary of the options, the status, and the Public URL. You can check Scores, Analyze / Re-grade Test Results, Progress, History, Review. Click the "Options" tab and "Edit" tab to edit the options and the pages. About Textbook Textbook material which can be used as a text at the time of preparation and review, or a session, such as a slide for a session and a reference, can be created. Document files, such as Word, PowerPoint and PDF material can be taken in. Creating Textbook material Click [Create Content] button to show the Content Creation screen. Then, click the Textbook Link to move to the Textbook Option Setting screen. Title [Create Textbook - Standard Mode] button [Create Textbook - Batch Entry] button [Cancel] button Section: Creating Material 25

26 1 Enter material s name into the "Title" option (required). If necessary, open the menu and set up other options. The same title as material cannot be given. Option Title Access Restrictions Description, notes, etc. Date & Time Restrictions Access Limit Time Limit Group Limitation Member Limitation IP Address Limit Password to start material Display format Show bookmark button Show print button Lock password Customizable in Link content Description Type the title of the Textbook which will be displayed on the screen. Choose whether material is opened to a user or a guest user. Text displayed on screen when the starting material. Set up the time period a user can access material. Limit the number of times a user can access material. Limit the length of time by the minute a user can access material. Limit groups which can access material. It is necessary to perform group setting to use this option (look at "assign a course member to a group" for details). For details, please refer to Assigning course members to group. Limit users who can access material among course members. You may choose users using wildcard characters or a CSV file. Limit the IP address of the terminal which can access material using IP-IP, IP/BIT, and IP/MASK format (full match). Moreover, a wildcard character can also be used. IP address manager suggests IP address of each PC room. Set a password to access material. Passwords can be up to 10 single-byte alphanumeric characters. Choose the layout of the Textbook. Display either the table of material or a menu bar. Saves the position where the user quitted halfway through and let them resume from where they quitted. Permit printing of material. Set a password to restrict material creation. Passwords can be up to 10 single-byte alphanumeric characters If "Group Limitation" is set, users not belonging to a group cannot access material. Therefore, to limit the group AND specific users who can access material, use the "Member Limitation" option. A CSV file that can be uploaded with "Member Limitation" option has a character string length of 1 line up to 9 kb (9216 letters). If there are many users to be limited, do not separate them with a comma (,), and line feed for each Student ID. 2 If a setup is completed, click [Create Textbook - Standard Mode] button or [Create Textbook - Batch Entry] button, and save option setting. Section: Creating Material 26

27 Editing pages Click [Create Textbook - Standard Mode] button after setting up an option. Then, a page edit display is displayed. The page is created and composed on this screen. Text starting with or ftp:// typed into the text field, will be displayed as a link. Tab character, HTML tag, and MathML tag can be used in the text column. However, a capital letter cannot respond only to the tag of "m" and the MathML tag cannot put a line break into one mathematical expression. Use the character which can be displayed by UTF-8. No characters other than Emoji, half-width katakana and a special font, and Japanese and an alphanumeric character may be unable to be displayed correctly. With certain Android and ios 5-, you can t upload files. With ios 6+, only image files can be uploaded. With ios 9+, you can upload files on icloud Drive, DropBox, Google Drive and OneDrive etc. [Previous page] button [Next page] button [Add New Page] button [Delete] button [Save Changes & Exit] button The display format when the material is carried out [Change to Chapter Title] button [Save] button Preview Move to 1 Enter "Title" of a page. A level can be set to the title by clicking [Change to Chapter Title] button. 2 Enter text into the text field or choose a file. Choose the way of conversion and click [Save]. Material will be displayed on the preview. If there is no problem with the preview, move on to the next page. When incorporating a document file, content inputted into the "Text" cannot be displayed. Or a PDF file is not displayed correctly, when it cannot print from [Print] button, click a link and it reopens in another window, so try again. Images larger than 401px x 481 pixels included in a HTML will be displayed in a smaller size when converted. In this case, the link for displaying in original size is displayed. Section: Creating Material 27

28 When HTTP Live Streaming (HLS) is enabled, inputted MP4 (H.264 / MPEG-4 AVC, AAC) files are played as streaming and users can t download video files. When this feature is disabled, inputted MP4 files are played as downloading. When you click [Save] button, [Save changes & Exit] button, [Add New Page] button or page button, the edited page is saved. 3 When creating the next page and ending creation of Textbook for [Add New Page] button, click [Save Changes & Exit] button. 4 To change a page component, specify the page number of the destination at the "Move To" of the table of contents. In addition, click a [Delete] button to delete a page. Incorporating Textbook material by package e-class can incorporate the Textbook material consisted of many pages. First, prepare material file to incorporate. Click "Manuals" in the Account Menu and download the sample file. To carry out the reorganization collection of the Textbook material batch created by incorporating, it is necessary to click [Create Textbook - Standard Mode] button of the Option Setting screen, and to edit a page individually. 1 Edit the fold of t_list.csv contained in sample data by editors, such as Excel. Field Name Description chapter The title of the chapter Input the title of the chapter or the section. section The title of the section Input the title of the chapter or the section. file material file name Specify the file which carries out HTML conversion. attach_file Attached file name Specify, when there is a file to attach. Be sure to input a field name into the 1st line of a CSV file. Specify the name of the file incorporated by package, or a folder by a half-width alphanumeric character. 2 Put the material file specified by t_list.csv and "file", and "attach_file" on the same folder, and compress it in ZIP format. 3 Set up the option of Textbook material and click [Create Textbook - Batch Entry] button. 4 Specify the file for package incorporating that you created in 2, on Batch Entry of Textbook screen, and click [Load] button. Section: Creating Material 28

29 About Exercise/Report/Question Exercise/Report/Question material can be used on a submit report, a Survey, a periodic exam, a quiz, and a self-teaching question. Moreover, HotPotatoes material can also be incorporated. HotPotatoes is the software to create exercise. It was developed at the Victoria University of Canada and can be graded automatically. A selection question, crossword puzzle, rearrangement, a stopgap question, etc. can be created. If the individual and educator of the nonprofit purpose register, it can be used for free. After enforcement, the created Exercise/Report/Question material can total course scores automatically, or can grade a paper easily. For details, please refer to Giving course scores. Creating Exercise/Report/Question material Click [Create Content] button to show the Content Creation screen. Then, click Reports, Test, or Survey to move to each material s Option Setting screen. Title Type [Create Exercise/Report/Question - Standard Mode] button [Create Exercise/Report/Question - Batch Entry] button [Cancel] button Section: Creating Material 29

30 1 Enter material s name into the "Title" option (required). Two or more material with the same title cannot be created. Type Test (Show solutions when the test is completed) Examination (Hide Results) Exercise (Show each solution between questions) Survey (Trackable Responses) Survey (Anonymous Responses) Report Study Card HotPotatoes (Examination) HotPotatoes (Self-Study) Checkable scores Description After answering, users can confirm correct answer and exposition. It can be used as a periodic examination. Only the score of the test can be checked by the user when the "examination score" is validated by course option. The user can move on checking the correct answer for each question. Create a Survey done by real name. Create a Survey done by anonymous. Collect and grade papers. Can manage the record of learning. Look at "Manage Record of Learning" for details. Carry out HotPotatoes material for Examination. Carry out HotPotatoes material for Self-Study. In Hot Potatoes material, the user s answers are saved by clicking Hot Potatoes [Check] button. 2 If necessary, open the menu and set up other options. Section: Creating Material 30

