Developing a Framework for File Format Migrations. ipres 2015 Chapel Hill, NC 3 November 2015 Joey Heinen and Andrea Goethals
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1 Developing a Framework for File Format Migrations ipres 2015 Chapel Hill, NC 3 November 2015 Joey Heinen and Andrea Goethals
2 Outline 1. Project Drivers 2. Migration Framework 3. Key Lessons Learned 4. Q&A
3 to : I somehow can't open the file extension.smi (see attachment) working on a mac. Any ideas? I'm so sorry to bother you with this. to : This is now a recurring problem. Is there another audio option for the website? Right now, the files on my computer seem to try to download into VLC perpetually, but never play. They used to open in Itunes. Any advice? : Unfortunately it is not possible to play RealPlayer SMI playlist files on a Mac. The user should try playing the files on a Windows PC instead. The latest version of RealPlayer does not work with Real Audio files. The files will not play, and the application itself may crash on some Windows 7 machines. The user should download and install an older version of Real Audio Player : This is why we need a new audio platform I can't even play the files anymore??
4 Obsolete Formats in the DRS Audio RealAudio files & SMIL Playlists (use copies) Images Kodak PhotoCD images (archival and production masters) Obsolescence revealed through use
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6 Ongoing Need Self-assessments revealed our inexperience with format migrations as a gap area in our repository practices Need a format migration framework Cover whole workflow Flexible structure Format-agnostic Scalable up or down Plug-n-play roles and responsibilities
7 Opportunity IMLS-funded NDSR Boston project 9-month resident to work on strategic projects designed by the host institution Uninterrupted time to focus on developing a format migration framework by working through 2 real use cases
8 Format Migration Framework Five phases: Each with activities and deliverables
9 Phase One: Define stakeholders and their migration roles Identify concurrent projects that can affect migration Acquire specifications Research formats and identify key properties Identify the content buckets that can be migrated together Analyze content, metadata, migration tools
10 Deliverable Ex. for Kodak PCD: Content Groupings
11 Deliverable Ex. for Kodak PCD: Content Groupings Different cropping, roles, and format of Production Master
12 Phase Two: Select sample content to test with Design migration tests to exercise tools and different processes Perform migration tests QA results using authoritative metrics Decide on the migration tools and process based on the test
13 Ex. for Kodak PCD: ing Metrics
14 Phase Three: Design how content created by the migration will interact with existing content and the repository How will it be ingested into the repository? What metadata will be added about the content and migration? What existing metadata will change? What will be retained / de-accessioned?
15 Kodak PCD Ex.: One of Three Migration Pathways The pathways differ in which source files will be used to create the new archival masters and deliverables The pathways differ in the settings ( film term ) used with the migration tool Intermediate TIFF files are generated but not kept For the new JP2 archival masters and deliverables different color spaces are used
16 Phase Four: Set up migration environment If necessary, custom development create scripts to automate migration process modify existing ingest tools Schedule migration Perform migration Ingest content into the repository
17 Phase Five: Wrap-Up Verify and document results Schedule any clean-up needed, e.g.: de-accessioning of replaced content changes to identifiers for new use copies Decide on final disposition of migration documentation and file it (e.g. delete, save, preserve, expose) Adjust migration framework if needed
18 Key Lessons Learned Users are the experts on obsolescence Repository managers need to solicit use problems from end users, support staff, etc. Migrations are more complex/nuanced than commonly depicted in the literature This generic framework is useful in practice & can help us institutionalize format migrations
19 Thank You Joey Heinen Digital Production Coordinator Northeastern University Andrea Goethals Manager of Digital Preservation and Repository Services Harvard Library
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