User s Guide [FK-502 Fax Operations]

Transcription

1 User s Guide [FK-502 Fax Operations]

2 Contents Contents Contents Introduction...x-10 ACKNOWLEDGEMENT:...x-10 COPYRIGHT...x-10 EXEMPTION...x-10 Special Notice to User...x-11 For Canada...x-11 For U.S.A....x-11 For New Zealand...x-12 For Europe...x-13 Send a fax (Faxing)...x-14 Sending a fax...x-14 Available features...x-17 Attaching and sending the total page count...x-17 Sending a fax at a specified time...x-17 Sending one scanned page at a time (Quick Memory TX)...x-17 Overseas faxing...x-17 Confirming whether the original has been scanned or not...x-17 Erasing shadows...x-18 Specifying a scanning area size on the original...x-18 Sending originals of different sizes with one operation...x-18 Sending an original with fold lines...x-19 Sending long originals...x-19 Sending double-paged originals...x-19 Specifying the binding position of double-sided originals...x-19 Sending faxes by command from the recipient...x-20 Releasing ECM mode...x-20 Specifying an original for polling...x-20 Releasing Super G3 Mode...x-20 Specifying a relay destination...x-20 Using a confidential box...x-21 Sending password-protected faxes...x-21 Adjusting the background color density...x-21 Emphasizing character edges...x-21 Saving to a box...x-22 Explanation of manual conventions...x-23 Descriptions of original documents and paper...x-25 User s guides...x-26 Printed manuals...x-26 User s Guide CD manuals...x-26 1 Before using this machine 1.1 Precautions Using the control panel Control panel Fax Mode screens Initial settings Convenient function settings User authentication and account track With user authentication (machine authentication) With user authentication (external server authentication) With account track Fax reception using a box Box types PC-FAX RX function operations C650 x-1

3 Contents 1.7 Transmission and reception using an extension line Usage as both a transmission/reception line Usage as a reception-only line Usage as a sending-only line To send a fax 2.1 General fax operation Sending a fax Loading the original Loading the original in the ADF Loading the original on the original glass Faxing a multi-page original using the original glass Sending the original using both the ADF and the original glass Specifying scanning conditions Specifying scanning settings Original type Simplex/Duplex Resolution Density Specifying only one destination Specifying from registered destinations Searching for a registered destination (Index button) Searching for a registered destination (Address Type) Searching for registered destinations (Detail Search) Specifying by direct input Specifying from the job history Performing an LDAP search (Search) Performing an LDAP search (Advanced Search) Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission) Specifying multiple destinations (from registered destinations, direct input, job history) Specifying multiple destinations (using the group button) Sending a fax using a program destination To send a fax after specifying a program destination Checking the settings To check the settings Operations while scanning If original size cannot be detected When there is a memory overflow Original auto rotation When unable to send fax Redial Auto redial function Manual redial (Current Jobs list) Manual redial (Fax Retransmit User Box) Reserving a transmission Sending a fax while confirming the status of the recipient s machine (Manual transmission) Aborting transmission Aborting a job during transmission Canceling timer transmission reserved jobs Checking reserved jobs to be transmitted Checking transmission results To check the transmission result Memory transmission and quick memory transmission Memory transmission Quick memory transmission To use quick memory transmission Attaching the total page count to a sent fax (Total # of Pages) To send a fax after specifying the number of pages C650 x-2

4 Contents 2.17 Sending a fax after specifying a time (Timer TX) To conduct timer TX Faxing overseas (Overseas TX) To send a fax in overseas transmission mode Fax Header Settings Position set for Fax Header Print Receiver s Name Setting Faxing after previewing Preview screen Zoom Page Rotation View Finishing Change Setting Previewing Reception 3.1 Reception modes Auto reception (Fax only mode) Manual reception (Telephone Only mode) Auto reception (Fax only mode) Manual reception (Telephone only mode) Manual reception When unable to receive fax Temporary memory reception Temporary memory reception Forwarding a job received in temporary memory Maintaining a record during reception Reduction printing Printing after reducing the size to fit the paper Printing to equal size Method of printing during reception Footer Setting Troubleshooting 4.1 Fax cannot be sent Fax cannot be received Error Messages If "contact your Service Rep." is displayed (Service Call) Specifications 5.1 Specifications Useful transmission functions 6.1 List of functions on the Settings screen Scan Settings Original Settings Communication Settings Sending a fax after adjusting the density of background color (Background Removal) Background Removal Sending the fax after adjusting the background Sending the fax after emphasizing the character edges (Sharpness) Sharpness Sending the fax after adjusting the sharpness Sending the fax after removing the black shadow (Frame Erase) Frame Erase Sending a fax after setting the Frame Erase C650 x-3

5 Contents 6.5 Sending double page originals page by page from right to left (Book Copy) Book Copy Sending the fax after specifying book copy Sending a fax after specifying the scan size of the original (Scan Size) Scan Size Sending the fax after specifying the scan size Copying the original at the same time as sending the Fax (Send & Print) Send & Print Sending the fax after specifying Send & Print Confirming that the original is scanned (TX Stamp) TX Stamp Sending the fax after specifying TX Stamp settings Sending an original of varying sizes by a single operation (Mixed Original) Mixed Original Sending the fax after specifying Mixed Original setting Sending an original with folds (Z-Folded Original) Z-Folded Original Sending the fax after specifying Z-Folded Original setting Sending a long original (Long Original) Long Original Sending the fax after specifying Long Original setting Specifying the binding position (Binding Position) Binding Position Specifying binding position Faxing by reducing the effect of dust from the left partition glass (Despeckle) About the Despeckle To fax in the Despekle mode Sending a fax after cancelling ECM mode (ECM OFF) ECM OFF Sending the fax after specifying ECM OFF Sending a fax after cancelling Super G3 mode (V. 34 OFF) V. 34 OFF Sending the fax after setting V. 34 OFF Sending an original in Public/Personal/Group box by fax Sending an original in Public/Personal/Group box by fax Check the recipient s machine and send the fax (Check Dest. & Send) Check Dest. & Send Sending a fax after specifying Check Dest. & Send Sending the fax after reconfirming the destination (Destination Check Display Function) Destination Check Display Function Sending a fax after reconfirming the destination Sending the fax after specifying the telephone line (Select Line settings) Select Line settings Sending the fax after specifying the telephone line Sending the fax with the password (Password TX) Password TX Specifying the Password TX settings Confidential transmission (F-Code TX) Confidential transmission Confidential transmission Sending the fax after specifying the relay destination (F-Code TX) Relay destination specification Setting the relay destination specifications Specifying the way of adding the transmission source information (Fax Header Settings) Fax Header Settings Specifying the Fax Header Settings C650 x-4

6 Contents 7 Useful reception functions 7.1 Using a confidentially received original Confidential reception Printing confidentially received originals Deleting confidentially received originals Handling originals received by memory Printing received originals Deleting received originals Printing at the time of reception When [Duplex Print (RX)] is set to [ON] Polling 8.1 Sending a fax when requested by the recipient (Polling transmission) Reserving polling transmission originals Printing originals in the Polling TX User Box Deleting originals in the Polling TX User Box Receiving a sender s original when requested by this machine (Polling reception) Polling reception Polling reception Polling after specifying the original (Bulletin board) Registering an original on a bulletin board Printing a bulletin board original Deleting a bulletin board original Polling reception of bulletin board original Registering/Specifying Settings 9.1 Displaying the fax registration screen Displaying Create One-Touch Destination screen Registering the Address Book Registering the fax number in Address Book Registering fax numbers in Address Book from Destination Settings screen Changing the Address Book Deleting Address Book destinations Registering Group destinations Registering Group destinations Changing Group destinations Deleting registered Group destinations Registering Program destinations Registering program destinations Deleting program destinations Changing the destination level (Apply Levels/Groups to Destinations) Apply Levels/Groups to Destinations Changing destination levels Confidential box settings Registering a confidential box Working of confidential communication Specifying bulletin board settings Registering Bulletin Board User Box Structure of Bulletin board polling transmission and reception Specifying Relay box settings Registering Relay User Box Working of relay distribution Setting Memory RX User Box C650 x-5

7 Contents 10 Utility mode 10.1 Utility mode operation Displaying User Settings screen Terminating User Settings screen Displaying Administrator Settings screen Terminating Administrator Settings screen Utility mode list User Settings > Custom Display Settings > Scan/Fax Settings User Settings > Custom Display Settings > FAX Active Screen operation User Settings > Custom Display Settings > Search Option Settings User Settings > Scan/Fax Settings > Default Scan/Fax Settings Administrator Settings > System Settings > Power Save Settings Administrator Settings > System Settings > Output Settings > Print/Fax Output Settings Administrator Settings > System Settings > Restrict User Access > Restrict Access to Job Settings > Registering and Changing Address Administrator Settings > System Settings > Restrict User Access > Restrict Operation > Restrict Broadcasting Administrator Settings > System Settings > Reset Settings > Job Reset > Next Job > Reset Data After Job Administrator Settings > System Settings > Stamp Settings Administrator Settings > User Authentication/Account Track > Limiting Access to Destinations Administrator Settings > Fax Settings > Header Information Administrator Settings > Fax Settings > Header/Footer Position Administrator Settings > Fax Settings > Line Parameter Settings Administrator Settings > Fax Settings > TX/RX Settings Administrator Settings > Fax Settings > Function Settings > Function ON/OFF Setting Administrator Settings > Fax Settings > Function Settings > Memory RX Settings Administrator Settings > Fax Settings > Function Settings > Closed Network RX Administrator Settings > Fax Settings > Function Settings > Forward TX Setting Administrator Settings > Fax Settings > Function Settings > Incomplete TX Hold Administrator Settings > Fax Settings > Function Settings > PC-FAX RX Setting Administrator Settings > Fax Settings > Function Settings > TSI User Box Setting Administrator Settings > Fax Settings > PBX Connection Setting Administrator Setting > Fax Setting > Report Settings Administrator Settings > Fax Settings > Job Settings List Administrator Settings > Fax Settings > Multi Line Settings > Line Parameter Setting Administrator Settings > Fax Settings> Multi Line Settings > Function Settings Administrator Settings > Fax Setting > Multi Line Settings > Multi Line Settings Administrator Settings > Fax Settings > Multi Line Settings > Sender Fax No Administrator Settings > Security Settings > Security Details > Manual Destination Input Administrator Settings > Security Settings > Security Details > Restrict Fax TX Administrator Settings > Security Settings > Security Details > Hide Personal Information Administrator Settings > Security Settings > Security Details > Display Activity Log Setting the initial state of Fax/Scan screen (Scan/Fax Settings) Scan/Fax Settings Setting the screen during fax operation (FAX Active Screen) Setting the FAX Active Screen Specifying differentiation of uppercase/lowercase letters when searching destinations (Search Option Settings) Search Options Settings Setting initial setting value of fax function (Default Scan/Fax Setting) Default Scan/Fax Settings Specifying the power save transition conditions (Enter Power Save Mode) Setting Enter Power Save Mode Setting the printing method for received original (Print/Fax Output Settings) Specifying Print/Fax Output Settings Specifying the prohibitions to cause a change in destination registration (Registering and Changing Addresses) Specifying settings for Registering and Changing Addresses Setting prohibitions for sending a fax to multiple destinations (Restrict Broadcasting) Setting prohibitions for sending a fax to multiple destinations Specifying whether to reset the destination and settings (Reset Data After Job) Setting Reset Data After Job C650 x-6

8 Contents Specifying stamp printing specifications (Stamp Settings) Specifying stamp settings Protecting the destination information (Limiting Access to Destinations) Registering the groups Specifying destination level settings Registering transmission source name and fax number (Header Information) Registering Header Information Specifying the method of setting the transmission source/reception information (Header/Footer Position) Setting Header/Footer Position Specifying transmission/receiving mode (Line Parameter Settings) Specifying Line Parameter Settings Settings of transmission and reception mode (TX/RX Settings) Specifying TX/RX Settings Specifying the ON/OFF settings of the function (Function ON/OFF Setting) Specifying Function ON/OFF Setting Specifying memory reception settings (Memory RX Settings) Specifying the Memory RX Settings Reception settings only for the specific caller (Closed Network RX) Specifying Closed Network RX setting Forwarding the received original (Forward TX Setting) Specifying the Forward TX Setting Specifying the resending (Incomplete TX Hold) Specifying the Incomplete TX Hold Setting Specifying the reception in box of hard disk (PC-FAX RX Setting) Specifying PC-FAX RX Setting Distributing the received original per sender (TSI User Box Setting) Specifying the TSI User Box Setting Specifying the function related to private branch exchange (PBX Connection Setting) Specifying PBX Connection Setting Specifying the printing methods for report (Report Setting) Specifying Report Settings Specifying the extended telephone line parameter settings (Lines Parameter Setting) Specifying Line Parameter Setting Specifying the extended telephone line function settings (Function Settings) Specifying Function Settings Specifying the communication methods of Extended telephone lines (Multi Line Settings) Specifying Multi Line Settings Specifying the fax number of Extended telephone line (Sender Fax No.) Specifying Sender Fax No. setting Prohibiting the direct input of fax number (Manual Destination Input) Specifying Manual Destination Input settings Prohibiting the Fax sending function (Restrict Fax TX) Specifying Restrict Fax TX settings Specifying settings such that fax number cannot be displayed (Hide Personal Information) Specifying the Hide Personal Information settings Specifying settings such that communication history cannot be displayed (Display Activity Log) Specifying Display Activity Log settings Reports and Lists 11.1 Report / List Types Reports Lists Activity Report Conventions of Activity Report Auto Printing Manual Printing C650 x-7

9 Contents 11.3 TX Result Report Conventions of TX Result Report Manual Printing Auto Printing Polling TX Report Polling RX Report Sequential Polling RX Report Reservation Communication Report Reservation Polling TX Report Broadcast Reserved Report An address Polling RX Reserved Report Sequence Polling Rx Reserved Report Confidential RX Report Bulletin board transmission report (Polling TX Report) Relay TX Result Report Relay Request Report PC-FAX TX Error Report Broadcast Report Speed Dial List (Address Book destination list) Conventions of Speed Dial List Printing the Speed Dial List Group Address List Conventions of Group Address List Printing Group Address List Program List Conventions of Program List Printing Program List Fax Setting List Conventions of FAX Settings List Conventions of Relay List Conventions of Sender (TSI) RX User Box Conventions of Confidential/Bulletin List Printing Fax Setting List Appendix 12.1 About the original number stored in the memory Entering text Enlarging the keyboard To type text List of Available Characters Fax glossary Index 7 WARNING Text highlighted in this manner indicates the actions which when not observed may lead to fatal or serious injury due to wrong handling. % Be sure to pay attention to the Warning headings when reading the Quick Guide [Copy/Print/Fax/Scan/Box Operations]. C650 x-8

10 Contents 7 CAUTION Text highlighted in this manner indicates the actions which when not observed may lead to slight injury, moderate damage, or property damage due to wrong handling. % Be sure to pay attention to the Warning headings when reading the Quick Guide [Copy/Print/Fax/Scan/Box Operations]. C650 x-9

11 Contents Introduction Thank you for choosing this machine. This User s Guide describes operating procedures and precautions to be followed when using the fax functions. Please be sure to read this Guide. To ensure that this machine is used correctly and safely, carefully read the Quick Guide [Copy/Print/Fax/Scan/Box Operations] before using the machine. ACKNOWLEDGEMENT: KONICA MINOLTA, KONICA MINOLTA Logo, and The essentials of imaging are registered trademarks or trademarks of KONICA MINOLTA HOLDINGS, INC. PageScope and bizhub are registered trademarks or trademarks of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. Adobe, the Adobe logo, Acrobat and PostScript are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Other company names and product names used in this User s Guide are the registered trademarks or trademarks of their respective companies. COPYRIGHT 2007 by KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. All Rights Reserved. EXEMPTION A part or this User s Guide may be used or duplicated without permission. Information written in this User s Guide is subject to change without notice. C650 x-10

12 Contents Special Notice to User For Canada NOTICE: This product meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five. AVIS: Le present materiel est conforme aux specifications techniques applicables d Industrie Canada. L indice d equivalence de la sonnerie (IES) sert a indiquer le nombre maximal de terminaux qui peuvent etre raccordes a une interface telephonique. La terminaison d une interface peut consister en une combinaison quelconque de dispositifs, a la seule condition que la somme d indices d equivalence de la sonnerie de tous les dispositifs n excede pas 5. For U.S.A. FCC PART 68 REQUIREMENTS: This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the cover of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If required, this information must be provided to the telephone company. This equipment uses certification jack USOC RJ11C. A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details. The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US: US:AAAEQ##TXXXX.. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label. If this equipment FK-502 causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn t practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary. The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. If trouble is experienced with this equipment FK-502, for repair or warranty information, please contact the Konica Minolta dealer location where you purchased this equipment. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved. C650 x-11

13 Contents Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information. If you home has specially wired alarm equipment connected to the telephone line, ensure the installation of FK-502 does not disable you alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer. The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.) In order to program this information into your FAX machine, you should complete the following steps: See "Registering transmission source name and fax number (Header Information)" on page WARNING/CAUTION Explained WARNING The exclamation point within an equilateral triangle followed by the word "Warning" is intended to alert the user to the possibility that a disregard for the warning may result in fatal hazards or critical injuries. Be sure to focus your attention on the Warning headings when reading the Quick Guide [Copy/Print/Fax/Scan/Box Operations]. CAUTION The exclamation point within an equilateral triangle followed by the word "Caution" is intended to alert the user to the possibility that a disregard for the caution may result in minor injuries or in physical damage. Be sure to focus your attention on the Caution headings when reading the Quick Guide [Copy/Print/Fax/Scan/Box Operations]. For New Zealand This device is equipped with pulse dialing while the Telecom standard is DTMF tone dialing. There is no guarantee that Telecom lines will always continue to support pulse dialing. Use of pulse dialing, when this equipment is connected to the same line as other equipment, may give rise to bell tinkle or noise and may also cause a false answer condition. Should such problems occur, the user should not contact the Telecom Fault Service. This equipment may not provide for the effective hand-over of a call to another device connected to the same line. This equipment does not fully meet Telecom s impedance requirements. Performance limitations may occur when used in conjunction with some parts of the network. Telecom will accept no responsibility should difficulties arise in such circumstances. The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom s network services. The automatic calling functions of this equipment must not be used to cause a nuisance to other customers. Telepermitted equipment only may be connected to the auxiliary telephone port. The auxiliary port is not specifically designed for 3-wire connected equipment. 3-wire might not respond to incoming ringing when connected to this port. C650 x-12

14 Contents For Europe The Facsimile has been approved in accordance with Council Decision 1999/5/ EC for pan-european single terminal connection to the public switched telephone network (PSTN). However, due to differences between the individual PSTNs provided in different countries, the approval does not, of itself, give an unconditional assurance of successful operation on every PSTN network terminal point. In the event of problems, you should contact your equipment supplier in the first instance. The CE marking must be affixed to the product or to its data plate. Additionally it must be affixed to the packaging, if any, and to the accompanying documents. C650 x-13

15 Contents Send a fax (Faxing) The basic procedure for sending a fax is described below. Sending a fax 0 In order to use the fax functions, the optional fax kit must be installed. 1 Press [Fax/Scan] key on the control panel to enter fax mode. The Fax/Scan screen is displayed. 2 Load the original to be faxed. For details on loading the original, refer to "Loading the original" on page 2-6. C650 x-14

16 Contents 3 Specify functions to be used if required. Scan Settings screen For details on scan settings, refer to "Specifying scanning conditions" on page 2-9 or "Scan Settings" on page 6-2. Original Settings screen For details on original settings, refer to "Original Settings" on page 6-3. Communication Settings screen For details on communication settings, refer to "Communication Settings" on page 6-4. C650 x-15

17 Contents 4 Enter the fax number of the recipient on the keypad. If an incorrect number has been entered, touch [Delete] and then correct the number. When [C] (clear) key is pressed, all entered numbers are deleted. 5 Press [Start] key on the control panel. If you are unable to send a fax, refer to "Fax cannot be sent" on page 4-2. C650 x-16

18 Contents Available features Attaching and sending the total page count The total page count for the number of pages in the original sent can be attached to and sent with the original when using Quick Memory TX. This is useful for confirming whether the entire original has been correctly sent or not. For details, refer to page From : / 01 /20 10:01 #12 P.005 / 010 Sending a fax at a specified time A fax can be sent at a specified time. Sending faxes at discounted calling times, such as at night or early in the morning, can help to reduce costs. For details, refer to page Sending one scanned page at a time (Quick Memory TX) With this feature, the machine starts to transmit the fax after 1 page of the original has been scanned. For details, refer to page Overseas faxing When faxing to a location where fax communication conditions are poor, a slower transmission speed can be set to ensure that the fax is successfully transmitted. For details, refer to page Confirming whether the original has been scanned or not A stamp can be affixed to a successfully scanned original to confirm it has been scanned. For details, refer to page Front surface of original Original transmitting direction Stamp position C650 x-17

19 Contents Erasing shadows Shadows that appear on the top, bottom, left and right of originals when faxing items such as booklets can be erased. For details, refer to page Width of erasure Ordinary transmission Frame erasure transmission Specifying a scanning area size on the original It is possible to specify a scanning area size for originals to be faxed. This is useful when you want to fax only a portion of the original. For details, refer to page RUSSIA RUSSIA MONGOLIA MONGOLIA NORTH KOREA NORTH KOREA SOUTH KOREA SOUTH KOREA CHINA JAPAN CHINA JAPAN BHUTAN BHUTAN LADESH NMAR LAOS Taiwan LADESH NMAR LAOS Taiwan THAILAND CAMBODIA VIETNAM PHILIPPINES THAILAND CAMBODIA VIETNAM PHILIPPINES BRUNEI MALAYSIA BRUNEI MALAYSIA SINGAPORE SINGAPORE INDONESIA PAPUA NEW GUINEA Indian Ocean AUSTRALIA Sending originals of different sizes with one operation Faxes of different sizes can be sent by loading the differently-sized originals and enabling the machine to correctly recognize original sizes and to send faxes accordingly. For details, refer to page Transmitted and reproduced in the same sizes as the original pages at the destination. You set original pages of mixed sizes on the ADF. C650 x-18

20 Contents Sending an original with fold lines Originals with original sizes that cannot be correctly detected due to fold lines can still be sent at the correct size. For details, refer to page Sending long originals Originals longer than 432 mm (17 inch) can be sent. For details, refer to page Sending double-paged originals When sending a book or catalog, left and right pages can be divided and sent as single pages. For details, refer to page SURVEYOR S REPORT SURVEYOR S REPORT Specifying the binding position of double-sided originals It is possible to send faxes after specifying a binding position for the original and adjusting the position of the back face of the original. For details, refer to page Top bind Transmission Left bind Destination FAX C650 x-19

21 Contents Sending faxes by command from the recipient An original loaded or stored on the machine can be sent when a command is made by the recipient. For details, refer to page 8-6. Receiver Sender Releasing ECM mode This function allows you to release ECM mode and send faxes to reduce transmission time. For details, refer to page Specifying an original for polling An original that you want for others to view can be stored in the bulletin board box and sent by polling. In addition, originals can be received from external bulletin board boxes via polling. For details, refer to page 8-8. Viewing Bulletin board Polling Registering Releasing Super G3 Mode Faxes can be sent after releasing Super G3 Mode (V. 34) in situations where Super G3 Mode (V. 34) cannot be used due to restrictions caused by private branch exchanges (PBX) etc. For details, refer to page Specifying a relay destination Once an original has been sent to a relay station, broadcast to recipients from the relay station is possible. For details, refer to page Terminating station Originating station Relay station Toll Call Local Call Terminating station C650 x-20

22 Contents Using a confidential box An original to be sent to or received by a specific person can be transmitted using a confidential box. For details, refer to page Sender Confidential box Receiver Sending password-protected faxes If the receiving machine is set up for closed communication, it is possible to send a password-protected fax to the recipient. For details, refer to page Adjusting the background color density It is possible to adjust the background color density of faxed originals. For details, refer to page 6-6. Emphasizing character edges It is possible to make adjustments for faxed originals so that blurred characters are more defined and the overall appearance of the original is clearer. For details, refer to page 6-8. C650 x-21

23 Contents Saving to a box A scanned original can be saved from the Fax/Scan screen to a box created in the hard disk of this machine. The box is specified as the destination instead of a fax number. Files saved in a box can also be sent as faxes. For details, refer to page Box Hard disk C650 x-22

24 Contents Explanation of manual conventions C650 x-23

25 Contents C650 x-24

26 Contents Descriptions of original documents and paper The descriptions used in this manual for documents and paper are explained below. Whenever document and paper dimensions are mentioned in this manual, the value shown as Y in the illustration refers to the width, and the value shown as X refers to the length. If the length (X) is longer than the width (Y), the paper orientation is indicated by w. If the length (X) is shorter than the width (Y), the paper orientation is indicated by v. C650 x-25

27 Contents User s guides This machine is provided with printed manuals and PDF manuals on the User s Guide CD. Printed manuals Quick Guide [Copy/Print/Fax/Scan/Box Operations] This manual contains operating procedures and descriptions of the most frequently used functions, allowing the machine to immediately be used. In addition, this manual contains notes and precautions that should be followed for safe use of the machine. Be sure to read this manual before using the machine. User s Guide [Enlarge Display Operations] This manual contains details on operating procedures in Enlarge Display mode. Refer to this manual for details on using copy, network scanner and fax functions in Enlarge Display mode. User s Guide CD manuals User s Guide [Copy Operations] This manual contains descriptions of the Copy mode operations and machine maintenance. Refer to this manual for details on the paper and documents, copy procedures using convenient Application functions, replacing consumables, and troubleshooting operations such as clearing paper misfeeds. User s Guide [Print Operations] This manual contains details of the printing functions that can be specified with the standard built-in printer controller. Refer to this manual for operating procedures on using the printing functions. User s Guide [Box Operations] This manual contains operating procedures for using the user boxes on the hard disk. Refer to this manual for details on saving data in user boxes, retrieving data from user boxes and transferring data. User s Guide [Network Scanner Operations] This manual contains descriptions on specifying network settings for standard equipment and operating procedures for scanning functions. Refer to this User s Guide for details on using network functions and the Scan to , Scan to FTP and Scan to SMB operations. User s Guide [PageScope Web Connection Operations] This manual contains descriptions on the machine settings that can be specified remotely with PageScope Web Connection from a Web browser on a computer. Refer to this manual for details on operating procedures for using PageScope Web Connection. User s Guide [Fax Operations] (this manual) This manual contains descriptions of the G3 fax operations. Refer to this manual for details on using the G3 fax operations when the optional fax kit is installed. In order to use the fax functions, the optional fax kit must be purchased separately. User s Guide [Network Fax Operations] This manual contains details on the network fax functions. Refer to this manual for operating procedures on Internet faxing and IP address faxing. User s Guide [Fax Driver Operations] This manual contains details of the fax driver functions that can be used to send a fax directly from a computer. Refer to this manual for operating procedures on using the PC-FAX functions. In order to use the fax functions, the optional fax kit must be purchased separately. User s Guide [Advanced Function Operations] This User s Guide describes overview and usage of functions that become available by registering the optional license kit and enabling its function, and functions that become available by connecting the MFP with applications. In order to use the functions effectively, please read this User s Guide. The following models support the advanced function. bizhub C650/C550/C451/C353/C253/C203 C650 x-26

28 1 Before using this machine

29 Before using this machine 1 1 Before using this machine 1.1 Precautions This machine cannot transmit or receive color faxes. The following types of telephone lines can be connected to this machine. - Local telephone lines (Including fax communication networks) - PBX (Private branch exchange two-line systems) Be sure to check the following for the telephone line to be used. - A business phone is not connected as an external telephone on the line. - A call waiting service is not being used on the line. - If a digital line is multiplexed in a corporate network used by customers, fax communications may be subject to the following limitations. Limited transmission speeds Fax communications via Super G3 are not possible Although rare, communication errors may sometimes be caused by factory default settings. This results from the multiplexing device placing extreme restrictions on the band used for the line on the assumption that it will be used for voice transmissions. In addition, these restrictions may vary depending on the devices that make up the network. For details, contact your network administrator. 2 Reminder When the machine is turned off, then on again with the main power switch, wait at least 10 seconds to turn the machine on after turning it off. The machine may not operate correctly if it is turn on immediately after being turned off. C

30 Before using this machine Using the control panel Control panel No. Name Description 1 Touch panel Displays various setting screens and messages. 2 Main Power indicator Lights up in green when the [Main Power switch] is ON. 3 Sub power switch Used to turn power ON/OFF to the control panel. When turned off, the machine enters a state where it conserves energy. 4 [Mode Memory] key Desired fax settings can be registered as a program destination, and used to send faxes by recalling the registered program destination. (page 2-24, page 9-14) 5 [Utility/Counter] key Press to switch between the Utility mode screen and the sales counter screen. 6 [Reset] key Press to clear all settings (except registered settings) entered in the control panel or touch panel. 7 [Interrupt] key Press to enter Interrupt mode. While the machine is in Interrupt mode, the indicator on the [Interrupt] key lights up in green and the message "Interrupted" appears on the touch panel. To release Interrupt mode, press [Interrupt] key again. 8 [Stop] key Press to stop scanning of the original. 9 [Proof Copy] key If the [Proof Copy] key is pressed before the [Start] key is pressed, a finished preview with the currently specified settings applied is displayed in the touch panel. (page 2-52) 10 [Start] key Press to begin operation of the mode selected: box, Fax/Scan or copying. If Fax/Scan mode is selected, transmission will begin. When the machine is ready to begin the operation, the indicator on the [Start] key lights up in blue. If the [Start] key indicator lights up in orange, the selected operation is unable to begin. 11 [Data] indicator Flashes blue while print job or fax is being received. Lights up blue while print job or fax is in printing queue or is being printed. 12 [C] (clear) key Press to erase a value entered using the keypad or characters entered using the screen keyboard. 13 Keypad Use to enter numbers. These keys can be used when entering telephone numbers or setting values. 14 [Help] key Press to display the Help screen. Explanations and operating procedures for this machine s functions can be displayed on the screen. C

31 Before using this machine 1 No. Name Description 15 [Enlarge Display] key Press to enter Enlarge Display mode.if authentication is performed with Page- Scope Authentication Manager, it does not enter Enlarge Display mode. For details, refer to the User s Guide [Enlarge Display Operations]. 16 [Accessibility] key Press to display the screen for specifying user accessibility functions. For details, refer to the User s Guide [Copy Operations]. 17 [Power Save] key Press to enter Power Save mode. While the machine is in Power Save mode, the indicator on the [Power Save] key lights up in green and the touch panel goes off. To release Power Save mode, press [Power Save] key again. 18 [Access] key If user authentication or account track settings have been applied, press this key after entering the user name and password (for user authentication) or the account name and password (for account track) in order to use this machine. 19 [Brightness] dial Use to adjust the luminance of the touch panel. 20 [User Box] key Press to enter Box mode. While the machine is in Box mode, the indicator on the [User Box] key lights up in green. For details, refer to the User s Guide [Box Operations]. 21 [Fax/Scan] key Press to enter to Fax/Scan mode. While Fax/Scan mode is being used, the indicator on the [Fax/Scan] key lights up in green. For details on the scan functions, refer to the User s Guide [Network Scanner Operations]. 22 [Copy] key Press to enter to Copy mode. (As a default, the machine is in Copy mode.) While the machine is in Copy mode, the indicator on the [Copy] key lights up in green. For details, refer to the User s Guide [Copy Operations]. 2 Reminder To prevent damage to the touch panel, do not push down on the touch panel with force. Also, do not push down on the touch panel using hard or sharp objects. If the service call screen (page 4-5) is displayed and operations are not possible, write down the trouble code, unplug the main power supply and immediately contact your technical representative, as there may be a risk of breakdown. When contacting your technical representative, inform them of the trouble code you recorded at the time the problem occurred. C

32 Before using this machine 1 Fax Mode screens The Fax/Scan screen appears when the [Fax/Scan] key on the control panel is pressed. The displayed destination or function can be selected by using your finger to lightly touch the button displayed on the screen No. Name Description 1 [Check Job] button Displays a list of selected destinations in the left panel of the screen. 2 [Job List] button Displays a list of jobs being executed and a list of pending jobs in the left panel of the screen. 3 [Address Book] tab Displays a screen for selecting a registered destination. (page 2-13) 4 Message display area Displays machine status and operating procedures that need to be carried out at that time. 5 [Direct Input] tab Displays a screen for entering destinations directly. (page 2-17) 6 [Job History] tab Displays a screen for selecting destinations from the Job History. (page 2-18) 7 [Address Search] tab Displays a screen for searching for destinations on the LDAP server. (page 2-18, page 2-20) 8 No. of destinations Displays the no. of destinations specified. 9 [Off-Hook] button This is touched for manual transmission or reception. (page 2-35, page 3-4) When this button is touched the telephone line tone is heard through the speaker. 10 Setting area This area is for setting destinations and functions. 11 [Communication Settings] button Displays a menu for line settings and settings concerning timer transmissions and communications in general. (page 6-4) 12 [Original Settings] button Displays a menu for original-related settings such as mixed original and original binding positions. (page 6-3) 13 [Scan Settings] button Displays a menu for settings concerning the scanning process, such as original image quality and resolution. (page 2-9, page 6-2) 14 Remaining memory Displays the amount of memory remaining during operation. 15 Remaining toner Displays the amount of toner remaining. 16 Left panel Displays the job list and destination list. 17 Destination display section Displays the destination specified. C

33 Before using this machine 1 2 Note The display positions of the [Address Book], [Direct Input], [Job History] and [Address Search] tabs differ depending on the settings specified for the Scan/Fax Settings parameters in Utility mode. For details, refer to "Setting the initial state of Fax/Scan screen (Scan/Fax Settings)" on page If "Confirm Address (TX)" in Utility mode is set to "ON", the [Job History] tab and [Off-Hook] button does not appear. For details on the "Confirm Address (TX)", refer to "Specifying the ON/OFF settings of the function (Function ON/OFF Setting)" on page C

34 Before using this machine Initial settings After installation, the following settings must be made in order to use fax functions. If the following settings are not correctly made, fax communications may not be possible. Please ensure these settings are registered. Date/Time Settings - Date/Time Settings Specify the current date and time. For details on setting the date and time, refer to the User s Guide [Copy Operations]. - Time zone Specify the standard time zone for each region in the world. Header Information - Sender The transmission source name is this machine s name and is recorded as part of the transmission source record written at the top of the sent original. Register a name of 30 characters or less. Refer to "Registering transmission source name and fax number (Header Information)" on page for details. - Sender Fax No. Normally, the fax number for this machine is registered as the Sender Fax No. Numerical characters from 0 to 9, +, space, * and # are used, and 20 digits or less are registered for the Sender Fax No. Line Parameter Setting - Dialing Method For North American model, a touch-tone line or a rotary dial (pulse) line (10pps) can be selected. For European model, only a touch-tone line can be selected. Refer to "Specifying transmission/receiving mode (Line Parameter Settings)" on page for details. - Receive Mode Auto reception and manual reception can be selected. Set the machine to auto reception to receive faxes automatically. If the phone line is often busy because an external telephone line is connected, set the machine to manual reception. C

35 Before using this machine Convenient function settings By registering destinations that you fax often in the Address Book destinations or Group destinations, and registering Program destinations for fax tranmssion settings that are used often, the registered details can be recalled by simply touching the registered button. Address Book destinations By registering destinations that you fax often in the Address Book destinations, you can recall destinations by simply touching the registered button. Refer to "Registering the Address Book" on page 9-3 for details regarding registering abbreviated destinations. Group destinations When sending the same fax to multiple destinations, by grouping together and registering destinations registered in the Address Book destinations, multiple destinations can be recalled by simply touching the group destinations button. Refer to "Registering Group destinations" on page 9-10 for details on registering group destinations. Program destinations By registering destinations that you fax often and tranmsission settings you use often in your program destinations, the registered details can be recalled by simply touching the program button. Refer to "Registering Program destinations" on page 9-14 for details on registering program destinations. C