31 Option Customizabl e in type Customizable in Link content Description Title All Input the title of the Exercise/Report/Question material which will be displayed on the screen. Type All ( ) Choose the type of material. Access Restrictions Description, notes, etc Date & Time Restrictions Access Limit Time Limit Group Limitation Member Limitation IP Address Limit Password to start material Page Hide question No. Subscript Random options All All All Exclude Study Card Exclude Study Card Exclude Study Card Exclude Study Card Exclude Study Card Exclude Study Card Exclude Study Card, HotPotatoes Exclude Study Card, HotPotatoes Exclude Study Card, HotPotatoes Exclude Study Card Choose whether material is opened to a user or a guest user. Text displayed on screen when starting material. Set up the time period a user can access material. To perform peer review, it is necessary to set a period. Limit the number of times a user can access material. Set the length of time until the users are forced to quit. Limit groups which can access material. It is necessary to perform group setting for using this option (look at "assign a course member to a group" for details). For details, please refer to Assigning course members to group. Limit users who can access material among course members. When there is many users to restrict, a wild card and a CSV file can be used. Limit the IP address of the terminal which can access material using IP-IP, IP/BIT, and IP/MASK format (full match). Moreover, a wild card can also be used. IP address manager suggests IP address of each PC room. Set a password to access material. Passwords can be up to 10 single-byte alphanumeric characters ( ) Choose the layout of the page. The question number can be hidden when material created has only one page. Choose the specification of a subscript. Change the order of options to prevent cheating. If Question Category has been set for the question, it ll be given with a certain probability from any category. Section: Creating Material 31

32 Option Random questions Allow to return to previous question When unanswered questions are found Show bookmark button Use Conditional Branching Show print button Set passing mark Allow students to answer again Show correct answers/descripti ons with results Open submitted Report/Survey to the members Peer Review Notify when report uploaded Lock password Customizabl e in type Exclude Study Card, HotPotatoes Exclude Study Card, HotPotatoes Exclude Study Card Exclude Study Card Exclude Study Card, HotPotatoes Exclude Study Card Exclude Study Card Exclude Study Card, HotPotatoes Exclude Study Card, HotPotatoes Exclude Study Card Exclude Study Card Exclude Study Card All Customizable in Link content Description Choose questions randomly out of all questions to prevent cheating. If Category is set, questions will be taken with a fixed probability from any Categories. Hide or show [Previous page] button. Choose correspondence of what to do when there is an unanswered question. Priority is given to the time limit when "Wait until all questions are filled" and the time limit is set. Saves the position where the user quitted halfway through and let them resume from where they quitted. The order of questions will change depending on the user s answer. Permit printing of material. A borderline can be set. If this is on, users can change their answers chosen last time. It becomes impossible to answer submitted report and Description style question that have been graded. Choose whether to display the correct answer and a detailed description on the course scores screen. Choose whether to let users see the Survey result and the submitted material of the report. Students can evaluate each other s report and the answer for the Description style questions. If Date & Time Restrictions is set, peer review will start after the due date. Choose users to receive a notice when a report is submitted from them. Set a password to restrict material creation. Passwords can be up to 10 single-byte alphanumeric characters If "Group Limitation" is set, users not belonging to a group cannot access material. Therefore, to limit the group AND specific users who can access material, use the "Member Limitation" option. A CSV file that can be uploaded with "Member Limitation" option has a character string length of 1 line up to 9 kb (9216 letters). If there are many users to be limited, do not separate them with a comma (,), and line feed for each Student ID. Section: Creating Material 32

33 When a "Single Page" is chosen at page settings, time taken to answer each question cannot be measured. Moreover, the question created by incorporating a file cannot be displayed. 3 If a setup is completed, click [Create Exercise/Report/Question - Standard Mode] button or [Create Exercise/Report/Question - Batch Entry] button, and save a setup. Section: Creating Material 33

34 Creating questions Click [Create Exercise/Report/Question - Standard Mode] button after setting up an option. Since a question edit display is displayed, create a question. Since it becomes impossible to maintain the compatibility of course-scores data when material with a history is edited, you must delete the history, before editing. For more information about deleting Study Histories, please refer to About Study History. Text starting with or ftp:// typed into the text field will be displayed as a link. A tab character, a HTML tag, and a MathML tag can be used in the text field. However, for MathML tag, only the ones starting with m can be used, and you cannot put a line break into one mathematical expression. When incorporating document file with "Question source file" or "Answer source file", the content entered into "Question entered manually" and "Answer entered manually" will not be displayed. Use the character which can be displayed by UTF-8. If characters other than Japanese and alphanumeric characters, such as Emoji, half-width katakana and special fonts are used, it may be unable to display correctly. With certain Android and ios 5-, you can t upload files. With ios 6+, only image files can be uploaded. With ios 9+, you can upload files on icloud Drive, DropBox, Google Drive and OneDrive etc. When HTTP Live Streaming (HLS) is enabled, inputted MP4 (H.264 / MPEG-4 AVC, AAC) files are played as streaming and users can t download video files. When this feature is disabled, inputted MP4 files are played as downloading. [Previous page] button [Next page] button [Copy] button [Add New Question] button [Delete] button [Save Changes & Exit] button Allotted points Category Edit rubric Question [Save] button Correct answer Detailed answers Preview 1 Set "Allotted points" with an integer. Three levels of "Difficulty", and Category" can be set if necessary. Click "Edit Rubric" to use a rubric to grade a report. Allotted points are set up automatically. Section: Creating Material 34

35 2 Enter the text into the text field "Question", or choose a file to input. Specify conversion method. An image file and an attached file can also be attached. Images larger than 401px x 481 pixels included in a HTML will be displayed in a smaller size when converted. In this case, the link for displaying in original size is displayed. 3 Next, edit Correct Answers area to specify correct answer and method of answer. Choose Question Style and Number of Choices and make sure that the correct answer is set. Style name "style" field for batch Description Single Choice radio Type of question which considers one choice as a correct answer out of two or more choices. Type of question which considers two or more choices Multiple checkbox as a correct answer out of all choices. Choices There is no partial credit. A gap-fill question which can input maximum of 500 characters as an answer. Word/Numeric You can set the condition to ignore case-sensitive, fullwidth/half-width multi-byte characters, full-width/half- wordinput Input width space. You can set multi correct answers and partial credit. The essay question using number-of-letters restrictions. Course manager needs to grade. Description text Space, tab characters and line feeds are counted as characters. If you want to use regular expression in keyword, you should escape metacharacters with " ". Level It is a question style for Survey material which is to level Selection choose from degrees of level. The stopgap question where the user can choose one out of a few options. Dropdown dropdown Two or more options can be considered as a correct Choices answer by connecting the correct answer numbers by "or". Choices Only line It can use, when describing options in a question sentence. A report file can be submitted. File report There is no restriction for the file type when using Submission default setting, but it is possible to set restrictions. Matching matching Type of questions where you choose the matching choices out of group A and group B. Ordinal ordinal An order question can be created. Matrix matrix The matching question using a table can be created. Matrix (2) rubric The matching question using a rubric can be created. The correct answer will not be inherited when a question is copied. Since selectthe-correct-answer questions (except the level selection question) are graded automatically, be sure to specify a correct answer. Enter "Other" into an options character string to input the reply of those other than options with Survey material. In addition, to make the question to which make another solution reply from an options question, input "no answer" etc. into an options character string by a single choice. Next, when a student answers the options, set [ moving to a question of a word/numeric input or a Description style, and ] up the feature Use Conditional Branching. Section: Creating Material 35

