ATOM. Accessing ATOM. Layout of ATOM

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1 ATOM What is ATOM? ATOM is a graphical representation of the people and agencies involved with a child / adult, and their familial network, including those on other Liquidlogic systems, e.g. across LAS, LCS & EHM (although what you re shown from those systems depends on your profile rights). Accessing ATOM ATOM can be accessed by clicking on its orb in the menu bar when viewing someone s record Layout of ATOM ATOM will display the person (the record you re in) at the centre of the ATOM with people related to or involved with them displayed around the outside. In the example below, you can see Rosie at the centre of the ATOM with her parent s (Mary and Simon), her brother (Ben) and a her LCS Allocated Worker. Any LAS / LCS / EHM flags relating to those people (which your profile rights allow you to see) will be represented as segments of a coloured circle around each person. In this example, Rosie is surrounded by a circle with a single green segment. This green segment represents the Referral flag in LCS (equivilent to the CASE flag in LAS) Her brother Ben is surrounded by a circle made up of 3 segments light brown, burgundy and green. These segments represent the Referral (CASE) flag, and the EHCP and CWD flags that are used in LCS.

2 Alongside ATOM you will see a key like the one below to help you determine which colours represent which flags. If you hover your mouse over a coloured segment on the ATOM, it s corresponding entry in the key will flash for you, making it easier to identify. Navigating ATOM You can naviagte ATOM (put other people at the centre of it) by refocusing it. You can do this by left clicking on a person and selecting Refocus ATOM view from the pop-up menu.

3 Creating links between records in LAS and LCS / EHM ATOM allows records to be linked between LCS and LAS. Because LCS and EHM share a database, there is no need to link these records. An example would be an adult in receipt of services in LAS, whose children are open in LCS. If the person exists in LAS and LCS and is not already linked, they can be linked by clicking the Search & Link across Systems link. ATOM will then search the linked applications for records that match by demographic detail. If you can see the person you re looking for in the list of possible matches that are returned, click on the person s name. When asked, click Confirm and ATOM will link the records for you across the systems.

4 Any flags, relationships or involvements in any of the linked systems will then be visible across all of the linked systems (subject to your profile rights). So if you look back at the screenshots in this section, you ll see that we clicked on Rosie s Father, searched for him in LAS, found a match and linked the records. As a result, the ATOM now looks like this Note that you can now see a circled circle around Rosie s father. This is made up of 2 segments, one blue and one green. These represent the green CASE flag and the blue PLAN flag in LAS. So you can instantly see now that Rosie s Father is known to Adult Services and has a CASE and plan in place. You will notice that the key alongside the ATOM has also updated to include these new flags i.e. P (plan) and C (CASE). When viewed within LAS, the ATOM now looks like this The arrow indicates the person has been linked to a record in another system.

5 Viewing linked records in other systems Click on the person to see the popup menu. Basic details from across all of the linked systems will be summarised. This screenshot is taken looking at Ben s record in LAS. Here you can see the identity of his Key Worker in LCS. And here you can see the address recorded for him in LCS/EHM. Here, you can see the flags associated with him broken down by system. This is only a summary of the key information about Ben. You can view his full record by clicking on one of the links here. If you ve linked your LAS / LCS / EHM user accounts together you will now be taken into the other system seamlessly, directly into Ben s full record. If you have a user account in the other system but have not yet linked them, you will be taken to the login page for that system. If you login, you will then be taken to Ben s full record in that system. The system will automatically link your accounts when you do this so you ll be able to switch between systems seamlessly in future. If you do not have a user account in the other system you won t be able to access it and so won t be able to view Ben s full record. Security What you do and don t see within ATOM is determined by some fairly complicated configuration. Essentially, the flags you see represented in ATOM are determined by your access rights in the application you re using to view ATOM, and if records are linked across systems, your access rights in those systems. If you do not have access rights in those systems then some default rules apply to what you can see. If you believe something is visible to you that shouldn t be, or that you want something to be visible to you that isn t, please contact cas.helpdesk.

6 Grouping people by common features On the right-hand side of the ATOM screen you will find tabs that allow you to highlight people in the ATOM that share common features for instance, common flags or addresses.