Enrollment Instructions for Member-Applicant

Transcription

1 This document is intended to provide guidance to AmeriCorps member applicants about the WSC/WRC enrollment process. This year, we are using a secure online system called DocuSign to facilitate web-based completion of the enrollment packet. If you are unable to complete web-based documents for any reason, immediately contact the AmeriCorps supervisor who offered you the position. PHASE I 1. Sign the Member Authorization for NSCHC included in this instructions packet and immediately provide this to the AmeriCorps supervisor. (Scan copy is ok if legible & complete) 2. Sign the Member Position Description Form and return it to the AmeriCorps supervisor. (scan copy is ok if legible & complete) 3. Provide a copy of your valid government-issued photo ID to the AmeriCorps supervisor. ID must be complete and fully legible. (See attached page for details) 4. Provide a copy of your eligibility documents to the AmeriCorps supervisor. Eligibility document must be complete and fully legible. Passports must show signature. (See attached page for details) 5. Provide the AmeriCorps supervisor with your current address to be used for the DocuSign electronic enrollment document completion process 6. Scan a copy of your SIGNED Social Security Card for later upload into DocuSign. 7. Scan a copy of your health insurance card (if you already have health insurance) for later upload into DocuSign. 8. Get bank account information (account & routing numbers) ready to enter into DocuSign enrollment packet for your automatic payroll deposit 9. When given the Fieldprint code and told to complete the FBI check, follow the FBI Fingerprinting Instructions (Fieldprint) included in this instructions packet. a. Forward your results (electronic or paper) to the AmeriCorps supervisor. (This will be a short letter that simply says whether or not your FBI check cleared the standards for national service.)

2 PHASE II Enrollment Instructions for Member-Applicant Phase 2 begins when you receive an via DocuSign stating you have an enrollment packet to complete. 1. Follow the prompts to open the DocuSign enrollment packet and complete all required fields and any applicable optional fields. a. When asked for mailing address on the Member Information Form, we suggest using a local address. This is where your paychecks will go, until the automatic deposit is finalized. 2. Upload your SIGNED Social Security Card where required. 3. Upload your health insurance card, if applicable. 4. Ensure you have read and understand the Member Service Agreement before you sign it. This is the contractual agreement between you, WSC/WRC, and the service site. It explains your rights, responsibilities, compensation, etc. 5. Once you have completed all of your fields, uploads, & signatures, click FINISH to submit the packet. DocuSign will then send the packet to the AmeriCorps supervisor to complete the service site information. a. After you complete and submit your sections of the packet it will be sent to the WSC/WRC office for review and processing. If any errors are identified during review, you and/or the member will be contacted for corrections b. When the AmeriCorps supervisor submits the packet, DocuSign will send it to WSC/WRC for review. c. When WSC/WRC initiates the review process, you will receive a notification via DocuSign that the packet is complete. NOTE: This does NOT mean you are cleared to begin service as scheduled. It only means that WSC/WRC has received the packet and begun the review process. 6. WSC/WRC will contact the AmeriCorps supervisor (and possibly you directly) for corrections. Please respond immediately to any requests. Delays could affect your ability to enroll and begin service as planned. 7. Once the packet is reviewed and any required corrections are completed, WSC/WRC will notify the AmeriCorps supervisor that your enrollment is approved and you are cleared to begin service at your site as planned. NOTE: There may be a delay between each step of the DocuSign process depending on how long it takes each person to complete their portion. The initial DocuSign to the applicant may take up to two business days to arrive in their inbox.

3 Government-issued Photo ID and Eligibility Documents Each must be a clear and legible copy of the ENTIRE document

4 FBI Fingerprinting Instructions (Fieldprint) Steps to get fingerprinted: 1. Go to 2. Register with Fieldprint. a. Enter the Fieldprint Code (case-sensitive) provided by your Supervisor. b. Name and birth date must match the government-issued photo ID that is sent to WSC with enrollment documents. Any typo will invalidate the check. 3. Schedule fingerprinting appointment at a Fieldprint Livescan location. a. Members must choose locations identified as Livescan in the Notes field. i. If this causes a hardship, your supervisor can request approval from WSC prior to scheduling your appointment to use one of the alternate (non-livescan) locations. ii. WSC discourages using these alternate locations because there are additional costs, results take an additional 1-3 weeks, and there are more opportunities for errors that could delay enrollment. 4. Get fingerprinted at scheduled time and location. a. Bring the two pieces of ID required by Fieldprint. NOTE: Cancellation/rescheduling fees apply if you do not show up at your scheduled time and fail to cancel/change at least 24 hours in advance. Steps to take after fingerprinting: 1. Receive from Fieldprint indicating your results are ready. a. Call Fieldprint if you do not receive this within 3 days of fingerprinting. 2. Download results, according to the instructions in the Save and/or print the results and deliver to your Supervisor right away. a. We recommend you save a copy for your records as well. b. Supervisor will upload this into DocuSign with your enrollment paperwork. Contact Fieldprint customer service team with any issues or questions at: or CustomerService@fieldprint.com

5 Member Authorization for National Service Criminal History Check Member Name: First Last Sponsoring Organization (project agency/site name): The Washington Service Corps is required by federal law and AmeriCorps regulations to complete a National Service Criminal History Check (NSCHC) prior to enrolling a member. These checks are required to help ensure the safety of communities served. This check will entail a search of the National Sex Offenders Registry (NSOPR), Washington Access to Criminal History (WATCH), a check of the state where you lived when you applied for this position, and a fingerprint-based FBI record check. Any offer of appointment to a WSC AmeriCorps position is contingent upon clearance of all required components of the NSCHC. I allow the Washington Service Corps and its partners to complete a criminal history check; including NSOPR, state, and FBI checks. I understand that the results of these checks will be maintained by Washington Service Corps and may be shared in the event of an audit. Answer the following three questions. Existence of a criminal conviction or juvenile adjudication may or may not, depending on the circumstances, disqualify you from consideration. However, any false statement on this form may disqualify you from service. 1. What state did you live in at the time you submitted your AmeriCorps application for this position? State of 2. Have you ever been convicted as an adult, or adjudicated as a juvenile offender, of any criminal offense by either a civilian or military court, other than minor traffic violations? Include misdemeanors and any offense that led to pre-trial intervention and/or fines other than speeding or parking tickets. Include Guilty pleas as convictions. Yes No If yes, please provide name of offense and date of conviction. (Use additional pages if needed) 3. Are you currently facing charges for any offense? Yes No If yes, please provide date of offense, name of charges, and status. (Use additional pages if needed) I certify that all of the statements made in this authorization are true, correct, and complete, to the best of my knowledge, and are made in good faith. I understand that any intentional misrepresentation or omission will result in disqualification or termination as an AmeriCorps member. Signature: Date: Member Auth for NSCHC 03/2015