36 With certain Android and ios 5-, you can t upload files. With ios 6+, only image files can be uploaded. With ios 9+, you can upload files on icloud Drive, DropBox, Google Drive and OneDrive etc. On matrix (2), if a CSV field has any escape character " ", its file may not be imported correctly to e-class. For more information about style field for batch, please refer to Incorporating Exercise/Report/Question material by package. 4 Enter the text into the "Detailed answers" input field, or select the original file with detailed answers. Specify conversion method. 5 Click [Save] button and the question will be reflected in the preview. Check whether the question, the detailed answers, and the correct answer have been inputted correctly. Click [Add New Question] button to create the next question. In addition to [Save] and [Save Changes and Exit] button, the edited question is saved every time the page transition including the time when [Add New Question] button is clicked. If a PDF file is not displayed correctly, or when it cannot print from [Print] button, click a link and it reopens in another window, so try again. 6 To change the order of questions, specify the page number of destination by the "Move To" of the table of material. In addition, click [Delete] button to delete page. When "Random questions" is effective on the Option Setting screen, a group related from [Group questions] button can be summarized. For details, please refer to Bundling questions:. When "Use Conditional Branching " is set on the Option Setting screen, the system of questions can be controlled according to the answer using [Edit Conditional Branching] button. For details, please refer to Setup Conditional Branching:. 7 Click [Save Changes & Exit] button to end question preparation. Section: Creating Material 36

37 Evaluate report and Description style of question by rubric: Support a rubric so that grading in the report question and Description style question which tend to be evaluated subjectively can be evaluated on an absolute scale by a clear criterion of evaluation. The type of material which can be evaluated by rubric is "Test", "Examination", and "Report" which can perform report and grading of a Description style question. Explain the following description as what has chosen the upper type. To use a rubric for grading, click the "Edit Rubric" link in the "Allotted Points" row, in the Edit Question screen. A rubric can be created using the CSV file which carried out the direct entry in the edit display of the rubric, or was created in advance. If a CSV field has any escape character " ", its file may not be imported correctly to e-class. Size of rubric [Delete rubric] button Load rubric from CSV file Criterion [Save] button Measure Standard Specify the number of rows and columns as the "Size of rubric", and input each item of a rubric. When the edit is completed, click [Save] button. In e-class, a right end scale (file) is made into one point, and one point for the maximum row number is automatically set up leftward at a time. Set up the standard over each basis so that it is the highest and a left end file becomes the lowest in a right end file. When you create a CSV file, don't start a new line within a cell. Section: Creating Material 37

38 Bundling questions: If you want to question at random, the feature "Group questions" provides to bundle the related questions. To use this feature, validate Random questions on the Option Setting screen, and make the number of extraction un-setting up. Click [Group questions] button with the menu of a question edit display to carry out grouping. [Simulation] button [Close this window] button [Save Changes & Exit] button 1 Enter the same number as the question group which carries out grouping. As for the question as which blank space and "0" were inputted, the system of questions the outside of a group or within a group is shuffled. As for the question of the same group, the question number must continue. To fix the order of questions within a group, set up the negative values of the group number set up in a different group file. 2 Click [Simulation] button. If the groups are formed as intended, click [Save Changes & Exit] button. Set up Conditional Branching: Set up for using the feature Conditional Branching on the Option Setting screen of Exercise/Report/Question material to set a question at a Survey or given achievement of learning. Since [Edit Conditional Branching] button is displayed on a question edit display, please click. The feature Conditional Branching cannot be used with the options Random question or Rearrangement. If you set "Allow to return to previous question" to Yes and "Allow students to answer again" to No in the Option Setting screen, you need to make sure that the material can be finished under the specified branching condition. Note that at Section: Creating Material 38

39 the time of material run, if you click the [Previous Page] button to return to the question, the answer will be reset. Conditional Branching cannot be set to the final question. If you edit a question, redo the branch condition setup. Close this window. [Save] button 1 Put a check into "Required" of the question which certainly needs to answer. When it is un-answered, you do not proceed to the following question. 2 If "Answer" or "Result" is what, it will be set up whether it can progress to the question to specify. It can also advance to the question number specified unconditionally. 3 When set up is completed, click [Save] button. Incorporating Exercise/Report/Question material by package e-class can incorporate Exercise/Report/Question material including many questions. First, prepare material file to incorporate. Click "Manuals" in Account Menu and download sample files. To carry out the reorganization collection of the Exercise/Report/Question material batch created by incorporating, click [Create Exercise/Report/Question - Standard Mode] button of Option Setting screen, and edit a question individually. Downloadable sample files When a file is used When creating only in a text Description question_sample.zip consists of list.csv(s) which create the DOC file used as the subject matter of a question sentence or expository writing, and a question. Specify a question sentence, expository writing, and question form as question_text.csv. When you incorporate a HotPotatoes file, choose HotPotatoes (Examination) or HotPotatoes (Self-Study) as a type on the Option Setting screen of Exercise/Report/Question material, and click [Create] button. Study Card cannot be created by the batch taking. Section: Creating Material 39

40 1 Since the example is shown if editing tools, such as Excel, open list.csv contained in question_text.csv or sample data, edit based on it. Field Required Description point ( ) Allotted points can be specified when a type is selfteaching or an examine. area Input the area of questions. difficulty When a type is self-teaching or an examine, difficulty can be specified by A (difficult problem), B (par), or C (easy). style Specify a question style (radio, checkbox, wordinput, text, level, dropdown, line, report, matching, ordinal, matrix, rubric). answer ( ) Specify a correct answer in question styles other than text, level, and report. the case where there are two or more correct answers -- "X and Y" -- "-- X -- # -- Y" -- "-- X or Y" inputs "X or Y" question When not specifying a file input, input a question statement using the question field. A HTML tag can be used for a question sentence. question_file When specifying a file input, specify a file name as the question_file field. image_file When the question field is used, an image/sound file can be specified. description When a type does not specify a detailed answers change original file by self-teaching or examine, input expository writing using the description field. A HTML tag can be used for expository writing. ( ) When an "options rearrangement" option is effective, it can divide by "!#" for every options, and can attach a detailed answers. description_file When a type specifies a detailed answers change original file by self-teaching or examine, specify a file name as the description_file field. option 1-50 ( ) In a question style with options, add the option field with need and input options. Specify "dummy", to create blank options like the question styles level and line. Moreover, input "the name of each line", and a "last line %#%1 row name" into the option field of an individual in matrix (linage + row number-1). [ "the name of each file" ] Be sure to input a field name into the 1st line of a CSV file. Specify the name of the file or the folder incorporated by package in a half-width alphanumeric character. If a CSV field has any escape character " ", its file may not be imported correctly to e-class. 2 When incorporating with a material file, put the material file specified by list.csv and list.csv on the same folder, and compress it in ZIP format (the operation to curtail is unnecessary to create only in a text). 3 Set up the option of Exercise/Report/Question material and click [Create Exercise/Report/Question - Batch Entry] button. 4 It created by 1 and 2 -- it is a test about the file for incorporating batch -- specify on Batch Entry of Questions screen and click [Load] button. Click a "Back to Create New / Edit / Delete" link, and check the taken-in question. Section: Creating Material 40