36 Before using this machine User authentication and account track This machine can be set so that an account or user name and a password must be entered in order to use the machine. Contact the administrator for details on the account or user name for using the machine. With user authentication (machine authentication) Type in the user name and password, and then touch [Login] or press the [Access] key. With user authentication (external server authentication) Specify the user name, password and authenticating server, and then touch [Login] or press the [Access] key. With account track Type in the account name and password, and then touch [Login] or press the [Access] key. C

37 Before using this machine 1 2 Note If "Prohibited Functions When Authentication Error" in Administrator mode is set to "Mode 2" and a user enters an incorrect password the specified number of times, that user is locked out and can no longer use the machine. Contact the administrator to cancel operation restrictions. If authentication is performed with PageScope Authentication Manager, contact your server administrator for log on. For details on logging on when using optional authentication unit (biometric type) AU-101 for authentication, refer to the User s Guide [Copy Operations].! Detail For details on the user authentication and account tracking, refer to the User s Guide [Copy Operations]. C

38 Before using this machine Fax reception using a box In this machine, by using PC-FAX RX function or Memory RX function, the received original can be saved in a box on the hard disk without printing it. Additionally, if a confidential original is received, the original is automatically saved in the confidential box on the hard disk. The original saved in the box can be printed by this machine, and can be downloaded on a computer in the network. An outline regarding fax reception using boxes is given here. Box Sender Original Hard disk ! Detail For details on the creating boxes and downloading to a computer originals received in boxes via PC- FAX RX function, refer to the User s Guide [Box Operations]. When sending a fax, the scanned original can be saved in a box by specifying the box in the machine as the destination. Box types Public/Personal User Box and System User Box are made available in the hard disk of this machine. For Public/Personal User Box, Specified User Box from (no. 1 to ) are available. System User Box include the Bulletin Board User Box, Polling TX User Box, Secure Print User Box, Memory RX User Box, Annotation User Box, Fax Retransmit User Box and Encrypted PDF User Box. In this machine, the boxes can be used to utilize the functions indicated in the following table. Box name Public/Personal User Box Specified User Box (box no. 1 to ). Function Public/Personal User Box consist of normal Public/Personal User Box and Confidential Boxes. Communication passwords can be set for Confidential Boxes. A maximum of 20 Confidential Boxes can be established. For PC-FAX RX function, when the saving destination of a received original is set as a Specified User Box, and TSI sorting has been set, the received original is saved in the corresponding box number. For PC-FAX RX function: The received original is saved in the box number specified in the sub address by the sender. For TSI sorting: The received original is saved in the box number corresponding to the TSI sorting setting. Relay User Box can not be used as a sorting destination.! Detail For details on PC-FAX RX function, refer to "PC-FAX RX function operations" on page C

39 Before using this machine 1 Box name System User Box System User Box Relay User Box Bulletin Board User Box Polling TX User Box Secure Print User Box Memory RX User Box Annotation User Box Fax Retransmit User Box Function These boxes are used for registering originals for viewing. Originals registered in the Bulletin Board User Box can be sent via polling according to polling commands from the recipient.! Detail For details on the Bulletin Board User Box, refer to "Polling after specifying the original (Bulletin board)" on page 8-8. Scanned originals to be transmitted by polling are saved in this box.! Detail For details on the Polling TX User Box, refer to "Sending a fax when requested by the recipient (Polling transmission)" on page 8-2. Secure Print originals are saved in this box.! Detail For details on the Secure Print User Box, refer to the User s Guide [Box Operations]. When the Memory RX function is activated, the received original is saved in this box without being printed out.! Detail For handling Memory RX originals, refer to "Handling originals received by memory" on page 7-4, and for Memory RX function refer to "Specifying memory reception settings (Memory RX Settings)" on page For PC-FAX RX function, when the Memory RX User Box has been set as the saving destination for the received original, the received original is saved in this box.! Detail For details on the PC-FAX RX function, refer to "PC-FAX RX function operations" on page This box is used when a date/time or filing number image is added to original data saved and the data is distributed over a network. The type of text to be added can be set at the time of distribution.! Detail For details on saving originals in Annotation User Box, refer to the User s Guide [Box Operations]. Originals that cannot be sent even after redialing because the recipient s line is busy are saved in this box for a fixed period of time. The saved original can be sent again to the same destination or to an altered destination.! Detail For details about re-sending methods, refer to "Manual redial (Fax Retransmit User Box)" on page 2-32 and for details about re-sending settings, refer to "Specifying the resending (Incomplete TX Hold)" on page This box has a communication password and stores originals for relayed distribution. Boxes are registered at a relay distribution station. A maximum of 5 boxes can be registered.! Detail For details about Relay User Box settings, refer to "Specifying Relay box settings" on page C

40 Before using this machine 1 PC-FAX RX function operations Originals received by PC-FAX RX function are saved in a forced Memory RX User Box or a Public/Personal User Box (box no.1 to ) on the hard disk. The box for saving the received original is specified with the [PC-FAX RX Setting] in the Utility mode. Refer to the following table for details related to [PC-FAX RX Setting] and reception methods.! Detail For PC-FAX RX Setting, refer to "Specifying the reception in box of hard disk (PC-FAX RX Setting)" on page [PC-FAX RX Setting] in the Utility mode PC-FAX RX Setting: Ristrict PC-FAX RX Setting: Allowed Receiving User Box Destination: Memory RX User Box PC-FAX RX Setting: Allowed Receiving User Box Destination: Specified User Box Reception method The received original is printed without being saved in the box. However, the received original is saved in the box in the following cases. (1) Confidential reception and relay request reception (When the F-Code sub-address indicates a confidential box or relay box number): The received original is saved in the confidential box or the relay box irrespective of the PC-FAX RX Setting. When the sub-address differs from the number of each of the boxes or the F-Code password differs from the communication password of each box, a communication error will occur. (2) TSI User Box Setting is set to Yes: The received original is saved in the box specified by TSI User Box Setting. (3) Memory RX Setting is set: The received original is saved in the Memory RX User Box when it does not correspond with (1) or (2) mentioned above. The received original is saved in the Memory RX User Box. However, the received original is saved in other boxes in the following cases. (1) Confidential reception and relay request reception (When the F-Code sub-address indicates a confidential box or Relay User Box number): The received original is saved in the confidential box or the Relay User Box irrespective of the PC-FAX reception settings. When the sub-address differs from the number of each of the boxes or the F-Code password differs from the communication password of each box, a communication error will occur. (2) TSI User Box Setting is set to Yes: The received original is saved in the box specified by TSI User Box Setting. The received original is saved in the box specified by the number specified (1 to ) in the sub-address. However, the received original is saved in other boxes in the following cases. (1) Sub-address is not specified: The received original is saved in the Memory RX User Box. (2) No corresponding specified user box exists: Follows the setting specified in [Incorrect User Box No. Entry] in the Utility mode. (3) Confidential reception and relay request reception (When the F-Code sub-address indicates a confidential box or Relay User Box number): The received original is saved in the confidential box or the Relay User Box irrespective of the PC-FAX RX Setting. When the sub-address differs from the number of each of the boxes or the F-Code password differs from the communication password of each box, a communication error will occur.! Detail Refer to "Settings of transmission and reception mode (TX/RX Settings)" on page for [Box Number Error Operation] settings. C

41 Before using this machine Transmission and reception using an extension line Transmission and reception using 2 lines can be carried out by installing the fax multi line. 2 Note Please note the following points when installing a fax multi line. The off-hook function can be used by Line 1 only (standard line). Reception using Line 2 (extension line) is only by auto reception. Usage as both a transmission/reception line When you carry out broadcast transmission to multiple destinations, transmission to multiple destinations can be completed more quickly as transmission is carried out using 2 lines. This is known as simultaneous broadcasting. Additionally, it is possible to send and receive faxes while carrying out broadcast transmissions by allocationg different telephone companies to each telephone line.! Detail For required settings, refer to "Specifying the communication methods of Extended telephone lines (Multi Line Settings)" on page Line 1 (Standard Telephone Line) Sending and receiving Line 2 (Extension Line) Sending and receiving Telephone Company A Telephone Company B Example Telephone Company A used for short distance Telephone Company B used for long distance C

42 Before using this machine 1 Usage as a reception-only line Line 2 (extension line) can be set to receive only. When line 2 is set exclusively for reception, only line 1 is used for sending. This is convenient when you wish to separate your sending and reception lines. 2 Note Line 1 is used for both transmission and reception and cannot be set as reception-only line.! Detail For required settings, refer to "Specifying the communication methods of Extended telephone lines (Multi Line Settings)" on page Line 1 (Standard Telephone Line) Line 2 (Extension Line) Used for sending as well as receiving Reception Only Usage as a sending-only line Line 2 (extension line) can be set for sending only. When line 2 is set exclusively for sending, only line 1 is used for reception. This is convenient when you wish to separate your sending and reception lines.! Detail For required settings, refer to "Specifying the communication methods of Extended telephone lines (Multi Line Settings)" on page Line 1 (Standard Telephone Line) Line 2 (Extension Line) Used for sending as well as receiving Sending Only C

43 2 To send a fax

44 To send a fax 2 2 To send a fax 2.1 General fax operation This section contains information about general operations for sending a fax.! Detail Color faxes cannot be sent and received. Use scan functions to send a colored fax. For details on the scan functions, refer to the User s Guide [Network Scanner Operations]. Sending a fax! Detail The procedure for faxing a single-sided original using basic operations is explained here. Various functions that make sending faxes more convenient are provided in this machine. For details, refer to "Useful transmission functions" on page Press [Fax/Scan] key to display the Fax/Scan screen. 2 Position the original to be faxed. For details on positioning the original, refer to "Loading the original" on page 2-6. C

45 To send a fax 2 3 Touch [Scan Settings], specify the desired function and touch [OK]. Scan Setting functions are specified as follows at the time of purchase. [Original Type]: Text/Photo (Printed Photo) [Simplex/Duplex]: 1-Sided [Resolution]: dpi (Fine) [Density]: Standard [File Type] is not available in Fax mode. For details on specifying basic scan settings, refer to "Specifying scanning conditions" on page 2-9. For details on [Color], [Erase], [Book Scan] and [Application] refer to "Scan Settings" on page Touch [Original Settings], specify the desired function and touch [OK]. For details on Original Settings, refer to "Original Settings" on page 6-3. C

46 To send a fax 2 5 Touch [Communication Settings], specify the desired function and touch [Close]. For details on communication settings, refer to "Communication Settings" on page Specify the recipient s fax number. For details on procedures for specifying a fax number, refer to "Specifying only one destination" on page 2-13 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page The destination can be specified in any of the following ways. Address Book Direct Input Job History Address Search Group destination Program destination To cancel a selected destination, re-select the destination you wish cancel. Entered numbers and selected settings are all cleared by pressing [Reset] key. If "Manual Destination Input" in Utility mode is set to "Restrict" or if "Manual Destination Input" in the Function Permission screen (displayed from the User Authentication Settings screen) is set to "Restrict", the Direct Input tab and the Address Search tab do not appear. For details on the "Manual Destination Input" parameter, refer to "Prohibiting the direct input of fax number (Manual Destination Input)" on page For details on the parameters available in the User Authentication Settings screen, refer to the User s Guide [Copy Operations]. Recipient fax numbers can be specified more easily by registering the recipient s fax number to the Address Book, Group destinations, or Program destinations. For details on Address Book, Group destinations, and Program destinations, refer to "Utility mode" on page Entered destinations are displayed in the Broadcast Destinations list in the left panel of the screen. 7 Press [Start] key. The following screen is displayed when the TX Result Report Check screen is set to display. The TX Result Report is printed by touching [Yes]. C

47 To send a fax 2 When the Destination Check Display Function function is set, the Destination Settings screen is displayed. Confirm that the destination is correct and touch [Send]. For details, refer to the "Sending the fax after reconfirming the destination (Destination Check Display Function)" on page To abort tranmission of a fax, press [Stop] key. For details on situations in where you are unable to send a fax, refer to "Fax cannot be sent" on page 4-2. If the fax could not be sent, a TX Result Report is printed (when the machine has been set to print a TX Result Report). And, it can be set such that the TX Result Report Check screen is displayed so as to enable the selection of whether or not to output the transmission result report for every transmission. For details on report printing procedures, refer to the "Specifying the printing methods for report (Report Setting)" on page For details on TX Result Reports, refer to "TX Result Report" on page Scanning of the original begins, and the original is sent. C

48 To send a fax Loading the original The original can be loaded in the ADF or on the original glass in this machine. If the original is loaded in the ADF, the original is scanned automatically from the ADF. Loading the original in the ADF If the ADF is used, originals with multiple pages can be automatically scanned. In addition, double-sided originals can also be faxed. 1 Close the ADF. 2 Sequentially arrange the original from the first page. 3 Position the original face-up up in the ADF. To record source information correctly, insert the front edge of the original into the ADF. 4 Adjust the lateral guides. The lateral guides are set to maximum width for mixed originals, and the original is positioned in line with the inner side. lateral guides Loading the original on the original glass Using the original glass enables you to send originals that cannot be loaded in the ADF (e.g. thick originals like books, and thin originals). 1 Open the ADF. 2 Position the original face down and load the original pages on the left inner side so that they are aligend with the left side of the scale board. C

49 To send a fax 2 3 Close the ADF slowly. Faxing a multi-page original using the original glass All pages of a multi-page original that cannot be loaded into the ADF can be faxed together using the original glass. 1 Press [Fax/Scan] key to display the Fax/Scan screen. 2 Specify the destination. 3 Specify functions if required. 4 Load the original on the original glass, and touch [Scan Settings], [Separate Scan], [OK] and then press [Start] key. 5 Load the original sequentially on the original glass and press [Start] key. Touching [Change Setting] enables you to alter 1-Sided/2-Sided settings and Frame Erase settings. Repeat this operation until you have scanned the entire original you wish to send. The scanned original is stored in the memory. 6 Touch [Finish]. 7 Press [Start] key. Transmission begins. Sending the original using both the ADF and the original glass Originals can be scanned using both ADF and the original glass, and large numbers of originals can be divided into many parts, loaded in the ADF and scanned. 1 Press [Fax/Scan] key to display the Fax/Scan screen. 2 Specify the destination. 3 Specify functions if required. C

50 To send a fax 2 4 Load the original on the original glass or in the ADF, and touch [Scan Settings], [Separate Scan], [OK] and then press [Start] key. When using the original glass and the ADF, the ADF is given priority. For details on loading originals in the ADF, refer to "Loading the original in the ADF" on page 2-6, and for details on loading originals on the platen glass, refer to "Loading the original on the original glass" on page Load the original sequentially in the ADF or on the original glass and press [Start] key. Touching [Change Setting] enables you to alter 1-Sided/2-Sided settings and Frame Erase settings. Repeat this operation until you have scanned the entire original you wish to send. The scanned original is stored in the memory. 6 Touch [Finish]. 7 Press [Start] key. Transmission begins. C

51 To send a fax Specifying scanning conditions Touching [Scanning Settings] on the Fax/Scan screen displays [Original Type], [Simplex/Duplex], [Resolution] and [Density], and enables you to specify transmission conditions for the original to be sent. 2 Note [File Type] cannot be used in Fax mode. Specifying scanning settings 2 Note You cannot specify different transmission conditions for different pages within one original. 1 Touch [Scanning Settings] on the Fax/Scan screen. 2 Select the function you wish to specify. Original type Set the original type according to the content of the original. C

52 To send a fax 2 There are 5 types of original type settings. At the time of purchase, original type is set to [Text/Photo]. - [Text]: Touch when scanning text-only originals. If you select this mode for scanning originals with photos, none of the image s intermediate colors will be reproduced, and the image will darken. - [Text/Photo]: Touch when originals with text and photos (half tone) mixed together, are to be scanned. Select this mode when text and photos are mixed together on 1 pages or when text and photos are mixed together on multiple pages. - [Photo]: Touch when scanning photo-only (half tone) originals. - [Dot Matrix Original]: Touch when text has been written lightly on originals to be scanned, for example by pencil etc. - [Copied Paper]: Touch when scanning a copied image as the original. Simplex/Duplex Set a scanning method for the ADF according to the state of the original. There are 3 types of scanning settings. At the time of purchase, the machine is set to [1-Sided]. - [1-Sided]: Touch to scan 1-sided originals. - [2-Sided]: Touch to scan 2-sided originals. - [Cover + 2-Sided]: Touch to scan 2-sided originals with covers. Scans the first page of the original as the cover page only on one side and scans the remaining pages on both sides. C

53 To send a fax 2 Resolution Sets the scanning resolution for the original. There are 4 types of resolution settings. At the time of purchase, resolution is set to [ (Fine)]. - [ (Standard)]: Touch when you wish to reduce transmission time. - [ (Fine)]: Touch when scanning normal originals. - [ (Super Fine)]: Touch when scanning originals containing small text and images. - [ (Ultra Fine)]: Touch when scanning originals containing particularly fine text and drawings.! Detail Using more defined resolutions when scanning increases the volume of data sent and increases communication time. Density If [ (Super Fine)] or [ (Ultra Fine)] are selected, and the recipient s machine is unable to receive faxes of these resolutions, the fax is sent at a resolution compatible with recipient s machine s capabilities. [ dpi] is not available with fax functions. [ dpi] can be selected; however, the setting will change to " dpi" when the fax is sent. Set the density according to the content of the original. Density can be set at 9 different levels. C

54 To send a fax 2 At the time of purchase, density is set to [Standard]. - [Light]: Touch for light-density scanning. - [Standard]: Touch for standard-density scanning. - [Dark]: Touch for darker-density scanning. C

55 To send a fax Specifying only one destination The following methods are possible for specifying one destination only. - Specifying from registered destinations - Specifying by direct input - Specifying from job history - Specifying from program destinations! Detail Refer to "Specifying from registered destinations" on page 2-13 regarding methods for specifying from the registered destinations. Refer to "Specifying by direct input" on page 2-17 regarding methods for specifying by direct input. Refer to "Specifying from the job history" on page 2-18 regarding methods for specifying from the job history. Refer to "Sending a fax using a program destination" on page 2-24 regarding methods for specifying from the program destinations. Specifying from registered destinations When an Address Book has been registered, you can search for the destination by the registered search word and dial the destination.! Detail Refer to "Registering the Address Book" on page 9-3 for registering destinations. Refer to "Searching for a registered destination (Index button)" on page 2-14 regarding registered destination search methods used by touching the Index button. Refer to "Searching for a registered destination (Address Type)" on page 2-14 regarding searching by destination type. Refer to "Searching for registered destinations (Detail Search)" on page 2-15 regarding entering details to conduct searches. % Touch the desired destination button displayed in the [Address Book] tab. To cancel a selected destination, re-select the destination you wish to cancel. If [Reset] key is pressed, the selected address and the settings are cleared. When desired destination button is not displayed, it can be searched for using the following methods. Touch the Index button Search by destination type Enter the details and search The destination is specified. C

56 To send a fax 2 Searching for a registered destination (Index button) Destinations can be searched for using the specified search word when a destination is registered.! Detail The index default display can be changed with the Address Book Index Default Setting. For details, refer to "Setting the initial state of Fax/Scan screen (Scan/Fax Settings)" on page % Touch Index buttons ([Favorites], [ABC] - [WXYZ], [etc]) displayed in the [Address Book] tab. Desired destination button is displayed. Searching for a registered destination (Address Type) Destinations can be searched by the address type (Fax, etc.). 1 Touch [Search] in the [Address Book] tab. C

57 To send a fax 2 2 Touch [Address Type]. 3 Select the address type. If the button for the desired destination type is not displayed, touch [ ] or [ ]. The default display settings of the [Address Book] tab can be changed to address type with the Default Address Book setting. For details, refer to "Setting the initial state of Fax/Scan screen (Scan/Fax Settings)" on page Desired destination button is displayed. Searching for registered destinations (Detail Search) Destinations can be searched using part of the destination name or fax number. 1 Touch [Search] in the [Address Book] tab. C

58 To send a fax 2 2 Touch [Detail Search]. When a destination applicable to the entered information is not found, "Search Result: 0" is displayed and no button is on the screen. 3 Touch [Name] or [Address]. Enter the name or fax number using the keyboard displayed on the screen and touch [OK]. If "Uppercase and Lowercase Letters" in the Search Option Settings screen of Utility mode is set to "Differentiate", the search is performed while differentiating between uppercase and lowercase letters. For details on the Search Option Settings screen, refer to "Specifying differentiation of uppercase/lowercase letters when searching destinations (Search Option Settings)" on page If "Search Option Screen" in the Search Option Settings screen of Utility mode is set to "ON", the Search Option screen is displayed. For details on the Search Option Settings screen, refer to "Specifying differentiation of uppercase/lowercase letters when searching destinations (Search Option Settings)" on page To select whether or not to differentiate between uppercase and lowercase letters, display the Search Options screen. Desired destination button is displayed. C

59 To send a fax 2 Specifying by direct input A destination can be specified by direct input even if the destination is not registered with the address book. 2 Note IIf "Manual Destination Input" in Utility mode is set to "Restrict" or if "Manual Destination Input" in the Default Function Permission or Function Permission screen in User Authentication Settings is set to "Restrict", the [Direct Input] tab will not appear. For details on the "Manual Destination Input" parameter, refer to "Prohibiting the direct input of fax number (Manual Destination Input)" on page For details on the parameters available in the User Authentication Settings screen, refer to the User s Guide [Copy Operations]. % Enter the fax number of the recipient. Enter the fax number of the recipient using the keypad. Entered numbers are all cleared by pressing [C] (clear) key. To recall a registered address book destination, touch [Enter Registered No.], type in the registration number for an address book destination, and then touch [Apply]. When a PBX (Private branch exchange) connection is set to active and a fax is sent from an internal line to an external line, touch [Pause] after dialing "0" or the external line number, to ensure the number is dial correctly. "P" appears in the screen. If "Confirm Address (TX)" in Utility mode is set to "ON", the address input screen appears again after [OK] in the address input screen is touched. Enter the fax number of the recipient, and then press the [Start] key or touch [Send] to begin the transmission. Special dialing symbols such as tone, pause, -, etc. are entered if necessary. [Tone]: If pulse dialing is being used, touch this button to send a push-button tone. Tone is used when a fax data services, etc are used. "T" appears on the screen. [Pause]: Touch this button to insert a pause when dialing. Touch [Pause] once to insert a 1-second pause; multiple pauses can be entered. "P" appears on the screen. [-]: Entered as a delimiter when dialing. This has no effect on dailing. "-" appears on the screen. A fax number can also be entered by using the keypad in the screen that appears after touching [Direct Input], then [Fax]. When the keypad is used, the fax number can be entered directly even when [Address Book] tab or the [Job History] tab is displayed. When using a dial (pulse) line, it is possible to change to push tone by just touching [*]. The destination is specified. C

60 To send a fax 2 Specifying from the job history It is possible to specify number from the job history, which lists numbers you have sent faxes to in the past (from the previous five numbers). 1 Touch [Job History] on the Fax/Scan screen. If "Confirm Address (TX)" in Utility mode is set to "ON", [Job History] does not appear. 2 Select the desired destination from the list. To cancel a selected destination, re-select the destination you wish to cancel. Selected destinations and settings are all cleared by pressing [Reset] key. Touching [Dest] displayed on the side of the job history list switches the destination column names to fax numbers. The destination is specified. Performing an LDAP search (Search) A destination can be searched for on the specified LDAP server based on the entered keyword.! Detail If "Manual Destination Input" in Utility mode is set to "Restrict" or if "Manual Destination Input" in the Default Function Permission screen (displayed from the User Authentication Settings screen) is set to "Restrict", the [Address Search] tab does not appear. For details on the "Manual Destination Input" parameter, refer to "Prohibiting the direct input of fax number (Manual Destination Input)" on page For details on the parameters available in the User Authentication Settings screen, refer to the User s Guide [Copy Operations]. For details on the LDAP server settings, refer to the User s Guide [Network Scanner Operations.] C

61 To send a fax 2 1 Touch [Address Search] in the Fax/Scan mode screen. 2 Touch [Search]. If multiple LDAP servers are registered, a screen for selecting a server appears. From the list, select the server to be searched, and then touch [OK]. If settings have been specified for authenticating when connecting to the server, a logon screen appears. 3 Type in the keyword to be searched for, and then touch [Start Search]. The corresponding addresses on the specified LDAP server are searched for. 4 Select the desired address in the list, and then touch [OK]. The destination is specified. C

62 To send a fax 2 Performing an LDAP search (Advanced Search) A destination can be searched for on the specified LDAP server based on the specified search conditions.! Detail If "Manual Destination Input" in Utility mode is set to "Restrict" or if "Manual Destination Input "in the Default Function Permission screen (displayed from the User Authentication Settings screen) is set to "Restrict", the [Address Search] tab does not appear. For details on the "Manual Destination Input" parameter, refer to "Prohibiting the direct input of fax number (Manual Destination Input)" on page For details on the parameters available in the User Authentication Settings screen, refer to the User s Guide [Copy Operations]. For details on the LDAP server settings, refer to the User s Guide [Network Scanner Operations]. 1 Touch [Address Search] in the Fax/Scan mode screen. 2 Touch [Advanced Search]. If multiple LDAP servers are registered, a screen for selecting a server appears. From the list, select the server to be searched, and then touch [OK]. If settings have been specified for authenticating when connecting to the server, a logon screen appears. 3 Specify the search conditions, and then touch [Start Search]. Touch [Name], [ Addr.], [Fax Number], [Last Name], [First Name], [City], [Company Name] or [Department], type in the condition, using the keyboard that appears, and then touch [OK]. C

63 To send a fax 2 Touch [OR], and then select the keyword search condition in the screen that appears. The corresponding addresses on the specified LDAP server are searched for. 4 Select the desired address in the list, and then touch [OK]. The destination is specified. C

64 To send a fax Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission) An original can be sent to multiple destinations with one operation. This function is called a sequential broadcast transmission or broadcast transmission. The following procedure describes how to specify multiple destinations. - Specifying from registered destinations - Specifying by direct input - Specifying from the job history - Specifying by using the group button - Specifying from the program destinations - Destinations can be specified with a combination of above-mentioned methods.! Detail Refer to "Specifying multiple destinations (from registered destinations, direct input, job history)" on page 2-22 regarding specifying destinations from registered destinations, direct input and the job history. Refer to "Specifying multiple destinations (using the group button)" on page 2-22 for the regarding to specifying destinations using the group button. Refer to "Sending a fax using a program destination" on page 2-24 regarding specifying a program destination. Specifying multiple destinations (from registered destinations, direct input, job history) % Refer to "Specifying only one destination" on page 2-13, and specify only the destinations you wish to send to. When selecting multiple registered destinations or destinations from the job history, touch the required destinations one after another. When multiple destinations are specified by direct input, subsequent destinations are entered by touching [Next Destination] after a destination has been entered. To cancel a selected registered destination or destination from job history, re-select the destination you wish to cancel. Selected destinations and settings are all cleared by pressing [Reset] key. Multiple destinations are specified. Specifying multiple destinations (using the group button) 1 Touch [Group] in the [Address Book] tab. C

65 To send a fax 2 2 Touch the desired group button. Multiple destinations are specified.! Detail To cancel the group key display, touch [Favorite]. In the Default Address Book setting, the default display settings of the [Address Book] tab can be changed to "Address Type". The group key appears as one of the address types. For details, refer to "Setting the initial state of Fax/Scan screen (Scan/Fax Settings)" on page Refer to "Registering Group destinations" on page 9-10 regarding registering group buttons. A maximum of 605 destinations (500 address book destinations, 100 direct input destinations and 5 direct input addresses) can be specified. C

66 To send a fax Sending a fax using a program destination When a program address has been registered, a fax can be sent by specifying the registered program button. If transmission settings (Original type and original specification etc.) are registered by a program key, a fax can be sent by simply touching that button without the need for specifying function settings each time. It is also possible to register a group button in 1 program button to send a fax once or register a time and send faxes at the same time each day. To send a fax after specifying a program destination 1 Press [Fax/Scan] key, and the Fax/Scan screen is displayed. 2 Load the original to be faxed. Refer to "Loading the original" on page 2-6 for details on loading the original. 3 Press [Mode Memory] key. 4 Touch [Page List]. C

67 To send a fax 2 5 Touch the page button in which the desired program destination is registered, and then touch [OK]. Touch [ ] or [ ] to display the previous or next page button screen. 6 Touch the desired program button and touch [OK]. Only one program destination can be specified. Touch [ ] or [ ] to display the previous or next program button screen. Settings and destinations are recalled. 7 Press [Start] key. Scanning of the original begins, and the original is sent. C

68 To send a fax Checking the settings The destination specified can be confirmed in the broadcast destination list in the left panel of the screen, and setting details checked in the setting details screen. To check the settings The destination specified can be confirmed by the broadcast destination list in the left panel of the screen. Follow the procedures indicated below to check destination and setting details. 1 Touch [Check Job] in the left panel. 2 Touch [Check Job Settings]. When 7 or more destinations are specified [ ] and [ ] are displayed in the Broadcast Destination list in the left panel of the screen. If a destination is selected in the left panel of the screen and then [Delete] is touched, the selected destination is deleted. 3 Touch the button for the item you wish to check, and check the setting details. The following 4 types of settings can be checked for fax transmissions. [Check Settings] cannot be used in Fax mode. [Destination Settings]: The destination can be confirmed. The destination you wish to confirm is selected from the list and the destination details confirmed by touching [Details]. C

69 To send a fax 2 If the [Delete] is touched, the selected destination is deleted. It is possible to register directly entered destinations by touching [Store Address]. For details, refer to "Registering the fax number in Address Book" on page 9-3. [Check Scan Settings]: The scanning settings can be checked. Touching each setting on the screen displays the corresponding scanning setting, enabling you to alter settings. To display the next screen, touch [Forward ] and to display the previous screen, touch [ Back]. Refer to "Specifying scanning conditions" on page 2-9 and "Scan Settings" on page 6-2 for scanning settings. [Check Original Settings]: Original settings can be checked. Touching each setting on the screen displays the corresponding original setting, enabling you to alter settings. For details on original setting, refer to "Original Settings" on page 6-3. [Communication Settings]: Communication settings can be checked. Touching each setting on the screen displays the corresponding communication setting, enabling you to alter settings. To display the next screen, touch [Forward ] and to display the previous screen, touch [ Back]. C

70 To send a fax 2 For details of communication settings, refer to "Communication Settings" on page After checking has been completed, touch [Close] until it returns to the Fax/Scan screen. When Scan Settings, Original Settings or Communication Settings are changed, the Scan Settings screen, Original Settings screen or Communication Settings screen appears. The machine does not return to the Check Job Detailed Settings screen. C

71 To send a fax Operations while scanning If original size cannot be detected If the original size cannot be detected, the scan size screen is displayed. Set the original size. 1 Touch the Original Size button and then touch [OK]. For European model (Metric) For North American model (Inch) 2 Touch [Close] and then touch [OK]. Fax/Scan screen is displayed. 3 Press [Start] key. Fax is sent. When there is a memory overflow When using memory transmission, if the original contains many pages or when the original contains images with fine details creating a large amount of data, the memory may became full. In such cases, set the machine to Quick Memory TX and send the fax (Quick Memory TX can be set at the Communication Method Settings in the Communication Settings screen).! Detail Refer to "Error Messages" on page 4-4 for procedures when the memory becomes full. Refer to "To use quick memory transmission" on page 2-42 regarding sending a fax using Quick Memory TX. C

72 To send a fax 2 Original auto rotation An A4 or 8-1/2 11 original loaded in the v orientation is automatically rotated and sent in the w orientation. When A4 or 8-1/2 11 document pages are loaded in the v orientation to be sent together with longer document pages, the A4 or 8-1/2 11 document pages are sent without being rotated to the w orientation. In this case, it can be rotated and transmitted by setting the machine to mixed original. Refer to "Sending an original of varying sizes by a single operation (Mixed Original)" on page Note When you do not wish to conduct auto rotation, contact your technical representative. C

73 To send a fax When unable to send fax If the fax cannot be sent because the recipient s line is busy, it can be transmitted again by using the redial function. The redial function of this machine has auto redial, manual redial and resend functions. 2 Note The destination cannot be changed for either auto redial or manual redial in the Current Jobs list. Redial Even after redialing, if the fax cannot be sent because of problems with the line, refer to "Fax cannot be sent" on page 4-2. Dialing the same destination again is called "redialing". When a fax cannot be sent because the recipient s fax machine line is busy, the number is redialed after a set period has elapsed. Until it is redialed, the job to be sent is treated as a reserved job standing by to be redialed. Auto redial function When you are unable to send a fax because the recipient s line is busy, the machine automatically redials the number of times set via the Line Parameter Setting.! Detail The number of auto redials set in advance is 3 times, at three-minute intervals in European models, 1 time, at three-minute intervals in North American models. Refer to "Specifying transmission/receiving mode (Line Parameter Settings)" on page regarding auto redial frequency settings. Manual redial (Current Jobs list) This operation enables you to manually redial jobs waiting to be redialed. 1 Touch [Job List], and then touch [Job Details]. 2 Touch [Send]. 3 Select a job with the status [Waiting To Redial] and then select [Redial]. When fax multi line is not installed C

74 To send a fax 2 When fax multi line is installed The redial screen is displayed. 4 Touch [OK]. Redialing of the selected job is performed. Manual redial (Fax Retransmit User Box) Even if the auto redial frequency exceeds the one specified by the Line Parameter Setting, if the job cannot be sent, it is saved in the Fax Retransmit User Box. Jobs in the Fax Retransmit User Box can be manually redialed.! Detail You need to set Incomplete TX Hold setting in the Utility mode to "Yes" to resend. Refer to "Specifying the resending (Incomplete TX Hold)" on page regarding resend settings. 1 Press [User Box] key. 2 Touch [Use Document]. 3 Touch [System User Box]. 4 Touch [Fax Retransmit User Box] and then touch [OK]. C

75 To send a fax 2 5 Select the job you wish to resend and touch [Fax]. 6 Confirm the destinations displayed in Broadcast Destinations list and touch [Start] or press [Start] key. The job is resent. 2 Note It is also possible to change the destination. After resending, the job is automatically deleted from the Fax Retransmit User Box. C

76 To send a fax Reserving a transmission It is possible to reserve the next transmission while the machine is communicating or printing. This function is called reserved transmission. 2 Note [Off-Hook] cannot be used for reserved transmission. 1 Touch [Next Fax/Scan Job]. If [TX Display] or [Copy Operating Screen] is not set to [Yes], [Next Fax/Scan Job] will not be displayed. Refer to "Setting the screen during fax operation (FAX Active Screen)" on page regarding screen display settings during transmissions. For details on the screen display settings while printing, refer to the User s Guide [Copy Operations]. 2 Load the original to be faxed. Refer to "Loading the original" on page 2-6 for details on loading the original. 3 Specify functions if required. For details on Scan settings, refer to "Specifying scanning conditions" on page 2-9 or "Scan Settings" on page 6-2. For details on Original Settings, refer to "Original Settings" on page 6-3. For details on Communication settings, refer to "Communication Settings" on page Specify the destination. 5 Press [Start] key.! Detail When you wish to release a reserved transmission, touch [Job List] and then touch [Delete]. C

