ARTSTOR SHARED SHELF DEMO
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1 ARTSTOR SHARED SHELF DEMO Liz Muller Jason Kovari Danielle Mericle Metadata Working Group/ Visual Resources Working Group Forum June 17, 2011
2 Outline Overview of Shared Shelf development Liz Muller Live demo of beta version 0.3 Jason Kovari CUL s plans for using Shared Shelf Danielle Mericle Q & A
3 What is ARTstor?
4 What is ARTstor Shared Shelf?
5 Development Prototype project: 2008-present SAHARA (Society of Architectural Historians Architecture Resources Archive) Andrew W. Mellon Foundation grant Partner institutions ( the eight + SAH): 2009-present Colby College Cornell University Harvard University Middlebury College New York University Society of Architectural Historians (SAH) University of Illinois Urbana-Champaign University of Miami Yale University
6 Development timeline
7 Features (highlights) Cataloging Customizable cataloging templates (VRA Core default) Bulk editing tools Built-in controlled vocabularies and lists Vocabulary warehouse Getty vocabularies (ULAN now; TGN, AAT, CONA soon) Manage institutional controlled lists Submit new authority records to a shared pool (creator and work) Digital asset management Still images (QTVR, audio, video under investigation) Web-based uploading of image files Auto-ingestion of embedded data (select IPTC, XMP, EXIF fields) Publishing To institutional hosted collections in ARTstor To open access website Nominate for inclusion in the ARTstor Digital Library Export Export images and metadata in a standard format Open API OAI harvesting/ore (under investigation)
8 Impact on CUL digital projects How it will simplify our work Simple uploading of images (single or batch) Simple import/export of metadata (Excel or XML) Straightforward cataloging screen Built-in vocabulary warehouse (AAT, TGN, Names) Can publish image to live collection with one click Enables live updates to images and metadata Facilitates collaboration!
9 Upcoming features (highlights) 1.0: August 2011 Open Shelf user interface (publically accessible version of ARTstor) More administrative capabilities (build projects, add users, etc.) More control over vocabularies (specify existing, upload new) Basic image editing capabilities Catalog compound objects such as books/manuscripts 1.1: January 2012 Customizable interface for ARTstor Expose local content to XML gateway for external discovery Expose local content to discovery services (Summon, etc.)
10 Cornell Implementation Plans Migration Policy Discovery & Access
11 Migration- Phase Migration Team: Mira Basara, Jason Kovari, Danielle Mericle Migrate all Luna collections to OpenShelf Data clean-up / archiving to CUL archival repository Work with content owners to review permissions Release content to Open-Shelf, possibly also contributing to ARTstor General collections Determine strategy for Luna
12 Migration- Phase Team: Mira Basara, Jason Kovari, Danielle Mericle Investigate non-luna collections for ingest into Shared Shelf, including but not limited to: RMC exhibitions Mann image collections Faculty collections Others? (We want to hear from you!) Simultaneous input into CUL Archival repository for longterm preservation Data Clean-up Original image investigation
13 Migration Challenges Locating original images (in some cases we may have to pull from the Luna tiff) Identifying original data Data clean-up/normalization Cleaning existing databases, identifying and eliminating orphan records/ images, etc
14 Policy development (VRWG) Explore Shared Shelf as service offering Unit Library Collection Development Faculty Collection Development Collaboration Tool Questions Who pays for hosted assets? (current ARTstor policy stipulates that Shared Shelf Collections not in the ARTstor digital library incurs a per image fee) Who vets image/data integrity (if open to broader set of users)? When does a collection become an official library collection, to be maintained in perpetuity? How are images/data archived? What is the workflow for this? Who maintains/monitors permissions/copyright?
15 Discovery & Access Representatives from VRWG will be working with D & A implementation team to expose ARTstor records (both local and ARTstor general collections) for full search functionality
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