41 Creating material for Peer Review e-class has a feature called "Peer Review". In this system (mutual evaluation), a student marks coursework such as reports and essay questions submitted by another student. When a student marks coursework, it is not revealed to him who submitted the coursework, therefore the evaluation is objective. If users didn t answer or Author answered in student mode, Users can t peer review. Users can t peer review answers that generated blank records. Please delete the comments of the answer. 1 Carry out the Create New of the Exercise/Report/Question material. Input title on Option Setting screen and choose "Test", "Examination", and a "Report" type. 2 Set up the timing which starts a peer review by the "Date & Time Restrictions" of an Option Setting screen "User Access Options". By default (Date & Time Restrictions is null and void), it is assigned to the target group for evaluation in an order from the student who answered, and a peer review is started. Therefore, the combination of the target group for evaluation and an evaluatee may incline. To arrange the timing which starts a peer review, set up a Date & Time Restrictions. If it passes over a time limit, the target group for evaluation can be assigned in the student who answered during the Date & Time Restrictions, and a peer review can be begun. 3 Activate Peer review in the Option Setting screen Report Review Options and enter the number of evaluation target assigned against each student. 4 Click [Create Exercise/Report/Question - Standard Mode] button, and create a submit report or a Description style question. If a peer review becomes possible, "review other member s report" link will be displayed in the target material in a student's Start Content screen. Section: Creating Material 41

42 Starting Peer Review: It prompts students to answer to material that you created above. After being answer, you will see review other member s report link in Start Content. When students click the link, because it is displayed a grading screen, students can score the answers course administrator has been assigned at random in the same manner and to carry out the report scoring. After students answered, they can peer review. If the available time has been set, past the deadline, students will see review other member s report link to Start Content. [Grade] button Question Detailed answers Report file Comments Rubric / Score [Save] button 1 Click evaluatee's [Grade] button in Grade Essay Assignments screen, then display a grading frame. 2 Download the submitted file and check material. 3 Enter the comment and point to a report and click the [Save] button. 4 Also evaluate the remaining members' report. Section: Creating Material 42

43 Checking Peer Review results To check report s evaluation, click "My review comments" displayed on Start Content of the peer review material. On a Peer Review Summary (Average score: summary mode) screen, the comment, point, and evaluation score graph which each reviewer attached can be checked. Close this window Download Score Summary Review detail Display Method Period Aggregation Mode Untouched Data [Release] button [Refresh] button [Release] button Old data Score Score graph Peer review average score and maximum score for evaluation in the aggregate period in the screen, the minimum score, you can switch between the total score and aggregation method. When you click the evaluation score, review details are displayed, you can check the review comments. You are evaluated remains assigned will be able to re-assignment with the click [Release] button. Inappropriate review data by clicking [Release] button that appears reviewed in detail, you can delete and re-allocation. Section: Creating Material 43

44 About Communication Tools A Communication Tools can be used for group learning. There are BBS, and Wiki and Chat in the type of Communication Tools. Communication Tools material suitable for the intent or a subject matter can be created. The BBS can be used as a platform of discussion by posting opinions or questions of a certain theme. Wiki helps to create a web page easily. Use a chat for talking in real time. Creating Communication Tools material Click [Create Content] button to show the Content Creation screen. Then, click BBS, Wiki, or Chat to move to each material s Option Setting screen. Title Communication Tools Style [Create Communication Tools] button 1 Enter material s name into the "Title" option (required). You cannot create more than one course material under the same title. Section: Creating Material 44

45 2 Other options will be set up if required. Option Customiz able in style Customizable in Link content Description Title All Input the title of the Forum material displayed on a screen. Forum style All You can choose from BBS, Wiki, and chat. Access You can be chosen whether material All Restrictions is opened to a user or a guest user. Description, It is displayed when performing All notes, etc material. Date & Time A user can set up the period which All Restrictions can perform material. The group which can perform material can be set up. For using this option, you have to Group Limitation All perform group setting. For details, please refer to Assigning course members to group. The user who can do material among course members can be set Member up. All Limitation Package specification by the specification and the CSV file using a wild card can be performed. The IP address of the end which can access material can be specified in IP-IP, IP/BIT, and IP/MASK format IP Address Limit All (full match). Moreover, a wild card can also be used. IP address manager suggests IP address of each PC room. Only the user who knows the Password to start password can perform material. All material Passwords can be up to 10 singlebyte alphanumeric characters. Default view You can select Tread View or Tree BBS only mode View as default. Permit to post You can be set up whether a post is BBS only message permitted for every permission. Users can select to post as Permit to posting as anonymous user BBS only anonymous user in BBS enabled this option. Enabled this option isn t able to be changed to disable. Send if new You can notify to the registered e- BBS only massages posted mail address. When enabled, newly posted messages are put on hold and will Treat a posted not be displayed on the bulletin message as BBS only board. To display the message, the Suspended subject manager changes to Show on the admin mode screen. Show print button BBS, Wiki Permit printing of material. Set up Group Limitation. Users who are not in the group can no longer perform the course material. If you need to include specific users, set up Member Limitation. A CSV file that can be uploaded with "Member Limitation" option has a character string length of 1 line up to 9 kb (9216 letters). If there are many users to be limited, do not separate them with a comma (,), and line feed for each Student ID. Section: Creating Material 45

46 3 If this setting is completed, click [Create Communication Tools] button and save option setting. About BBS Admin mode Author can change the status of the post of BBS and download the whole post and attachments. Start BBS material and click "Admin mode" in BBS menu. Then, open the Admin mode screen, all posts will be displayed. Download Log Archive Admin mode State [Show] button [Suspend] button [Hide] button You can sort these posts with Author, Date, Title or Attachment File and download attachment files. Downloading BBS all posts and attachment files: All posts and attachment files are downloadable as ZIP file from Download Log Archive link. Hiding BBS posts: You can change display mode to prevent inappropriate postings. State Show Hidden Suspend Behavior Members can watch and the poster can edit the post. No one can watch the post. Authors and the poster can watch the post and poster can edit it. Section: Creating Material 46

47 About Class Number Class Number consists of several materials and students work on it in the specified order. Materials can be freely combined from Communication Tools materials, Textbook materials, and Exercise/Report/Question materials. For example, you can make students work in a group about the Textbook material you used in class, by combining Textbook materials and Communication Tools materials. If you combine Textbook materials with Exercise/Report/Question materials, you can make the students carry out a review quiz after going through the Textbook material. If an Exercise/Report/Question material that has a passing score is placed in the Class Number, the student will not be able to go the next material unless he/she passes the Exercise/Report/Question material. By doing so, Class Number material can be carried out according to the class s learning progress. Creating Class Number material Click [Create Content] button to show the Content Creation screen. Then, click the Class Number Link to move to the Class Number Option Setting screen. To create Class Number material, you must have created Communication Tools material, Textbook, and Exercise/Report/Question material (exclude Study Card) beforehand. Title [Create Class Number] button [Cancel] button Section: Creating Material 47

48 1 Enter material s name into the "Title" option (required). If necessary, open the menu and set up other options. Two or more material with the same title cannot be created. Option Title Access Restrictions Date & Time Restrictions Access Limit Group Limitation Member Limitation IP Address Limit Study Order Description Input the title of the Class Number material displayed on a screen. It can be chosen whether material is opened to a user or a guest user. A user can set up the period which can perform material. A user can restrict the number of times that Class Number material can be performed. The group which can perform material can be set up. For using this option, you have to perform group setting. For details, please refer to Assigning course members to group. The course member who can perform material can be set up. Package specification by the specification and the CSV file using a wild card can be performed. The IP address of the end which can access material can be specified in IP-IP, IP/BIT, and IP/MASK format (full match). Moreover, a wild card can also be used. IP address manager suggests IP address of each PC room. Specify how to advance learning of material built into the Class Number. Users who are not set to "Group Limitation" cannot take material so you need to set up at "Member Limitation" for these users to also take material. A CSV file that can be uploaded with "Member Limitation" option has a character string length of 1 line up to 9 kb (9216 letters). If there are many users to be limited, do not separate them with a comma (,), and line feed for each Student ID. 2 If a setup is completed, click [Create Class Number] button and save option setting. Section: Creating Material 48