77 To send a fax Sending a fax while confirming the status of the recipient s machine (Manual transmission). Use this operation when sending a fax while checking the status of the receiving machine. This is called a manual transmission. Quick Memory TX cannot be used with manual transmission. 1 Press [Fax/Scan] key to display the Fax/Scan screen. 2 Load the original to be faxed. Refer to "Loading the original" on page 2-6 for details on loading the original. 3 Specify Scan Settings functions if required. For details on scan settings, refer to "Specifying scanning conditions" on page 2-9 or "Scan Settings" on page Touch [Off-Hook]. When [RX] is selected, touch [Send] to set the machine to Tranmission mode. If "Confirm Address (TX)" in Utility mode is set to "ON", [Off-Hook] does not appear. When an external phone is connected, lifting the receiver of the external phone places the machine in the same state as that when [Off-Hook] is touched. 5 Destinations are specified as follows. Specifying from registered destinations Specifying by direct input Specifying from the job history Specifying from the program destinations 6 Touch [Start] when you hear a repeated "paw...paw" sound. When [Start] key is pressed, the "Off-Hook start" confirmation screen is displayed. Touch [Yes] and then touch [OK] to start transmission. The transmission begins. If using an external telephone, replace the external telephone s receiver. C

78 To send a fax Aborting transmission Operations for aborting transmissions differ according to whether the job is being executed (including reserved jobs) or timer transmission has been reserved. 2 Note Jobs to be transmitted that are stored in this machine are called reserved jobs. Aborting a job during transmission It is possible to abort the transmission of jobs being transmitted (including reserved jobs) by using the following procedure. 1 Touch [Job List]. 2 Touch [Job Details]. 3 Touch [Send]. 4 Check that the [Current Jobs] is selected. 5 Select the job you wish to abort, and touch [Delete]. 6 Touch [Yes] and then touch [OK]. The job is deleted. 7 Touch [Close]. The machine returns to the Fax/Scan screen. Canceling timer transmission reserved jobs Transmission can be cancelled by deleting timer transmission reserved jobs. 1 Touch [Job List]. 2 Touch [Job Details]. 3 Touch [Send]. 4 Check that the [Current Jobs] is selected, and touch [Timer TX Job]. 5 Select the job you wish to abort, and touch [Delete]. C

79 To send a fax 2 Touch [ ] or [ ], to display the next screen or previous screen. 6 Touch [Yes] and then touch [OK]. The job is deleted. 7 Touch [Close] until it returns to the Fax/Scan screen. C

80 To send a fax Checking reserved jobs to be transmitted The transmission reservation status stored in the memory can be checked using the job list displayed on the screen. 1 Touch [Job List]. 2 Touch [Job Details]. 3 Touch the [Send]. 4 Touch [Current Job]. Touch [Timer TX Job], to check timer transmission jobs. 5 When you have completed checking, touch [Close] until the machine returns to the returning to the Fax/Scan screen.! Detail When an optional fax multi line has been installed, it is possible to display the [Send] executed list according to telephone line. When you wish to display the executed list on line 1, touch [L1], and when you wish to display the executed list on line 2, touch [L2]. Touch [ ] or [ ] to display the previous or next list screen. Select a job and touch [Check Job Set] or [Detail] check the details of that job. C

81 To send a fax Checking transmission results It is possible to check transmission results with the job list. The following items can be checked on the Job History list screen. Job History list (Send) The history of fax-transmitted and scan-transmitted jobs is displayed. 2 Note The jobs that have been forwarded or relayed after having been received by fax are also listed in the Job History list of [Send]. Items Address Type Address Time Stored Org. Result Description Address types (Fax, Addr., FTP file, SMB file, TWAIN, Other) are displayed. The fax number, address, box number etc. of the recipient is displayed. The time specified for transmission is displayed. The time is displayed as hours and minutes for the current day, and it is displayed as the month and day for other days. The number of pages sent is displayed. The transmission result (Job Complete, Deleted by User, Deleted Due To Error etc.) is displayed. Job History list (Receive) The history of jobs that have been forwarded or relayed after having been received by fax is displayed. 2 Note The jobs that have been printed after having been received by fax are listed in the Job History list of [Print] instead of [Receive]. The faxes received as Memory RX or Confidential RX are listed in the Job History list of [Save].! Detail To forward the documents received by fax, advance setting is required. For details, refer to "Forwarding the received original (Forward TX Setting)" on page and "Specifying Relay box settings" on page Items User Name Document Name Time Stored Org. Result Description The user name is displayed during user authentication and the account name is displayed during account management. In other cases, registration sources such as COPY, PRINT, and FAX-RX etc. are displayed. The received and saved original name is displayed. The time when the original was received is displayed. The time is displayed as hours and minutes for the current day, and it is displayed as the month and day for other days. The number of pages received is displayed. The reception result (Job Complete, Deleted by User, Deleted Due to Error etc.) is displayed. To check the transmission result! Detail Touch [Comm. List] to check the communication result in the form of Scan TX List, Fax TX List, and Fax RX List. Touch the button for the desired report below "Report Types", select "Output Limit", and then press the [Start] key to print the selected report. C

82 To send a fax 2 Touch [Detail] to check detailed information about the job. For broadcasting transmissions, "Broadcast" is displayed in the destination. The detailed information of the job can be verified by selecting the job from the list and touching [Details]. 1 Touch [Job List]. 2 Touch [Job Details]. 3 Touch [Send] or [Receive]. 4 Touch [Job History]. When a fax multi line has not been installed When a fax multi line has been installed C

83 To send a fax 2 5 Check the transmission result. Job History List (Send) Job History List (Receive) 6 When you have completed checking, touch [Close]. The machine returns to the Fax/Scan screen. C

84 To send a fax Memory transmission and quick memory transmission There are two ways of sending originals using this machine: quick memory transmission and memory transmission. Memory transmission In this method, a whole original is scanned in advance, stored in the memory, and then the fax is transmitted. The total number of pages is attached automatically to the page numbering in the transmission source information, and an image of the first page of the sent original is included in the TX Result Report. However, if the original contains many pages or if it was scanned with a fine image quality (high resolution) causing the data to become very large, the memory may become full. Additionally, if quick memory transmission is not specified, as a rule the machine automatically uses memory transmission. Quick memory transmission With this feature, the machine starts to transmit the fax after 1 page of the original has been scanned. Even if an original has many pages, a fax can be sent without filling the memory using this function. 2 Note Following functions cannot be used simultaneously. Memory transmission, Separate Scan, Frame Erase, Book Copy, Scan Size, Send & Print, Simplex/Duplex (Cover + 2-Sided), Mixed Original, Polling RX, Timer TX, Polling TX, Preview, Off-Hook To use quick memory transmission 1 Press [Fax/Scan] key, and make the Fax/Scan screen display. 2 Load the original to be faxed. Refer to "Loading the original" on page 2-6 for details on loading the original. 3 Touch [Communication Settings]. 4 Touch [Communication Method Settings]. 5 Touch [Quick Memory TX]. Touch [Quick Memory TX] again if you wish to abort this setting. 6 Touch [OK] and touch [Close] on the next screen. Quick memory transmission is set, and the machine returns to the Fax/Scan screen. 7 Specify other settings if required. For details on Scan settings, refer to "Specifying scanning conditions" on page 2-9 or "Scan Settings" on page 6-2. For details on Original Settings, refer to "Original Settings" on page 6-3. For details on Communication Settings, refer to "Communication Settings" on page 6-4. C

85 To send a fax 2 8 Specify the destination. For details regarding specifying destinations, refer to "Specifying only one destination" on page Press [Start] key. If the fax cannot be sent because the recipient s line is busy, the recipients number is redialed. For details regarding redialling, refer to "When unable to send fax" on page For aborting transmission, refer to "Aborting transmission" on page If you are unable to send a fax, refer to "Fax cannot be sent" on page 4-2. Fax transmission starts as the first page is scanned. C

86 To send a fax Attaching the total page count to a sent fax (Total # of Pages) Using the original page count function enables you to attach with page numbering the total number of pages recorded at the transmission source to the total page numbering when sending a fax using quick memory transmission. 2 Note Following functions cannot be used simultaneously. Memory transmission, Simplex/Duplex (Cover+2-Sided), Frame Erase, Book Copy, Scan Size, Mixed Original, Polling TX, Polling RX, Bulletin Board and Timer TX, Preview! Detail Page numbering recorded at the transmission source is printed in the form of "Page number/total number of pages". When the number of set pages and number of scanned pages is different, the number of set pages is printed. When using memory transmission, the operation is unnecessary since the number of total pages is automatically attached. To send a fax after specifying the number of pages 1 Press [Fax/Scan] key, and make the Fax/Scan screen display. 2 Load the original to be faxed. Refer to "Loading the original" on page 2-6 for details on loading the original. The number of original pages can be set up to 999 pages. 3 Touch [Communication Settings]. 4 Touch [Communication Method Settings]. 5 Touch [Quick Memory TX]. 6 Touch [OK] and touch [Close] on the next screen. Quick memory transmission is set, and the machine returns to the Fax/Scan screen. 7 Touch [Original Settings]. C

87 To send a fax 2 8 Touch [Total # of Pages (Quick Memory TX)]. 9 Enter the original count using the keypad and then touch [OK]. Touch [No] to release the settings 10 Touch [OK]. The original page count is set and the machine returns to the Fax/Scan screen. 11 Specify other settings if required. For details on Scan Settings, refer to "Specifying scanning conditions" on page 2-9 or "Scan Settings" on page 6-2. For details on Original Settings, refer to "Original Settings" on page 6-3. For details on Communication Settings, refer to "Communication Settings" on page Specify the destination. For details regarding specifying destinations, refer to "Specifying only one destination" on page Press [Start] key. If the fax cannot be sent because the recipient s line is busy, the recipients number is redialed. For details regarding redialling, refer to "When unable to send fax" on page For aborting transmission, refer to "Aborting transmission" on page If you are unable to send a fax, refer to "Fax cannot be sent" on page 4-2. Transmission begins. C

88 To send a fax Sending a fax after specifying a time (Timer TX) Timer TX is a function that specifies a time for transmission. It is economical to transmit at discounted calling times, such as late at night or early in the morning. 2 Note Following functions cannot be used simultaneously. Total # of Pages setting, Polling TX, Bulletin Board and Quick Memory TX! Detail Only the time can be specified. Dates cannot be specified. Specify the time in hours and minutes. Timer TX can be specified for 21 originals including normal transmission of 20 originals and Polling RX of 1 original. To conduct timer TX 1 Press [Fax/Scan] key, and make the Fax/Scan screen display. 2 Load the original to be faxed. Refer to "Loading the original" on page 2-6 for details on loading the original. 3 Touch [Communication Settings]. 4 Touch [Communication Settings]. 5 Touch [Timer TX]. 6 Enter the transmission start time using the keypad. Enter the transmission start time with 2 digits in the 24-hour clock format. Example: Enter "21" and "07" when setting the transmission start time as 9.07 pm. C

89 To send a fax 2 Touch [No] to release timer transmission settings. 7 Touch [OK] twice, and then touch [Close]. Timer TX is set, and the machine returns to the Fax/Scan screen. 8 Specify other settings if required. For details on Scan Settings, refer to "Specifying scanning conditions" on page 2-9 or "Scan Settings" on page 6-2. For details on Original Settings, refer to "Original Settings" on page 6-3. For details on Communication Settings, refer to "Communication Settings" on page Specify the destination. For details regarding specifying destinations, refer to "Specifying only one destination" on page Press [Start] key. If the fax cannot be sent because the recipient s line is busy, the recipients number is redialed. For details regarding redialling, refer to "When unable to send fax" on page For aborting transmission, refer to "Aborting transmission" on page If you are unable to send a fax, refer to "Fax cannot be sent" on page 4-2. The scanned original is stored in memory as a reserved original and transmission is started at the specified time. C

90 To send a fax Faxing overseas (Overseas TX) Overseas TX is a function that transmits the information with a slow transmission speed if the original is to be sent to areas where communication conditions are bad. The procedure for overseas transmission is explained here. 2 Note Following functions cannot be used simultaneously. Polling TX, Polling RX, Bulletin board Enquire directly with telephone companies (KDDI etc) regarding line types that are used, contract details and dialing methods. To send a fax in overseas transmission mode 1 Press [Fax/Scan] key to display the Fax/Scan screen. 2 Load the original to be faxed. Refer to "Loading the original" on page 2-6 for details on loading the original. 3 Touch [Communication Settings]. 4 Touch [Line Settings]. 5 Touch [Overseas TX]. Touch [Overseas TX] again to release the settings. C

91 To send a fax 2 When fax multi line is not installed When fax multi line is installed 6 Touch [OK] and then touch [Close] on the next screen. Overseas TX is set and the machine returns to the Fax/Scan screen. International dialing codes can be registered together with telephone numbers in the Address Book and Program destinations. Refer to "Registering the Address Book" on page 9-3 for registering abbreviated destinations, and refer to "Registering Program destinations" on page 9-14 for registering Program destinations. 7 Specify other settings if required. For details on Scan Settings, refer to "Specifying scanning conditions" on page 2-9 or "Scan Settings" on page 6-2. For details on Original Settings, refer to "Original Settings" on page 6-3. For details on Communication Settings, refer to "Communication Settings" on page Dial the international telephone service code, followed by the recipient s country code, area code and recipient s fax number. International telephone service codes differ by telephone company. Enquire directly with telephone companies regaridng international telephone service codes. 9 Press [Start] key. If the fax cannot be sent because the recipient s line is busy, the recipients number is redialed. For details regarding redialling, refer to "When unable to send fax" on page For aborting transmission, refer to "Aborting transmission" on page If you are unable to send a fax, refer to "Fax cannot be sent" on page 4-2. Transmission begins. C

92 To send a fax Fax Header Settings Position set for Fax Header The original to be sent is recorded as follows at the recipient s end. When the Header Position is set to [Inside Body Text]. From : MFP01 To: /25/ :22 #138 P.001/001 When the Header Position is set to [Outside Body Text]. From : MFP01 To: /25/ :22 #138 P.001/001 When the Header Position is set to [OFF].! Detail The Header Position is set in [Header Information] in the Utility mode. Multiple transmission source names can also be registered. For Header Information, refer to "Registering transmission source name and fax number (Header Information)" on page For setting methods of attaching Fax Header, refer to "Specifying the method of setting the transmission source/reception information (Header/Footer Position)" on page Note For North American model, [OFF] cannot be specified in Header Position. C

93 To send a fax 2 Print Receiver s Name Setting It is possible to set whether receiver s name is printed at the Fax Header or not. When [Print Receiver s Name] is ON, the sender s name and receiver s name is printed. From : MFP01 To: /25/ :22 #138 P.001/001 When [Print Receiver s Name] is OFF, the sender s name and Sender Fax Name is printed. From : MFP /25/ :22 #138 P.001/001! Detail For recipient printing settings, refer to "Specifying the method of setting the transmission source/reception information (Header/Footer Position)" on page Note For North American model, the Print Receiver s Name setting cannot be specified. C

94 To send a fax Faxing after previewing Previewing allows you to view an image of the scanned document in the touch panel before it is sent. 2 Note Previewing is not available when performing the quick memory transmission operation. Preview screen From the Preview screen, the scanned document can be rotated if the orientation is incorrect or settings specified before scanning can be changed No. Part name Description 1 [ Prev. Page]/[Next Page ] Moves to the previous or next page from the current page. 2 The preview image appears. Press [View Finishing] to apply the finishing status to the preview image. 3 Scroll bar If the preview image is enlarged, use the scroll bar to scroll up or down, or to the left or right of the image. 4 [View Finishing] Applies the finishing state to the preview image. Touching [View Finishing] again cancels the finishing preview. For details, refer to "View Finishing" on page [View Status]/[View Pages] Switches the Preview screen between the status view and the page view. Images can be rotated and settings can be changed in [View Pages]. Loading of the image is finished in [View Status]. 6 [Change Setting] Settings for the scanned originals can be changed. For details, refer to "Change Setting" on page Page Rotation Rotates the preview image by 180 degrees. For details, refer to "Page Rotation" on page Zoom Enlarges or reduces the preview image. For details, refer to "Zoom" on page Zoom In Zoom, the preview image can be enlarged to check the original in detail. By touching [+] or [ ], the zoom ratio can be changed between the full size or at a size of 2, 4 or 8 times the normal size. Use the scroll bars in the right end and bottom end of the image to view the desired section of the image. C

95 To send a fax 2! Detail If the display size is changed, the finishing status cannot be viewed. Page Rotation In Page Rotation, a preview image can be rotated by 180 degrees to correct wrong original direction. Touch [Rotate current page] to rotate the currently displayed page by 180 degrees. Touch [Select page(s) to rotate] to display the list of scanned pages. Up to 8 scanned pages can be displayed, and touching [ ] or [ ] switches between the pages. Touch [Select Odd] to rotate the odd pages among the scanned pages. Touch [Select Even] to rotate the even pages among the scanned pages. Touch [Select All] to rotate all the scanned pages. Directly selecting a scanned page rotates the selected page. C

96 To send a fax 2 View Finishing Touch [View Finishing] to display the finishing settings in the preview image of the output with icons and texts, and finishing status can be checked. Press [View Finishing] again to cancel the finishing view of the preview image. [View Finishing] is selected as a default. Change Setting Among the settings specified before scanning, the following settings can be changed. The new settings are applied to the originals scanned after the change of setting. C

97 To send a fax 2 2 Note The keys that appear in the Change Setting screen may be different, depending on the selected settings. Parameter Description Document Select either 1-sided or 2-sided. If the "Cover + 2-Sided" is specified, [Cover + 2-Sided] also appears. Original Size This item can be selected when "Mixed Original" is specified. Frame Erase Specify settings for the "Frame Erase" function. (p. 6-10) Previewing 1 Press the [Fax/Scan] key to display the Fax/Scan mode screen. 2 Position the document to be faxed. 3 Specify the Scan Settings, Original Settings, Communication Settings 4 Specify the destination. 5 Press the [Proof Copy] key. The Original Direction screen appears. 6 Select the document orientation. When placed on the original glass When loaded into the ADF C

98 To send a fax 2 7 Press the [Start] key. Scanning of the document begins, and the Preview screen appears. 8 Check the preview image. To change the settings, touch [View Pages], and then continue with step 9. To begin the transmission, continue with step 10. To scan another document page, position the other document page, touch [Finish] to deselect it, and then press the [Start] key. 9 Change the settings, and then touch [View Status]. For details on the Preview screen, refer to "Preview screen" on page Touch [Finish], and then press the [Start] key. The transmission begins. C

99 3 Reception

100 Reception 3 3 Reception 3.1 Reception modes This machine has the following reception modes. Select the setting appropriate for the telephone line in use. Auto reception (Fax only mode) Specify this mode when the telephone line is to be used only for faxing. Refer to "Auto reception (Fax only mode)" on page 3-3. Incoming Reception starts automatically Received original Manual reception (Telephone Only mode) This mode should be set when an external telephone is connected and many telephone calls are received. For details, refer to "Manual reception (Telephone only mode)" on page 3-4. Incoming The external phone continues ringing Pick up the receiver and talk C

101 Reception Auto reception (Fax only mode) Specify this mode when the telephone line is to be used only for faxing. Faxes are automatically received on detection of the set number of rings. During reception "Receiving" is displayed on the message display part of the screen. 2 Note The message is not displayed when [RX Display] is set to [No]. This mode operates when the [Receive Mode] is set to [Auto RX] in the [Line Parameter Setting] of the Utility mode. Incoming Reception starts automatically Received original! Detail Refer to "Specifying transmission/receiving mode (Line Parameter Settings)" on page regarding reception mode and settings for the number of incoming rings. C

102 Reception Manual reception (Telephone only mode) This mode should be set when an external telephone is connected and many telephone calls are received. This mode operates when the [Receive Mode] is set to [Manual RX] in the [Line Parameter Setting] of the Utility mode. Refer to "Specifying transmission/receiving mode (Line Parameter Settings)" on page regarding reception mode settings. Incoming The external phone continues ringing Pick up the receiver and talk The following procedure describes operations for manual reception. Manual reception 1 When the external telephone line rings, touch [Off-Hook] on the Fax/Scan screen. 2 Confirm that [RX] has been selected. 3 Touch the [Execute] button on the Off-Hook screen. When [Start] key is pressed, reception starts after touching [Yes] and then touching [OK] on the "Off- Hook start" confirmation screen.! Detail When an original is loaded in the ADF or original glass, [RX] is not highlighted even if a fax is received. In this case, touch [RX] to highlight the button. 2 Note If "Confirm Address (TX)" in Utility mode is set to "ON", [Off-Hook] does not appear. C

103 Reception When unable to receive fax An error message is displayed if a fax cannot be received. Refer to "Fax cannot be sent" on page 4-2, and then perform the indicated operation. The error message display disappears after pressing [Stop] key.! Detail If the external telephone bell keeps on ringing, [Receive Mode] may be set to [Manual RX] in the [Line Parameter Settings] of the Utility mode. To receive the fax automatically, the device should be set to [Auto RX]. Refer to "Specifying transmission/receiving mode (Line Parameter Settings)" on page for details. Reception may not be possible when the memory is full. Check that paper is loaded in the paper tray. C

104 Reception Temporary memory reception Temporary memory reception If the received original cannot be printed because of a paper misfeed, etc., the received original is saved in the memory until it can be printed. This function is known as temporary memory reception. When problems such as paper misfeeds, etc. are corrected, the received original saved in the memory is printed. Temporary memory reception may not be possible when the memory is full. Forwarding a job received in temporary memory A job received in temporary memory can be forwarded to another destination. 1 Touch [Job List]. 2 Touch [Job Details]. 3 Touch [Receive]. 4 Select the job to be forwarded from the list and touch [Forward]. 5 Select the job to be forwarded from the list and touch [Destination]. 6 Specify the address. Touch [Direct Input] to specify the destination to be directly entered. Touch [Select from Address Book] to specify from a registered destination. Refer to "Specifying by direct input" on page 2-17 regarding direct input methods and "Specifying from registered destinations" on page 2-13 regarding methods for specifying from a registered destination. 7 Touch [OK]. The fax is sent. C

105 Reception Maintaining a record during reception When printing the received fax, the page size of the received original is compared with the size of the loaded paper, and the fax is printed by reducing the size at the specified reduction rate or by reducing the size so as to fit the loaded paper. However, if printing is set for equal size printing, the received fax is printed at the same size regardless of the paper size of the received fax. Reduction printing When a regular size original is received, the size of the received fax is reduced at the reduction rate set for that paper size and printed out. (The initial value is 96%) Refer to "Settings of transmission and reception mode (TX/RX Settings)" on page for reduction rate settings. Original Received original Reduced according to the setting specified for "Min. Reduction for RX Print". Printing after reducing the size to fit the paper When the received original is longer than regular size, an appropriate paper size is determined from the width and length of the received original and it is printed on paper of that size. When the most appropriate paper size is not loaded in the paper tray, the original is reduced and printed on a paper of the nearest size. Original Received original Reduced to fit the paper Standards of determining the appropriate paper size and paper selection are as follows. Step 1: Selecting the appropriate paper The appropriate paper size is determined by the following principle from the width and length of the received original. C

106 Reception 3 Width of the received original A4 Reception information recording position [OFF] or [Inside Body Text] [Outside Body Text] Length of the received original or more or more Selected paper size v * w w w B4 [OFF] or [Inside Body Text] or more [Outside Body Text] or more Selected paper size v w A3 [OFF] or [Inside or more Body Text] [Outside Body Text] or more Selected paper size v w *1 If " w" is appropriate, " v" is selected because it is the only possible length to set to the machine body. Width of the received original A4 Reception information recording position [OFF] or [Inside Body Text] [Outside Body Text] Length of the received original or more or more Selected paper size A5 v A4 w B4 w A3 w B4 [OFF] or [Inside Body Text] or more [Outside Body Text] or more Selected paper size B5 v B4 w A3 w A3 [OFF] or [Inside Body Text] or more [Outside Body Text] or more Selected paper size A4 v A3 w Step 2: Selecting the actual paper for printing Whether or not the appropriate paper size determined in Step 1 is loaded in the machine is confirmed. Appropriate paper size is loaded: Printing starts. Appropriate paper size is not loaded or [Auto Tray Switch ON/OFF] (Auto tray changeover function) of the corresponding paper tray is set to [Restrict]: Next, the appropriate paper is sequentially checked from the top. At this time, if [Print Separate Fax Pages] in the Utility mode is set to [ON], the paper is checked so that pages are divided and then printing is conducted. 2 Note For details on the [Auto Tray Switch ON/OFF], refer to the User s Guide [Copy Operations]. C

107 Reception 3 When [Print Separate Fax Pages] is [OFF]: The printing paper is sequentially selected from the top row. Appropriate paper v w v w w Paper order (from top to bottom) v w v w w w v w w A3 w A5 v A4 w A4 v B4 w B4 w A5 w A4 v A4 w A3 w w w w w w w v w w v A4 w A4 w B4 w B4 w A4 w A4 v A3 w A3 w A4 v B5 v B5 w w w B4 w A3 w Appropriate paper Paper order (from top to bottom) A5 v A4 w B5 v B4 w A4 v A3 w A5 v A4 w B5 v B4 w A4 v A3 w A5 w A4 v B5 w A3 w A4 w B4 w A4 w B4 w B4 w A4 w B4 w A4 w A4 v A3 w A4 w A4 v A3 w B5 v A4 v B5 w A3 w B4 w A3 w 2 Note Page division printing may be conducted if the received original is longer or is received at a high resolution even if [Print Separate Fax Pages] is [OFF]. C

108 Reception 3 When [Print Separate Fax Pages] is [ON]: The printing paper is sequentially selected from the top row. Appropriate paper v w v w w Paper order (from top to bottom) v w v w w w A4 w w w A3 w A5 v w A4 v B4 w v A5 w w A4 w A3 w w w B4 w w v A4 v v A3 w w w A4 w A4 w B4 w A4 v A4 v A3 w A4 w B5 v B5 w w w B4 w A3 w Appropriate paper Paper order (from top to bottom) A5 v A4 w B5 v B4 w A4 v A3 w A5 v A4 w B5 v B4 w A4 v A3 w A5 w B4 w B5 w B5 v A4 w A4 v A4 w A3 w B4 w B5 w B4 w A4 w A4 v A4 w A3 w A3 w B5 w A4 v A4 v B5 v A3 w A4 w B4 w A3 w If recording paper of B5 w, B5 v, A4 w or A4 v size is selected, the image on that page may be extended over to multiple pages when recorded. 2 Note If the width of the selected printing paper is less than the image width of the received original, it is reduced to match the paper width, even if [Print Separate Fax Pages] is [ON].! Detail If the actual paper for printing is smaller than the paper determined in Step 1, the fax is reduced and then printed. If the [Print Separate Fax Pages] is [OFF] and the orientation of the actual paper for printing and the orientation of the paper determined in Step 1 is different, it is automatically rotated 90º and then printed. Refer to "Settings of transmission and reception mode (TX/RX Settings)" on page regarding [Print Separate Fax Pages]. When faxes with varying sizes are to be printed, processing is carried out one by one for each page. When the paper sizes determined in Step 1 and Step 2 are set for multiple trays, the paper tray is selected according to the settings specified in the [Auto Tray Selection Settings]. For details on the [Auto Tray Selection Settings], refer to the User s Guide [Copy Operations]. When the required paper size is set for the manual tray only, it is printed from manual paper feed tray. However, when the manual tray is not set to "Auto Tray Select" in [Auto Tray Selection Settings], paper is not fed from the manual tray. C

109 Reception 3 Pages are not divided if [Print Separate Fax Pages] is [ON] and [TX/RX Settings] in the Utility mode is set as follows. Tray is set to [Tray Selection for RX Print] When [Min. Reduction for RX Print] is set to [Full Size] When [Print Paper Selection] is set to [Fixed Size] or [Priority Size] When [Duplex Print (RX)] is [ON] Refer to "Settings of transmission and reception mode (TX/RX Settings)" on page for [Tray Selection for RX Print], [Min. Reduction for RX Print], [Print Paper Selection] and [Duplex Print (RX)]. When printable paper is not loaded, a message is displayed instructing you to load paper. When [Print Paper Selection] is set to [Priority Size], A4, B4 or A3 is selected as the appropriate paper size. When such sizes do not exist, a normal paper size is selected and printing conducted. When [Print Paper Selection] is set to [Fixed Size], A4, B4 or A3 is selected as the appropriate paper size. When such sizes do not exist, a message is displayed until paper has been loaded. When [Tray Selection for RX Print] is set to a setting other than [Auto], the fax is printed on the paper of the paper tray specified in the [Tray Selection for RX Print] (excluding manual tray). When the size is smaller than the received original, it is reduced and then printed. When there is no paper in the specified paper tray, a message is displayed until the paper is loaded. When [Print Paper Selection] is set to a setting other than [Auto Select] and [Tray Selection for RX Print] is also set to a setting other than [Auto], [Tray Selection for RX Print] is given priority. Printing to equal size When [Min. Reduction for RX Print] in the Utility mode is set to "Full Size", faxes are printed on paper of the same size. If paper of the same size is not loaded, the fax is printed on larger-sized paper. Original Received original Printing to equal size 2 Note Page cannot be divided Images with sizes larger than A3 size cannot be printed. When a paper of an appropriate size is not loaded, a message is displayed until paper is loaded. C

110 Reception 3 Method of printing during reception The relationship between the actual printing of the fax and the paper size of the received fax is as follows.! Detail When [Duplex Print (RX)] is [ON], the fax can be printed on both sizes of the paper. Refer to "Settings of transmission and reception mode (TX/RX Settings)" on page for details. Paper size of the received document Standard size (A3 - A5) A B C Setting of [Min. Reduction for RX Print] % Recorded at full scale to fit in the larger paper A B C Recorded after being reduced to fit in the same size of paper A B C Selecting a tray from [Tray Selection for RX Print] Recorded after being reduced to fit in the specified size of paper A B C Long document (longer than the Standard size) The page division recording OFF Recorded at full scale to fit in the larger paper Recorded after being reduced to fit in the appropriate size of paper Recorded after being reduced to fit in the specified size of paper A B C D A B C D A B C D A B C D The page division recording ON Recorded at full scale to fit in the larger paper Recorded after page division depending on the paper used Recorded after being reduced to fit in the specified size of paper A B C D A B C D A B C D C

111 Reception Footer Setting When [Footer Position] is set to [Inside Body Text] or [Outside Body Text] in [Header/Footer Position] in the Utility mode, reception information (date, time, reception number, page number) is printed on the received original as the footer.! Detail Refer to "Specifying the method of setting the transmission source/reception information (Header/Footer Position)" on page regarding [Footer Position] settings. When the Footer Position is set to [Inside Body Text] 01/20/ :43 R001 P.001/003 When the Footer Position is set to [Outside Body Text] 01/20/ :43 R001 P.001/003 When the Footer Position is set to [OFF] C

112 4 Troubleshooting

113 Troubleshooting 4 4 Troubleshooting 4.1 Fax cannot be sent If the fax cannot be sent, refer to the following table, and then perform the indicated operations. If the fax still cannot be sent correctly, even after performing the described operations, contact your technical representative.! Detail If the fax cannot be sent, TX Result Report is output. For details, refer to "TX Result Report" on page (When TX Result Report printing is set) For error messages refer to "Error Messages" on page 4-4. For details on the troubleshooting procedures for original misfeed, paper misfeed, poor print quality, or empty toner, refer to the User s Guide [Copy Operations]. Checkpoints Was the transmission procedure performed correctly? Is the recepient s Fax number correct? Was the Address Book or Program destination registered correctly? Are the telephone line settings correct? Is the telephone line connected correctly? Is there any trouble in the recipient s fax machine? Has the password been entered incorrectly with a password transmission? With an address confirmation transmission, is the fax number incorrectly registered on the recipient s machine? Remedy Check the transmission procedure, and then try sending the fax again. There may be a mistake in the registering the Fax number when using the Address Book or Program destination. Print the Address Book list and check that the numbers are registered correctly. Correct if an error is found. Is the [Dialing Method] set in the Utility mode suitable for the line used? Check the settings and correct if there is an error. Is the telephone line disconnected? Check the telephone line connection and connect it if it is disconnected. Is there any trouble such as recipient s fax machine is turned off or there is no paper? Check by calling up the recipient. Check the password at the receiving end, and then try sending the fax again with the correct password. Check that the fax number is correctly registered on the recipient s machine. Otherwise, try sending the fax again with "Check Dest. & Send" set to "No". C

114 Troubleshooting Fax cannot be received If the fax cannot be received, refer to the following table, and then perform the indicated operations. If the fax still cannot be received correctly, even after performing the described operations, contact your technical representative.! Detail For error messages refer to "Error Messages" on page 4-4. For details on the troubleshooting procedures for original misfeed, paper misfeed, poor print quality, or empty toner, refer to the User s Guide [Copy Operations]. Symptoms Checkpoints Remedy Fax cannot be received Fax cannot be printed Is the paper loaded? Is the paper blocked? Is the toner empty? Is the machine set to receive faxes manually? Is the telephone line connected correctly? Is the [Closed Network RX] valid? Was the fax sent with an incorrect SUB address in the F-code by the sender? Is the PC-FAX RX functions set? Is the TSI User Box Setting set? Is the forced Memory RX function set? When the paper load icon lights up and there is no paper in the tray, the received original is stored in the memory. Load the paper. For details on paper loading operation, refer to the User s Guide [Copy operations]. If there is a paper misfeed, the received original is stored in the memory. Remove the blocked paper. For details on the remedy of paper misfeed, refer to the User s Guide [Copy Operations]. Fax cannot be received if the toner is empty. Replace the toner cartridge immediately. For details on the toner cartridge replacement, refer to the User s Guide [Copy Operations]. When the [Receiver Mode] of the Utility mode is set to [Manual RX], reception operation is necessary. Refer to "Manual reception (Telephone only mode)" on page 3-4 and carry out the reception operation. Is the telephone line disconnected? Check the telephone line connection and connect it if it is disconnected. If the [Closed Network RX] is valid, fax is received from specific senders only. Contact your administrator. If an incorrect SUB address is received while confidential box or Relay User Box is set, a transmission error occurs and the fax cannot be received. Check the SUB address setting on the sender s fax machine. Check the Box saved in PC-FAX RX functions. Check the Box saved by TSI User Box Setting. When the Memory RX function is set, print the received original as follows. 1. Press [User Box] key. 2. Touch [Use Document]. 3. Touch [System User Box]. 4. Touch [Memory RX User Box] and then touch [OK]. 5. When password is set, enter the password and touch [OK]. 6. Select the original which is to be printed and touch [Print List]. Or, set the [Memory RX Setting] to [No]. C

115 Troubleshooting Error Messages If there is a machine malfunction, the error screen appears with one of the following error messages. Refer to the following table, and then perform the indicated operations. If the correct transmission is still not possible even after performing the described operations, contact your technical representative. Error Message Job did not complete properly due to error occurred while dialing. Unable to check sender Not enough memory to continue the job. Transmission failed. Please check line connection. Remedy Though the set number of rings are redialed, the fax cannot be set as the recepient s line may be busy. Check the recepient s status and then try sending the fax again. The recipient s machine could not be checked when a transmission was sent with "Yes" selected below "Check Dest. & Send". Check the recipient s fax number, and then try sending the fax again. Memory becomes full while scanning the original. Press [Start] key when the scanned original is to be sent and press [Stop] key when it is to be stopped. The telephone line may not be connected. Check the telephone line connection. If it is disconnected, connect it. C

116 Troubleshooting If "contact your Service Rep." is displayed (Service Call) When there is a problem that cannot be remedied by the customer, "contact your Service Rep." message is displayed on the screen. (Service Call Screen) Normally, the telephone and fax number of the technical representative of the customer is displayed on the centre of the service call screen. The procedure to inform the technical representative about the trouble on phone is explained here. 7 CAUTION To prevent the risk of serious accident, perform the following when the call for service screen is displayed and the facsimile is no longer able to operate. % 1. Write down the trouble code number of the message. % 2. Turn off the sub power switch and main power switch. % 3. Disconnect the power cord from the outlet. % 4. Contact your service representative and inform the representative of the trouble code number. C

