REPORTING A HAZARD. MySAFETY Training Guide CONTACT

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MySAFETY Training Guide REPORTING A HAZARD CONTACT Phone: +61 3 6226 6298 Location: Level 3, Corporate Services

1 MySAFETY Training Guide REPORTING A HAZARD CONTACT Phone: Location: Level 3, Corporate Services Building, TT Flynn Street, Sandy Bay Tasmania Website: health.safety@utas.edu.au utas.edu.au/work-health-safety

The purpose of this procedure is to guide the user through how to report and log a hazard that has been noticed on either a University of Tasmania campus, or elsewhere.

2 The purpose of this procedure is to guide the user through how to report and log a hazard that has been noticed on either a University of Tasmania campus, or elsewhere. This process applies to the following: Staff Students Glossary Word Hazard Insignificant Minor Moderate Major Catastrophic Definition A circumstance that has the potential to cause harm, injury or damage Injury or illness requiring First Aid treatment. No lost time or injury days Injury or illness requiring medical treatment. Lost time injury < 10 days Serious injury or illness Lost time injury > 10 days Significant/extensive injury or illness. Permanent or partial disability Fatality, permanent or total disability For more information on hazards, please refer to the Work Health & Safety homepage found via Quick Link Sections Log in to MySAFETY Report hazard View your hazards Log in to MySafety Step Action 1 Navigate to through your web browser, and click the Notify, Incident, Near Miss or Hazard button. Image 2 Log in using your University of Tasmania credentials. If you have logged into MySafety previously in the same day, the system will automatically authenticate you and you will not see this screen. Note: If you are unable to log in to MySafety, or do not remember your login credentials, please contact your Line Manager or the IT Service Desk.

Report hazard Step Action Image and Example 1 To report a hazard, click on

2 Select A Hazard by clicking anywhere on the text link 3 Select who has

reported the hazard to you Then Select "Me" Select "Another person" 4 Enter the

denotes a mandatory field, and must be completed 5 Select where the hazard was

If If the hazard was noticed On Campus Then Select On Campus Use the to select

Use one of the operator functions to search for the building or area which

3 Report hazard Step Action Image and Example 1 To report a hazard, click on Hazard & Incident Reporting. 2 Select A Hazard by clicking anywhere on the text link 3 Select who has noticed the hazard If If you have noticed the hazard If another person has reported the hazard to you Then Select "Me" Select "Another person" 4 Enter the date and time of the hazard was noticed using the dropdown options Note: The denotes a mandatory field, and must be completed 5 Select where the hazard was noticed by using the selector circles. If If the hazard was noticed On Campus Then Select On Campus Use the to select the building or area. Use one of the operator functions to search for the building or area which either Starts with or Contains the search term. Enter the building or area into the Workplace field, then click "search". If the hazard occurred away from Select your location by clicking on the search result, and it will populate. Select Off campus"

a University of Tasmania campus Then enter the exact location into the Location Details text box i.e. the car park or bathroom on the 1st floor or room number (if known).

Note: Please be sure to include the circumstance that has the potential to cause harm, equipment, tasks or people involved.

If Then If you selected "Me Proceed to step 11 If you selected Continue this step "Another person" Select the person type using the dropdown options, choosing the most appropriate option.

4 a University of Tasmania campus Then enter the exact location into the Location Details text box i.e. the car park or bathroom on the 1st floor or room number (if known). 6 Describe the hazard into the description field, being sure to enter as much detail as you can. Note: Please be sure to include the circumstance that has the potential to cause harm, equipment, tasks or people involved. 7 Click on the top navigation bar to proceed to the next screen 8 Enter the details of the person who noticed the hazard. If Then If you selected "Me Proceed to step 11 If you selected Continue this step "Another person" Select the person type using the dropdown options, choosing the most appropriate option. If the other person is an employee, you may search and select the person from the staff database. Otherwise, enter the person s details in the spaces provided. Complete all remaining mandatory fields, including and mobile number populating them with the persons details as best as you can. 9 Once completed, select the location or business unit where the person is usually located. Click the icon, and select: Level 1: University of Tasmania Level 2: Select faculty or school Level 3: Select area Level 4: Select area Once selected, click the icon to lock in your selection 10 Click on the top navigation bar to proceed to the next screen 11 Now we need to classify the hazard by selecting the most appropriate item from the dropdown boxes.

First select what could occur because of this hazard. Secondly, select what you believe the cause of the hazard is.

The Manager / Supervisor field will be automatically populated with your Line Manager details.

Type in either the first name, Surname or other listed field, then press search to return a list of matches. Once a match is found, click on the name to populate the field.

5 First select what could occur because of this hazard. Secondly, select what you believe the cause of the hazard is. Note: If multiple items apply, please select the most severe 11 Select the most appropriate person to manage this hazard. The Manager / Supervisor field will be automatically populated with your Line Manager details. If you need to change or update your Manager / Supervisor, click the icon to locate the Manager/Supervisor. Type in either the first name, Surname or other listed field, then press search to return a list of matches. Once a match is found, click on the name to populate the field. 12 Optional: Please tell us who you have notified of this hazard. 13 If you wish to change your Line Manager, use the icon to perform the search per step 11. Please enter the name of the person, date and time that they were notified. Once all fields are complete, click on the top navigation bar to proceed to the next screen 14 Enter what actions (if any) you have taken to mitigate the hazard. For example, you may have put up a sign, directed traffic or removed a broken chair from being used. Note: If you have not taken any action, please leave this field blank 15 Enter the details of any additional actions that you think are required to remove the hazard Note: If you believe there are no additional actions, please leave this field blank 16 (Optional) You can add an attachment to the report by clicking "Click to add an attachment" button. Note: An attachment can be any file, for example an inspection report, photographic evidence of the

hazard or more. Please also note, that the maximum upload size is 4MB.

18 Once all fields are complete, click on the top navigation bar to proceed to the next screen 19 That s it! You are now about to submit.

If you are satisfied with the information you have entered, please click on the top navigation bar.

6 hazard or more. Please also note, that the maximum upload size is 4MB. 17 Lastly using the matrix provided, please rate the severity of the hazard by choose one of the listed severity options. 18 Once all fields are complete, click on the top navigation bar to proceed to the next screen 19 That s it! You are now about to submit. To review the information you have entered, click the button on the top navigation button to browse over your entry. If you are satisfied with the information you have entered, please click on the top navigation bar. Once the hazard has been submitted, you will be provided a reference number and the option to either print, record another hazard or return to the home screen END OF PROCESS Change Control Version Author Notes Date 0.1 Ed Hefford Draft for review Ed Hefford Amendments per review

CONTACT Phone: +61 3 6226 6298 Location: Level

Street, Sandy Bay Tasmania 7000 Email: Website:

7 CONTACT Phone: Location: Level 3, Corporate Services Building, TT Flynn Street, Sandy Bay Tasmania Website: health.safety@utas.edu.au utas.edu.au/work-health-safety

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