49 Assembling Class Number Click [Create Class Number] button after setting up an option. Then, a Construct Class Number screen is displayed. On this screen, choose from a list material built into Class Number material, and rearrange it into the method to carry out. Communication Tools list Class Number Content Textbook list [Add] button Exercise/Report/Question list [Up] button [Down] button [Delete] button [Save] button [Clear All] button 1 Material which exists on a course is displayed on list. Choose from a list material built into Class Number material, and click [Add] button. 2 When "Follow the fixed order" is specified by "Study Order" of an Option Setting screen, click [Up] button and [Down] button and rearrange the method of material. 3 [Save] button will be clicked if it finishes assembling. When deleting the incorporated material, click [Delete] button or [Clear All] button. Section: Creating Material 49

50 About FAQ / Glossary The question asked frequently and replay, key terms and meanings can be listed. You can also edit FAQ / Glossary in Menu "Other tools" > "FAQ / Glossary". To use this feature, it is necessary to click "Course Management" > "Course Option" in Content List and to set "FAQ / Glossary" as "Yes". [FAQ] button [Glossary] button [Switch to view mode] button Batch registration sample data check box to open/close question Close this window. [Register] button [Update] button [Delete] button 1 Click [FAQ] button or [Glossary] button to change the display. 2 Click [Switch to edit mode] button or [Switch to view mode] button to change the mode. 3 For FAQs, enter questions and answers in their columns and for glossary, enter terms, pronunciations, description in their columns, then click [Register] button. Creating FAQ from message: Open the message transmitted by the user and click Add to FAQ link. Since the edit mode screen of a glossary is displayed, edit and register. Section: Creating Material 50

51 About changing Public Setting and Deleting Materials By clicking the checkbox on the left side of the material on the Content List screen, you can change the Public Settings of materials, and delete materials. Public Settings Day Limit Change the public setting of materials To change the Public / Private Setting and the Date Limit of a material, check the material and click "Public / Private Settings". Select the Public Setting from "Not change", "Open", and "Close". You can change the period available to perform the material by setting the Day Limit. To save the change, click the [Save] button. To cancel the change, click the [Cancel] button. Delete unnecessary materials Check materials you want to delete and click "Delete". If there is no problem, click [Delete] button again on the confirmation screen. Section: Creating Material 51

52 About sorting and labeling materials You can rearrange the display order of each material displayed in the Content List, or organize the materials with labels. Complete Reordering New Label By clicking the checkbox on the left side of the material on the Content List screen, you can change labels, delete them, copy and export etc for the selected materials. You can also rearrange the materials and add labels by clicking on "Contents Reordering" on the right side. Reorder materials Click "Contents Reordering" on the Content List screen. Move the materials you want to sort by dragging and dropping. When the operation is completed, click "Complete Reordering". Combine materials with labels Click "New Label" in "Contents Reordering" to display the input form. Enter the label name and press Enter key to create the label. By dragging and dropping the material to be sorted under the label, you can move the material into the label. You can also rearrange the labels themselves by dragging and dropping them. If you want to change labels at once, check the materials on the materials list screen and click [Change Label] button. Then, select a label. To delete a label, click the "X" mark displayed when placing the mouse over the label name on the Content List screen. Section: Creating Material 52

53 About Exam mode Exam mode is a feature to allow only the specified course material to be displayed in the student s Course List screen during the specified period while hiding all other course material and notes. This feature can restrict the view of the course material and prevent cheating in the exam. You can specify which course material students can work on during the exam. Therefore, when preparing the course material, you can set the date restriction in the option regardless the exam date and time. Reload Executable Content History While Exam mode is active, students open Exam mode screen and do not open Course List screen. If the course material does not open after the restricted period is over, please click Reload link in the left side of the Exam mode screen. Preparing materials for Exam mode It is necessary to create material beforehand to use Exam mode. Only the user to whom "Exam mode setting" is given by the course permission of registration/deletion of the course member can change the setting to Exam mode. Textbook, Communication Tools, and Class Number material can be added to the list of examination mode besides Exercise/Report/Question material. Next, it is necessary to set the Access Restrictions and the Date & Time Restrictions on the Option Setting screen of each material to build in material as Exam mode, and to execute it. Option Access Restrictions Date & Time Restrictions Set material Only material set to "Open to the Course Members can be built into Exam mode. Because the student can execute it outside Exam mode period, material to which the Date & Time Restrictions is not set matches the Date & Time Restrictions to Exam mode period. The option of material built in as Exam mode can be changed. However, it is necessary to change to "Open to the Course Members" before making Exam mode effective Section: Creating Material 53

54 because the student cannot execute material for Exam mode period when you set the Access Restrictions to "Hide from the Course Members". Setting Exam mode Click "Course Management" > "Exam mode setting" to display Exam mode setting screen. Exam mode setting Exam mode term Allow message and information Show Course Selection link [Save] button Comment for Exam mode [Add] button List for Exam mode [Up] button [Down] button [Delete] button [Clear All] button 1 Set "Exam mode setting", and input notes and description displayed on Exam mode screen to "Comment for Exam mode". Also, you can set whether to allow student to use Notices / Messages, and to display a link to Course Selection screen. 2 From the course material list, select the course material to be used in Exam mode and click [Add] button to add it to the exam mode list. 3 The course material is carried out according to the order in Exam mode list. Use [Up] or [Down] button to change the order. 4 Click [Save] button when you finish making the list of Exam mode. Click [Delete] button or [Clear All] button when you delete the added material. Activating Exam mode In the Exam mode setting screen, when you turn On the Exam mode setting and click the [Save] button, your Exam mode setting data will be saved. During the Exam Section: Creating Material 54

55 mode and while the Exam mode is active, student s Content List screen is replaced with Exam mode screen. Change to "Open to Course Members when it is material for Exam mode and the Access Restrictions is "Hide from the Course Members. Section: Creating Material 55

56 Managing Attendance In e-class, attendance data is managed efficiently since it is automatically recorded and entered as scores. This section explains how to collect attendance data and to check the totaled data. About Attendance In e-class, use the feature Attendance to check attendance. There are "Setting / Access Log" and "View / Edit Attendance" in "Attendance". Each Attendance screen can be opened by clicking the menu. To return from each Attendance screen to Content List screen, click the course name s link located at the top left of the screen. First, create attendance material in "Setting / Access Log" screen. Exhibit attendance material when taking attendance next time. Even after the attendance is confirmed, attendance data in Attendance screen can be modified. Preparing for taking attendance It is necessary to set up by opening a course for taking attendance on e-class. First, click "Attendance" > "Setting / Access Log", and display the confirmation screen of Setting / Access Log. The Total Number of Class Meetings The Minimum Number of Attendance [Update the Setting] button When "Attendance: Setting / Access Log" screen is opened, 15 scenes' worth of an attendance contents are made by default. Input to "The Total Number of Class Meetings" Section: Managing Attendance 56

57 and "The Minimum Number of Attendance", and click [Update the Setting] button if there is a necessity. The attendance contents is made to the extent that it sets it to "Number of classes". Taking attendance An attendance check can be started from the confirmation screen of Setting / Access Log. Click "Attendance" > "Setting / Access Log". Password IP Address Restriction IP address manager [Close to Students] button Consider Attended / Consider Late [Open to Students] button 1 Set the conditions of Consider Attended and Considered Late for the relevant weeks. Management on attendance data Attendance Lateness Absence The section of terms Up to the time set up from the time of exhibiting attendance Content. Up to the time set up after "Consider Attended" was completed. After "Consider Late" is completed. Example (take attendance to 9:00) Consider Attended; 20 minutes: Deem 9:00-9:20 as attendance and record them. Consider Late; 40 minutes: Deem 9:20-10:00 as lateness and record them. The student who transmitted attendance data after 10:00 records as absence. When "Consider attended" conditions are set up without any restriction, the conditions of "Consider Late" are disregarded. 2 Wrong like a roll answer for others (substitute reply) can be prevented by using password and IP Address Limit together. When [Open to Students] button or [Update Attendance Contents] button is clicked, changing Password and IP Address Limit will be saved. Change a password at each attendance check and notify a student. The IP address of the end which can transmit attendance data can be specified in IP-IP, IP/BIT, and IP/MASK form (full match). Moreover, a wild card can also be used. IP address manager suggests IP address of each PC room. Section: Managing Attendance 57