117 5 Specifications

118 Specifications 5 5 Specifications 5.1 Specifications The specifications for the main fax-related products are listed below. In order to incorporate improvements, these product specifications are subject to change without notice. Item Image memory capacity Number of stored pages Compatible lines Scanning line density Specifications 1024 MB (Standard) sheets (When an A4 size original with about 700 characters is stored with "Fine" resolution) Local telephone lines (Including Fax communication networks) PBX line Ultra Fine: 600 dpi 600 dpi Super Fine: 400 dpi 400 dpi, 16 dot/mm 15.4 line/mm Fine: 200 dpi 200 dpi, 8 dot/mm 7.7 line/mm Standard: 200 dpi 100 dpi, 8 dot/mm 3.85 line/mm Depending on the capacity of the recipient s fax machine, fax is sent with one of the above-mentioned scanning line density. Baud rate 2400 / 4800 / 7200 / 9600 / / / / / / / / / / bps Maximum scanning size Original glass: mm (16-1/2 11-3/4 inch) (A3 size) ADF: 297 mm 1000 mm (11-3/4 39-1/4 inch) Maximum recording size mm (16-1/2 11-3/4 inch) (A3 size) Documents longer than 1000 mm (39-1/4 inches) cannot be received. When receiving an original longer than the size of the paper that is loaded, it is printed as specified by the paper divide setting. C

119 6 Useful transmission functions

120 Useful transmission functions 6 6 Useful transmission functions 6.1 List of functions on the Settings screen Following functions are displayed on the Scan Settings, Original Settings and Communication Settings screens. Scan Settings! Detail For details on Basic settings, refer to "Specifying scanning settings" on page 2-9. For details on [Separate Scan], refer to "Faxing a multi-page original using the original glass" on page Note Following buttons are disabled in Fax mode. "Color" in [Quality Adjustment]. [Document Name] Screen display Basic settings Description [Original Type], [Simplex/Duplex], [Resolution], [Density], [Separate Scan] are set. page 2-9, page 2-7 [Quality Adjustment] [Background Removal] Adjusts the density of background color of the original. page 6-6 [Sharpness] Emphasizes the character edges. page 6-8 [Erase] [Frame Erase] Erases the black shadow on Top, Bottom, Right, and Left of the original when a booklet is scanned. page 6-10 [Book Scan] [Book Copy] When book or catalog is scanned, it scans a spread as separate left and right pages and faxes 1 page at a time. page 6-13 C

121 Useful transmission functions 6 Screen display Description [Application] [Scan Size] Sends the fax after specifying the scan size. This is useful when you want to fax only a portion of the original. page 6-17 [Annotation] The original can be saved in the box with date/time and filing number at the same time as the transmission of the Fax. Date/Time and Filing number are added to the original received by the recipient. For details, refer to the User s Guide [Box Operations]. [Stamp/Composition] The scanned date and time, page number and fixed sentences are affixed to all the pages of the scanned original and the Fax is sent. For details, refer to the User s Guide [Network Scanner Operations]. [Send & Print] Function to copy at the same time as Fax transmission. page 6-20 [TX Stamp] A stamp can be affixed on the scanned original. page 6-22! Detail Set the [Fax TX Settings] of the Utility mode to [Do Not Cancel] to use the Annotation function and Stamp/Composition function. For details, refer to "Specifying stamp printing specifications (Stamp Settings)" on page Original Settings 2 Note Following buttons are disabled in Fax mode. [Original Direction] in Direction Settings. Screen display Description "Special Original" [Mixed Original] When an original of varying sizes is loaded, this function detects the original size in one operation and sends them. page 6-24 [Z-Folded Original] Function to fax originals with original sizes that cannot be correctly detected due to fold lines. page 6-26 [Long Original] Function that sends pages having a length of more than 432mm (17 inch). page 6-28 "Direction Settings" [Binding Position] When a duplex original is scanned with ADF, it sets the margins of the original and adjusts the position of the back of the original page. page 6-30 C

122 Useful transmission functions 6 Screen display [Total # of Pages (Quick Memory TX)] [Despeckle] Description Function to send the fax with the total number of pages of the original during quick memory transmission. page 2-44 Function that reduces the effect that the dust from the left partition glass has on the scan data when scanning an original from the ADF. page 6-32 Communication Settings 2 Note Following buttons are disabled in Fax mode. [ Settings] [URL Notification Setting] Screen display Description [Line Settings] [Overseas TX] Function that sends the information at a slow transmission speed if the original is to be sent to areas where communication facilities are bad. page 2-48 [ECM OFF] Function that sends information after turning Off the ECM mode. page 6-33 [V. 34 OFF] Function that sends information after turning Off the super G3 mode, if super G3 mode cannot be used due to limitations of the exchange, etc. page 6-35 "Check Dest. & Send" Function that prevents transmission to incorrect fax number. Compares the specified fax number and recipient s fax number information (CSI) and faxes only if they match. page 6-39 "Select Line" Specifies the telephone line settings to be used for transmission. page 6-42 C

123 Useful transmission functions 6 Screen display [Communication/Reception Method Settings] [Fax Header Settings] Description [Quick Memory TX] [Polling RX] [Timer TX] [Password TX] [Polling TX] [F-Code TX] Function that scans and transmits one page at a time. page 2-42 Function that sends an original loaded in the sender s fax machine or an original reserved for polling transmission, when a request is sent by the recipient. page 8-6 Function that starts transmission of fax at specified time. page 2-46 Function that sends a password-protected fax if the recipient s machine is set up for closed network communication. page 6-44 Function that stores the scanned original in an exclusive polling transmission memory in order to send it through polling when requested by the recipient. page 8-2 Function that uses confidential box transmission and relay request by specifying SUB Address and Transmission ID (Password). page 6-46, page 6-48 At the time of Fax transmission, usage of transmission source information can be specified for each job. page 6-51 C

124 Useful transmission functions Sending a fax after adjusting the density of background color (Background Removal) Background Removal Background Removal is a function that adjusts the background color density of the original. If original background is colored, the background of the transmission data becomes black when it is scanned. In such cases, original can be sent after adjusting the background color density of the transmission data. 2 Note Can be used in both original glass and ADF. Sending the fax after adjusting the background 1 Press [Fax/Scan] key to display the Fax/Scan screen. 2 Load the original. For details on loading originals, refer to "Loading the original" on page Touch the buttons in the order of [Scan Settings], [Quality Adjustment]. 4 Touch [Background Removal]. C

125 Useful transmission functions 6 5 Touch [Dark] button to darken the background color of original, and [Light] button to lighten the background. If [Auto] is selected, the original scanning speed falls as the reserved operation for background adjustment is carried out for each page of the original. 6 Touch [OK]. Returns to Quality Adjustment screen. 7 Touch [OK]. Returns to Scan Settings screen. 8 Touch [OK]. Returns to Fax/Scan screen. 9 Set other functions if required. For details on Scan Settings, refer to "Specifying scanning conditions" on page 2-9 or "Scan Settings" on page 6-2. For details on Original Settings, refer to "Original Settings" on page 6-3. For details on Communication Settings, refer to "Communication Settings" on page Specify the destination. For details on destination, refer to "Specifying only one destination" on page 2-13 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page Press [Start] key. If the fax cannot be sent because the recipient s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send fax" on page To stop the transmission, refer to "Aborting transmission" on page When Fax cannot be sent, refer to "Fax cannot be sent" on page 4-2. The scanned original is stored in the memory as a scheduled job and transmission is started. C

126 Useful transmission functions Sending the fax after emphasizing the character edges (Sharpness) Sharpness Sharpness is the function that adjusts the intensity of the edges. When the text in the original is blurred, the clarity of the text can be increased by adjusting the sharpness with "+". Moreover, the sharpness can be decreased with "-". 2 Note Can be used in both original glass and ADF. Sending the fax after adjusting the sharpness 1 Press [Fax/Scan] key to display the Fax/Scan screen. 2 Load the original. For details on loading originals, refer to "Loading the original" on page Touch the buttons in the order of [Scan Settings], [Quality Adjustment]. 4 Touch [Sharpness]. C

127 Useful transmission functions 6 5 To increase the clarity of the edges, touch [ ] on + side, and to smoothen the text, touch [ ] on - side. 6 Touch [OK]. Returns to Quality Adjustment screen. 7 Touch [OK]. Returns to Scan Settings screen. 8 Touch [OK]. Returns to Fax/Scan screen. 9 Set other functions if required. For details on Scan Settings, refer to "Specifying scanning conditions" on page 2-9 or "Scan Settings" on page 6-2. For details on Original Settings, refer to "Original Settings" on page 6-3. For details on Communication Settings, refer to "Communication Settings" on page Specify the destination. For details on destination, refer to "Specifying only one destination" on page 2-13 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page Press [Start] key. If the fax cannot be sent because the recipient s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send fax" on page To stop the transmission, refer to "Aborting transmission" on page If the fax could not be sent, refer to "Fax cannot be sent" on page 4-2. The scanned original is stored in the memory as a scheduled job and transmission is started. C

128 Useful transmission functions Sending the fax after removing the black shadow (Frame Erase) Frame Erase When original is scanned while the ADF is open, there may be a black shadow around the original at the time of scanning the booklet original and the original may be faxed with the black shadow. Frame Erase is a function that erases the black shadow on Top, Bottom, Right, and Left sides of the original when a booklet is scanned. Width of erasure Ordinary Frame erasure transmission transmission 2 Note Can be used in both original glass and ADF. The frame erase quantity can be set within a range of mm (1/16-2 inch) with a scale of 0.1 mm (1/16 inch). Initial Frame erase value at the time of procurement: 5.0 mm (3/16 inch) Following functions cannot be used simultaneously. Quick Memory TX, Total # of Pages, Polling RX, Bulletin board polling RX and Long Original. Sending a fax after setting the Frame Erase 1 Press [Fax/Scan] key to display the Fax/Scan screen. 2 Load the original. For details on loading originals, refer to "Loading the original" on page Touch the buttons in order of [Scan Settings], [Erase]. 4 Touch [Frame Erase]. C

129 Useful transmission functions 6 5 Select [Top], [Left], [Frame: Right], [Bottom], [Frame] and set the respective erase values. When a frame on a specify position is not to be erased, touch the button of the desired frame and then touch [None]. When [None] is to be cancelled, press the keypad or [+] button and specify the erase quantity. Touch [No] to cancel the frame erase settings. For European models (Metric) For setting the Frame Erase values in European models (Metric), press the keypad or [-] and [+]. "Input Error" is displayed when a numerical value outside the range is input. When "Input Error" is displayed or when there is any mistake while entering the deletion width, press [C] (clear) key and enter the value again. For North American models (Inch) For setting the Frame erase values in North American models (Inch) with fraction display, touch [ ], change the numerator and denominator and then touch [-] or [+]. In case of setting the frame erase values for numeric display in North American models (Inch), press keypad or [-] and [+]. "Input Error" is displayed when a numerical value outside the range is input. When "Input Error" is displayed or when there is any mistake while entering the deletion width, press [C] (clear) key and enter the value again. For details on switching between decimal and fraction values, refer to the User s Guide [Copy Operations]. 6 Touch [OK]. Returns to Erase screen. 7 Touch [Close]. Returns to Scan Settings screen. 8 Touch [OK]. Returns to Fax/Scan screen. C

130 Useful transmission functions 6 9 Set other functions if required. For details on Scan Settings, refer to "Specifying scanning conditions" on page 2-9 or "Scan Settings" on page 6-2. For details on Original Settings, refer to "Original Settings" on page 6-3. For details on Communication Settings, refer to "Communication Settings" on page Specify the destination. For details on destination, refer to "Specifying only one destination" on page 2-13 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page Press [Start] key. If the fax cannot be sent because the recipient s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send fax" on page To stop the transmission, refer to "Aborting transmission" on page If the fax could not be sent, refer to "Fax cannot be sent" on page 4-2. The scanned original is stored in the memory as a scheduled job and transmission is started. C

131 Useful transmission functions Sending double page originals page by page from right to left (Book Copy) Book Copy When the book or catalog etc. is sent by fax, the original is divided into right and left pages and is sent page by page. There are following types of book copy. Function name [Book Spread] [Separation] [Front Cover] [Front + Back Covers] Description A double page original is sent as a part page. Double page original is divided page by page into left and right pages and faxed. The original is sent in order of front cover + order of divided pages. The original is sent in order of front cover + order of divided pages + back cover. SURVEYOR S REPORT SURVEYOR S REPORT 2 Note Load the original on the original glass. Following functions cannot be used simultaneously. Mixed Original, Z-Folded Original, Long Original, Binding Position, Total # of Pages, Quick Memory TX, Polling RX, Preview Sending the fax after specifying book copy 1 Press [Fax/Scan] key to display the Fax/Scan screen. 2 Load from the first page on the original glass. For details on loading originals, refer to "Loading the original" on page 2-6. When there is a front cover, first load the front cover. When fax is to be sent with the cover, the original is scanned in the order of front cover, back cover, and double page text original. 3 Touch buttons in order of [Scan Settings], [Book Scan]. C

132 Useful transmission functions 6 4 Touch [Book Copy]. 5 Select the desired end settings and then touch [OK]. Touch [No] to cancel book-copy function. If [Separation], [Front Cover] or [Front + Back Cover] is selected, [Binding Position] is displayed. Select to match the binding orientation of the original and then touch [OK]. Specify "Book Erase" if required. Select the erase method, specify the deletion width with the keypad or [-] and [+] and touch [OK]. The black shadow in the surrounding and center part can be erased by setting "Book Erase". The "Book Erase" can be used in combination with other functions. Center Erase screen European models (Metric) Press keypad or [-] and [+] to specify the Center Erase settings for European models (Metric). "Input Error" is displayed when a numerical value outside the range is input. When "Input Error" is displayed or when there is any mistake while entering the deletion width, press [C] (clear) key and enter the value again. For North American models (Inch) C

133 Useful transmission functions 6 For setting the Fold erase values in North American models (Inch) with fraction display, touch [ ], change the numerator and denominator and the touch [-] or [+]. In case of setting the Center Erase values for numeric display in North American models (Inch), press keypad or [-] and [+]. "Input Error" is displayed when a numerical value outside the range is input. When "Input Error" is displayed or when there is any mistake while entering the deletion width, press [C] (clear) key and enter the value again. For details on switching between decimal and fraction values, refer to "User s Guide (Copy Operations)". For details on [Frame Erase], refer to "Sending the fax after removing the black shadow (Frame Erase)" on page Touch [OK]. Returns to Book Scan screen. 7 Touch [Close]. Returns to Scan Settings screen. 8 Touch [OK]. Returns to Fax/Scan screen 9 Set other functions if required. For details on Scan Settings, refer to "Specifying scanning conditions" on page 2-9 or "Scan Settings" on page 6-2. For details on Original Settings, refer to "Original Settings" on page 6-3. For details on Communication Settings, refer to "Communication Settings" on page Specify the destination. Advances to Procedure 11 when specify [Book Spread] or [Separation] are specified. Advances to Procedure 12 when specify [Front Cover] or [Front + Back Covers] are specified. For details on destination, refer to "Specifying only one destination" on page 2-13 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page Press [Start] key. The original is scanned. 12 Scan the entire original and touch [Finish]. C

134 Useful transmission functions 6 When [Front Cover] is selected, double page text original is scanned page by page after the Front cover is scanned. SURVEYOR S REPORT When [Front + Back Covers] is selected, Back cover is scanned after the Front cover and finally the double page text original is scanned page by page. SURVEYOR S REPORT SURVEYOR S REPORT 13 Press [Start] key. If the fax cannot be sent because the recipient s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send fax" on page To stop the transmission, refer to "Aborting transmission" on page If the fax could not be sent, refer to "Fax cannot be sent" on page 4-2. The scanned original is stored in the memory as a scheduled job and transmission is started. C

135 Useful transmission functions Sending a fax after specifying the scan size of the original (Scan Size) Scan Size Scan Size is a function to send the fax after specifying the scan size of the original. When the paper width on the recipient s side is smaller than the paper size of the original that is sent, the original is reduced and then printed. When the original is not to be reduced, and the scan size is specified for the paper size on the recepient s side, the original of the original size can be sent. RUSSIA RUSSIA MONGOLIA NORTH KOREA GOLIA SOUTH KOREA CHINA JAPAN NORTH KOREA BHUTAN LADESH NMAR LAOS Taiwan CHINA SOUTH KOREA JAPAN THAILAND CAMBODIA VIETNAM BRUNEI MALAYSIA SINGAPORE PHILIPPINES OS LAND AMBODIA VIETNAM BRUNEI ALAYSIA Taiwan PHILIPPINES INDONESIA PAPUA NEW GUINEA INGAPORE Indian Ocean AUSTRALIA 2 Note The original scanning position of an original loaded on ADF is different from the original scanning position of an original loaded on original glass. When Scan Size and Mixed Original setting are specified at the same time, the size specified in Scan Size setting is applied. Following functions cannot be used simultaneously. Quick Memory TX, Polling RX, Total # of Pages and Bulletin board polling RX Sending the fax after specifying the scan size 1 Press [Fax/Scan] key to display the Fax/Scan screen. 2 Load the original. For details on loading originals, refer to "Loading the original" on page Touch buttons in order of [Scan Settings], [Application]. 4 Touch [Scan Size]. C

136 Useful transmission functions 6 5 Touch the button for specifying original size to match the original. Touch [ ] or [ ] to display the next or previous fixed size screen. The following standard paper sizes are not available with fax transmissions. A5 w, A6 w, 5-1/2 8-1/2 w/v, 7-1/4 10-1/2 w/v, 8K w, 16K w/v, 8 13 w, 4 6 w/v For European models (Metric) For North American models (Inch) 6 Touch [OK]. Returns to Application screen. 7 Touch [Close]. Returns to Scan Settings screen. 8 Touch [OK]. Returns to Fax/Scan screen. 9 Set other functions if required. For details on Scan Settings, refer to "Specifying scanning conditions" on page 2-9 or "Scan Settings" on page 6-2. For details on Original Settings, refer to "Original Settings" on page 6-3. For details on Communication Settings, refer to "Communication Settings" on page Specify the destination. For details on destination, refer to "Specifying only one destination" on page 2-13 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page Press [Start] key. If the fax cannot be sent because the recipient s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send fax" on page To stop the transmission, refer to "Aborting transmission" on page C

137 Useful transmission functions 6 If the fax could not be sent, refer to "Fax cannot be sent" on page 4-2. The scanned original is stored in the memory as a scheduled job and transmission is started. C

138 Useful transmission functions Copying the original at the same time as sending the Fax (Send & Print) Send & Print It is a function to copy at the same time as Fax transmission. Number of copies can be increased and 2-Sided printing and staple margins can be set. 2 Note In order to use the staple function, the optional finisher must be installed. Following functions cannot be used simultaneously. Quick Memory TX, Polling TX If "Print Scan/Fax TX" in the Default Function Permission or Function Permission screen in User Authentication Settings is set to "Restrict", the Send & Print function cannot be used. Sending the fax after specifying Send & Print 1 Press [Fax/Scan] key to display the Fax/Scan screen. 2 Load the original. For details on loading originals, refer to "Loading the original" on page Touch [Scan Settings] and then [Application]. 4 Touch [Send & Print]. 5 Select the desired end settings and touch [OK]. Enter the desired number of copies with the keypad to specify the number of copies. When [C] (clear) key is pressed, the number of copies return to 1. Touch [1-Sided] or [2-Sided] to specify Simplex/Duplex printing. C

139 Useful transmission functions 6 Touch [Corner] or [2 Position] to specify the staple margins and touch [None] to cancel the staple margins. 6 Touch [Close]. Returns to Scan Settings screen. 7 Touch [OK]. Returns to Fax/Scan screen. 8 Set other functions if required. For details on Scan Settings, refer to "Specifying scanning conditions" on page 2-9 or "Scan Settings" on page 6-2. For details on Original Settings, refer to "Original Settings" on page 6-3. For details on Communication Settings, refer to "Communication Settings" on page Specify the destination. For details on specifying destination, refer to "Specifying only one destination" on page 2-13 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page Press [Start] key. If the fax cannot be sent because the recipient s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send fax" on page To stop the transmission, refer to "Aborting transmission" on page When fax cannot be sent, refer to "Fax cannot be sent" on page 4-2. The scanned original is stored in the memory as a scheduled job and transmission is started. It is copied at the same time. C

140 Useful transmission functions Confirming that the original is scanned (TX Stamp) TX Stamp When the fax is to be sent using ADF, whether each page of the original has been scanned or not can be confirmed by adding the completion stamp to the scanned original. A 4 mm (1/4 inch) diameter pink colored - stamp is added on the bottom edge of the front side of the original. When a duplex is to be sent, the stamp is added on the front side. Front surface of original Original transmitting direction Stamp position 2 Note In order to use the TX Stamp function, optional stamp unit must be installed. The stamp ink is a consumable commodity. When the stamping becomes light, contact your technical representative. When a mixed original is selected, the completion stamp may not be stamped on the above-mentioned position. Even if completion stamp setting is specified, the completion stamp may not be added if the original sending is multiplexed, etc. Send the original once again. Check whether the original has been correctly faxed or not from the transmission result report and the transmission report of settings confirmation screen. If the completion stamp function is used while Quick Memory TX is selected, the Quick Memory TX is cancelled and it changes memory transmission. Sending the fax after specifying TX Stamp settings 1 Press [Fax/Scan] key to display the Fax/Scan screen. 2 Load the original. For details on loading originals, refer to "Loading the original" on page Touch buttons in order of [Scan Settings], [Application]. C

141 Useful transmission functions 6 4 Touch [TX Stamp]. Touch [TX Stamp] once again to cancel the settings. 5 Touch [Close]. Returns to Scan Settings screen. 6 Touch [OK]. Returns to Fax/Scan screen. 7 Set other functions if required. For details on Scan Settings, refer to "Specifying scanning conditions" on page 2-9 or "Scan Settings" on page 6-2. For details on Original Settings, refer to "Original Settings" on page 6-3. For details on Communication Settings, refer to "Communication Settings" on page Specify the destination. For details on destination, refer to "Specifying only one destination" on page 2-13 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page Press [Start] key. If the fax cannot be sent because the recipient s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send fax" on page To stop the transmission, refer to "Aborting transmission" on page If the fax could not be sent, refer to "Fax cannot be sent" on page 4-2. The scanned original is stored in the memory as a scheduled job and transmission is started. C

142 Useful transmission functions Sending an original of varying sizes by a single operation (Mixed Original) Mixed Original Mixed Original is a function that detects each original size when an original with varying sizes is loaded. Transmitted and reproduced in the same sizes as the original pages at the destination You set original pages of mixed sizes on the ADF 2 Note When Scan Size setting and Mixed Original setting are specified at the same time, the size specified in Scan Size setting is applied. Following functions cannot be used simultaneously. Quick Memory TX, Total # of Pages, Z-Folded Original, Long Original, Binding Position, Polling RX, Bulletin board Polling RX Sending the fax after specifying Mixed Original setting 1 Press [Fax/Scan] key to display the Fax/Scan screen. 2 Slide the lateral guides to fit the size of the largest page. The possible combinations of original sizes differ depending on the widest original loaded (position of the lateral guides). For details on the mixed original sizes that can be loaded in the ADF, refer to the User s Guide [Copy Operations]. 3 Arrange the sending side of the original upwards as shown in the figure. 4 Arrange the sending side of the original upwards and load it in the paper feed tray. Slide the lateral guides against the edges of the original. C

143 Useful transmission functions 6 Load the original pages into the ADF so that the top of the pages is toward the back or the left side of the machine. Lateral guide 5 Touch [Original Settings]. 6 Touch [Mixed Original]. Touch [Mixed Original] again to cancel the settings. 7 Touch [OK]. Returns to Fax/Scan screen. 8 Set other functions if required. For details on Scan Settings, refer to "Specifying scanning conditions" on page 2-9 or "Scan Settings" on page 6-2. For details on Original Settings, refer to "Original Settings" on page 6-3. For details on Communication Settings, refer to "Communication Settings" on page Specify the destination. For details on destination, refer to "Specifying only one destination" on page 2-13 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page Press [Start] key. If the fax cannot be sent because the recipient s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send fax" on page To stop the transmission, refer to "Aborting transmission" on page If the fax could not be sent, refer to "Fax cannot be sent" on page 4-2. The scanned original is stored in the memory as a scheduled job and transmission is started. C

144 Useful transmission functions Sending an original with folds (Z-Folded Original) Z-Folded Original Function to fax originals with original sizes that cannot be correctly detected due to fold lines. 2 Note Use ADF. Z-Folded Original cannot be faxed using original glass. Originals from the second original onwards are transmitted with the size same as that of first original. When the original size differs for each page, specify [Mixed Original] without specifying Z-Folded Original. Following functions cannot be used simultaneously. Mixed Original, Long Original, Polling RX, Bulletin board Polling RX, and Separate Scan setting Sending the fax after specifying Z-Folded Original setting 1 Press [Fax/Scan] key to display the Fax/Scan screen. 2 Load the original. For details on loading originals, refer to "Loading the original" on page Touch [Original Settings]. 4 Touch [Z-Folded Original]. Touch [Z-Folded Original] again to cancel the settings. 5 Touch [OK]. Returns to Fax/Scan screen. C

145 Useful transmission functions 6 6 Set other functions if required. For details on Scan Settings, refer to "Specifying scanning conditions" on page 2-9 or "Scan Settings" on page 6-2. For details on Original Settings, refer to "Original Settings" on page 6-3. For details on Communication Settings, refer to "Communication Settings" on page Specify the destination. For details on destination, refer to "Specifying only one destination" on page 2-13 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page Press [Start] key. If the fax cannot be sent because the recipient s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send fax" on page To stop the transmission, refer to "Aborting transmission" on page If the fax could not be sent, refer to "Fax cannot be sent" on page 4-2. The scanned original is stored in the memory as a scheduled job and transmission is started. C

146 Useful transmission functions Sending a long original (Long Original) Long Original Function that sends pages having a length of more than 432mm (17 inch). Original of a length of up to 1000mm (39-1/4 inch) can be sent by specifying Long Original setting. 2 Note Use ADF. Long Original cannot be faxed using original glass. Long Original does not correspond to multiple page original. When long original is to be sent, load the original page by page in ADF. Following functions cannot be used simultaneously. 2-Sided, Frame Erase, Mixed Original, Binding Position, Separate Scan settings, Polling RX, Bulletin board Polling RX and Preview. Sending the fax after specifying Long Original setting 1 Press [Fax/Scan] key to display the Fax/Scan screen. 2 Load the original. For details on loading originals, refer to "Loading the original" on page Touch [Original Settings]. 4 Touch [Long Original]. Touch [Long Original] again to cancel the settings. 5 Touch [OK]. Returns to Fax/Scan screen. C

147 Useful transmission functions 6 6 Set other functions if required. For details on Scan Settings, refer to "Specifying scanning conditions" on page 2-9 or "Scan Settings" on page 6-2. For details on Original Settings, refer to "Original Settings" on page 6-3. For details on Communication Settings, refer to "Communication Settings" on page Specify the destination. For details on destination, refer to "Specifying only one destination" on page 2-13 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page Press [Start] key. If the fax cannot be sent because the recipient s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send fax" on page To stop the transmission, refer to "Aborting transmission" on page If the fax could not be sent, refer to "Fax cannot be sent" on page 4-2. The scanned original is stored in the memory as a scheduled job and transmission is started. C

148 Useful transmission functions Specifying the binding position (Binding Position) Binding Position Function to specify the binding position settings when a double sided original is to be sent using ADF. There are top and left binding position for a double-sided original and position of the back of the original is different. 2 1 Top bind Transmission Left bind Destination FAX 2 Note Use ADF. Binding Position function cannot be used with original glass. Following functions cannot be used simultaneously. Mixed Original, Long Original, Separate Scan settings, Polling RX and Bulletin board Polling RX Specifying binding position 1 Press [Fax/Scan] key to display the Fax/Scan screen. 2 Load the original. For details on loading originals, refer to "Loading the original" on page Touch [Original Settings]. 4 Touch [Binding Position]. C

149 Useful transmission functions 6 5 Touch [Top], [Left] or [Auto] to select the margins of a double-sided original. 6 Touch [OK]. Returns to Original Settings screen. 7 Touch [OK]. Returns to Fax/Scan screen. 8 Set other functions if required. For details on Scan Settings, refer to "Specifying scanning conditions" on page 2-9 or "Scan Settings" on page 6-2. For details on Original Settings, refer to "Original Settings" on page 6-3. For details on Communication Settings, refer to "Communication Settings" on page Specify the destination. For details on destination, refer to "Specifying only one destination" on page 2-13 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page Touch [Start] key. If the fax cannot be sent because the recipient s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send fax" on page To stop the transmission, refer to "Aborting transmission" on page If the fax could not be sent, refer to "Fax cannot be sent" on page 4-2. The scanned original is stored in the memory as a scheduled job and transmission is started. C

150 Useful transmission functions Faxing by reducing the effect of dust from the left partition glass (Despeckle) About the Despeckle Function that reduces the effect that the dust from the left partition glass has on the scan data when scanning an original from the ADF.! Detail The scan speed is slowed. For details on cleaning the left partition glass, refer to User s Guide [Copy Operations]. To fax in the Despekle mode 1 Press the [Fax/Scan] key to display the Fax/Scan screen. 2 Load the original in the ADF. For details on loading originals, refer to "Loading the original" on page Touch [Original Settings]. 4 Touch [Despeckle]. To cancel the settings, touch [Despeckle] again. 5 Touch [OK]. Returns to Fax/Scan screen. 6 Set other functions if required. For details on scan settings, refer to "Specifying scanning conditions" on page 2-9 or "Scan Settings" on page 6-2. For details on original settings, refer to "Original Settings" on page 6-3. For details on communication settings, refer to "Communication Settings" on page Specify the destination. For details regarding specifying destinations, refer to "Specifying only one destination" on page 2-13 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page Press the [Start] key. If the fax cannot be sent because the recipient s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send fax" on page To stop the transmission, refer to "Aborting transmission" on page If the fax cannot be sent, refer to "Troubleshooting" on page 4-2. The scanned original is stored in memory as a reserve job and transmission is started. C

151 Useful transmission functions Sending a fax after cancelling ECM mode (ECM OFF) ECM OFF ECM OFF is a function to send a fax after cancelling the ECM mode and shortening the communication time. ECM mode is provided for communication of error resending method decided by ITU-T (International Telecommunication Union). In the communication between faxes with the ECM mode, as the communication is carried out while confirming that there is no error in the sent data, image disarry due to static in the telephone line can be prevented during communication. In this machine, a fax is sent by ECM mode till ECM OFF is specified. 2 Note Following functions cannot be used simultaneously. Polling RX, Polling TX, V. 34 OFF, Bulletin board registration, Bulletin board Polling RX When there is a lot of static in the telephone line, communication time might be longer as compared to when the ECM mode is set to ECM OFF. Sending the fax after specifying ECM OFF 1 Press [Fax/Scan] key to display the Fax/Scan screen. 2 Load the original. For details on loading originals, refer to "Loading the original" on page Touch [Communication Settings]. 4 Touch [Line Settings]. 5 Touch [ECM OFF]. Touch [ECM OFF] again to cancel the settings. C

152 Useful transmission functions 6 When fax multi line is not installed When fax multi line is installed 6 Touch [OK]. Returns to Communication Settings screen. 7 Touch [Close]. Returns to Fax/Scan screen. 8 Set other functions if required. For details on Scan Settings, refer to "Specifying scanning conditions" on page 2-9 or "Scan Settings" on page 6-2. For details on Original Settings, refer to "Original Settings" on page 6-3. For details on Communication Settings, refer to "Communication Settings" on page Specify the destination. For details on destination, refer to "Specifying only one destination" on page 2-13 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page Press [Start] key. If the fax cannot be sent because the recipient s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send fax" on page To stop the transmission, refer to "Aborting transmission" on page If the fax could not be sent, refer to "Fax cannot be sent" on page 4-2. The scanned original is stored in the memory as a scheduled job and transmission is started. C

153 Useful transmission functions Sending a fax after cancelling Super G3 mode (V. 34 OFF) V. 34 OFF V. 34 is communication method used during Super G3 fax communication. When the recipient s machine or this machine is connected through a private switchboard, communication with Super G3 mode may not be possible depending on the setup of the telephone line. In such cases, fax can be sent after setting the Super G3 mode to Off by selecting [V. 34 OFF]. Automatically returns to V. 34 mode when the transmission ends. 2 Note Following functions cannot be used simultaneously. Polling RX, Polling TX, Bulletin board registration, and Bulletin board Polling RX Sending the fax after setting V. 34 OFF 1 Press [Fax/Scan] key to display the Fax/Scan screen. 2 Load the original. For details on loading originals, refer to "Loading the original" on page Touch [Communication Settings]. 4 Touch [Line Settings]. 5 Touch [V. 34 OFF]. Touch [V. 34 OFF] once again to cancel the settings. C

154 Useful transmission functions 6 When fax multi line is not installed When fax multi line is installed 6 Touch [OK]. Returns to Communication Settings screen. 7 Touch [Close]. Returns to Fax/Scan screen. 8 Set other functions if required. For details on Scan Settings, refer to "Specifying scanning conditions" on page 2-9 or "Scan Settings" on page 6-2. For details on Original Settings, refer to "Original Settings" on page 6-3. For details on Communication Settings, refer to "Communication Settings" on page Specify the destination. For details on destination, refer to "Specifying only one destination" on page 2-13 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page Press [Start] key. If the fax cannot be sent because the recipient s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send fax" on page To stop the transmission, refer to "Aborting transmission" on page If the fax could not be sent, refer to "Fax cannot be sent" on page 4-2. The scanned original is stored in the memory as a scheduled job and transmission is started. C

155 Useful transmission functions Sending an original in Public/Personal/Group box by fax An original saved in Public/Personal/Group box can be sent by fax. Bind and send multiple originals saved in the box when they are to be sent by fax as a single job.! Detail When an Personal box is logged in with user authentication, Group box can be used by logging in with account authentication. For details on the box function, refer to the User s Guide [Box Operations]. Sending an original in Public/Personal/Group box by fax 1 Press [User Box] key. 2 Touch [Use Document]. 3 Select [Public], [Personal], [Group] tab, then select the box with the job with the original that is to be used and then touch [OK]. When a password is set to browse the box, enter the password and then touch [OK]. Box can also be selected by touching [Enter User Box No.], entering the box number with the keypad and then touching [Apply]. When [Personal] tab is logged in with user authentication, [Group] tab is displayed when the same is logged in with account authentication. C

156 Useful transmission functions 6 4 Select the original that is to be faxed and touch [Send]. 5 Specify the destination. For details on destination, refer to "Specifying only one destination" on page 2-13 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page Touch [Execute]. If the fax cannot be sent because the recipient s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send fax" on page To stop the transmission, refer to "Aborting transmission" on page If the fax could not be sent, refer to "Fax cannot be sent" on page 4-2. The original saved in the box is stored in the memory as scheduled job and the transmission is started. C

157 Useful transmission functions Check the recipient s machine and send the fax (Check Dest. & Send) Check Dest. & Send Compares the specified fax number and recipient s fax number information (CSI) and faxes only if they match. If they do not match there is a communication error and misdirected transmission is prevented.! Detail Destination confirmed transmission can also be set at the time of Address Book registration. In Check Dest. & Send settings, the settings in Communication Settings of Fax/Scan screen are given priority over contents registered in the Address Book. 2 Note The fax number must be correctly registered on the recipient s machine. Sending a fax after specifying Check Dest. & Send 1 Press [Fax/Scan] key to display the Fax/Scan screen. 2 Load the original. For details on loading originals, refer to "Loading the original" on page Touch [Communication Settings]. 4 Touch [Line Settings]. 5 Touch [Yes] of "Check Dest. & Send". When fax multi line is not installed C

