WebQuote Quick Reference Guide - Quoting

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1 WebQuote Quick Reference Guide - Quoting How to access quotes After thoroughly reviewing the RFQ, there are two ways to access the corresponding quote in Web Quote either by clicking the Go To Quote button located on the RFQ or clicking the "Continue to draft quote" link in the Bidding Suppliers tab. Clicking either of these will take you to the quote form to respond to the RFQ. Ford Motor Company Page 1 20/08/2008

2 Levels of Quoting in WebQuote WebQuote has three levels of quoting that may be filled in by the user. The levels are as follows: Header Level (Mandatory) This includes the pricing fields and ship code fields which must be filled out as they are mandatory fields. Information that is entered at this level will be associated with all plants on the RFQ for that line. If only the New Price field is shaded then variance pricing is not allowed for this line. However, if both the Variance field and New Price field are shaded, only one of the two fields is required to submit a quote. Quote Details Level (Mandatory) - The number of lines on the RFQ depends on what the requirements are for the transaction. If there are two lines you are being requested both production and prototype information. If there is only one line item, then RFQ is requesting either production or prototype information. As shown above, each line has a link with an Asterisk that must be clicked to open the Quote Details to provide more mandatory information. Ford Motor Company Page 2 20/08/2008

3 1. Production Quote Details This includes more detailed information required related to the production part. It also includes the ability to add production tooling and Automaterials if it is required for this transaction. Fields that are shaded and have asterisk in this section are mandatory. 2. Prototype Quote Details This includes more detailed information required related to the prototype part. Prototype tooling details can also be added in this section if needed as part of the quote. Ford Motor Company Page 3 20/08/2008

4 Plant Level (Optional Mandatory for ATPs with EU Plants) This link is available for both production and prototype transactions. It allows the user to quote different variables including price, importer of record, delivery and packaging terms for each plant. If this level of detail is not needed and these details are the same for all plants, then Plant level information is not required. Note: If an Asterisk shows in any field at either the Header or Line Level it means that plant level information must be reviewed for that particular field. This is most common for parts with EU using plants as this information is needed for tax purposes in Europe. Ford Motor Company Page 4 20/08/2008

5 Adding Tooling How to Quote - QRG Tooling is added at the Quote Details Level for Production, Prototype or both. Simply click the "Add Tooling Line" button to add a tooling line to the form. Once you add a tooling line, all the fields in the header of the tooling section become mandatory to fill out. Additionally, add the description, cost and indicate a tooling location for each line by either entering the proper GSDB code or entering a free form address. Repeat this process to add additional lines. Other Quoting Tips Mandatory fields include shading in the field or an asterisk on the corresponding field label or link. When adding a tooling line, all tooling header fields become mandatory. Additionally each line requires a tooling location which will either be a five digit GSDB code or a free form address if no GSDB code is known. An asterisk in any field requires the user to review that data element at the plant level. Each quote can contain multiple files however; there is a 5 MB file for each file added. The quote has not been submitted to the buyer until you receive the green check mark that states your quote has been submitted successfully. This will change the status of the quote from draft to submit. If you receive an error stating the cost from price has changed, click the refresh button to update the quote with the latest pricing, then resubmit your quote. To submit an RFQ, first click the "Continue to Submit" button, review your details if needed, then click submit Ford Motor Company Page 5 20/08/2008