58 3 Click [Open to Students] button to allow a student to perform the attendance Content. After taking attendance, click [Close to Students] button and return to "Closed". Modifying attendance data Click "Attendance" > "View / Edit Attendance." Then, Attendance view screen is displayed and you can check or modify the attendance. Moreover, the notice with insufficient attendance can be batch transmitted as a message. Download Attendance Summary [Mail] button Point Modification reason Comment [Modify status] button A list can be sorted by click [User Name] or [Student ID], and [Numeric Part] button. Moreover, the user who displays on a list can be narrowed down by specifying Student ID. 1 Click the attendance points of the user to be modified. 2 Edit Point and Modification reason and Comment, then click [Modify status] button. Attendance data is managed by the point. As for lateness and zero point, as for attendance and less than the one or more point perfect score, an item [present] is totaled [perfect score] as absence. Downloading attendance data: Click "Download Attendance Summary" link in Attendance Records screen upper left side, and display a download screen. Attendance data is downloadable by CSV or a text file. Section: Managing Attendance 58

59 Registering attendance data with batch file You can register or modify the attendance data with batch file. 1 In the upper left of Attendance view screen, find Load Attendance Summary and select the attendance Content. Then click [Select this week] button. 2 Click the "Download Student List" link displayed on screen right-hand side, and download a sample files. 3 Create attendance data by editors, such as Excel. Field Description username User name user_id Student ID point Score for attendance Be sure to input a field name into the 1st line of a CSV file. 4 Select the week you want to register or modify, then click [Load CSV file] button to read the created file. 5 Click [Refresh] button and check whether reading is reflected. Section: Managing Attendance 59

60 Giving course scores A student performs material. Then, e-class grades a test automatically and totals a Survey. With Description style questions, such as a report, since they can leave management of presentation, a point, etc. to e-class, a teacher can be concentrated on grading. This section explains management of the course score data of grading, a total, etc. About Grades It manages the data such as not only the answer that the user performed but the progress report for executed times, the grading result and the time that will take by answering etc. There are a "Progress List", "Score Summary", "Analyze / Re-grade Test Results", "Survey Results", "Grade Essay Assignments", etc. in "Grades". Each Grades screen can be opened by click a menu item. To return from each Grades screen to Course List screen, click the Close this window link. A student can also check own course scores. However, only the point of a test can be perused when the Show Examination Results is validated by Option / Class Schedule Setting. Section: Giving course scores 60

61 Checking Study History In Start Content screen, click History tab to check students Study History. Every time Content is performed, the IP address of the connected user and the utility time are recorded, along with the answers and material score data. Search condition CSV file download [Delete selected history and results] button To delete the answer and score data, select the study history to be deleted and put a check in the check box, then click [Delete selected history] button. To modify Exercise/Report/Question material which has been already carried out, it is necessary to delete the Study History before such modification. In the Survey (Anonymous Responses), when you delete Study Histories, answers are not deleted but are analyzed. The batch updated Study Card data are recorded as Study Histories of each user. Section: Giving course scores 61

62 Checking all assessment s scores To display the list of the test scores, the average score, the highest or lowest score among the group members or the attendance points, click Grades > Score Summary and open the Score Summary screen. [Average Score] button [Highest Score] button [Lowest Score] button [Total Score] button Narrowing-down search Close this window Download All Score Reports [Mail] button If several tests are conducted, you can switch the display of the test score list by pressing [Average Score], [Highest Score], [Lowest Score] or [Total Score] button. If the list is too lengthy or when checking the test score for any specific period, you can narrow down the search by using Student ID, full name, material name, data collection period etc. If the group setting is done in User Management > Group Setting, the group is displayed to facilitate the narrow down search. Unmarked a report and a Description style answer are also calculated as zero point. Therefore, with material containing the question style graded automatically, the score except un-grading is displayed as "* [0]" with material of only a report question and a Description style question. For sending a message to a user, put a check into a case and each user's check box, and click [Mail] button. A Create New screen is displayed and it can batch transmit. Section: Giving course scores 62

63 Checking learning activity of students To check the number of times of attendance and the total Login time of material, click "Grades" > "Progress List" and open Progress List screen. [Number of Attempts] button [Total Time] button Narrowing-down search Close this window Download Learning Activity Log [Mail] button The progress data displayed on a Progress List screen can be changed by click [Number of Attempts] button or [Total Time] button. If the list is too lengthy or when checking the progress data for any specific period, you can narrow down the search by using Student ID, full name, material name, data collection period etc. If the group setting is done User Management ( User Management > Group Setting ), the group is displayed to facilitate the narrow down search. To send message to any user whose progress is slow, put a check in the check box of the user and click [Mail] button. The massage screen is displayed and you can batch send mail. Section: Giving course scores 63

64 Analyzing scores for every category of questions If Question s Category" is set up to each question when creating Exercise/Report/Question material, favorite categories and weak point can be analyzed. Click "Grades" > "Category Scores". Close this window Download Question Category Analysis [Refresh] button You can change analyzed score type with each button of "Score Report Options" and search by narrowing down by Student ID, Category Name and Target Period. Grading report assignments A course manager grades on submit report material or a Description style question. Click "Grades" > "Grade Essay Assignments" and open Grade Essay Assignments screen. Exercise/Report/Question Name Date taken Target course Student ID [Display submitted reports] button [Display users who have not submitted] button Download score data Download all the reports (zip) Download combined pdf [Grade] button Question Detailed answers Submitted file Attachment Comment Rubric or Point [Save] button [Make this student resubmit] button Section: Giving course scores 64

65 1 Specify "Exercise/Report/Question Name", "Date taken", a "Target course", etc. by search condition, and display material to grade. The latest report is displayed by default. Choose "Show all posted report" as displaying all the reports. A wild card and or operator can be used for search condition. Click [Display users who have not submitted] button. Then, users who can access this material and haven t submitted are listed. Click [Generate Blank Record] button. Then user s answer record has zero point which was generated. You can send messages with [Mail] button to instruct students. If the submitted report is a PDF file, you can download it from Download combined pdf link as a combined PDF file of all the report files. 2 Click an evaluatee's [Grade] button. Then, a grading frame is displayed. When PDF file is not correctly displayed or it is not printable, click a link, and try again after displaying in another window. 3 Download the submitted file and check material. Moreover, the corrected report file can also be attached. 4 Enter the comment and point to an answer and click [Save] button. When a rubric is specified as a valuation method, give a point automatically. Calling for re-submission of report: To call for re-submission, specify a representation time limit and click [Make this student resubmit] button. A rerun is directed by the user to material including the question. Probably, it is good to show the hint of a reply using the "comment" and "Mail" of a grading screen. Even if a Date & Time Restrictions and number-of-times restrictions are reached and it becomes impossible to perform material, the user to whom resubmission was directed can perform material once till a resubmission time limit. Resubmission redoes a reply not to a question but to material. Therefore, when carrying out resubmission with material including two or more submit reports or Description style questions, it is necessary to make a student redo all the replies and to carry out a re-grade to him. Notify the user who is to resubmit the report by message. The last report and marking result are not overwritten by representation. A part for last time can also be displayed by specifying a "show all posted report" from the "target group" of search condition. The user who is requested to resubmit shows the date of submission of the scoring target list in red, and the user who completes the resubmission is displayed in red with the Section: Giving course scores 65