158 Useful transmission functions 6 When fax multi line is installed 6 Touch [OK]. Returns to Communication Settings screen. 7 Touch [Close]. Returns to Fax/Scan screen. 8 Set other functions if required. For details on Scan Settings, refer to "Specifying scanning conditions" on page 2-9 or "Scan Settings" on page 6-2. For details on Original Settings, refer to "Original Settings" on page 6-3. For details on Communication Settings, refer to "Communication Settings" on page Specify the destination. For details on destination, refer to "Specifying only one destination" on page 2-13 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page Press [Start] key. If the fax cannot be sent because the recipient s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send fax" on page To stop the transmission, refer to "Aborting transmission" on page If the fax could not be sent, refer to "Fax cannot be sent" on page 4-2. The scanned original is stored in the memory as a scheduled job and transmission is started. Transmists only when the specified fax number and the number registered in the recipient s machine match. C

159 Useful transmission functions Sending the fax after reconfirming the destination (Destination Check Display Function) Destination Check Display Function After pressing [Start] key on completion of destination specification, the destination list screen is displayed with the number of destinations. As the fax is sent after reconfirming the destination, misdirected transmission due to the mistake in the destination can be prevented.! Detail [Destination Check Display Function] must be set to [ON] to use the Destination Check Display Function function. For details, refer to "Specifying the ON/OFF settings of the function (Function ON/OFF Setting)" on page Sending a fax after reconfirming the destination 1 Press [Fax/Scan] key to display the Fax/Scan screen. 2 Load the original. For details on loading originals, refer to "Loading the original" on page If necessary, set [Scan Settings], [Original Settings] and [Communication Settings]. For details on Scan Settings, refer to "Specifying scanning conditions" on page 2-9 or "Scan Settings" on page 6-2. For details on Original Settings, refer to "Original Settings" on page 6-3. For details on Communication Settings, refer to "Communication Settings" on page Specify the destination. For details on destination, refer to "Specifying only one destination" on page 2-13 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page Press [Start] key. Destination settings screen is displayed. 6 Confirm that the specified destination is correct and touch [Send] or press [Start] key. If the fax cannot be sent because the recipient s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send fax" on page To stop the transmission, refer to "Aborting transmission" on page If the fax could not be sent, refer to "Fax cannot be sent" on page 4-2. The scanned original is stored in the memory as a scheduled job and transmission is started. C

160 Useful transmission functions Sending the fax after specifying the telephone line (Select Line settings) Select Line settings When the fax multi line is installed, transmission is possible after specifying [Line 1] or [Line 2]. 2 Note Fax multi line must be installed. Line cannot be specified when "Line 2 Settings" of [Multi Line Settings] is [RX Only].! Detail For details on [Multi Line Settings], refer to "Specifying the communication methods of Extended telephone lines (Multi Line Settings)" on page Sending the fax after specifying the telephone line 1 Press [Fax/Scan] key to display the Fax/Scan screen. 2 Load the original. For details on loading originals, refer to "Loading the original" on page Touch [Communication Settings]. 4 Touch [Line Settings]. 5 Select the telephone line that is to be used from "Select Line". If [Unset] is selected, an available line, either Line 1 or Line 2, is used for transmission. If both lines are available, Line 1 takes precedence and is used. C

161 Useful transmission functions 6 6 Touch [OK]. Returns to Communication Settings screen. 7 Touch [Close]. Returns to Fax/Scan screen. 8 Set other functions if required. For details on Scan Settings, refer to "Specifying scanning conditions" on page 2-9 or "Scan Settings" on page 6-2. For details on Original Settings, refer to "Original Settings" on page 6-3. For details on Communication Settings, refer to "Communication Settings" on page Specify the destination. For details on destination, refer to "Specifying only one destination" on page 2-13 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page Press [Start] key. If the fax cannot be sent because the recipient s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send fax" on page To stop the transmission, refer to "Aborting transmission" on page If the fax could not be sent, refer to "Fax cannot be sent" on page 4-2. The scanned original is stored in the memory as a scheduled job and transmission is started. C

162 Useful transmission functions Sending the fax with the password (Password TX) Password TX Password TX is a function for sending the fax with a password. If the recipient s fax machine is set for closed network receptions, the sender must send a password that is same as the recipient s closed network reception password. 2 Note This function can be used only when the recipient s fax machine is a our company model that has closed network reception (Password) function. Following functions cannot be used simultaneously. Polling TX, Polling RX, Bulletin board settings, Bulletin board Polling RX, and F-Code TX Specifying the Password TX settings 1 Press [Fax/Scan] key to display the Fax/Scan screen. 2 Load the original. For details on loading originals, refer to "Loading the original" on page Touch [Communication Settings]. 4 Touch [Communication Method Settings]. 5 Touch [Password TX]. C

163 Useful transmission functions 6 6 Enter the password (Maximum 20 digits) with the keypad. Numbers 0-9 and # and * can be entered for the password. If an incorrect number has been entered, touch [Delete] and then correct the number. When [C] (clear) key is pressed, all entered contents are deleted. Touch [No] to cancel the settings. 7 Touch [OK]. Returns to the Communication Method Settings screen. 8 Touch [OK]. Returns to Communication Settings screen. 9 Touch [Close]. Returns to Fax/Scan screen. 10 Set other functions if required. For details on Scan Settings, refer to "Specifying scanning conditions" on page 2-9 or "Scan Settings" on page 6-2. For details on Original Settings, refer to "Original Settings" on page 6-3. For details on Communication Settings, refer to "Communication Settings" on page Specify the destination. For details on destination, refer to "Specifying only one destination" on page 2-13, "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page Press [Start] key. If the fax cannot be sent because the recipient s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send fax" on page To stop the transmission, refer to "Aborting transmission" on page If the fax could not be sent, refer to "Fax cannot be sent" on page 4-2. The scanned original is stored in the memory as a scheduled job and transmission is started. C

164 Useful transmission functions Confidential transmission (F-Code TX) Confidential transmission A confidential transmission is a function to send an original to specific persons using a confidential box. Sending an original to a confidential box on the recipient s fax machine is called a confidential transmission and receiving an original in this machine s confidential box is called confidential reception. The procedure for confidential transmission is explained here. Sender Confidential box Receiver 2 Note For confidential transmission, a confidential box and communication password should be set on the recipient s fax machine. The communication password might not be required by the recipient s fax machine. This function can be used only when the recipient s fax machine has F-code functions. For details on F-code, refer to the "Fax glossary" on page Following functions cannot be used simultaneously. Polling TX, Polling RX, Bulletin board registration, Bulletin board Polling reception and Password TX Confidential transmission 1 Press [Fax/Scan] key to display the Fax/Scan screen. 2 Load the original. For details on loading originals, refer to "Loading the original" on page Touch [Communication Settings]. 4 Touch [Communication Method Settings]. 5 Touch [F-Code TX]. C

165 Useful transmission functions 6 6 Touch [SUB Address] and enter the confidential box number of the recipient s fax machine with the keypad. When communication password is required, press [Password] and enter the communication password. Up to 20 digits can be entered in the SUB Address and Password. When the recipient s fax machine is FK-502, enter the confidential box number within 9 digits and the password within 8 digits. In other cases, it differs depending on the recipient s fax machine. Numbers 0-9 and # and * can be entered in the password. If an incorrect number has been entered, touch [Delete] and then correct the number. When [C] (clear) key is pressed, all entered contents are deleted. Touch [No] to cancel the settings. 7 Touch [OK]. Returns to the Communication Method Settings screen. 8 Touch [OK]. Returns to Communication Settings screen. 9 Touch [Close]. Returns to Fax/Scan screen. 10 Set other functions if required. For details on Scan Settings, refer to "Specifying scanning conditions" on page 2-9 or "Scan Settings" on page 6-2. For details on Original Settings, refer to "Original Settings" on page 6-3. For details on Communication Settings, refer to "Communication Settings" on page Specify the destination. For details on destination, refer to "Specifying only one destination" on page 2-13, "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page Press [Start] key. Press [Stop] key to stop the original registration. The scanned original is stored in the memory as a scheduled job and transmission is started. C

166 Useful transmission functions Sending the fax after specifying the relay destination (F-Code TX) Relay destination specification The relay request is a function to send the original once to the relay distribution station and from there to the transmission destination. When there are frequent broadcasts to distant recipient destinations, the entire communication cost can be cut down by grouping the relay distribution station and the relay distribution destination according to area. Originating station Intermediate relay station Terminating station Toll Call Local Call Terminating station 2 Note The fax machine that makes a relay request is called the "Originating station", the fax machine which actually carries out the relay broadcast is called the "Intermediate relay station" and lastly the fax machine that is received is called "Terminating station". For making a relay request, the relay box number, relay password, destination group number should be specified in the fax machine of the intermediate relay station. This function can be used only when the recipient s fax machine that is relay distribution station has F- code functions. For details on F-code, refer to "Fax glossary" on page Following functions cannot be used simultaneously. Polling TX, Polling RX, Bulletin board registration, Bulletin board Polling RX and Password TX! Detail This machine can be used as Intermediate relay station by setting the relay box. In order to use this machine as a Intermediate relay station, the [Relay RX] of the Utility mode must be set to [ON] and the relay box must be registered. For details refer to "Specifying Relay box settings" on page 9-29 and "Specifying the ON/OFF settings of the function (Function ON/OFF Setting)" on page If the [Relay Printing] of the Utility mode in the Intermediate relay station is set to [ON], the relayed original is printed after relay distribution. For details, refer to "Specifying the ON/OFF settings of the function (Function ON/OFF Setting)" on page Setting the relay destination specifications 1 Press [Fax/Scan] key to display the Fax/Scan screen. 2 Load the original. For details on loading originals, refer to "Loading the original" on page Touch [Communication Settings]. 4 Touch [Communication Method Settings]. C

167 Useful transmission functions 6 5 Touch [F-Code TX]. 6 Enter the relay box number of the relay station in the [SUB Address] with the keypad. Up to 20 digits can be entered in the [SUB Address] and [Password]. Relay password is mandatory. Numbers 0-9 and # and * can be entered in the password. If an incorrect number has been entered, touch [Delete] and then correct the number. When [C] (clear) key is pressed, all entered contents are deleted. Touch [No] to cancel the settings. 7 Touch [Password] and enter the relay password. 8 Touch [OK]. Returns to the Communication Method Settings screen. 9 Touch [OK]. Returns to Communication Settings screen. 10 Touch [Close]. Returns to Fax/Scan screen. 11 Set other functions if required. For details on Scan Settings, refer to "Specifying scanning conditions" on page 2-9 or "Scan Settings" on page 6-2. For details on Original Settings, refer to "Original Settings" on page 6-3. For details on Communication Settings, refer to "Communication Settings" on page Specify the destination of Intermediate relay station. For details on destination, refer to "Specifying only one destination" on page 2-13 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page Press [Start] key. C

168 Useful transmission functions 6 Press [Stop] key to stop the original registration. The scanned original is stored in the memory as a scheduled job and transmission is started. C

169 Useful transmission functions Specifying the way of adding the transmission source information (Fax Header Settings) Fax Header Settings Fax header (transmission source information) can be added for each job at the time of fax transmission. The contents added to original as fax header are registered in [Header Information] of the Utility mode. The method of adding fax header is set in [Header/Footer Position] of the Utility mode.! Detail For details on [Header Information], refer to "Registering transmission source name and fax number (Header Information)" on page and for the details on [Header/Footer Position], refer to "Specifying the method of setting the transmission source/reception information (Header/Footer Position)" on page For the details on recording location of fax header, refer to "Fax Header Settings" on page Specifying the Fax Header Settings 1 Press [Fax/Scan] key to display the Fax/Scan screen. 2 Load the original. For details on loading originals, refer to "Loading the original" on page Touch [Communication Settings]. 4 Touch [Fax Header Settings]. 5 Specify whether to add the fax header. For European model, if [Header Position] of the Utility mode is set to [OFF] and [Yes] is selected in the Fax Header Settings screen, the header information is added to the header. C

170 Useful transmission functions 6 For North American model, [Header Position] of the Utility mode cannot be set to [OFF]. 6 Select the desired sender name from the list to change the sender name. 7 Touch [OK]. Returns to Communication Settings screen. 8 Touch [Close]. Returns to Fax/Scan screen. 9 Set other functions if required. For details on Scan Settings, refer to "Specifying scanning conditions" on page 2-9 or "Scan Settings" on page 6-2. For details on Original Settings, refer to "Original Settings" on page 6-3. For details on Communication Settings, refer to "Communication Settings" on page Specify the destination. For details on destination, refer to "Specifying only one destination" on page 2-13 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page Press [Start] key. If the fax cannot be sent because the recipient s line is busy, the recipients number is redialed. For details on redial, refer to "When unable to send fax" on page To stop the transmission, refer to "Aborting transmission" on page If the fax could not be sent, refer to "Fax cannot be sent" on page 4-2. The scanned original is stored in the memory as a scheduled job and transmission is started. C

171 7 Useful reception functions

172 Useful reception functions 7 7 Useful reception functions 7.1 Using a confidentially received original Confidential reception Confidential communication is a function to transmit and receive originals between specific persons using a confidential box. Sending an original to a confidential box on the recipient s fax machine is called a confidential transmission and receiving an original in this machine s confidential box is called confidential reception. Details of the procedure for printing and deleting originals received in confidential boxes is given below. Sender Confidential box Receiver 2 Note For details on confidential reception, refer to "Confidential box settings" on page 9-22 and set the confidential boxes and communication passwords as indicated (Communication password settings can be omitted). Give the confidential box number and communication password to the confidential transmission sender. This function can be used only when the recipient s fax machine has F-code functions. For details on F-code, refer to "Fax glossary" on page Printing confidentially received originals Confidential RX Report is printed automatically when there is a confidential reception. Follow the procedure given below to print the originals registered in confidential box. 1 Press [User Box] key to display Box screen. 2 Touch [Use Document]. 3 Select the box specified as "confidential box" and touch [OK]. When a password is set for browsing the box, enter the password on the displayed screen and touch [OK]. 4 Select the confidentially received originals that are to be printed and touch [Print]. Touch [ ] or [ ], to display the next or previous screen. 5 Specify the print settings if required. 6 Touch [Start] or press [Start] key. Touch [Cancel] to stop the operation. Specified originals in the confidential box are printed. C

173 Useful reception functions 7 Deleting confidentially received originals Follow the procedure given below to delete originals registered in confidential box. 1 Press [User Box] key to display Box screen. 2 Press [File Document]. 3 Select the box specified as "confidential box" and touch [OK]. When a password is set for browsing the box, enter the password on the displayed screen and touch [OK]. 4 Select the confidentially received originals that are to be deleted and touch [Delete]. Touch [ ] or [ ], to display the next or previous screen. Touch [Cancel] to stop the operation. For details on the other original arrangement operations, refer to the User s Guide [Box Operations]. 5 Touch [Yes] on the displayed confirmation screen and then touch [OK]. To stop the deletion, touch [No] and then touch [OK]. Specified originals in the confidential box are deleted. C

174 Useful reception functions Handling originals received by memory The received original is stored in memory and can be printed if required. This function is called as the Memory RX. Details of the procedure for printing and deleting the received originals when Memory RX is set are given below.! Detail For details on Memory RX Settings, refer to "Specifying memory reception settings (Memory RX Settings)" on page Printing received originals Follow the procedure given below to print received originals stored in memory. 1 Press [User Box] key to display Box screen. 2 Touch [Use Document]. 3 Touch [System User Box]. 4 Touch [Memory RX User Box] and then touch [OK]. 5 Enter the password and touch [OK]. Press [C] (clear) key to clear all entered content. 6 Select the received original which is to be printed and touch [Print List]. Touch [ ] or [ ], to display the next or previous screen. Touch [Cancel] to stop the operation. The specified received original is printed. C

175 Useful reception functions 7 Deleting received originals Follow the procedure given below to delete received originals stored in memory. 1 Touch [File Document]. 2 Touch [System User Box]. 3 Touch [Memory RX User Box] and then touch [OK]. 4 Enter the password and touch [OK]. Press [C] (clear) key to clear all entered content. 5 Select the received original which is to be deleted and touch [Delete]. Touch [ ] or [ ], to display the next or previous screen. Touch [Cancel] to stop the operation. 6 Touch [Yes] on the displayed confirmation screen and then touch [OK]. To stop the deletion, touch [No] and then touch [OK]. The specified received original is deleted. C

176 2002/09/20 09:38 #002 P /09/20 09:38 #002 P.002 Useful reception functions Printing at the time of reception When [Duplex Print (RX)] is set to [ON] When [Duplex Print (RX)] in Utility mode is set to [ON] the fax is printed on both sides of the paper.! Detail For details, refer to "Settings of transmission and reception mode (TX/RX Settings)" on page C

177 8 Polling

178 Polling 8 8 Polling 8.1 Sending a fax when requested by the recipient (Polling transmission) Polling transmission is a function that sends originals previously stored in the machine s memory when requested by the recipient. The original specified for polling transmission is stored in the Polling TX User Box of the System User Box and is sent when a polling request is received from the recipient. The polling transmission provides a polling transmission in which the original is stored in the Polling TX User Box and a bulletin board polling transmission in which the original is stored in the Bulletin Board User Box. Polling transmission using the Polling TX User Box is explained here.! Detail If "User Box" in the Default Function Permission screen (displayed from the User Authentication Settings screen) is set to "Restrict", polling transmissions cannot be performed. 2 Note Only one original can be registered for polling transmission. Memory transmission is set automatically. Following functions cannot be used simultaneously. Send & Print, Quick Memory TX, Total # of Pages, Polling RX, Timer TX, Overseas TX, ECM OFF, F- Code TX, Password TX, V. 34 OFF, Bulletin board registration and Bulletin board Polling RX! Detail For details on polling transmission using bulletin board, refer to "Registering an original on a bulletin board" on page 8-8. For details on the printing or deleting polling transmission originals, refer to the User s guide [Box operations]. Reserving polling transmission originals Follow the procedure given below to send a polling transmission. 1 Press [Fax/Scan] key to display the Fax/Scan screen. 2 Load the original. For details on loading originals, refer to "Loading the original" on page Touch [Communication Settings]. 4 Touch [Communication Method Settings]. C

179 Polling 8 5 Touch [Polling TX]. 6 Touch [Normal]. Touch [No] to cancel the settings. 7 Touch [OK]. Returns to the Communication Method Settings screen. 8 Touch [OK]. Returns to Communication Settings screen. 9 Touch [Close]. Returns to Fax/Scan screen. 10 Set other functions if required. For details on Scan Settings, refer to "Specifying scanning conditions" on page 2-9 or "Scan Settings" on page 6-2. For details on Original Settings, refer to "Original Settings" on page 6-3. For details on Communication Settings, refer to "Communication Settings" on page Press [Start] key. The scanned original is stored in the memory as a polling transmission original and is sent when a polling request is received from the recipient. C

180 Polling 8 Printing originals in the Polling TX User Box Originals in the Polling TX User Box can be printed. 1 Press [User Box] key to display Box screen. 2 Touch [Use Document]. 3 Touch [System User Box]. 4 Touch [Polling TX User Box] and then touch [OK]. 5 Touch [Start] or press [Start] key. Touch [Cancel] to stop the operation. The originals in the Polling TX User Box are printed. Deleting originals in the Polling TX User Box Following the procedure given below to delete originals registered in Polling TX User Box. 1 Press [User Box] key to display Box screen. 2 Touch [File Document]. 3 Touch [System User Box]. 4 Touch [Polling TX User Box] and then touch [OK]. 5 Touch [Delete]. 6 Touch [Yes] on the displayed confirmation screen and then touch [OK]. To stop the deletion, touch [No] and then touch [OK]. Originals in the Polling TX User Box are deleted. C

181 Polling 8! Detail For details on the other original arrangement operations, refer to the User s Guide [Box Operations]. C

182 Polling Receiving a sender s original when requested by this machine (Polling reception) Polling reception Polling reception is a function that sends an original loaded on the sender s fax machine or an original reserved for polling transmission when requested by the recipient. This function is useful when the telephone bill is to be incurred by the recipient. Polling reception by specifying multiple destinations is called as sequential polling reception. Sequential Polling RX Report is printed on completion of sequential polling reception. 2 Note It may not be possible to use the polling reception function with the recipient s fax machine. Following functions cannot be used simultaneously. Quick Memory TX, Frame Erase, Scan Size, Total # of Pages, Mixed Original, Z-Folded Original, Long Original, Binding Position, Confidential transmission, Relay request, ECM OFF, Overseas TX, Polling TX, Password TX, V. 34 OFF, Separate Scan setting, Bulletin board registration, Bulletin board Polling RX, Preview! Detail For details on polling RX Report, refer to "Polling RX Report" on page and for details on Sequential Polling RX Report, refer to "Sequential Polling RX Report" on page Polling reception The polling reception includes a normal polling reception mode and a bulletin board polling reception mode for polling originals registered in the bulletin board of the recipient s fax machine. Normal polling reception is explained below.! Detail For details on polling reception using bulletin board, refer to "Polling reception of bulletin board original" on page Press [Fax/Scan] key to display the Fax/Scan screen. 2 Touch [Communication Settings]. 3 Touch [Communication Method Settings]. 4 Touch [Polling RX]. C

183 Polling 8 5 Touch [Normal]. Touch [No] to cancel the settings. 6 Touch [OK]. Returns to the Communication Method Settings screen. 7 Touch [OK]. Returns to Communication Settings screen. 8 Touch [Close]. Returns to Fax/Scan screen. 9 Specify the destination. For details on destination, refer to "Specifying only one destination" on page 2-13 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page Press [Start] key. Press [Reset] key to stop the polling reception. If fax cannot be received, refer to "Fax cannot be received" on page 4-3. Receives the original loaded on the sender s fax machine or the original reserved for polling transmission. C

184 Polling Polling after specifying the original (Bulletin board) In this machine, the original that is to be browsed can be posted and original that is to be polling transmitted can be stored by registering the bulletin board. The procedures to register originals on a bulletin board and to receive originals registered on the bulletin board of the sender s machine by polling are explained below.! Detail This function can be used only if the sender s fax machine has F-code functions. For details on F-code, refer to "Fax glossary" on page If "User Box" in the Default Function Permission screen (displayed from the User Authentication Settings screen) is set to "Restrict", bulletin board operations cannot be performed. Registering an original on a bulletin board Follow the procedure given below to register an original on a bulletin board. 2 Note Only one original can be registered on one bulletin board. When another original is already registered on the specified bulletin board, it is overwritten. Following functions cannot be used simultaneously. Send & Print, Quick Memory TX, Total # of Pages, Polling TX, Timer TX, Overseas TX mode, ECM OFF, Password TX, V. 34 OFF, and F-Code TX! Detail It is necessary to register the Bulletin Board User Box in advance. For details on registering a Bulletin Board User Box, refer to "Specifying bulletin board settings" on page Press [Fax/Scan] key to display the Fax/Scan screen. 2 Load the original. For details on loading originals, refer to "Loading the original" on page Touch [Communication Settings]. 4 Touch [Communication Method Settings]. 5 Touch [Polling TX]. C

185 Polling 8 6 Touch [Bulletin], and enter the box number of the Bulletin Board User Box on which the original is to be registered with the keypad. Enter a 9 digit number from for the box number. Enter 5, if the box number is " ". If an incorrect number has been entered, touch [Delete] and then correct the number. Press [C] (clear) key to clear all bulletin board box numbers. Press [No] to cancel the settings. 7 Touch [OK]. Returns to the Communication Method Settings screen. 8 Touch [OK]. Returns to Communication Settings screen. 9 Touch [Close]. Returns to Fax/Scan screen. 10 Set other functions if required. For details on Scan Settings, refer to "Specifying scanning conditions" on page 2-9 or "Scan Settings" on page 6-2. For details on Original Settings, refer to "Original Settings" on page 6-3. For details on Communication Settings, refer to "Communication Settings" on page Press [Start] key. The scanned original is registered on the bulletin board. Printing a bulletin board original A bulletin board original can be printed. 1 Press [User Box] key to display Box screen. 2 Touch [Use Document]. 3 Touch [System User Box]. C

186 Polling 8 4 Touch [Bulletin Board User Box] and then touch [OK]. 5 Select the box with the document that is to be printed and touch [OK]. 6 Touch [Start] or press [Start] key. The bulletin board original is printed. Deleting a bulletin board original Follow the procedure given below to delete originals registered in Bulletin Board User Box. 1 Press [User Box] key to display Box screen. 2 Touch [File Document]. 3 Touch [System User Box]. C

187 Polling 8 4 Touch [Bulletin Board User Box] and then touch [OK]. 5 Select the box with the original that is to be deleted and touch [OK]. 6 Touch [Delete]. Touch [Close] to discontinue the operation. 7 Touch [Yes] on the displayed confirmation screen and then touch [OK]. To stop the deletion, touch [No] and then touch [OK]. Specified original in the bulletin board box is deleted.! Detail For details on the other original arrangement operations, refer to the User s Guide [Box Operations]. Polling reception of bulletin board original The original registered on the bulletin board of sender s machine can be received by polling. Follow the procedure given below to receive a polling reception. 2 Note Bulletin board polling reception cannot be used simultaneously with the following functions. Quick Memory TX, Memory transmission, Erase Frame, Scan Size, Total # of Pages, Mixed Original, Z- Folded Original, Long Original, Binding Position, Polling TX, Overseas TX, ECM OFF, Password TX, F- Code TX, V. 34 OFF and Separate Scan setting 1 Press [Fax/Scan] key to display the Fax/Scan screen. 2 Touch [Communication Settings]. 3 Touch [Communication Method Settings]. C

188 Polling 8 4 Touch [Polling Reception]. 5 Touch [Bulletin] and enter the bulletin board number with the keypad. A maximum of 20 digits can be entered in the [Bulletin]. If an incorrect number has been entered, touch [Delete] and then correct the number. Press [C] (clear) key to clear all the entered numbers. Touch [No] to cancel the settings. 6 Touch [OK]. Returns to the Communication Method Settings screen. 7 Touch [OK]. Returns to Communication Settings screen. 8 Touch [Close]. Returns to Fax/Scan screen. 9 Specify the destination. For details on destination, refer to "Specifying only one destination" on page 2-13 and "Specifying multiple destinations (Sequential broadcast transmission or broadcast transmission)" on page Press [Start] key. Starts the polling reception of bulletin board on the sender s fax machine. C

189 9 Registering/Specifying Settings

190 Registering/Specifying Settings 9 9 Registering/Specifying Settings 9.1 Displaying the fax registration screen Displaying Create One-Touch Destination screen Follow the procedure given below to display the Create One-Touch Destination screen.! Detail Fax can be registered in PageScope Web Connection. PageScope Web Connection is a device management utility provided by the HTTP server that is embedded in the device. The settings of this machine can be changed by activating the Web browser with a network computer and accessing the PageScope Web Connection. The settings can be changed easily from an available computer even if you are far away from the machine and even characters can be entered easily. As there are settings that can be specified only in PageScope Web Connection, refer to the User s Guide [PageScope Web Connection Operations] for details. 1 Press [Utility/Counter] key to display the Utility mode screen. 2 Touch [One-Touch/User Box Registration]. In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [One-Touch/User Box Registration], enter [1] with the keypad. [One-Touch/User Box Registration] cannot be registered or changed when [Registering and Changing Address] is set to [Restrict] in the Utility mode. Contact the administrator to register or change the [One-Touch/User Box Registration]. 3 Touch [Create One-Touch Destination]. Create One-Touch Destination screen is displayed. C

191 Registering/Specifying Settings Registering the Address Book addresses, fax numbers of the destinations to which fax is sent frequently and registered boxes can be registered in Address Book. The registered Address Book can be used from [From Address Book] tab of Fax/Scan screen. - A maximum of 2000 destinations ( ) including scanner destinations and destinations of other functions of this machine can be registered. - If search characters are registered at the time of registering the destinations, the destinations can be specified using the search characters. Operations of Address Book registration, changing registered destinations and deleting registered destinations are explained below. 2 Note The registration is not possible if the name and the destination in the registration screen are not set.! Detail Address Book, Group destination and Program destination can be registered using PageScope Web Connection. If PageScope Web Connection is used, settings changes and destination registrations can be made from a network computer. For details on the using PageScope Web Connection, refer to the User s Guide [PageScope Web Connection Operations]. The registered contents can be checked on the Speed Dial List. For details on Speed Dial List, refer to "Speed Dial List (Address Book destination list)" on page Registering the fax number in Address Book Follow the procedure given below to register Fax numbers in the Address Book. 1 Display Create One-Touch Destination screen. For details on display methods of Create One-Touch Destination screen, refer to "Displaying the fax registration screen" on page Touch [Address Book (Public)]. In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Address Book (Public)], enter [1] on the keypad. C

192 Registering/Specifying Settings 9 3 Touch [Fax]. 4 Touch [New]. 5 Touch [Name], enter the destination name and then touch [OK]. Name of up to 24 characters can be registered. For details on character input operations, refer to "Entering text" on page To change the registration number, touch [No.], and then use the keypad to type in a number. If a destination is already registered with the entered number, an error message appears and the destination cannot be registered with the entered number. If the registration number is not specified, it is automatically selected. Touch the search button of the search character that is to be registered from [Favorites] - [etc]. If the search character is specified for destinations that are used often, it is displayed at the beginning on the [Address Book] tab when [Favorites] is selected. Normally, search character is set automatically from the first character of registered name. 6 Touch [Fax Number], enter the fax number of the destination on the keypad. C

193 Registering/Specifying Settings 9 Numbers of up to 38 digits can be entered. If there is a wrong entry, delete 1 character at a time by touching [Delete] or delete all by pressing [C] (clear) key and correct the entry. [Tone] : If pulse dialing is being used, touch this button to send a push-button tone. Use Tone when fax information service is being used. Tone is displayed as "T" on the screen. [Pause] : Touch this button to insert a pause when dialing. Touch [Pause] once to insert a 1-second pause. In addition multiple pauses can be entered. It is displayed as "P" on the screen. [-] : Touch this button to insert a delimiter during dialing. It has no effect on the dailing. It is displayed as "-" on screen. [ ] : Moves the cursor to the right. [ ] : Moves the cursor to the left. [Delete] : The characters before the cursor are deleted one by one. [Outside] : When [PBX Connection Setting] are valid, [Outside] is displayed and the outside line can be specified. If selected, it is displayed as "E-". When [PBX Connection Setting] are valid, and a transmission is to be sent from an extension line to the outside line, touch [Pause] after the outside line access number such as "0" for more secure dialing. It is displayed as "P" on the screen. 7 For specifying line settings, touch [Line Settings], specify the function and then touch [OK]. 8 Touch [ ] or [ ]. 9 Touch [Index], and then specify the index characters. 10 Touch [Icon], select the desired icon, and then touch [OK]. The icons are used in the Image Panel function. Image Panel function can be operated when the optional i-option LK-101 or i-option LK-103 is installed. 11 Touch [OK]. Touch [Cancel] to discontinue the registration. The destinations are registered and displayed in a list. 12 Touch [Close]. Returns to procedure 4 when the registration of Address Book is to be continued. 13 Touch [Close] until it returns to Fax/Scan screen.! Detail For details on PBX Connection Setting, refer to "Specifying the function related to private branch exchange (PBX Connection Setting)" on page For details on Line Settings, refer to "Sending the fax after specifying the telephone line (Select Line settings)" on page C

194 Registering/Specifying Settings 9 Registering fax numbers in Address Book from Destination Settings screen Destinations specified by direct input or destinations specified from direct input sending log can be registered in Address Book. 1 Specify the destination by direct input or from the job history. For details on specifying destinations by direct input, refer to "Specifying by direct input" on page 2-17 and for details on specifying destinations from job history, refer to "Specifying from the job history" on page Touch [Check Job] in the left panel and then touch [Check Job Settings]. 3 Touch [Destination Settings]. 4 Select the destination to be registered from the list on the Destination Settings screen and the touch [Store Address]. 5 Enter the name of destination and touch [OK]. C

195 Registering/Specifying Settings 9 Name of up to 24 characters can be registered. For details on text input operations, refer to "Entering text" on page Register the search character and touch [OK]. Touch the search button of the search character that is to be registered from [Favorite] - [etc]. If the search character is specified for destinations that are used often, it is displayed at the beginning on the [Address Book] tab when [Favorite] is selected. Normally, search character is set automatically from the first character of registered name. 7 Check the registration contents and touch [Yes] and then touch [OK]. The registration name can be changed on touching [Name]. Index screen is also displayed after the changes. Search characters can be changed on touching [Index]. The destination is registered. 8 Touch [Close] until it returns to Fax/Scan screen. C

196 Registering/Specifying Settings 9 Returns to the [direct input] tab of the Fax/Scan screen in case of destination registration from direct input and returns to [Job History] tab of the Fax/Scan screen in case of destination registration from Record. Changing the Address Book Follow the procedure given below to change the Address Book. 1 Display Create One-Touch Destination screen. For details on display methods of Create One-Touch Destination screen, refer to "Displaying the fax registration screen" on page Touch [Address Book (Public) ]. In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Address Book (Public)], enter [1] on the keypad. 3 Touch [Fax]. 4 Select the destination to be changed and then touch [Edit]. 5 Select the item to be changed, change the contents on displayed screen and then touch [OK]. For details on respective setup items, refer to "Registering the fax number in Address Book" on page 9-3. The registration number cannot be changed from the Edit screen. 6 Check the changed contents and then touch [OK]. Touch [Cancel] to discontinue the change. 7 Touch [Close]. To continue changes return to Procedure 4. 8 Touch [Close] until it returns to Fax/Scan screen. C

197 Registering/Specifying Settings 9 Deleting Address Book destinations Follow the procedure given below to delete destination from the Address Book. 0 If a destination is deleted, it is also deleted from the Group destinations and Program destinations that are using the deleted destination. 1 Display Create One-Touch Destination screen. For details on display methods of Create One-Touch Destination screen, refer to "Displaying the fax registration screen" on page Touch [Address Book (Public)]. In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Address Book (Public)], enter [1] on the keypad. 3 Touch [Fax]. 4 Select the destination to be deleted and touch [Delete]. 5 Touch [Yes] on the displayed confirmation message screen and then touch [OK]. Touch [No] to stop the deletion, and then touch [OK]. 6 Touch [Close]. Return to procedure 4 to continue the deletion. 7 Touch [Close] until it returns to Fax/Scan screen. C

198 Registering/Specifying Settings Registering Group destinations Multiple destinations can be grouped and registered in Group destinations. Group destinations are useful when same contents are to be used in broadcast transmission or at the time of broadcast polling reception. Up to 100 Group destinations (01-99, 00) can be registered including the groups used in scanner functions. Up to 500 destinations in the Address Book can be registered in one Group destination. Only destinations in the Address Book can be registered in Group destination. Group destination should be registered after registering the destinations in the Address Book. A group name can be given to each group. The operations for registering destination and name in Group destinations, operations for changing registered Group destinations, operations for deleting registered Group destinations are explained below. 2 Note The registration is not possible if the name and the destination are not set.! Detail Address Book, Group destination and program destination can be registered using PageScope Web Connection. If PageScope Web Connection is used, settings changes and destination registrations can be made from a network computer. For details on the using PageScope Web Connection, refer to the User s Guide [PageScope Web Connection Operations]. The registered contents can be checked on the Group Address List. For details on Group Address List, refer to "Printing Group Address List" on page For details on Address Book registration, refer to "Registering the Address Book" on page 9-3. Registering Group destinations Follow the procedure given below to register Group destinations. 1 Display Create One-Touch Destination screen. For details on display methods of Create One-Touch Destination screen, refer to "Displaying the fax registration screen" on page Touch [Group]. In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Group] enter [3] on the keypad. C

199 Registering/Specifying Settings 9 3 Touch [New]. 4 Touch [Name], enter the name of Group destination and touch [OK]. Name of up to 24 characters can be registered. For details on text input operation, refer to "Entering text" on page Touch [Select Group]. Up to 500 destinations can be registered in one group. 6 Select destination registered in group destination. [Index] : Select this button to display the destination in the Address Book with touching the index character button. [Registration Number] : Numbers used for registration are displayed after every 100 registrations. The destinations in the Address Book are displayed on touching the number button applicable to the registered destination. Touch [ ] or [ ] to scroll the displayed number button. C