66 background of the submission date. However, it is the same as the display at the time of representation completion after third-time presentation. To cancel the resubmitting instruction, click [Cancel assignment resubmission] button on the grading screen of the user who issued the instruction. In addition, what was canceled by the user is notified by a message. Marking the point of report collectively: 1 Click "Download all the reports(zip)" button to download the submitted report file and course-scores data which were compressed into one file. Be sure to click [Generate All Blank Records] button or [Generate Blank Record] button, and to download course-scores data, after generating a blank record when a course manager answers in a substitute. 2 Correct a re-submitted file. 3 Edit answer.csv using editors, such as Excel. Field report/answer corrected_file point comment Description When a teacher uploads instead the report whose student is not submitted, input the file name. You cannot change the filename of the submitted report. Input the file name of a corrected report. Input a score. Input a comment. The file name can contain only alphabets and numeric characters. If a CSV field has any escape character " ", its file may not be imported correctly to e-class. When uploaded report files are the same name, they will not be replaced. 4 Compress a correction file and answer.csv in ZIP format. Specify a compressed file by "Load results" and click [Load] button. Finding similar essays A detect the feature Search Similar Essays detects the report applicable to plagiarism which copied all in part, and helps to perceive a dishonest act more. Additionally, by setting up the standard text, this feature can be used to compare the essay with the model answer or reference material for similarity. Click "Grades" > "Search Similar Essays" and display Search Similar Essays screen. Please contact system administrator, when not displayed on menu. Let the file of TXT, DOCX and PDF format submitted to the submit essay subject of Exercise/Report/Question material, and a Description style answer be comparison objects. Section: Giving course scores 66

67 [Delete] button [Show result] button Target content Question No. [Start job] button Return to Course Menu Submitted reports Upload new data Comparative style Min number of characters Max number of characters 1 Select an Essay material from "Target content. Next, specify "Question No." of the essay material. The answer submitted except the submit essay subject can choose "Upload new data", and can detect it by registering a CSV file like a sample files. 2 For detecting the copy of the essay performed by students, set "Compare each essays to another" from "Comparative style". Or select Compare all the essays to the inputted text to detect similarity with references and compare it with model answer. 3 To exclude essays that have fewer characters or exceeded the limit on the number of characters from detection targets, set "Min number of characters" or "Max number of characters". When the target group for detection is less than 30 characters, a voluntary result may not come out. 4 Click [Start job] button, it will be added to a jobs index. If processing is completed, [Show result] button will be clicked. The high-scoring (rate of a similar part) essay of top 30 affairs is displayed. If there are many jobs of a being processed, processing may not finish easily. In that case, choose the job of a being processed, and click [Delete] button to reduce. Section: Giving course scores 67

68 Score Show similarity 5 Click "Show similarity". Similar sentences will be highlighted. The feature Search Similar Essays algorism and scoring: The feature Search Similar Essays compresses data in two documents until they are almost alike, then computes their similarity from the degree of compression. Due to this reason, it will not distinguish between plagiarism and citations. If an essay is created from a single source material, it is difficult to avoid plagiarism since the same citation may be repeatedly used. As a result, 70 or higher scores may be computed. Score Color Meaning 85- Red Strong suspicion of plagiarism Orange Suspicious of plagiarism Green Same quotations may be used. -39 Blue There is no plagiarism. Checking detailed course scores for every question To analyze a test, the correct answer rate for every question of material for self-teaching, answer time, and an answer status, click "Grades" > "Analyze / Re-grade Test Results" and open an Analyze / Re-grade Test Results screen. Section: Giving course scores 68

69 Exercise/Report/Question Name Date taken Set score Target Course Student ID User name [Display Results] button [Display users who have not answered] button Download details Download content files [Re-grade] button Answer time for every question [Check] button Question [Show] button User s answer and correct answer 1 Specify "Exercise/Report/Question name", "Date taken", and "Set Score", etc. by search condition, and display the Exercise/Report/Question material to analyze. A wild card and or operator can be used for search condition. Click [Display users who have not answered] button. Then, users who can access this material and haven t answered are listed. Click [Generate Blank Record] button. Then user s answer record has zero point which was generated. 2 Click [Check] button of each question. Then, a question sentence, options, and the selected user (in the case of registered) are displayed. If the PDF file is not displayed correctly or not printed by using [Print] button, click the link and retry after reopening it in another window. 3 Click [Display Results] button of each answer and display a panelist. You can send messages with [Mail] button to instruct students. When you revise the point allocation, please also revise the result analysis display by using [Re-grade] button. Managing the course scores of the test carried out except e-class The course scores of a written examination or a report question can be taken in, and course scores can be managed on e-class. Click [Import external data file] button in Content Creation screen. Section: Giving course scores 69

70 Content name to import Perfect score [Cancel] button [Load] button 1 Download a sample file, and input course scores using editors such as Excel. Field Name user_id Student ID score Point Be sure to input a field name into the 1st line of a CSV file. When a decimal point is contained in the value inputted into "score", below the point is omitted and it is saved as an integer. 2 Input material name and the perfect score of course scores to import. Specify the created CSV file and click [Load] button. Section: Giving course scores 70

71 Checking detailed scores for each user To view the result such as scores, point allocation and scoring rate or to view description of each question with respect to any individual, click Grades > Student s Score Reports and open individual result display screen. Exercise/Report/Question name Target group User name/id [Result Table] button Show bar graph Score Average, maximum and minimum score Allotted points Correct answer rate The result for each question [Check] button Question Answer Detail 1 Specify "Exercise/Report/Question name" and "Student ID", or a "User Name" by search condition, and narrow down the user who displays course scores. A wild card and or operator can be used for search condition. Or a PDF file is not displayed correctly, when it cannot print from [Print] button, click a link and it reopens in another window, so try again. 2 Click the detailed [Show] button checked from a result list. Course scores, such as a score of a test, allotted points and a par score, the maximum score and the minimum score, and a correct answer rate, can be checked. Close this window Number of people Target user s score Score range Section: Giving course scores 71

72 3 Click "Show bar graph" and check score distribution. As for a score graph, vertical axis shows number of students and horizontal axis shows score ranges, and an object user is distributed on a blue bar graph. To close a score graph, click "Close this window". 4 "Correct" on correct answers and "Incorrect" on incorrect answers are shown in the result list. Click [Check] button and check the correct answers and detailed answers of each question. When it is hard to obtain detailed answers, click "Enlarge description frame". Checking survey results For checking the results of Survey, click "Grades" > "Survey Results" and display Survey Results screen. Survey Name Date taken Target Course Student ID User name [Display Results] button [Display users who have not answered] button Download details [Check] button Question [Show] button Respondent Result Specify search condition and click [Display Results] button. Then, a totaled result is displayed in a graph. Click [Check] button of each question and display a question sentence and an answer. Click [Display users who have not answered] button. Then, users who can access this material and haven t answered are listed. Click [Generate Blank Record] button. Then user s answer record which was generated. Or a PDF file is not displayed correctly, when you cannot print, click a link, and try again after displaying in another window. In order for other applications to analyze a totaled result, download a CSV file from a "Download details" link. The following info is outputted to a CSV file. in the case of a Survey (anonymous), record as a reply, a return date (reply time -- except), and the number of replies, without distinguishing a user "anonymous" = Survey material information: Question composition is outputted. It has the same Section: Giving course scores 72

73 field as the CSV file which is Exercise/Report/Question Batch Entry. = Reply list: It is a list of the data when the user performed Survey material. = Survey Results: Output the number of respondents to the options for every question by list. = The answer list for every user: It is the list of the replies which the user performed. One cell of replies of each question are outputted at a time under the field "<Question1/Question2/Question3/...>." = The answer time list for every user (credit: second): This is the list of time user took to answer each question. = The number-of-replies list: In the case of Survey (anonymous response), the user will be displayed as anonymous. Section: Giving course scores 73

74 Managing learning record The feature Study Card allows you to manage the student s performance on previous studies, comments and personal information. In addition to the student s profile such as user name and student number, you may freely include other items in the Study Card. Therefore, the Study Card can be created and managed according to your needs such as by session, by Communication Tools, by career or by employment support. About Study Card Click Other tools > Study Cards to display Card List screen. If the Study Card has been created, select the Study Card by its name. Close this window [Download csv data file] button [Export all user s data as HTML data] button [Show list] button The following profile information can be displayed on Study Card. Section: Managing learning record 74

75 = Student ID = Student Name = Furigana (Pronunciation) = Photograph = Sex = Nationality = Admitted Year = Grade = University Name = Faculty = Department = Class Name = List No. = Score List = Progress List = Other Courses Creation of options or a comment field, upload of a file, etc. can also be performed to others. Creating Study Card To create Study Card, click Study Card in Content Creation screen. Password [Save] button Profile Create New Return to Course Menu 1 Enter the name of Study Card into "Title" in the Option Setting screen. When you create Study Card, fix an Access Restrictions to "Hide from the Course Members" Unlike Test and other type of material, the Study Card can be viewed by the user even when its Access Restrictions is set as "Hide from the Course Members To restrict the user s access to the Study Card, for instance when making a draft, you can either set the display period using Date & Time Section: Managing learning record 75

76 Restrictions or go to Create Study Card screen and choose the item which you do not want to display then remove a check from the user view authority. (refer to Step 5). 2 Click [Create Exercise/Report/Question - Standard Mode] button, and display Create Data Entry screen. 3 By entering the Password in the Study Card, the authorized user can edit the common data of free description (only for postscript). 4 Create the common data in Profile. Select items from the pulldown list of Item Name. Enter the simple description of the new items and choose their format. Form Dropdown Input word / numerical value Text Entry (Append Only) Text Entry (Editable) File Rubric Description A maximum of 24 options can be created. The options entered into Options are divided by commas. It is suitable for the input of the character string of about one line. User cannot edit previous posts. The input of the long sentence which can be edited can be performed. One file can be uploaded to one item. Evaluation using a rubric can be performed. When form name of Text Entry (Append Only) is "counsel" and "communication" and Data Attribute is not Personal, e-class notify your and student via address of updating the data. See Changing account information for the method of setting an address. 5 Set up the data attribute of each item, and display / edit permission. Data attribute Common Course Personal Description Data shared within e-class Link Study Card to other courses. Then, data is inherited. Data shared among course members The data of the linked Study Card is not inherited. an entry person -- the data which only the person himself/herself can display and edit The data of the linked Study Card is not inherited. After editing, click [Save] button without fail. To delete items, select No Item (Delete) in the pulldown list. When a display permission is removed, the edit permission of the item is also removed automatically. Section: Managing learning record 76

77 Registering data into Study Card In Study Card Selection screen, select Study Card Name to update the data. User s profile, comments, course scores etc. will be displayed as shown in the figure below. Edit items as necessary and click [Save] button. Then the data will be saved in the Study Card. Study Card Name Close this window [Back to Study Card table] button Course data Personal data Editable textbox counsel [Save] button Any item marked as Personal data can be viewed or edited only by the user who entered the data. If you use platform-dependent characters such as pictogram and single-byte katakana or language other than Japanese and English, characters may turn garbled. With certain Android and ios 5-, you can t upload files. With ios 6+, only image files can be uploaded. With ios 9+, you can upload files on icloud Drive, DropBox, Google Drive and OneDrive etc. Section: Managing learning record 77

78 Registering data with batch file If the course manager authorizes editing of certain data, such data can be registered with batch file by using the data file for updating. Click "Other tools" > "Update Study Card data". Close this window [Show list] button [Update] button 1 Choose the Study Card to edit. 2 Specify the search criteria and display the user to edit. 3 Download the data file for the update and edit it by the editors, such as Excel. Be sure to save by CSV. If a CSV field has any escape character " ", its file may not be imported correctly to e-class. When you take a file into file format data or rubric formal data, specify a file name as a CSV file, and read after compressing with this CSV file. Please use single-byte alphanumeric characters for the name of the file or the folder to be retrieved with batch file. 4 Specify the edited data file for an update and click [Update] button. 5 If an error message etc. are not displayed, click [Back to Study Card table] button. Section: Managing learning record 78

79 Saving and Moving material data In e-class, you can easily back up or create a copy of the course or its material. You can also Link material with another course to view the course-score data from another course. This will simplify the work of moving material to another course or making material to share with other course managers. This section explains how to back up the course or the material created by the course manager. About Copy, Link, Export and Import The created material can be copied or material created through other courses can be linked as read-only material through a self-course. Moreover, material are also downloadable using the export feature. The exported file can be restored by importing. Deselect Public/Private Settings Copy Export Export to Another Course Copy to Another Course Delete Content List screen provides copying materials, exporting and linking to another course, Content Creation screen provides importing materials and linking from another course. Section: Saving and Moving material data 79

80 Copying materials When new material is created, it can be copied to the course as a real file. If the copy of material or its option is changed, such change will not affect the original material. Link material cannot be copied. Communication Tools copy file has not user s post data. In Content List screen, select the checkbox of the material you want to copy and click "Copy" to make a copy in the course. Linking materials between courses Unlike copy material, Link material collect the course-scores data in the link source with reference to material of the link source. Therefore, material and course-scores data can be managed in a unified manner by using Link material. Link material have the following restrictions. = Two or more links cannot be created from the same material to a specific course. = Link material are not incorporable into Class Number material. = A question, a page, etc. of Link material cannot be edited. = A setup of an option is inherited from material of a linking agency. However, the option which can be changed from Link material has a setup peculiar to the Link material. = To delete study history, it is necessary to delete it from the course which is the source of the link. = Before deleting material of the link source, you must delete the Link material. Linking materials from another course Click [Link from another course] button in Content Creation screen. Select the course and material of the link source and click [Create Link] button. Linking materials to other courses In Content List screen, select the checkbox of the material you want to link and click "Link to another course". Select the course you want to link to and click [Export to another course] button. Section: Saving and Moving material data 80

81 Exporting and importing materials Select material s checkbox from the Content List screen, and click Export. When preparation for the export is completed, click [Download] button and save it. To restore materials, click [Import] button in the Content Creation screen. Read the export file and input the title of material. Warning is displayed, when importing and material of a same name are in a course. Import after deleting material of the same name in a course, or change a name at the time of import. In Communication Tools, user s post data was not imported. About Copy Content Data All material created in the course can be copied to another course. Click "Copy Content data" in Content List screen and display Copy Content Data screen. Material is not copied when material of a same name exists in the course of a copy destination. Change title to see you delete material in the course of a copy destination. Return to menu Search source course Search target course [Copy All Content] button 1 Specify search condition and choose a "Search source course" and a "Search target course." 2 Click [Copy All Content] button. Section: Saving and Moving material data 81