200 Registering/Specifying Settings 9 7 Touch [Icon], select the desired icon, and then touch [OK]. The icons are used in the Image Panel function. Image Panel function can be operated when the optional i-option LK-101 or i-option LK-103 is installed. 8 Touch [OK]. Touch [Cancel] to discontinue the registration. 9 Touch [Close]. Return to procedure 3 to continue registration of group destination. 10 Touch [Close] until it returns to Fax/Scan screen. Changing Group destinations Follow the procedure given below to change the Group destination. 1 Display Create One-Touch Destination screen. For details on display methods of Create One-Touch Destination screen, refer to "Displaying the fax registration screen" on page Touch [Group]. In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Group] enter [3] on the keypad. C

201 Registering/Specifying Settings 9 3 Select the group destination to be changed and touch [Edit]. Touch [ ] or [ ] to go to next page or previous page. The destination registered in Group destination can be confirmed by selecting the Group destination and touching [Check Job Set]. 4 Select the item to be changed, change the desired contents on displayed screen and then touch [OK] or [Close]. For details on respective set items, refer to "Registering Group destinations" on page Check the changed contents and then touch [OK]. Touch [Cancel] to discontinue the change. 6 Touch [Close]. To continue changes, return to Procedure 3. 7 Touch [Close] until it returns to Fax/Scan screen. Deleting registered Group destinations Follow the procedure given below to delete Group destinations. 0 When a Group destination is deleted, it is also deleted from Program destination in which the deleted group destination is being used. 1 Display Create One-Touch Destination screen. For details on display methods of Create One-Touch Destination screen, refer to "Displaying the fax registration screen" on page Touch [Group]. In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Group] enter [3] on the keypad. 3 Select the group destination to be deleted and touch [Delete]. Touch [ ] or [ ] to go to next page or previous page. The destination registered in group destination can be confirmed by selecting the Group destination and touching [Check Job Set]. 4 Touch [Yes] on the displayed confirmation message screen and then touch [OK]. Touch [No] to stop the deletion, and then touch [OK]. 5 Touch [Close]. Return to procedure 3 to continue the deletion. 6 Touch [Close] until it returns to Fax/Scan screen. C

202 Registering/Specifying Settings Registering Program destinations Scan Settings, Original Settings, Communication Settings can be combined with frequent transmission destinations and registered in program destinations. If these are registered in program destinations, the functions such as Scan Settings, Original Settings, Communication Settings and registered destinations can be called, specified and transmitted by just touching the program button. A maximum of 400 ( ) program destinations can be registered including program destinations of other functions like scanner, etc. Program names can be registered in program destinations. The operations of program registration, changing registered programs, deleting registered programs are explained below. 2 Note The registration is not possible if the name is not set.! Detail Address Book, Group destination and program destination can be registered using PageScope Web Connection. If PageScope Web Connection is used, settings changes and destination registrations can be made from a network computer. For details on the using PageScope Web Connection, refer to the User s Guide [PageScope Web Connection Operations]. Registering program destinations Follow the procedure given below to register Program destinations. 2 Note Change program destinations by using the same procedure. 1 Press [Fax/Scan] key to display Fax/Scan screen. 2 Specify Scan Settings, Original Settings and Communication Settings if required. For details on Scan Settings, refer to "Specifying scanning conditions" on page 2-9 or "Scan Settings" on page 6-2. For details on Original Settings, refer to "Original Settings" on page 6-3. For details on Communication Settings, refer to "Communication Settings" on page Press [Mode Memory] key. 4 Touch [Page List]. Program registration can be grouped according to pages. Touch [Page List] to specify program destination display in unit of pages. C

203 Registering/Specifying Settings 9 Select the page button on the Page List screen, touch [Change Page Name] and change the displayed page name. 5 Select the page button for which program destination is to be registered, and touch [OK]. Touch [ ] or [ ] to go to next or previous page list. 6 Touch an unregistered button and then touch [Register Program]. Touch [ ] or [ ] to go to next or previous program on the page. 7 Touch [Name], enter Program destination name and touch [OK]. Name of up to 24 characters can be registered. C

204 Registering/Specifying Settings 9 For details text input operation, refer to "Entering text" on page Touch [Address]. 9 Touch [Select from Address Book] or [Direct Input], and enter the destination. When [Select from Address Book] is touched, select and set the destination from Address Book or Group destinations. Advance to procedure 10. If [Direct Input] is touched, enter the fax number. Advance to procedure Touch [Fax]. 11 Select the destination to be registered in the program destination and touch [OK]. Multiple destinations cannot be selected. When multiple destinations are to be specified, register them as Group destinations. For details on registration method of Group destination, refer to "Registering Group destinations" on page [Index]: Select this button to display the destination in the Address Book with touching the index character button. C

205 Registering/Specifying Settings 9 [Registration Number]: Numbers used for registration are displayed after every 100 registrations. The destinations in the Address Book are displayed on touching the number button applicable to the registered destination. Touch [ ] or [ ] to scroll the displayed number button. 12 Touch [Close]. Advance to procedure Touch [Fax]. 14 Enter Fax number of the recipient on the keypad and touch [OK]. [Tone]: If pulse dialing is being used, touch this button to send a push-button tone. Use Tone when fax information service is being used. Tone is displayed as "T" on the screen. [Pause]: Touch this button to insert a pause when dialing. Touch [Pause] once to insert a 1-second pause. In addition multiple pauses can be entered. It is displayed as "P" on the screen. [-]: Touch this button to insert a delimiter during dialing. It has no effect on the dailing. It is displayed as "-" on screen. [ ]:Moves the cursor to the right. [ ]: Moves the cursor to the left. [Delete]: The characters before the cursor are deleted one by one. 15 Touch [Close]. 16 Touch [OK]. Touch [Cancel] to discontinue the registration. Program destinations are registered. 17 Touch [OK]. Return to procedure 4 to continue registration of program destinations. Returns to Fax/Scan screen. If "Confirm Address (Register)" in Utility mode is set to "ON", the screen for entering the destination appears again after [OK] is touched. Enter the fax number of the recipient, and then touch [OK] to complete the registration. Deleting program destinations Follow the procedure given below to delete program destinations. 1 Press [Fax/Scan] key to display Fax/Scan screen. 2 Press [Mode Memory] key. 3 Touch [Page List]. Touch [Page List] to specify program destination display in unit of pages. Select the page button on the Page List screen, touch [Change Page Name] and change the displayed page name. Touch [ ] or [ ] to go to next or previous page list. C

206 Registering/Specifying Settings 9 4 Select the button of the page with the Program destination to be deleted, and then touch [OK]. 5 Select the button of the Program to be deleted and touch [Delete]. Touch [ ] or [ ] to go to next or previous program destination on the page. Select program destination and touch [Check Program Settings] to confirm the program destination settings. 6 Touch [Yes] on the displayed confirmation message screen and then touch [OK]. Touch [No] to stop the deletion, and then touch [OK]. 7 Press [Reset] key. Return to procedure 4 to continue the deletion. Returns to Fax/Scan screen. C

207 Registering/Specifying Settings Changing the destination level (Apply Levels/Groups to Destinations) Apply Levels/Groups to Destinations This function is used for information security to specify specific destination information so that only a specific person can access. It can be used in conjunction with user authentication and information on the destination level that matches the specified user level can be accessed. The [Apply Levels/Groups to Destinations] in [One-Touch/User Box Registration] levels can be changed within the level permitted in the [Apply Levels/Groups to Destinations] in [User Authentication/Account Track]. 2 Note Level settings can be set from "Level 0 (Low)" - "Level 5 (High)" and can be changed only to Level 0, Level 1, Level 2 and Level 3 for users who are permitted up to Level 3.! Detail For details on the user authentication, refer to the User s Guide [Copy Operations]. For details on [Apply Levels/Groups to Destinations] in [User Authentication/Account Track], refer to "Protecting the destination information (Limiting Access to Destinations)" on page Changing destination levels 1 Press [Utility/Counter] key to display the Utility mode screen. 2 Touch [One-Touch/User Box Registration]. In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [One-Touch/User Box Registration], enter [1] on the keypad. [One-Touch/User Box Registration] cannot be registered or changed when [Registering and Changing Addresses] is set to [Restrict] in the Utility mode. Contact the administrator to register or change the [One-Touch/User Box Registration]. C

208 Registering/Specifying Settings 9 3 Touch [Limiting Access to Destinations]. 4 Touch [Apply Levels/Groups to Destinations]. 5 Touch the destination button whose level is to be changed. 6 Select the destination whose level is to be changed from the list and touch [Apply Level]. Touch the search button of the search character on the Address Book screen to display the registered destination. C

209 Registering/Specifying Settings 9 7 Change the level and touch [OK]. Touch [Cancel] to discontinue the change. Destination level is changed. 8 Touch [Close] until it returns to Fax/Scan screen. C

210 Registering/Specifying Settings Confidential box settings The confidential communication that uses F-code can be used in this machine. It is necessary to register the confidential box for confidential reception. A maximum of 20 confidential boxes can be registered. 2 Note Give the box number and communication password set in the confidential box to the sender.! Detail For details on confidential communication operations, refer to "Confidential transmission (F-Code TX)" on page Registering a confidential box! Detail A confidential box can be registered from PageScope Web Connection. For details on the using PageScope Web Connection, refer to the User s Guide [PageScope Web Connection Operations]. 1 Press [Utility/Counter] key to display the Utility mode screen. 2 Touch [One-Touch/User Box Registration]. In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [One-Touch/User Box Registration], enter [1] on the keypad. [One-Touch/User Box Registration] cannot be registered or changed when [Registering and Changing Address] is set to [Restrict] in the Utility mode. Contact the administrator to register or change the [One-Touch/User Box Registration]. C

211 Registering/Specifying Settings 9 3 Touch [Create User Box]. 4 Touch [Public/Personal User Box]. 5 Touch [New]. C

212 Registering/Specifying Settings 9 6 Specify the [User Box No.], [User Box Name], and [Password]. For details on [Index] and "Type", refer to the User s Guide [Box Operations]. To change the user box number, touch [User Box No.], and then use the keypad to type in a number. If a destination is already registered with the entered number, an error message appears and the destination cannot be registered with the entered number. 7 Touch [Forward]. Registration screen (2/2) is displayed. 8 Set "Auto Document Delete Time". 9 Touch [Confidential RX]. 10 Touch [Yes], enter the communication password (within 8 digits from 0-9, * and #) with the keypad and touch [OK]. C

213 Registering/Specifying Settings 9 Confidential reception is possible even if the communication password is not set. In that case, inform only the box number to the sender. 11 To confirm, enter the communication password again and touch [OK]. 12 Touch [OK]. Touch [Cancel] to discontinue the registration. The box is registered. 13 Touch [Close]. Returns to procedure 5 when the registration is to be continued. 14 Touch [Close] until it returns to Fax/Scan screen. Working of confidential communication In confidential communication, each fax machine operates with the following role. Confidential transmission side Fax is sent after specifying the confidential box Communication password and confidential box number are specified and the fax is sent. Confidential reception side Open confidential box and confirm the details Received original is stored in a specified confidential box in the memory. Original in the confidential box can be printed/deleted. C

214 Registering/Specifying Settings Specifying bulletin board settings Bulletin board polling transmission/reception that uses F-code, can be used in this machine. The Bulletin Board User Box should be set to use bulletin board. Maximum 10 Bulletin Board User Boxes can be registered. 2 Note Notify the set details to the recipient of the bulletin board box.! Detail For details on operation of bulletin board, refer to "Polling after specifying the original (Bulletin board)" on page 8-8. Registering Bulletin Board User Box! Detail Bulletin Board User Box can be registered from "PageScope Web Connection". For details on the using PageScope Web Connection, refer to the User s Guide [PageScope Web Connection Operations]. 1 Press [Utility/Counter] key to display the Utility mode screen. 2 Touch [One-Touch/User Box Registration]. In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [One-Touch/User Box Registration], enter [1] on the keypad. [One-Touch/User Box Registration] cannot be registered or changed when [Registering and Changing Address] is set to [Restrict] in the Utility mode. Contact the administrator to register or change the [One-Touch/User Box Registration]. 3 Touch [Create User Box]. C

215 Registering/Specifying Settings 9 4 Touch [Bulletin Board User Box]. 5 Touch [New]. 6 Specify [User Box No.], [User Box Name], [Password], and then touch [Forward]. Name of up to 20 characters can be registered. Password of up to 8 alphanumeric characters can be registered. For details on the box types, refer to the User s Guide [Box Operations]. To change the user box number, touch [User Box No.], and then use the keypad to type in a number. If a destination is already registered with the entered number, an error message appears and the destination cannot be registered with the entered number. C

216 Registering/Specifying Settings 9 7 Set "Auto Document Delete Time". 8 Touch [OK]. Touch [Cancel] to discontinue the registration. The box is registered. 9 Touch [Close]. Returns to procedure 5 when the registration is to be continued. 10 Touch [Close] until it returns to Fax/Scan screen. Structure of Bulletin board polling transmission and reception In bulletin board polling transmission and reception, each fax machine operates with the following role. Polling transmission of bulletin board Polling transmission from bulletin board Store the original for polling transmission on the bulletin board. Polling reception of bulletin board Polling reception by specifying bulletin board Specify the box number and send a request for polling reception. C

217 Registering/Specifying Settings Specifying Relay box settings Relay broadcast function that uses F-code can be used in this machine. The [Relay RX] of the Utility mode should be set to [ON] and the Relay User Box should be registered for using this machine as intermediate relay station. Maximum 5 Relay User Box can be registered.! Detail Notify the set details to the originating station that sends the original. The Terminating Station information should be registered as a group destination in advance to use the relay distribution function. Registering Relay User Box! Detail Relay User Box can be registered from "PageScope Web Connection". For details on the using PageScope Web Connection, refer to the User s Guide [PageScope Web Connection Operations]. 1 Press [Utility/Counter] key to display the Utility mode screen. 2 Touch [One Touch/User Box Registration]. In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [One-Touch/User Box Registration], enter [1] on the keypad. [One-Touch/User Box Registration] cannot be registered or changed when [Registering and Changing Address] is set to [Restrict] in the Utility mode. Contact the administrator to register or change the [One-Touch/User Box Registration]. 3 Touch [Create User Box]. C

218 Registering/Specifying Settings 9 4 Touch [Relay User Box]. 5 Touch [New]. For details on Relay RX settings, refer to "Specifying the ON/OFF settings of the function (Function ON/OFF Setting)" on page For details on operation for sending a fax by specifying relay destination, refer to "Sending the fax after specifying the relay destination (F-Code TX)" on page For details on registration of Group destination, refer to "Registering Group destinations" on page Set [User Box No.], [User Box Name], [Relay Destination] and [Relay TX Password]. Name of up to 20 characters can be registered. Specify a Group destination that is set in advance for relay destination. Enter a relay password with 0-9, * and #. To change the user box number, touch [User Box No.], and then use the keypad to type in a number. If a destination is already registered with the entered number, an error message appears and the destination cannot be registered with the entered number. C

219 Registering/Specifying Settings 9 Touch [Cancel] to discontinue the registration. 7 Touch [OK]. The box is registered. 8 Touch [Close]. Returns to procedure 5 when the registration is to be continued. 9 Touch [Close] until it returns to Fax/Scan screen. Working of relay distribution In relay distribution, each fax machine operates with the following roles. Originating station Making a relay request Set the relay box number, relay password and send a fax to intermediate relay station. Intermediate relay station Carrying out relay distribution Original sent from originating station is stored temporarily in a specified relay box in the memory. The original in the Relay User Box is broadcast to the Group destinations registered in the Relay User Box. Terminating station Reception Original sent from relay station is received.! Detail If the [Relay Printing] of the Utility mode in the intermediate relay station is set to [ON], the relayed original is printed after relay distribution. For details, refer to "Specifying the ON/OFF settings of the function (Function ON/OFF Setting)" on page C

220 Registering/Specifying Settings Setting Memory RX User Box The received original is saved in Memory RX Box, when [Memory RX Setting] are valid in Utility mode.! Detail For details on method of printing original received in Memory RX function, refer to "Handling originals received by memory" on page 7-4. C

221 10 Utility mode

222 Utility mode Utility mode 10.1 Utility mode operation Settings related to the control of this machine are provided in the Utility mode. It is recommended that an administrator should be appointed in advance to manage this machine in order to avoid confusion. The method for displaying and exiting [User Settings] and [Administrator Settings] screens from the Utility mode is explained below. 2 Note Utility mode can be specified in PageScope Web Connection. PageScope Web Connection is a device management utility provided by the HTTP server that is embedded in the device. The settings of this machine can be changed by activating the Web browser with a network computer and accessing the PageScope Web Connection. The settings can be changed easily from an available computer even if you are far away from the machine and even characters can be entered easily. As there are settings that can be specified only in PageScope Web Connection, refer to the User s Guide [PageScope Web Connection Operations] for details. Displaying User Settings screen 1 Press [Utility/Counter] key to display the Utility mode screen. 2 Touch [User settings]. Terminating User Settings screen % Touch [Close] until it returns to Fax/Scan screen. C

223 Utility mode 10 Displaying Administrator Settings screen 1 Press [Utility/Counter] key to display the Utility mode screen. 2 Touch [Administrator Settings]. 3 Enter the administrator password and then touch [OK]. Administrator password can be changed in the [Security Settings]. Administrator should responsibly maintain the password. Terminating Administrator Settings screen % Touch [Close] until it returns to Fax/Scan screen. C

224 Utility mode Utility mode list Following settings are provided in the utility operations related to Fax. * is a default value at the time of procurement. User Settings > Custom Display Settings > Scan/Fax Settings Initial Fax/Scan screen settings are specified. (page 10-13) Item Description Values that can be set Default Tab Program Default Address Book Index Default Shortcut key 1 Shortcut key 2 Default Address Book Initial values of destination column display of Fax/Scan screen are set. Initial values of page display of Fax/Scan program calling screen are set. When [Address Book] tab is the search characters, initial value of display is set. Set whether to display the buttons that are often used on the bottom of Fax/Scan screen and on the right side of the display of available memory. Set the initial value of display of [Address Book]. Address Search (LDAP)/Job History/Address Book*/Input Address Temporary One-Touch/PAGE 1* - PAGE34 Favorites (often used destinations)*/a - etc ON/OFF* Set following settings when it is set to [Use]. Original Type*/Text/Photo/Photo/Simplex/Duplex/Resolution/File Type/Sharpness/Density/Image Adjust/Background Removal/Frame Erase/Book Copy/Application/Scan Size/Annotation/Stamp/Composition/Date/time/Send & Print/Page Number/Stamp/Header/Footer/Original Direction/Binding Position/Total # of Pages (Quick Memory TX)/Line Settings/Communication Method Settings/Password TX/Timer TX/F-Code TX/URL Notification Setting/Polling TX/Polling RX/ Settings/Fax Header Settings Index*/Address type User Settings > Custom Display Settings > FAX Active Screen operation Set whether or not to display messages on the screen during sending and receiving. (page 10-15) Item Description Values that can be set TX Display RX Display Set whether or not to display the message "Sending" on the screen. Set whether or not to display the message "Receiving" on the screen. Yes/No* Yes/No* User Settings > Custom Display Settings > Search Option Settings Select whether or not to differentiate between uppercase and lowercase letters when searching destinations, and whether or not to display the Search Options screen. (page 10-17) Item Description Values that can be set Uppercase and Lowercase Letters Search Option Screen Select whether or not to differentiate between uppercase and lowercase letters when searching destinations. Select whether or not to display settings for "Uppercase and Lowercase Letters" during a detailed search of destinations. Differentiate* / Do Not Differentiate ON / OFF* C

225 Utility mode 10 User Settings > Scan/Fax Settings > Default Scan/Fax Settings Set the initial values of Fax/Scan screen. (page 10-19) Item Description Values that can be set Default Scan/Fax Settings Set the initial values of Fax/Scan functions. Current Setting/Factory Default* Administrator Settings > System Settings > Power Save Settings Set the power save mode settings. (page 10-21) Item Description Values that can be set Enter Power Save Mode When a fax is received in power save mode, settings about whether to shift to the power save mode after a fixed period of time and after the completion of print (normal state) or to shift to power save mode immediately (instant) are made. Normal/Immediately* Administrator Settings > System Settings > Output Settings > Print/Fax Output Settings The printing method for received original is set. (page 10-23) Item Description Values that can be set Fax The printing method for received original is set. Batch Print*/Page Print Administrator Settings > System Settings > Restrict User Access > Restrict Access to Job Settings > Registering and Changing Address Whether or not to prohibit changes in the registered destination of Fax is set. (page 10-25) Item Description Values that can be set Registering and Changing Address Whether or not to prohibit changes in the registered destination of Fax is set. Allow*/Restrict Administrator Settings > System Settings > Restrict User Access > Restrict Operation > Restrict Broadcasting Whether or not to prohibit sending a fax to multiple destinations is set. (page 10-27) Item Description Values that can be set Restrict Broadcasting Whether or not to prohibit sending a fax to multiple destinations is set. ON/OFF* Administrator Settings > System Settings > Reset Settings > Job Reset > Next Job > Reset Data After Job Select whether the settings are reset to their defaults or whether they remain for the next fax. (page 10-29) Parameter Description Values that can be set Reset Data After Job Select whether the settings are reset to their defaults or whether they remain for the next fax. Reset All*/Reset Destination Only /Confirm with User C

226 Utility mode 10 Administrator Settings > System Settings > Stamp Settings This setting is specified to use the Annotation function and Stamp/Page Printing function. (page 10-31) Item Description Values that can be set Fax TX Settings This setting is specified to use the Annotation function and Stamp/Page Printing function. Cancel*/Do Not Cancel Administrator Settings > User Authentication/Account Track > Limiting Access to Destinations The destination level that protects destination information is set. (page 10-33) Item Description Values that can be set Create Group Groups used in the destination level settings are registered Apply Levels/Groups to Destinations Address Book Group Destination levels in Address Book are set. Destination levels of Group destinations are set. Level 0*- Level 5 Access permitted groups Program Destination levels of Program destinations are set. Administrator Settings > Fax Settings > Header Information Sender name and fax number are registered. (page 10-38) Item Description Values that can be set Sender Sender Fax No. Multiple sender names can be registered to be output to the documents sent to the receiver as sender information. Registered fax number is printed on the originals received by the recipient as Header information. Generally fax number of the machine is entered. Within 30 characters Within 20 characters using 0-9, +, space, *, # Administrator Settings > Fax Settings > Header/Footer Position The location where Header and Footer is added is specified. (page 10-41) Item Description Values that can be set Header Position Position where Header is to be printed is set. European model: Inside Body Text/Outside Body Text*/OFF North American model: Inside Body Text/Outside Body Text* Print Receiver s Name If it is [ON], sender name and destination are printed as Header. European model: ON*/OFF North American model: Not available Footer Position Position where Footer is to be printed is set. Inside Body Text/Outside Body Text/OFF* Administrator Settings > Fax Settings > Line Parameter Settings The items related to incoming calls/outgoing calls are set. (page 10-43) Item Description Values that can be set Dialing Method The dialing method is specified European models: PB North American models: PB*/10pps Receive Mode In case of automatic reception, select the Auto RX settings and if the line is often busy due to external phone connection etc., select the Manual RX settings. Auto RX*/Manual RX C

227 Utility mode 10 Item Description Values that can be set Number of RX Call Rings Number of Redials The frequency of pseudo ring-back tones from reception of incoming call till actual reception is set. Number of redials are set when recipient is not responding as line is busy etc. Administrator Settings > Fax Settings > TX/RX Settings 0-15 times (2 times*) European models: 0-7 times (3 times*) North American model: 0-7 times (1 time*) Redial Interval Interval for redial is set minutes (3 minutes*) Line Monitor Sound Generally it is set to [ON] when tone from the telephone lines is heard from speaker. ON/OFF* Line Monitor Sound Vol. Volume of the speaker is set (16*) Handling the file at the time of polling transmission or printing methods at the time of reception are set. The items related to reception are set. (page 10-45) Item Description Values that can be set Duplex Print (RX) Letter/Ledger over A4/A3 Print Paper Selection Print Paper Size *1 Incorrect User Box No. Entry Tray Selection for RX Print *2 Min. Reduction Print Separate Fax Pages File After Polling TX No. of Sets (RX) When set to [ON], the received original is printed on both sides of the paper. When it is set to [ON] inch system paper is selected on priority for the printing paper of received original. When priority of size is set: It is printed in priority size. When priority size is not set, it is printed in the paper of the nearest size. When size is fixed: It is printed only in the set size. Paper size for printing the received original is set. Initial setting differs as per settings of [Letter/L er over A4/A3]. Operation when unregistered box number is specified is set for the fax reception-using box. [Auto Create User Box] is selected, box of entered number is created. Paper tray is set when paper tray used in output of the received originals is to be fixed. Output magnification of received original is set. If it is set to [ON], the original longer than the fixed size is received and printed by page division. Set whether to delete the original after the completion of polling transmission. Number of copies (prints) of received original is set. ON/OFF* European models: ON/OFF* North American model: ON*/OFF Auto select*/fixed Size/Priority Size European models: A3 / B4 / A4* / 8-1/2 11 / 8-1/2 14 / North American model: 8-1/2 11* / 8-1/2 14 / / A3 / B4 / A4 Print*/Show Error Message/Auto Create User Box Auto*/Tray 1/Tray 2/Tray 3/Tray 4 87 to 96%*/Full Size ON/OFF* Delete*/Save 1* to 10 *1 Set the [Tray selection for RX Print] to [Auto] to validate the setting of [Print Paper Size]. *2 Type of the tray differs as per the loaded option. C

228 Utility mode 10 Administrator Settings > Fax Settings > Function Settings > Function ON/OFF Setting ON/OFF settings of the function for transmission or reception are specified. (page 10-48) Item Description Values that can be set Function ON/OFF Setting Confirm Address (TX) F-Code TX Relay RX Relay Printing Destination Check Display Function Confirm Address (Register) Set whether or not to use the F-code transmission function. For details on F-code transmission, refer to page At relay distribution station, original received from Originating station is broadcast to relay distribution destination. The relay box should be registered in order to use the relay distribution function. The original received from Originating station is printed. Whether or not to display the list of specified destinations at the time of sending the fax is set. Select whether the screen for entering the destination appears again for confirmation when the fax recipient is specified manually. Requiring that the destination be entered twice reduces misdirected faxes. Select whether the screen for entering the destination appears again for confirmation when a destination is being registered. Requiring that the destination be entered twice reduces the possibility of registering destinations incorrectly. ON*/OFF ON*/OFF ON/OFF* ON/OFF* ON/OFF* ON/OFF* Administrator Settings > Fax Settings > Function Settings > Memory RX Settings Whether or not to use the Memory RX function is set. (page 10-51) Item Description Values that can be set Memory RX Settings Whether or not to use the Memory RX function is set. When these settings are valid, set a password (within 8 digits) to be used at the time of printing. Memory RX is the function of printing the received original after storing in the memory for some time and then printing after the receiving such instruction and not printing it immediately. Set password in 8 digits/no* Administrator Settings > Fax Settings > Function Settings > Closed Network RX Whether or not to use the closed network reception function is set. (page 10-53) Item Description Values that can be set Closed Network RX Whether or not to use the closed network reception function is set. When these settings are valid, set the password (4 digits) to be used in closed network reception. Closed network reception is a function that accepts the communication only from the caller machine that matches the password. Set password in 4 digits/no* C

229 Utility mode 10 Administrator Settings > Fax Settings > Function Settings > Forward TX Setting Set whether or not to use the Forwarding fax function. (page 10-55) Item Description Values that can be set Forward TX Setting Set whether or not to use the Forward TX Setting. When set to [Yes] output function and forwarding destination are set. Forwarding box is a function that forwards the received original to other party specified in advance. Yes/No* Following settings are specified when set to [ON]. Output Method: Forward & Print/Forward & Print (If TX Fails) Forwarded destination settings Select line settings Administrator Settings > Fax Settings > Function Settings > Incomplete TX Hold Whether or not to save the original which was not able to be transmitted even after redialling because of communication error or because the recipient s line was busy, in a resending box is set. (page 10-58) Item Description Values that can be set Incomplete TX Hold Whether or not to save the original which was not able to be transmitted even after redialling because of communication error or because the recipient s line was busy, in a resending box is set. Yes/No* When set to [ON] file storage duration is set from 12 Hours/ 24 Hours/ 48 Hours/ 72 Hours. Administrator Settings > Fax Settings > Function Settings > PC-FAX RX Setting Whether or not to use the PC-FAX RX function is set. (page 10-60) Item Description Values that can be set PC-FAX RX Settings Whether or not to use the PC-FAX RX function is set. When set to [Allow], reception output destination is set. PC-FAX RX means the received document file is stored in the box on the hard disk. When the PC-FAX reception setting is [Allow], the settings like whether to print the original or not and password check after the reception are possible. Allow/Restrict* When set to [Allow], settings are as follows. Receiving User Box Destination: Memory RX User Box*/Specified User Box Print: ON/OFF* Password Check: ON/OFF* Administrator Settings > Fax Settings > Function Settings > TSI User Box Setting A function that sorts the received original by TSI information of received fax. (page 10-63) Item Description Values that can be set TSI User Box Setting A function that sorts the received original by TSI information of received fax. The operation when the original is received by unregistered TSI information, is set. Yes/No* Following settings are specified when set to [Yes]. Setting when corresponding box is not there: Automatically Print*/ Memory RX User Box Print: Yes/No* TSI User Box Registration C

230 Utility mode 10 Administrator Settings > Fax Settings > PBX Connection Setting The connection procedure of PBX telephone line is set. (page 10-67) Item Description Values that can be set PBX Connection Setting This machine is valid when connected to PBX telephone line. When these settings are valid, external line number is set within the range The Outside line number is a number to connect to Outside line as 0 of 0 transmission. When fax number registered in Program destination and Address Book is set in ISD, ISD number set here is dialed before the registered telephone number. (Outside line number setting) / No* Administrator Setting > Fax Setting > Report Settings The printing method for report is set (page 10-69) Item Description Values that can be set Activity Report TX Result Report Sequential TX result Report Timer Reservation TX Report Confidential RX Report Bulletin TX Report Relay TX Result Report Relay Request Report PC-FAX TX Error Report Broadcast Result Report TX Report Check Select whether or not to print the report, and when to print it. If "Daily" is selected, the report is printed every day at a fixed time. If "100/daily" is selected, a report is printed that contains information about the latest 100 communications that were completed since the last report was printed. In addition, the report is printed every day at a fixed time. Whether or not to print the report is set and when the report is to be printed is set. The printing methods for broadcast result report are set. Whether or not to display the transmission report selection screen is set. When set to [ON], it is displayed every time there is a transmission. ON*/OFF Following settings are made when set to [ON]. Output Settings: Daily/ Every 100 Comm.*/100/Daily If "Daily" or "100/daily" is selected, settings can be specified for the following. Output Time Settings: 00:00 to 23:59 (9:00*) ON/If TX Fails*/OFF ON*/OFF ON*/OFF ON*/OFF ON*/OFF ON*/OFF ON*/OFF ON/OFF* All Destinations*/Each Destination ON/OFF* Administrator Settings > Fax Settings > Job Settings List List of Fax setup values specified in this machine can be printed. (page 11-38) C

231 Utility mode 10 Administrator Settings > Fax Settings > Multi Line Settings > Line Parameter Setting Parameters for extended telephone line are set. (page 10-72) Item Description Values that can be set Dialing Method Number of RX Call Rings Line Monitor Sound Sets dial methods of line 2 (extended telephone lines) Incoming calls frequency of line 2 (extended telephone lines) is set. The frequency of pseudo ring-back tones from reception of incoming call till actual reception is set. When telephone ring is heard from speaker while communicating with line 2 (extended telephone line), it is set to [ON]. European models: PB North American models: PB*/10pps 0 to 15 times (2 times*) ON/OFF* Administrator Settings > Fax Settings> Multi Line Settings > Function Settings Functions for extended telephone line are set. (page 10-74) Item Description Values that can be set PC-FAX TX Settings The telephone lines when PC-FAX is sent, are set. Line 1/Line 2/ No Selection* Administrator Settings > Fax Setting > Multi Line Settings > Multi Line Settings The communication function of telephone line 2 (extended telephone line) is set. (page 10-76) Item Description Values that can be set Multi Line Settings The communication function of telephone line 2 (Extended telephone line) is set. TX and RX*/RX Only/TX Only Administrator Settings > Fax Settings > Multi Line Settings > Sender Fax No. The fax number of telephone line 2 (extended telephone line) is registered. (page 10-78) Item Description Values that can be set Sender Fax No. The fax number of telephone line 2 (extended telephone line) is registered. Within 20 characters using 0-9, +, space, *, # Administrator Settings > Security Settings > Security Details > Manual Destination Input Whether or not direct input of destination is permitted is set. (page 10-80) Item Description Values that can be set Manual Destination Input Whether or not direct input of destination and address search is permitted is set. Allow*/Restrict Administrator Settings > Security Settings > Security Details > Restrict Fax TX Whether or not fax sending is prohibited is set. (page 10-82) Item Description Values that can be set Restrict FAX TX Whether or not Fax sending is prohibited is set. ON/OFF* C

232 Utility mode 10 Administrator Settings > Security Settings > Security Details > Hide Personal Information Whether or not the destination of the record list of Job List screen is displayed is set. (page 10-84) Item Description Values that can be set Hide Personal Information Whether or not the destination of the record list of Job List screen is displayed is set. ON/OFF* Administrator Settings > Security Settings > Security Details > Display Activity Log Whether or not the activity log is displayed is set. (page 10-86) Item Description Values that can be set Display Activity Log Whether or not the activity log record is displayed is set. ON*/OFF C

233 Utility mode Setting the initial state of Fax/Scan screen (Scan/Fax Settings) Initial Fax/Scan screen settings are specified. The selected item here is displayed as initial value. Default Tab: Address Search (LDAP)/Job History/Address Book*/Input Address - Initial values of destination column display of Fax/Scan screen are set. Program Default: Temporary One-Touch/PAGE 1*- PAGE 34 - Initial values of page display of Fax/Scan program calling screen are set. Address Book Index Default: Favorite (often used destinations)*/a - etc - When [Address Book] tab is the search characters, initial value of display is set. Shortcut key 1, Shortcut key 2: ON/OFF* - Set whether to display the buttons that are often used on the bottom of Fax/Scan screen and on the right side of the display of available memory. Set following settings when it is set to [ON]. Original Type*/Text/Photo/Photo/Simplex/Duplex/Resolution/File Type/Sharpness/Density/Image Adjust/Background Removal/Frame Erase/Book Copy/Application/Scan Size/Annotation/Stamp/Composition/Date/time/Send & Print/Page Number/Stamp/Header/Footer/Original Direction/Binding Position/Total # of Pages (Quick Memory TX)/Line Settings/Communication Method Settings/Password TX/Timer TX/F-Code TX/URL Notification Setting/Polling TX/Polling RX/ Settings/Fax Header Settings Default Address Book: Index*/Address Type - Set the initial value of display of [Address Book]. * is a default value at the time of procurement. Scan/Fax Settings 1 Display the User Settings screen as described in "Displaying User Settings screen" on page Touch [Custom Display Settings]. Some items may not be displayed according to setting options. In the Utility mode, the number displayed on button can be entered and selected with the keypad. In case of [Custom Display Settings], enter [2] with the keypad. C

234 Utility mode 10 3 Touch [Scan/Fax Settings]. 4 Select the items to be set. 5 Touch the button for the item to be set, from the displayed items. Two shortcut keys can be programmed. If optional image controller IC-409 has been installed, only one shortcut key can be programmed. 6 Touch [OK]. The settings are changed. 7 Touch [Close] until it returns to Fax/Scan screen. C

235 Utility mode Setting the screen during fax operation (FAX Active Screen) Whether or not to display messages of "Sending", "Receiving" on the screen is set. TX Display : Yes/No* - Set whether or not to display the message "Sending" on the screen. RX Display : Yes/No* - Set whether or not to display the message "Receiving" on the screen. * is a default value at the time of procurement. Setting the FAX Active Screen 1 Display the User Settings screen as described in "Displaying User Settings screen" on page Touch [Custom Display Settings]. Some items may not be displayed according to setting options. In the Utility mode, the number displayed on button can be entered and selected with the keypad. In case of [Custom Display Settings], enter [2] with the keypad. 3 Touch [FAX Active Screen]. C

236 Utility mode 10 4 Select [TX Display] or [RX Display]. 5 Touch [Yes] or [No]. 6 Touch [OK]. The settings are changed. 7 Touch [Close] until it returns to Fax/Scan screen. C

237 Utility mode Specifying differentiation of uppercase/lowercase letters when searching destinations (Search Option Settings) Select whether or not to differentiate between uppercase and lowercase letters when searching destinations, and whether or not to display the Search Option screen. - Uppercase and Lowercase Letters: Differentiate* / Do Not Differentiate Select whether or not to differentiate between uppercase and lowercase letters when searching destinations. - Search Option Screen: ON / OFF* Select whether or not to display settings for "Uppercase and Lowercase Letters" during a detailed search of destinations. * is a default value at the time of procurement. Search Options Settings 1 Display the User Settings screen as described in "Displaying User Settings screen" on page Touch [Custom Display Settings]. Some items may not be displayed, depending on the specified option settings. In Utility mode, items can also be selected by pressing the key in the keypad for the number beside the desired button. For [Custom Display Settings], press the [2] key in the keypad. 3 Touch [Search Option Settings]. C

238 Utility mode 10 4 Specify the search option settings. 5 Touch [OK]. The settings are changed. 6 Continue touching [Close] until the Fax/Scan screen is displayed. C

239 Utility mode Setting initial setting value of fax function (Default Scan/Fax Setting) Initial setting value of Fax/Scan function can be set. Fax/Scan function selected when main power supply is turned on or [Reset] key is pressed, can be set. Default Scan/Fax Settings: Current Setting/Factory Default* - [Current Setting] Each item set on the touch panel is registered as initial setting of Fax/Scan function before entering on the Utility mode. - [Factory Default] The Factory Default is registered in initial setting of Fax/Scan function. * is a default value at the time of procurement. 2 Note For this setting, display the Fax/Scan screen and then press the [Utility/Counter] key. Default Scan/Fax Settings 1 Display the User Settings screen as described in "Displaying User Settings screen" on page Touch [Scan/Fax Settings]. Some items may not be displayed according to setting options. In the Utility mode, the number displayed on button can be entered and selected with the keypad. In case of [Scan/Fax Settings], enter [4] with the keypad. 3 Touch [Default Scan/Fax Settings]. C

240 Utility mode 10 4 Touch [Current Setting] or [Factory Default] and touch [OK]. The settings are changed. 5 Touch [OK]. 6 Touch [Close] until it returns to Fax/Scan screen. C

241 Utility mode Specifying the power save transition conditions (Enter Power Save Mode) The settings for shifting to power saving state are set. Enter Power Save Mode: Normal/Immediately* - When a fax is received in power save mode, settings about whether to shift to the power save mode after a fixed period of time and after the completion of print (normal state) or to shift to power save mode immediately (instant) are made. * is a default value at the time of procurement. Setting Enter Power Save Mode 1 Display the Administrator Settings screen as described in "Displaying Administrator Settings screen" on page Touch [System Settings]. Some items may not be displayed according to setting options. In the Utility mode, the number displayed on button can be entered and selected with the keypad. For [System Settings], enter [1] with the keypad. 3 Touch [Power Save Settings]. C

242 Utility mode 10 4 Touch [Enter Power Save Mode]. 5 Touch the button for the item to be set, from the displayed items. 6 Touch [OK]. The settings are changed. 7 Touch [Close] until it returns to Fax/Scan screen. C

243 Utility mode Setting the printing method for received original (Print/Fax Output Settings) The printing method for received original is set. Fax: Batch Print*/Page Print - The printing method for received original is set. * is a default value at the time of procurement. Specifying Print/Fax Output Settings 1 Display the Administrator Settings screen as described in "Displaying Administrator Settings screen" on page Touch [System Settings]. Some items may not be displayed according to setting options. In the Utility mode, the number displayed on button can be entered and selected with the keypad. For [System Settings], enter [1] with the keypad. 3 Touch [Output Settings]. C

244 Utility mode 10 4 Touch [Print/Fax Output Settings]. 5 Touch [Fax]. 6 Select the printing method. [Batch Print] The printing starts after receiving all received originals. [Page Print] The printing starts when 1 page of received original is received. When [Duplex Print (RX)] is [ON], the printing starts after receiving the data of both sides (2 pages). 7 Touch [OK]. The settings are changed. 8 Touch [Close] until it returns to Fax/Scan screen. C

245 Utility mode Specifying the prohibitions to cause a change in destination registration (Registering and Changing Addresses) Whether or not to prohibit changes in the registered destination of Fax is set. Registering and Changing Addresses: Allow*/Restrict * is a default value at the time of procurement. Specifying settings for Registering and Changing Addresses 1 Display the Administrator Settings screen as described in "Displaying Administrator Settings screen" on page Touch [System Settings]. Some items may not be displayed according to setting options. In the Utility mode, the number displayed on button can be entered and selected with the keypad. For [System Settings], enter [1] with the keypad. 3 Touch [Restrict User Access]. C

246 Utility mode 10 4 Touch [Restrict Access to Job Settings]. 5 Touch [Registering and Changing Addresses] and then touch [Restrict]. 6 Touch [OK]. The settings are changed. 7 Touch [Close] until it returns to Fax/Scan screen. C

247 Utility mode Setting prohibitions for sending a fax to multiple destinations (Restrict Broadcasting) Whether or not to prohibit sending a fax to multiple destinations is set. Restrict Broadcasting: ON/OFF* * is a default value at the time of procurement. Setting prohibitions for sending a fax to multiple destinations 1 Display the Administrator Settings screen as described in "Displaying Administrator Settings screen" on page Touch [System Settings]. Some items may not be displayed according to setting options. In the Utility mode, the number displayed on button can be entered and selected with the keypad. For [System Settings], enter [1] with the keypad. 3 Touch [Restrict User Access]. C

248 Utility mode 10 4 Touch [Restrict Operation]. 5 Touch [Restrict Broadcasting] and then touch [ON]. 6 Touch [OK]. The settings are changed. 7 Touch [Close] until it returns to Fax/Scan screen. C

249 Utility mode Specifying whether to reset the destination and settings (Reset Data After Job) Select whether the settings are reset to their defaults or whether they remain for the next fax. Reset Data After Job: Reset All*/Reset Destination Only /Confirm with User - Reset Destination Only: Select this setting to retain the settings and reset only the destination. - Confirm with User: Select this setting to display a confirmation message asking whether or not to reset the settings and destination. * is a default value at the time of procurement. Setting Reset Data After Job 1 Display the Administrator Settings screen as described in "Displaying Administrator Settings screen" on page Touch [System Settings]. Some items may not be displayed, depending on the specified option settings. In Utility mode, items can also be selected by pressing the key in the keypad for the number beside the desired button. For "System Settings", press the [1] key in the keypad. 3 Touch [Reset Settings]. C

250 Utility mode 10 4 Touch [Job Reset]. 5 Touch [Next Job]. 6 Touch [Reset Data After Job], and then touch [Reset Destination Only] or [Confirm with User]. 7 Touch [OK]. The settings are changed. 8 Touch [Close] until it returns to Fax/Scan screen. C

251 Utility mode Specifying stamp printing specifications (Stamp Settings) This setting is specified to use the Annotation function and Stamp/Composition functions at the time of fax transmission. Fax TX Settings: Cancel*/ Do Not Cancel - Cancel: The fax transmission source is sent without the stamp setting applied. - Do Not Cancel: The fax transmission source is sent with the stamp setting applied. * is a default value at the time of procurement. 2 Note For details on the Annotation function, refer to the User s Guide [Box Operations] and for details on the Stamp/Composition function, refer to the User s Guide [Network Scanner Operations]. Specifying stamp settings 1 Display the Administrator Settings screen as described in "Displaying Administrator Settings screen" on page Touch [System Settings]. Some items may not be displayed according to setting options. In the Utility mode, the number displayed on button can be entered and selected with the keypad. For [System Settings], enter [1] with the keypad. 3 Touch [Forward ]. C

252 Utility mode 10 4 Touch [Stamp Settings]. 5 Touch [Fax TX Settings]. 6 Touch [Do Not Cancel]. 7 Touch [OK]. The settings are changed. 8 Touch [Close] until it returns to Fax/Scan screen. C

253 Utility mode Protecting the destination information (Limiting Access to Destinations) The destination level that protects destination information is set. Create Group: Groups used in the destination level settings are registered. Apply Levels/Groups to Destinations: Level 0* to Level 5, reference allowed group - Address Book, Group destination and destination level of Program are set. * is a default value at the time of procurement. Registering the groups Groups used in the destination level settings are registered. 1 Display the Administrator Settings screen as described in "Displaying Administrator Settings screen" on page Touch [User Authentication/Account Track]. Some items may not be displayed according to setting options. In the Utility mode, the number displayed on button can be entered and selected with the keypad. For [User Authentication/Account Track], enter [4] with the keypad. 3 Touch [Limiting Access to Destinations]. C

254 Utility mode 10 4 Touch [Create Group]. 5 Touch an unregistered group button. Details of the group button can be checked after touching registered group button and then touching [Details]. 6 Touch [Edit]. 7 Touch [Group Name]. C

255 Utility mode 10 8 Input group name and touch [OK]. 9 Select "Access Allowed Level". 10 Touch [OK]. Groups are registered. 11 Touch [OK]. Returns to procedure 5 when the registration is to be continued. 12 Touch [Close] until it returns to Fax/Scan screen. Specifying destination level settings Address Book, Group destination and destination level of Program are set. 1 Display the Administrator Settings screen as described in "Displaying Administrator Settings screen" on page Touch [User Authentication/Account Track]. Some items may not be displayed according to setting options. In the Utility mode, the number displayed on button can be entered and selected with the keypad. For [User Authentication/Account Track], enter [4] with the keypad. C

256 Utility mode 10 3 Touch [Limiting Access to Destinations]. 4 Touch [Apply Levels/Groups to Destinations]. 5 Select the Destination type whose destination level is to be set. C

257 Utility mode 10 6 Select the destination whose destination level is to be set from the list. 7 Set the destination level. When setting destination level registered by the [Create Group] as a group, touch [Apply Group] and touch group button and then touch [OK]. At the time of setting destination level, touch [Apply Level] and level button and then touch [OK]. The destination level is set. 8 Touch [Close] until it returns to Fax/Scan screen. C

258 Utility mode Registering transmission source name and fax number (Header Information) Sender name and fax number are registered. Sender: Within 30 characters. - Multiple sender names can be registered to be output to the documents sent to the receiver as sender information. - If the optional fax multi line is installed, fax IDs of the additional lines are registered in [Sender Fax No.] of [Multi Line Settings] in the Administrator Settings. Sender Fax No.: Within 20 characters using 0 to 9, +, space, *, # - Registered fax number is printed on the originals received by the recipient as Header Information. Registering Header Information 1 Display the Administrator Settings screen as described in "Displaying Administrator Settings screen" on page Touch [Fax Settings]. Some items may not be displayed according to setting options. In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad. 3 Touch [Header Information]. C

259 Utility mode 10 4 Touch [Sender]. 5 Select the list that is to be registered, touch [New], enter Sender name and then touch [OK]. Touch [ ] or [ ] to go to next page or previous page. Touch [Edit] when already registered sender name are to be corrected. Touch [Delete] when already registered sender name are to be deleted. A maximum of 20 sender names can be registered. The registered sender name can be selected from Scan Settings screen at the time of transmission. For details refer to "Specifying the way of adding the transmission source information (Fax Header Settings)" on page For details on text input operations, refer to "Entering text" on page Sender name is registered. 6 When two or more sender name are registered in the Sender name list, touch [Set as Default] and set the initial value. The sender name that is set to the default value here is initial value of the [Fax Header Settings] of [Communication Settings]. 7 Touch [Close]. 8 Touch [Sender Fax No.]. C

260 Utility mode 10 9 Enter fax number using keypad, [+], [Space], [ ], [ ], and touch [OK]. To delete all entered characters, press [C] (clear) key on the control panel. [+]: + is entered. [Space]: Space is entered. [ ]: Moves the cursor to the left. [ ]:Moves the cursor to the right. [Delete]: Deletes 1 character at a time located at the position of cursor. When cursor is at right side, it gets deleted from the end. The fax number is set. 10 Touch [OK]. 11 Touch [Close] until it returns to Fax/Scan screen. C

261 Utility mode Specifying the method of setting the transmission source/reception information (Header/Footer Position) The location where Header and Footer is added is specified. The location where Header and Footer is added is of following type respectively. Header Position - Inside Body Text: Transmission source information is written on the original and then printed. - Outside Body Text*: Transmission source information is printed on the outer side of the original. - OFF: Transmission source information is not printed. (This setting is not available for the North American model.) Print Receiver s Name (This setting is not available for the North American model.) - ON*: Sender name and destination is printed as transmission source information. - OFF: Sender name and fax number is printed as transmission source information. Footer Position - Inside Body Text: Reception time and reception number are printed as a superscript on the received original. - Outside Body Text: Reception time and reception number is printed below the received original. - OFF*: Reception information is not printed. * is a default value at the time of procurement. Setting Header/Footer Position! Detail Header information is printed in the received original of the recipient. For details, refer to "Fax Header Settings" on page For the details of reception information, refer to "Footer Setting" on page Display the Administrator Settings screen as described in "Displaying Administrator Settings screen" on page Touch [Fax Settings]. Some items may not be displayed according to setting options. In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings] enter [8] on the keypad. C

262 Utility mode 10 3 Touch [Header/Footer Position]. 4 Select the items to be set. 5 Touch the button for the item to be set, from the displayed items. 6 Touch [OK]. The settings are changed. 7 Touch [Close] until it returns to Fax/Scan screen. C

263 Utility mode Specifying transmission/receiving mode (Line Parameter Settings) The items related to transmission and reception is specified. Dialing Method: European models: PB North American models: PB*/10pps - The dialing method is specified Receive Mode: Auto RX*/Manual RX - In case of automatic reception, select the Auto RX settings and if the line is often busy due to external phone connection etc., select the Manual RX settings. No. of RX Call Rings: 0-15 times (2 times*) - The frequency of pseudo ring-back tones from reception of incoming call till actual reception is set. Number of Redials: European models: 0 to 7 times (3 times*), North American models: 0 to 7 times (1 time) - Number of redials are set when recipient is not responding as line is busy etc. Redial Interval: 1 to 15 minutes (3 minutes*) - Interval for redial is set. Line Monitor Sound: ON/OFF* - At the time of communication, when the ring on the line is heard from the speaker, it is set to [ON]. Line Monitor Sound Vol.: 0 to 31 (16*) - Volume of the speaker is set. * is a default value at the time of procurement. Specifying Line Parameter Settings 1 Display the Administrator Settings screen as described in "Displaying Administrator Settings screen" on page Touch [Fax Settings]. Some items may not be displayed according to setting options. In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad. C

264 Utility mode 10 3 Touch [Line Parameter Settings]. 4 Select the items to be set. Touch [ ] or [ ] to display the next or the previous page. 5 Touch the button for the item to be set, from the displayed items. To change the [Line Monitor Sound Vol.] touch the [Line Monitor Sound Vol.] and set the level after touching [Lower] or [Higher] and then touch [OK]. 6 Touch [OK]. The settings are changed. 7 Touch [Close] until it returns to Fax/Scan screen. C

265 Utility mode Settings of transmission and reception mode (TX/RX Settings) Handling the file at the time of polling transmission or printing methods at the time of reception are set. Duplex Print (RX): ON/OFF* - When set to [ON], the received original is printed on both sides of the paper. - When [Print Separate Fax Pages] is [ON], it is not displayed. Letter/Ledger over A4/A3: European models: ON/OFF*, North American models: ON*/OFF - When it is set to [ON] inch system paper is selected on priority for the printing paper of received original. Print Paper Selection: Auto Select*/Fixed Size/Priority Size - When the default size is specified: The paper is printed by the default size. When priority size is not set, it is printed in the paper of the nearest size. - When the fixed size is specified: The paper is printed by the fixed size only. Print Paper Size *1 : European models: A3 / B4 / A4* / 8-1/2 11 / 8-1/2 14 / 11 17, North American model: 8-1/2 11* / 8-1/2 14 / / A3 / B4 / A4 - The paper size to output the received original is specified. Initial setting differs as per settings of [Letter/Ledger over A4/A3]. *1 - Set the [Tray Selection for RX Print] to [Auto] to validate the setting of [Print Paper Size]. Incorrect User Box No. Entry: Print*/Show Error Message/Auto Create User Box - Operation when unregistered box number is specified is set for the fax reception-using box. [Auto Create User Box] is selected, box of entered number is created. - [Auto Create User Box] cannot be selected when the password rules are set to ON. For details on the password rules, refer to the User s Guide [Copy Operations]. Tray Selection for RX Print *2 : Auto */ Tray 1/ Tray 2/ Tray 3/ Tray 4 - Paper tray is set when paper tray used in output of the received originals is to be fixed. - *2 Type of the tray differs as per the loaded option. Min. Reduction for RX Print: 87-96%*/Full Size *3 - Output magnification of received original is set. - *3 When the [Min. Reduction for RX Print] at the time of printing the original is set to [Double], the settings of the [Print Paper Selection], [Tray Selection for RX Print] function become [Auto]. Moreover, the [Print Separate Fax Pages] becomes [OFF]. Print Separate Fax Pages *4 : ON/OFF* - If it is set to [ON], the original longer than the fixed size is received and printed by page division. *4 - When [Duplex Print (RX)] is [ON], it is not displayed. File After Polling TX: Delete*/Save - Set whether to delete the original after the completion of polling transmission. No. of Sets (RX): 1*-10 - Number of copies (prints) of received original is set. * is a default value at the time of procurement. Specifying TX/RX Settings 1 Display the Administrator Settings screen as described in "Displaying Administrator Settings screen" on page C

266 Utility mode 10 2 Touch [Fax Settings]. Some items may not be displayed according to setting options. In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad. 3 Touch [TX/RX Settings]. 4 Select the items to be set. Touch [ ] or [ ] when the next or the previous page is to be displayed. C

267 Utility mode 10 5 Touch the button for the item to be set, from the displayed items. 6 Touch [OK]. The settings are changed. 7 Touch [Close] until it returns to Fax/Scan screen. C

268 Utility mode Specifying the ON/OFF settings of the function (Function ON/OFF Setting) ON/OFF settings of the function for transmission or reception are specified. F-Code TX: ON*/OFF - Set whether or not to use the F-code transmission function. - For details on the confidential function, refer to "Confidential transmission (F-Code TX)" on page For details on F-Code transmission, refer to "Sending the fax after specifying the relay destination (F- Code TX)" on page Relay RX: ON*/OFF - At relay distribution station, original received from Originating station is broadcast to relay distribution destination. The relay box should be registered in order to use the relay distribution function. - For registration of relay box, refer to "Specifying Relay box settings" on page Relay Printing: ON/OFF* - The original received from Originating station is printed. Destination Check Display Function: ON/OFF* - Whether or not to display the list of specified destinations at the time of sending the fax is set. Confirm Address (TX): ON / OFF* - Select whether the screen for entering the destination appears again for confirmation when the fax recipient is specified manually. Requiring that the destination be entered twice reduces misdirected faxes. Confirm Address (Register): ON / OFF* - Select whether the screen for entering the destination appears again for confirmation when a destination is being registered. Requiring that the destination be entered twice reduces the possibility of registering destinations incorrectly. * is a default value at the time of procurement. Specifying Function ON/OFF Setting 1 Display the Administrator Settings screen as described in "Displaying Administrator Settings screen" on page Touch [Fax Settings]. Some items may not be displayed according to setting options. In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad. C

269 Utility mode 10 3 Touch [Function Settings]. 4 Touch [Function ON/OFF Setting]. If any of these functions like [Memory RX Setting], [Forwarding TX Setting], [PC-FAX RX Setting], [TSI User Box Setting] are valid, the other items are not displayed. 5 Select the items to be set. C

270 Utility mode 10 6 Touch the button for the item to be set, from the displayed items. 7 Touch [OK]. The settings are changed. 8 Touch [Close] until it returns to Fax/Scan screen. C

271 Utility mode Specifying memory reception settings (Memory RX Settings) Whether or not to use the Memory RX function is set. When these settings are valid, password (within 8 digits) used at the time of printing is set. Memory RX is the function of printing the received original after storing in the memory for some time and then printing after the receiving such instruction and not printing it immediately. Memory RX Settings: (Set password in 8 digits)/no* * is a default value at the time of procurement.! Detail When the [Memory RX Settings] is [ON], [PC-FAX RX Setting], [TSI User Box Setting] and [Forward TX Setting] cannot be used. Refer to "Handling originals received by memory" on page 7-4 for the printing method etc. of the Memory RX original. Specifying the Memory RX Settings 1 Display the Administrator Settings screen as described in "Displaying Administrator Settings screen" on page Touch [Fax Settings]. Some items may not be displayed according to setting options. In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad. 3 Touch [Function Settings]. C

272 Utility mode 10 4 Touch [Memory RX Settings]. 5 Touch [No], confirm that the cursor is displayed on the password input column and then enter the password that is to be input at the time of printing (within 8 digits). 6 Touch [OK]. The settings are changed. 7 Touch [Close] until it returns to Fax/Scan screen. C

273 Utility mode Reception settings only for the specific caller (Closed Network RX) Whether or not to use the closed network reception function is set. When the function is valid, password that is used in closed network reception should be set within 4 digits. Closed network reception is a function that accepts the communication only from the caller machine that matches the password. When closed network reception is set to valid, the password that is set here is verified with the password that is sent from the caller machine and communication error occurs when password does not match and when password is not approved. Closed network reception function: Set password in 4 digits/no* * is a default value at the time of procurement. 2 Note This function can be used only when the recipientfs fax machine is a model that has the password sending function. Specifying Closed Network RX setting 1 Display the Administrator Settings screen as described in "Displaying Administrator Settings screen" on page Touch [Fax Settings]. Some items may not be displayed according to setting options. In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad. 3 Touch [Function Settings]. C

274 Utility mode 10 4 Touch [Closed Network RX]. 5 Touch [NO] and enter password (numerical character 4 digits) that is used in closed network reception after confirming the display of the cursor in the password input column. When [C] (clear) key is pressed, all entered contents are deleted. 6 Touch [OK]. The settings are changed. 7 Touch [Close] until it returns to Fax/Scan screen. C

275 Utility mode Forwarding the received original (Forward TX Setting) The forwarded fax is set. Forward TX Setting is a function that forwards the received original to other party specified in advance. Forwarded TX Setting: Yes/No* - Following setting are made when set to [Yes]. Output Method: Forward & Print/Forward & Print (If TX Fails) Forwarded destination settings Select line settings * is a default value at the time of procurement. 2 Note When [Forward TX Setting] are [Yes], [Memory RX Setting], [PC-FAX RX Setting], [TSI User Box Setting] cannot be used. Specifying the Forward TX Setting 1 Display the Administrator Settings screen as described in "Displaying Administrator Settings screen" on page Touch [Fax Settings]. Some items may not be displayed according to setting options. In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad. 3 Touch [Function Settings]. C

276 Utility mode 10 4 Touch [Forward TX Setting]. 5 Select [Yes]. 6 Set "Output Method". [Forward & Print]: The received original is forwarded and this machine prints the original. [Forward & Print (If TX Fails)]: The received original is forwarded and when it cannot be forwarded, this machine prints the original. 7 Touch [Forward Dest.] and enter the fax number of the recipient to whom the received original is to be forwarded. Using the control panel keypad or the keyboard that appears in the touch panel, type in the fax number of the forwarding destination. To select a registered address book destination or a group destination, touch [Select from Address Book]. If the fax multi line kit has been installed, touch [Select Line] to select the telephone line. Only the fax number can be entered directly (maximum of 38 digits). [Tone], [Pause], [-] can be used. Refer to "Fax number input procedure of the destination specification by direct input", for how to use these buttons. Refer to "Specifying by direct input" on page 2-17 for the destination specification by the direct input. The forwarding destination can be selected from the list of registered destinations by touching [Select from Address Book]. Registered fax, , user box, SMB, FTP, Internet fax or IP address fax destinations can be selected. In order to use the Internet fax and the IP address fax functions, a technical expert must specify the settings. Contact your service representative for details. C

277 Utility mode 10 When [C] (clear) key is pressed, all entered contents are deleted. 8 Touch [OK]. The settings are changed. 9 Touch [Close] until it returns to Fax/Scan screen. C

278 Utility mode Specifying the resending (Incomplete TX Hold) The original, which cannot be sent even by auto redial, is temporality saved in Fax Retransmit User Box since there is communication error or recipient s line is busy. Resending settings: Yes/No* - When it is set to [Yes], the settings are as follows. File Storage Duration: 12 hours/24 hours/48 hours/72 hours * is a default value at the time of procurement. Specifying the Incomplete TX Hold Setting 1 Display the Administrator Settings screen as described in "Displaying Administrator Settings screen" on page Touch [Fax Settings]. Some items may not be displayed according to setting options. In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad. 3 Touch [Function Settings]. C

279 Utility mode 10 4 Touch [Incomplete TX Hold]. 5 Touch [Yes] to specify the "File Storage Duration". 6 Touch [OK]. The settings are changed. 7 Touch [Close] until it returns to Fax/Scan screen. C

280 Utility mode Specifying the reception in box of hard disk (PC-FAX RX Setting) Whether or not to use the PC-FAX RX function is set. When set to [Allow], output destination box is set. PC-FAX RX saves the document file received by fax in the hard disk box. Saved file can be downloaded on network computer. Box Original Sender Hard disk Allow/Restrict* - When set to [Allow], settings are as follows. Receiving User Box Destination: Memory RX User Box*/Specified User Box - When it is set in Specified User Box, it is saved in the box specified in F-code (SUB address). - Document received by fax is saved in Memory RX User Box and Specified User Box in the form of TIFF. Print: ON/OFF* - When PC-FAX RX setting is [Allow], it is possible to specify whether it is printed after receiving the fax or not. Password Check: ON/OFF* - When PC-FAX RX setting is [Allow] it is possible to set the communication password. * is a default value at the time of procurement. 2 Note When [PC-FAX RX Setting] is set to [Allow], [Memory RX Setting], [Forward TX Settings] and [TSI User Box Setting] cannot be used. Specifying PC-FAX RX Setting 1 Display the Administrator Settings screen as described in "Displaying Administrator Settings screen" on page Touch [Fax Settings]. Some items may not be displayed according to setting options. C

281 Utility mode 10 In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad. 3 Touch [Function Settings]. 4 Touch [PC-FAX RX Setting]. C

282 Utility mode 10 5 Select the [Allow]. [Restrict]: PC-FAX is not received [Allow]: PC-FAX is received even if any of the fax number or PC-FAX number is received and received originals are saved in Specified User Box. 6 Select the box in which original received by PC- FAX is saved by "Receiving User Box Destination". [Memory RX User Box] It forwards to forced memory reception box. [Specified User Box] It forwards by F-Code (SUB address), which specifies the sending side. For the operation at the time of PC-FAX RX, refer to "PC-FAX RX function operations" on page Whether the fax original is printed after reception is specified by "Print". 8 Whether password is checked or not is specified by "Password Check". When it is set to [ON], enter the password (within 8 digits) as "Communication Password" by keypad. 9 Touch [OK]. The settings are changed. 10 Touch [Close] until it returns to Fax/Scan screen. C

283 Utility mode Distributing the received original per sender (TSI User Box Setting) Whether or not to use the TSI User Box Setting function is set. When it is used, the TSI User Box is registered. The originals received by sender s fax number (TSI) is transmitted to distribution destination (box destination/ address/ FTP address/smb address/webdav address) set for each sender. Box Original 1000 Sender Hard disk server FTP server SMB server FTP WebDAV server SMB WebDAV TSI User Box Setting: Yes/No* - Following settings are specified when set to [ON]. Action when TSI User Box is not set: Automatically Print*/Memory RX User Box - The operation when unregistered TSI information is received, is set. Print: Yes/No* - Whether it is printed after reception or not is set. TSI User Box Registration * is a default value at the time of procurement. 2 Note When the transmission does not end normally, the received original is printed. When [TSI User Box Setting] are set to [Yes], [Memory RX Setting], [Forward TX Settings] and[pc-fax RX Setting] cannot be used. "Print" is valid only when distribution destination is /FTP/SMB/WebDAV address. Specifying the TSI User Box Setting 1 Display the Administrator Settings screen as described in "Displaying Administrator Settings screen" on page Touch [Fax Settings]. Some items may not be displayed according to setting options. C

284 Utility mode 10 In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad. 3 Touch [Function Settings]. 4 Touch [TSI User Box Setting]. C

285 Utility mode 10 5 Touch [Yes], to set the TSI User Box Setting. 6 Select the operation when unregistered TSI information is received in "Action when TSI User Box is not set". [Automatically Print] Received original is printed. [Memory RX User Box] Received original is saved in Memory RX User Box. 7 Whether the original is printed after reception is set by [Print] 8 Touch [TSI User Box Registration]. The selection list of registration No. is displayed. 9 Select the number that is to be registered and then touch [Edit]. When forwarding destination is to be deleted, select the forwarding destination that is to be deleted and then touch [Delete]. The forwarding destination can be registered up to 128. Touch [ ] or [ ], to display the next screen or previous screen. C

286 Utility mode Enter the transmission source information (fax number) of transmission source using numeric keypad, [+], [Space], [ ] or [ ]. [+]: + is entered. [Space]: Space is entered. [ ]: Moves the cursor to the left. [ ]:Moves the cursor to the right. [Delete]: Deletes 1 character at a time located at the position of cursor. When cursor is at right side, it gets deleted from the end. In case of actual communication, [+], [space] is ignored. To delete all entered characters, press [C] (clear) key on the control panel. 11 Specify the forwarding destination. To specify from registered destinations, touch [Select from Address Book], specify the forwarding destination and then touch [OK]. To directly specify the box number, touch [Search by User Box Number] and enter the Box number with the keypad. Box No. can be specified within the range of The Relay User Box is out of scope of the sorting destination. 12 Touch [OK]. 13 Touch [OK] and then touch [OK] of the next screen. TSI reception sorting is set. 14 Touch [Close] until it returns to Fax/Scan screen. C

287 Utility mode Specifying the function related to private branch exchange (PBX Connection Setting) The connection methods of PBX telephone lines are set. PBX Connection Setting: (Outside line number setting)/no* - Set outside line number, when PBX connection mode is activated. The outside line number is a number to connect to outside line as 0 of 0 sending. When fax number registered in Program destination and Address Book is set in ISD, outside line number set here is dialed before the registered telephone number. * is a default value at the time of procurement. Specifying PBX Connection Setting 1 Display the Administrator Settings screen as described in "Displaying Administrator Settings screen" on page Touch [Fax Settings]. Some items may not be displayed according to setting options. In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad. 3 Touch [PBX Connection Setting]. C

288 Utility mode 10 4 Touch [No], enter the outside line number after confirming the display of cursor in input field of outside line number. When [C] (clear) key is pressed, all entered contents are deleted. 5 Touch [OK]. The settings are changed. 6 Touch [Close] until it returns to Fax/Scan screen. C

289 Utility mode Specifying the printing methods for report (Report Setting) The printing methods of report are set. Activity Report: ON*/OFF If "ON" is selected, settings can be specified for the following. Output Setting: Daily/Every 100 comm.*/100/daily If "Daily" or "100/daily" is selected, settings can be specified for the following. Output Time Settings: 00:00 to 23:59 (9:00*) - Select whether or not to print the Activity Report, and when to print it. If "Daily" is selected, the report is printed every day at a fixed time. If "100/daily" is selected, a report is printed that contains information about the latest 100 communications that were completed since the last report was printed. In addition, the report is printed every day at a fixed time. TX Result Report: ON/If TX fails*/off - Whether to print the TX Result Report or not is set and when the report is to be printed is set. Sequential TX Report: ON*/OFF - Whether sequential TX Report is printed or not is set. Timer Reservation TX Report: ON*/OFF - Whether the Timer Reservation TX report is printed or not is set. Confidential RX Report: ON*/OFF - Whether Confidential Reception Report is printed or not is set. Bulletin TX Report: ON*/OFF - Whether Bulletin TX Report is printed or not is set. Relay TX Result Report: ON*/OFF - Whether Relay TX Result Report is printed or not is set. Relay Request Report: ON*/OFF - Whether Relay Request Report is printed or not is set. PC-FAX TX Error Report: ON/OFF* - Whether PC-FAX sending error report is printed or not is set. Broadcast Result Report: All Destinations*/Each Destination - The printing methods for Broadcast Result Report are set. - When [Each Destination] is selected, Broadcast Report is output only when fax cannot be sent even after redialing. Report is not output when transmission exits normally. TX Result Report Check *1 : ON/OFF* - Whether or not to display the transmission report selection screen is set. When set to [ON], it is displayed every time there is a transmission. *1 - When [ON] is set in [TX Result Report Check], the transmission result report is printed when [Yes] is touched on the screen displayed during fax transmission. It is not printed if [No] is touched. * is a default value at the time of procurement. Specifying Report Settings 1 Display the Administrator Settings screen as described in "Displaying Administrator Settings screen" on page C

290 Utility mode 10 2 Touch [Fax Settings]. Some items may not be displayed according to setting options. In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad. 3 Touch [Report Settings]. 4 Select the items to be set. Touch [ ] or [ ], to display the next screen or previous screen. C

291 Utility mode 10 5 Touch the button for the item to be set, from the displayed items. 6 Touch [OK]. The settings are changed. 7 Touch [Close] until it returns to Fax/Scan screen. C

292 Utility mode Specifying the extended telephone line parameter settings (Lines Parameter Setting) Parameters for extended telephone line are set. Dialing Method: European models: PB North American models: PB*/10pps - Sets dial methods of line 2 (extended telephone lines) Number of RX Call Rings: European models: 0-7 times (3 times*) North American models: 0-7 times (1 time*) - Incoming calls frequency of line 2 (extended telephone lines) is set. The frequency of pseudo ring-back tones from reception of incoming call till actual reception is set. Line Monitor Sound: ON/OFF* - When telephone ring is heard from speaker while communicating with line 2 (extended telephone line), it is set to ON. * is a default value at the time of procurement. 2 Note Extended telephone lines can be set only when fax multi line is installed. Specifying Line Parameter Setting 1 Display the Administrator Settings screen as described in "Displaying Administrator Settings screen" on page Touch [Fax Settings]. Some items may not be displayed according to setting options. In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad. C

293 Utility mode 10 3 Touch [Multi Line Settings]. 4 Touch [Line Parameter Setting]. 5 Select the items to be set. 6 Touch the button for the item to be set, from the displayed items. 7 Touch [OK]. The settings are changed. 8 Touch [Close] until it returns to Fax/Scan screen. C

294 Utility mode Specifying the extended telephone line function settings (Function Settings) Functions for extended telephone line are set. PC-FAX TX Settings: Line 1/Line 2/No Selection* - The telephone lines when PC-FAX is sent, are set. * is a default value at the time of procurement. 2 Note Extended telephone lines can be set only when fax multi line is installed. Specifying Function Settings 1 Display the Administrator Settings screen as described in "Displaying Administrator Settings screen" on page Touch [Fax Settings]. Some items may not be displayed according to setting options. In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad. 3 Touch [Multi Line Settings]. C

295 Utility mode 10 4 Touch [Function Settings]. 5 Select the items to be set. 6 Touch the button for the item to be set, from the displayed items. 7 Touch [OK]. The settings are changed. 8 Touch [Close] until it returns to Fax/Scan screen. C

296 Utility mode Specifying the communication methods of Extended telephone lines (Multi Line Settings) The communication function of telephone line 2 (extended telephone line) is set. Multi Line Settings: TX and RX*/RX Only/TX Only - The communication function of telephone line 2 (extended telephone line) is set. * is a default value at the time of procurement. 2 Note Extended telephone lines can be set only when fax multi line is installed. Specifying Multi Line Settings 1 Display the Administrator Settings screen as described in "Displaying Administrator Settings screen" on page Touch [Fax Settings]. Some items may not be displayed according to setting options. In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad. 3 Touch [Multi Line Settings]. C

297 Utility mode 10 4 Touch [Multi Line Settings]. 5 Touch the button for the item to be set, from the displayed items. 6 Touch [OK]. The settings are changed. 7 Touch [Close] until it returns to Fax/Scan screen. C

298 Utility mode Specifying the fax number of Extended telephone line (Sender Fax No.) The fax number of Extended telephone line is registered. Sender Fax No.: Within 20 characters using 0-9, +, space, *, # - Registered fax number is printed on the originals received by the recipient as Header information. 2 Note Extended telephone lines can be set only when fax multi line is installed. Specifying Sender Fax No. setting 1 Display the Administrator Settings screen as described in "Displaying Administrator Settings screen" on page Touch [Fax Settings]. Some items may not be displayed according to setting options. In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Fax settings], enter [8] on the keypad. 3 Touch [Multi Line Settings]. C

299 Utility mode 10 4 Touch [Sender Fax No.]. 5 Enter the fax number using keypad, [+], [Space], [ ], [ ]. [+]: + is entered. [Space]: Space is entered. [ ]: Moves the cursor to the left. [ ]:Moves the cursor to the right. [Delete]: Characters at the position of cursor are deleted one by one. When cursor is at right side, it gets deleted from the end. 6 Touch [OK]. The fax number is registered. 7 Touch [Close] until it returns to Fax/Scan screen. C

300 Utility mode Prohibiting the direct input of fax number (Manual Destination Input) Set whether direct input of destination and address search are permitted. - Manual Destination Input: Allow*/Restrict * is a default value at the time of procurement. Specifying Manual Destination Input settings 1 Display the Administrator Settings screen as described in "Displaying Administrator Settings screen" on page Touch [Security Settings]. Some items may not be displayed according to setting options. In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Security settings], enter [0] on the keypad. 3 Touch [Security Details]. C

301 Utility mode 10 4 Touch [Manual Destination Input]. 5 Touch [Restrict]. 6 Touch [OK]. Direct input of fax number and address search are prohibited. 7 Touch [Close] until it returns to Fax/Scan screen. C

302 Utility mode Prohibiting the Fax sending function (Restrict Fax TX) Set whether Fax sending is prohibited or not. If [Restrict Fax TX] is set to [ON], the Fax function is not displayed on the Fax/Scan screen. Restrict Fax TX: ON/OFF* - The Fax sending function is prohibited. * is a default value at the time of procurement. Specifying Restrict Fax TX settings 1 Display the Administrator Settings screen as described in "Displaying Administrator Settings screen" on page Touch [Security Settings]. Some items may not be displayed according to setting options. In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Security settings], enter [0] on the keypad. 3 Touch [Security Details]. C

303 Utility mode 10 4 Touch [ ]. 5 Touch [Restrict Fax TX]. 6 Touch [ON]. 7 Touch [OK]. Fax sending function is prohibited. 8 Touch [Close] until it returns to Fax/Scan screen. C

304 Utility mode Specifying settings such that fax number cannot be displayed (Hide Personal Information) Whether to display destination of log list on Job List screen is set. Hide Personal Information : ON/OFF* * is a default value at the time of procurement. Specifying the Hide Personal Information settings 1 Display the Administrator Settings screen as described in "Displaying Administrator Settings screen" on page Touch [Security Settings]. Some items may not be displayed according to setting options. In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Security settings], enter [0] on the keypad. 3 Touch [Security Details]. C

305 Utility mode 10 4 Touch [ ]. 5 Touch [Hide Personal Information]. 6 Touch [ON]. 7 Touch [OK]. Fax number is hidden. 8 Touch [Close] until it returns to Fax/Scan screen. C

306 Utility mode Specifying settings such that communication history cannot be displayed (Display Activity Log) Whether or not to display activity is set. Display Activity Log: ON*/OFF * is a default value at the time of procurement. Specifying Display Activity Log settings 1 Display the Administrator Settings screen as described in "Displaying Administrator Settings screen" on page Touch [Security Settings]. Some items may not be displayed according to setting options. In the Utility mode, the number displayed on button can be entered and selected on the keypad. For [Security Settings], enter [0] on the keypad. 3 Touch [Security Details]. C

307 Utility mode 10 4 Touch [ ]. 5 Touch [Display Activity Log]. 6 Touch [OFF]. 7 Touch [OK]. Activity log is hidden. 8 Touch [Close] until it returns to Fax/Scan screen. C

308 11 Reports and Lists

309 Reports and Lists Reports and Lists 11.1 Report / List Types This machine prints the following types of reports and lists. Reports Reports include automatically printed reports, reports for which printing methods can be set and reports for which printing commands can be given if required. Report Name Activity Report TX Result Report Polling TX Report Polling RX Report Sequential Polling RX Report Broadcast Report Reservation Communication Report Reservation Polling TX Report Broadcast Reserved Report An address Polling RX Reserved Report Sequence Polling RX Reserved Report Confidential RX Report Bulletin board transmission report (Polling TX Report) Relay TX Result Report Description Sending and receiving records are described in this report. Maximum 700 communications including transmission and reception are recorded on different pages for transmission and reception respectively. The Activity Report is printed automatically and reports displaying transmission records only, reception records only or transmission and reception records together can be printed independently. Printing interval can be selected from /Daily/Every 100 Comm./100/Daily in Administrator Settings of the Utility mode. If the Activity Report output is set to [Daily] or [100/daily], the time to output the report can be specified. Activity Report can be printed by selecting the following contents if the buttons are touched in the order of [Job List]>[Job Details]>[Send]>[Job History]>[Comm. List]. TX Report RX Report Activity Report Transmission result is printed automatically. The printing time can be selected from ON/If TX Fails/OFF in the TX Result Report settings of the Utility mode. Polling TX Report is printed automatically when [TX Result Report] in the [Report Settings] of the Utility mode is set to [ON] or [If TX Fails]. Polling RX Report is printed automatically when [TX Result Report] in the [Report Settings] of the Utility mode is set to [ON] or [If TX Fails]. The Sequential Polling RX report is printed automatically when [Sequential TX Report] in the [Report Settings] of the Utility mode is set to [ON]. Broadcast Report is printed automatically when the sequential broadcast ends when [Sequential TX Report] in the [Report Settings] of the Utility mode is set to [ON]. Reservation Communication Report is printed automatically when transmission is reserved when [Timer Reservation TX Report] in the [Report Settings] of the Utility mode is set to [ON]. Reservation Polling TX Report is printed automatically when polling transmission is reserved when [Timer Reservation TX Report] in the [Report Settings] of the Utility mode is set to [ON]. Broadcast Reserved Report is printed automatically when sequential broadcast is reserved when [Timer Reservation TX Report] in the [Report Settings] of the Utility mode is set to [ON]. An address Polling RX Reserved Report is printed automatically when polling is reserved for one destination when [Timer Reservation TX Report] in the [Report Settings] of the Utility mode is set to [ON]. Sequence Polling RX Reserved Report is printed automatically when polling is reserved for multiple destinations when [Timer Reservation TX Report] in the [Report Settings] of the Utility mode is set to [ON]. Confidential RX Report is printed automatically when there is a confidential reception when [Confidential RX Report] in the [Report Settings] of the Utility mode is set to [ON]. Bulletin board transmission report (Polling TX Report) is printed automatically when [Bulletin board TX Report] in the [Report Settings] of the Utility mode is set to [ON]. Relay TX Result Report is printed automatically when [Relay TX Result Report] in the [Report Settings] of the Utility mode is set to [ON]. C

310 Reports and Lists 11 Report Name Relay Request Report PC-FAX TX Error Report Description Relay Request Report is printed automatically when [Relay Request Report] in the [Report Settings] of the Utility mode is set to [ON]. PC-FAX TX Error Report is printed automatically when a PC-FAX transmission error occurs, when [PC-FAX TX Error Report] in the [Report Settings] of the Utility mode is set to [ON]. Lists Give list printing instructions if required. List Name Speed Dial List (Address Book destination list) Group Address List Program List Fax Setting List Description Registration details of Address Book can be printed. Registration details of Group dialing can be printed. Registration details of Program destinations can be printed. Details of Fax settings of the Utility mode can be printed. C

311 Reports and Lists Activity Report Conventions of Activity Report Transmission and reception records are described in Activity Report. Maximum 700 communications including transmission and reception are recorded on different pages for transmission and reception respectively. The Activity Report is printed automatically and only transmission records (TX Report), only reception records (RX Report) and transmission and reception records (Activity Report) can also be printed if required. No.: Serial numbers are given respectively for sending and receiving. Destination: Described as follows. Blank when there is no information. - TX Report: Name registered with the destination in the Address Book or in the program - RX Report: Name registered with the destination in the Address Book - Recipient s telephone number Start Time: Describes the start time of the communication. Time: Describes the time required for communication. Prints: Describes the number of sheets sent. In case of memory transmission, the sent pages and the total number of pages are described in fractional format. C

312 Reports and Lists 11 Result: OK: S-OK: PW-OFF: TEL: NG: Cont: No Ans: Busy: M-Full: Described when communication is terminated normally. Described when communication has stopped. Described when operation power switch was turned OFF during communication. Described when there is telephone call. Described when there is communication error. Described when there is a transmission error and that there is transition to resend wait mode (Error page redial). Described when there is no response from the recipient. Described when communication is not possible as the recipient s line is busy. Described when it is not possible to receive a fax when the fax file memory becomes full during reception. Note: One of the following is described. L1 TMR ORG MIX CSRC PC SP RTX MBX L2 POL FME CALL FWD BND FCODE RLY BUL Main line Timer communication Original size specification Mixed Original transmission Telediagnosis PC-FAX Special Original Resending Confidential Sub-line Polling Frame Erase transmission Manual communication Forward Binding Position F-code specifications Relay Bulletin board 2 Note Some items may not be described depending on the optional settings. Auto Printing Interval at which the communication management report is printed can be set in [Report Setting] of the Utility mode.! Detail For [Report Settings], refer to "Specifying the printing methods for report (Report Setting)" on page C

313 Reports and Lists 11 Manual Printing Can be printed as follows. 1 Touch [Job List]. 2 Touch [Job Details]. 3 Touch [Send]. 4 Touch [Job History]. When optional fax multi line is installed, telephone line wise list can be displayed during execution of [Send]. Touch [L1] to display list during execution of Line 1 and touch [L2] to display list during the execution of Line 2. When the fax multi line is not installed When the fax multi line is installed C

314 Reports and Lists 11 5 Touch [Comm. List]. 6 Touch [Fax TX List]. 7 Touch the button for the desired report below "Report Types", select "Output Limit", and then press the [Start] key. For details on the number of items, refer to "Report / List Types" on page Report is printed. C

315 Reports and Lists TX Result Report Conventions of TX Result Report Destination: Any of the following is described. - Name registered with the destination in the Address Book or in the program - Recipient s telephone number Start Time: Describes the start time of the communication. Time: Describes the time required for communication. Prints: Describes the number of sheets sent. In case of memory transmission, the sent pages and the total number of pages are described in fractional format. Result: OK: S-OK: PW-OFF: NG: Busy: No Ans: TEL: Cont: M-Full: Described when communication is terminated normally. Described when communication has stopped. Described when operation power switch was turned OFF during communication. Described when there is a communication error. Described when communication is not possible as recipient s line is busy. Described when there is no response from the recipient. Described when there is telephone call. Described when there is communication error and there is a transition to resend wait mode (Error page redial). Described when it is not possible to receive when the fax file memory becomes full during reception. Note: One of the following is described. L1 TMR ORG MIX CSRC PC SP RTX MBX L2 POL FME Main line Timer communication Original size specification Mixed Original transmission Telediagnosis PC-FAX Special Original Resending Confidential Sub-line Polling Frame Erase transmission C

316 Reports and Lists 11 CALL FWD BND FCODE RLY BUL Manual communication Forward Binding Position F-code specifications Relay Bulletin board Manual Printing TX Result Report Check screen is displayed for every transmission when [TX Result Report Check] of the Utility mode is set to [ON]. Transmission report is printed on touching [Yes]. It is not printed if [No] is touched.! Detail For details on [TX Result Report Check], refer to "Specifying the printing methods for report (Report Setting)" on page Auto Printing ON / If TX Fails / OFF can be set for [TX Result Report] in the Utility mode.! Detail For details on [TX Result Report], refer to "Specifying the printing methods for report (Report Setting)" on page C

317 Reports and Lists Polling TX Report Polling TX Report is printed automatically. ON / If TX Fails / OFF can be set for [TX Result Report] in the Utility mode. Destination: Recipient s machine ID is described. Start Time: Describes the start time of the communication. Time: Describes the time required for communication. Number of sheets: Describes the number of sheets sent. In case of memory transmission, the sent pages and the total number of pages are described in fractional format. Result: OK: S-OK: PW-OFF: TEL: NG: Cont: No Ans: Busy: M-Full: Described when communication is terminated normally. Described when communication has stopped. Described when operation power switch was turned OFF during communication. Described when there is telephone call. Described when there is communication error. Described when there is a transmission error and that there is transition to resend wait mode (Error page redial). Described when there is no response from the recipient. Described when communication is not possible as the recipient s line is busy. Described when it is not possible to receive a fax when the fax file memory becomes full during reception. Note: One of the following is described. L1 TMR ORG MIX CSRC PC SP RTX MBX L2 POL FME CALL Main line Timer communication Original size specification Mixed Original transmission Telediagnosis PC-FAX Special Original Resending Confidential Sub-line Polling Frame Erase transmission Manual communication C

318 Reports and Lists 11 FWD BND FCODE RLY BUL Forward Binding Position F-code specifications Relay Bulletin board! Detail For details on [TX Result Report], refer to "Specifying the printing methods for report (Report Setting)" on page C

319 Reports and Lists Polling RX Report Polling RX Report is printed automatically when a polling transmission is received. ON / If TX Fails / OFF can be set for [TX Result Report] in the Utility mode. Destination: Any of the following is described. - Destination name for recipients whose destination name is registered in Address Book - Recipient s telephone number Start Time: Describes the start time of the communication. Time: Describes the time required for communication. Prints: Describes the number of sheets sent. Result: OK: S-OK: PW-OFF: TEL: NG: Cont: No Ans: Busy: M-Full: Described when communication is terminated normally. Described when communication has stopped. Described when operation power switch was turned OFF during communication. Described when there is telephone call. Described when there is communication error. Described when there is a transmission error and that there is transition to resend wait mode (Error page redial). Described when there is no response from the recipient. Described when communication is not possible as the recipient s line is busy. Described when it is not possible to receive a fax when the fax file memory becomes full during reception. Note: One of the following is described. L1 TMR ORG MIX CSRC PC SP RTX MBX L2 POL FME CALL Main line Timer communication Original size specification Mixed Original transmission Telediagnosis PC-FAX Special Original Resending Confidential Sub-line Polling Frame Erase transmission Manual communication C

320 Reports and Lists 11 FWD BND FCODE RLY BUL Forward Binding Position F-code specifications Relay Bulletin board! Detail For details on [TX Result Report], refer to "Specifying the printing methods for report (Report Setting)" on page C

321 Reports and Lists Sequential Polling RX Report Result of polling to multiple destinations is printed automatically. ON/OFF can be set in [Sequential TX Report] of the Utility mode. Destination: Any of the following is described. - Destination name for recipients whose destination name is registered in Address Book - Recipient s telephone number Start Time: Describes the start time of the communication. Time: Describes the time required for communication. Prints: Describes the number of sheets sent. Result: OK: S-OK: PW-OFF: TEL: NG: Cont: No Ans: Busy: M-Full: Described when communication is terminated normally. Described when communication has stopped. Described when operation power switch was turned OFF during communication. Described when there is telephone call. Described when there is communication error. Described when there is a transmission error and that there is transition to resend wait mode (Error page redial). Described when there is no response from the recipient. Described when communication is not possible as the recipient s line is busy. Described when it is not possible to receive a fax when the fax file memory becomes full during reception. Note: One of the following is described. L1 TMR ORG MIX CSRC PC SP RTX MBX L2 POL FME CALL Main line Timer communication Original size specification Mixed Original transmission Telediagnosis PC-FAX Special Original Resending Confidential Sub-line Polling Frame Erase transmission Manual communication C

322 Reports and Lists 11 FWD BND FCODE RLY BUL Forward Binding Position F-code specifications Relay Bulletin board! Detail For details on [Sequential TX Report], refer to "Specifying the printing methods for report (Report Setting)" on page C

323 Reports and Lists Reservation Communication Report Report is printed automatically when Timer TX is specified. ON/OFF can be set in [Timer Reservation TX Report] of the Utility mode. Destination: Any of the following is described. - Name registered with the destination in the Address Book or in the program - Recipient s telephone number Create Time: Describes the time when the transmission is reserved. Start Time: Describes the time set for timer communication. Prints: Describes the number of sheets scanned. Note: One of the following is described. L1 TMR ORG MIX CSRC PC SP RTX MBX L2 POL FME CALL FWD BND FCODE RLY BUL Main line Timer communication Original size specification Mixed Original transmission Telediagnosis PC-FAX Special Original Resending Confidential Sub-line Polling Frame Erase transmission Manual communication Forward Binding Position F-code specifications Relay Bulletin board! Detail For details on [Timer Reservation TX Report], refer to "Specifying the printing methods for report (Report Setting)" on page C

324 Reports and Lists Reservation Polling TX Report Reservation Polling TX Report is printed automatically when a polling transmission is reserved. ON/OFF can be set in [Timer Reservation TX Report] of the Utility mode. Destination: Not described. Create Time: Describes the time when the polling transmission is reserved. Start Time: Not described. Prints: Describes the number of sheets scanned. Note: One of the following is described. L1 TMR ORG MIX CSRC PC SP RTX MBX L2 POL FME CALL FWD BND FCODE RLY BUL Main line Timer communication Original size specification Mixed Original transmission Telediagnosis PC-FAX Special Original Resending Confidential Sub-line Polling Frame Erase transmission Manual communication Forward Binding Position F-code specifications Relay Bulletin board! Detail For details on [Timer Reservation TX Report], refer to "Specifying the printing methods for report (Report Setting)" on page C

325 Reports and Lists Broadcast Reserved Report Broadcast Reserved Report is printed automatically when sequential broadcast transmission is reserved. ON/OFF can be set in [Timer Reservation TX Report] of the Utility mode. Destination: Any of the following is described. - Name registered with the destination in the Address Book or in the program - Recipient s telephone number when destination is specified on the keypad Create Time: Describes the time when the transmission is reserved. Start Time: Describes the time set for timer communication. Prints: Describes the number of sheets scanned. Note: One of the following is described. L1 TMR ORG MIX CSRC PC SP RTX MBX L2 POL FME CALL FWD BND FCODE RLY BUL Main line Timer communication Original size specification Mixed Original transmission Telediagnosis PC-FAX Special Original Resending Confidential Sub-line Polling Frame Erase transmission Manual communication Forward Binding Position F-code specifications Relay Bulletin board! Detail For details on [Timer Reservation TX Report], refer to "Specifying the printing methods for report (Report Setting)" on page C

326 Reports and Lists An address Polling RX Reserved Report An address Polling RX Reserved Report is printed automatically when polling is reserved for one destination. ON/OFF can be set in [Timer Reservation TX Report] of the Utility mode. Destination: Recipient s telephone number is described. Create Time: Describes the time when polling is reserved. Start Time: Describes the time set for timer communication. Prints: Describes the number of sheets sent. Note: One of the following is described. L1 TMR ORG MIX CSRC PC SP RTX MBX L2 POL FME CALL FWD BND FCODE RLY BUL Main line Timer communication Original size specification Mixed Original transmission Telediagnosis PC-FAX Special Original Resending Confidential Sub-line Polling Frame Erase transmission Manual communication Forward Binding Position F-code specifications Relay Bulletin board! Detail For details on [Timer Reservation TX Report], refer to "Specifying the printing methods for report (Report Setting)" on page C

327 Reports and Lists Sequence Polling Rx Reserved Report Sequence Polling Rx Reserved Report is printed automatically when polling is reserved for multiple destinations. ON/OFF can be set in [Timer Reservation TX Report] of the Utility mode. Destination: Recipient s telephone number is described. Create Time: Describes the time when polling is reserved. Start Time: Describes the time set for timer communication. Prints: Describes the number of sheets sent. Note: One of the following is described. L1 TMR ORG MIX CSRC PC SP RTX MBX L2 POL FME CALL FWD BND FCODE RLY BUL Main line Timer communication Original size specification Mixed Original transmission Telediagnosis PC-FAX Special Original Resending Confidential Sub-line Polling Frame Erase transmission Manual communication Forward Binding Position F-code specifications Relay Bulletin board! Detail For details on [Timer Reservation TX Report], refer to "Specifying the printing methods for report (Report Setting)" on page C

328 Reports and Lists Confidential RX Report Confidential RX Report is printed automatically when there is a confidential reception. ON/OFF can be set in [Confidential RX Report] of the Utility mode. Destination: Any of the following is described. - Destination name when destination name is registered in Address Book. - Recipient s telephone number Start Time: Describes the start time of the communication. Time: Describes the time required for communication. Prints: Describes the number of sheets sent. Result: OK: S-OK: PW-OFF: TEL: NG: Cont: No Ans: Busy: M-Full: Described when communication is terminated normally. Described when communication has stopped. Described when operation power switch was turned OFF during communication. Described when there is telephone call. Described when there is communication error. Described when there is a transmission error and that there is transition to resend wait mode (Error page redial). Described when there is no response from the recipient. Described when communication is not possible as the recipient s line is busy. Described when it is not possible to receive a fax when the fax file memory becomes full during reception. Note: One of the following is described. L1 TMR ORG MIX CSRC PC SP RTX MBX L2 POL FME CALL Main line Timer communication Original size specification Mixed Original transmission Telediagnosis PC-FAX Special Original Resending Confidential Sub-line Polling Frame Erase transmission Manual communication C

329 Reports and Lists 11 FWD BND FCODE RLY BUL Forward Binding Position F-code specifications Relay Bulletin board! Detail For details on [Confidential RX Report], refer to "Specifying the printing methods for report (Report Setting)" on page C

330 Reports and Lists Bulletin board transmission report (Polling TX Report) Bulletin board reception result report (Polling TX Report) is printed automatically when an original registered on the bulletin board is transmitted through polling. ON/OFF can be set in [Bulletin TX Report] of the Utility mode. Destination: Any of the following is described. - Destination name when destination name is registered in Address Book. - Recipient s telephone number Start Time: Describes the start time of the communication. Time: Describes the time required for communication. Prints: Describes the number of sheets sent. Result: OK: S-OK: PW-OFF: TEL: NG: Cont: No Ans: Busy: M-Full: Described when communication is terminated normally. Described when communication has stopped. Described when operation power switch was turned OFF during communication. Described when there is telephone call. Described when there is communication error. Described when there is a transmission error and that there is transition to resend wait mode (Error page redial). Described when there is no response from the recipient. Described when communication is not possible as the recipient s line is busy. Described when it is not possible to receive a fax when the fax file memory becomes full during reception. Note: One of the following is described. L1 TMR ORG MIX CSRC PC SP RTX MBX L2 POL FME Main line Timer communication Original size specification Mixed Original transmission Telediagnosis PC-FAX Special Original Resending Confidential Sub-line Polling Frame Erase transmission C

331 Reports and Lists 11 CALL FWD BND FCODE RLY BUL Manual communication Forward Binding Position F-code specifications Relay Bulletin board! Detail For details on [Bulletin TX Report], refer to "Specifying the printing methods for report (Report Setting)" on page C

332 Reports and Lists Relay TX Result Report Relay TX Result Report is printed automatically when there is a relay transmission to a relay distribution destination as intermediate relay station. ON/OFF can be set in [Relay TX Result Report] of the Utility mode. Destination: Any of the following is described. - Destination name when destination name is registered in Address Book. - Recipient s telephone number Start Time: Describes the start time of the communication. Time: Describes the time required for communication. Prints: Describes the number of sheets sent. Result: OK: S-OK: PW-OFF: TEL: NG: Cont: No Ans: Busy: M-Full: Described when communication is terminated normally. Described when communication has stopped. Described when operation power switch was turned OFF during communication. Described when there is telephone call. Described when there is communication error. Described when there is a transmission error and that there is transition to resend wait mode (Error page redial). Described when there is no response from the recipient. Described when communication is not possible as the recipient s line is busy. Described when it is not possible to receive a fax when the fax file memory becomes full during reception. Note: One of the following is described. L1 TMR ORG MIX CSRC PC SP RTX MBX L2 POL FME Main line Timer communication Original size specification Mixed Original transmission Telediagnosis PC-FAX Special Original Resending Confidential Sub-line Polling Frame Erase transmission C

333 Reports and Lists 11 CALL FWD BND FCODE RLY BUL Manual communication Forward Binding Position F-code specifications Relay Bulletin board! Detail For details on [Relay TX Result Report], refer to "Specifying the printing methods for report (Report Setting)" on page C

334 Reports and Lists Relay Request Report Relay Request Report is printed automatically when an original is received from originating station as intermediate relay station. ON/OFF can be set in [Relay Request Report] of the Utility mode. Destination: Any of the following is described. - Destination name when destination name is registered in Address Book. - Recipient s telephone number Start Time: Describes the start time of the communication. Time: Describes the time required for communication. Prints: Describes the number of sheets sent. Result: OK: S-OK: PW-OFF: TEL: NG: Cont: No Ans: Busy: M-Full: Described when communication is terminated normally. Described when communication has stopped. Described when operation power switch was turned OFF during communication. Described when there is telephone call. Described when there is communication error. Described when there is a transmission error and that there is transition to resend wait mode (Error page redial). Described when there is no response from the recipient. Described when communication is not possible as the recipient s line is busy. Described when it is not possible to receive a fax when the fax file memory becomes full during reception. Note: One of the following is described. L1 TMR ORG MIX CSRC PC SP RTX MBX L2 POL FME Main line Timer communication Original size specification Mixed Original transmission Telediagnosis PC-FAX Special Original Resending Confidential Sub-line Polling Frame Erase transmission C

335 Reports and Lists 11 CALL FWD BND FCODE RLY BUL Manual communication Forward Binding Position F-code specifications Relay Bulletin board! Detail For details on [Relay Request Report], refer to "Specifying the printing methods for report (Report Setting)" on page C

336 Reports and Lists PC-FAX TX Error Report PC-FAX TX Error Report is printed automatically when there is an error during PC-FAX transmission. ON/OFF can be set in [PC-FAX TX Error Report] of the Utility mode. Destination: Any of the following is described. - Destination name for recipients whose destination name is registered in Address Book. - Recipient s telephone number Create Time: Describes the time when PC-FAX transmission was started on the PC. Start Time: Describes the specified time when timer transmission is set. When there is no timer transmission, it is displayed as "--:--". Cause: Describes the reason for transmission error. Name: Job name or user name is described.! Detail For details on [PC-FAX TX Error Report], refer to "Specifying the printing methods for report (Report Setting)" on page C

337 Reports and Lists Broadcast Report Broadcast Report is printed automatically when sequential broadcast transmission is completed. ON/OFF can be set in [Sequential TX Report] of the Utility mode. Report output timing (all destination batches/each destination) can be specified in [Broadcast Result Report]. Destination: Any of the following is described. - Name registered with the destination in the Address Book or in the program - Recipient s telephone number Start Time: Describes the start time of the communication. Time: Describes the time required for communication. Prints: Describes the number of sheets sent. The sent pages and the total number of pages are described in fractional format. Result: OK: S-OK: PW-OFF: TEL: NG: Cont: No Ans: Busy: M-Full: Described when communication is terminated normally. Described when communication has stopped. Described when operation power switch was turned OFF during communication. Described when there is telephone call. Described when there is communication error. Described when there is a transmission error and that there is transition to resend wait mode (Error page redial). Described when there is no response from the recipient. Described when communication is not possible as the recipient s line is busy. Described when it is not possible to receive a fax when the fax file memory becomes full during reception. Note: One of the following is described. L1 TMR ORG MIX CSRC PC SP RTX MBX L2 POL Main line Timer communication Original size specification Mixed Original transmission Telediagnosis PC-FAX Special Original Resending Confidential Sub-line Polling C

338 Reports and Lists 11 FME CALL FWD BND FCODE RLY BUL Frame Erase transmission Manual communication Forward Binding Position F-code specifications Relay Bulletin board! Detail For details on [Sequential TX Report] and [Broadcast Result Report], refer to "Specifying the printing methods for report (Report Setting)" on page C

339 Reports and Lists Speed Dial List (Address Book destination list) Speed Dial List (Address Book destination list) can be printed. Conventions of Speed Dial List No.: Registration number. Index: Registered search word. Name: Registered destination name. Dial Number: Registered fax number. Line Settings: * is set when telephone line settings are specified. Machine Type of Destination: Registered model of the recipient (Monochrome/Color machine). Port Number: Registered port number. Access Allowed Level: Registered levels that can be referred. Printing the Speed Dial List 1 Press [Utility/Counter] key. 2 Touch [Administrator Settings]. 3 Enter the administrator password and then touch [OK]. Administrator password can be changed in the [Security Settings]. Administrator should responsibly maintain the password. 4 Touch [One-Touch/User Box Registration]. 5 Touch [One-Touch/User Box Registration List]. In the Utility mode, the number displayed on button can be entered and selected with the keypad. For [One-Touch/User Box Registration List], enter [3] on the keypad. C

340 Reports and Lists 11 6 Touch [Address Book List]. 7 Set "List Output Number". Touch [Starting Destination No.] and enter the registration number of Address Book destination that is to be printed on the keypad. Touch [Number of Destinations] and enter the number of pages that are to be printed from the print start number on the keypad. Up to 100 pages can be specified. 8 Set "Print Destination List by Type". Select the address type of list to be output from [ ], [FTP], [SMB], [User Box], [Fax], [WebDAV]. 9 Touch [Print]. 10 Select the tray that is to be used for printing. 11 Touch [Start] or press [Start] key. If number of papers required for Report/List are not loaded on the paper tray, [Start] key LED turns red and [Start] key is not accepted. Speed Dial List is printed. C

341 Reports and Lists Group Address List Registered Group Address List can be printed. Conventions of Group Address List No.: Group number Name: Registered Group name. Addr. No.: Address Book destination number registered in the Group. Access Allowed Level: Registered levels that can be referred. Regist Count: Number of Address Book destination numbers registered in the Group. Printing Group Address List 1 Press [Utility/Counter] key. 2 Touch [Administrator Settings]. 3 Enter the administrator password and then touch [OK]. Administrator password can be changed in the [Security Settings]. Administrator should responsibly maintain the password. 4 Touch [One-Touch/User Box Registration]. 5 Touch [One-Touch/User Box Registration List]. In the Utility mode, the number displayed on button can be entered and selected with the keypad. For [One-Touch/User Box Registration List], enter [3] on the keypad. C

342 Reports and Lists 11 6 Touch [Group List]. 7 Set "List Output Number". Touch [Starting Destination No.] and enter the registration number of Group destination that is to be printed on the keypad. Touch [Number of Destinations] and enter the number of pages that are to be printed from the print start number on the keypad. Up to 20 pages can be specified. 8 Touch [Print]. 9 Select the tray that is to be used for printing. 10 Touch [Start] or press [Start] key. If number of papers required for Report/List are not loaded on the paper tray, [Start] key LED turns red and [Start] key is not accepted. Group Address List is printed. C

343 Reports and Lists Program List Registered Program List can be printed. Conventions of Program List No.: Program destination number. Name: Program destination registration name. Address Book: Address Book destination No. Printing Program List 1 Press [Utility/Counter] key. 2 Touch [Administrator Settings]. 3 Enter the administrator password and then touch [OK]. Administrator password can be changed in the [Security Settings]. Administrator should responsibly maintain the password. 4 Touch [One-Touch/User Box Registration]. 5 Touch [One-Touch/User Box Registration List]. In the Utility mode, the number displayed on button can be entered and selected with the keypad. For [One-Touch/User Box Registration List], enter [3] on the keypad. C

344 Reports and Lists 11 6 Touch [Program List]. 7 Set "Starting Output Number". Touch [Starting Destination No.] and enter the registration number of Program destination that is to be printed on the keypad. Touch [Number of Destinations] and enter the number of pages that are to be printed from the print start number on the keypad. Up to 50 pages can be specified. 8 Set "Print Destination List by Type". Select the destination type of the list that is to be output from [One-Touch], [Group] or [Direct Input]. When [Direct Input] is selected, [ ], [FTP], [SMB], [User Box], [Fax], [WebDAV] can be specified. 9 Touch [Print]. 10 Select the tray that is to be used for printing. 11 Touch [Start] or press [Start] key. If number of papers required for Report/List are not loaded on the paper tray, [Start] key LED turns red and [Start] key is not accepted. Program List is printed. C

345 Reports and Lists Fax Setting List List of fax setup values specified in this machine can be printed. Conventions of FAX Settings List Item: Items of the Utility mode. Setting: Setting status. C

346 Reports and Lists 11 Conventions of Relay List No.: Relay User Box number. Group No.: Group registered as relay distribution destination. Password: Relay password. C

347 Reports and Lists 11 Conventions of Sender (TSI) RX User Box No.: Registration number of TSI User Box Settings. Sender (TSI): Registered transmission source information. Forwarding Destination: Specified distribution destination. Conventions of Confidential/Bulletin List No.: Registration number of confidential box Bulletin Board User Box Name: Registered name. C

348 Reports and Lists 11 Password: Confidential password. Type: "User Box No." (confidential box No.) or "Bulletin" are displayed Printing Fax Setting List 1 Press [Utility/Counter] key. 2 Touch [Administrator Settings]. 3 Enter the administrator password and then touch [OK]. Administrator password can be changed in the [Security Settings]. Administrator should responsibly maintain the password. 4 Touch [Fax Settings]. 5 Touch [Job Settings List]. C

349 Reports and Lists 11 6 Select the tray that is to be used for printing. 7 Touch [Start] or press [Start] key. If number of papers required for Report/List are not loaded on the paper tray, [Start] key LED turns red and [Start] key is not accepted. The Fax Setting List is printed. C

350 12 Appendix

351 Appendix Appendix 12.1 About the original number stored in the memory A standard hard disk of 60 GB is installed in this machine and the fax image is saved in 31 GB area in this hard disk. Approximately pages of originals of standard size paper (A4/Letter with approximately 700 characters), saved/received from each function (copy, print, scan, box, fax) can be stored in the hard disk. (When stored at "Fine" resolution)! Detail It is possible that the memory becomes full while the original is being scanned and then overflows. In such case, you can select whether to sent the half scanned original or whether to sent it scanned from the start. C

352 Appendix Entering text The following procedure describes how to use the keyboard that appears in the touch panel for typing in the names of registered users and custom paper sizes. The keypad can also be used to type in numbers. Any of the following keyboards may appear. Example Password input screen: Screen for entering the name of a custom paper size: C

353 Appendix 12 Touching [Shift] switches the keyboard display between lowercase letters (numbers) and uppercase letters (symbols). Enlarging the keyboard The keyboard can be displayed larger so that it easier to read. 1 While the keyboard is displayed, touch [Enlarge ON]. The keyboard is displayed enlarged. 2 To cancel the enlarged display and return the keyboard to its normal size, touch [Enlarge OFF] while the keyboard is displayed enlarged. 2 Note The keyboard is used in the same way, even when it is displayed enlarged. C