Introduction and Organization of Reports

Transcription

1 Chapter 7 Management Reports 1. Introduction and Organization of Reports Introduction and Organization of Reports In order to run the Management Reports, starting from the Hyperion workspace and its Explore initial screen, you should select / expand the following folders path: Root > Reports > REPORTING. You can also access to the same path by clicking on the "Explore" command button that appears in the controls bar. You can do it in every moment, even if you have just connected to the Reporting application. 1 The Management Reports, created by the Administrator of the application, allow you to access and view in real time the Group Management Reporting information of your competence uploaded on our system until now. In order to run the Management Reports, starting from the Hyperion workspace and its Explore initial screen, you should select / expand the following folders path: Root > Reports > REPORTING. You can also access to the same path by clicking on the "Explore" command button that appears in the controls bar. You can do it in every moment, even if you have just connected to the Reporting application. : Page 1 of 13

2 Introduction and Organization of Reports The running Reports contained in the REPORTING folder are currently divided into three sub-folders: Check HFM Fraustat Reporting It includes some Reports that allow you to check the amounts of any squares and among macro-types of Management actual data loaded into the HFM Reporting application compared with those ones which have been entered into the Financial Statements (Statutory, Fraustat HFM) in order to simply realign them during the quarterly closings; "Financial Reporting" which contains Reports related to the Profit & Loss data; "Sales" that contains Reports related to Net Revenues Sales data. 2 The running Reports contained in the REPORTING folder are currently divided into three subfolders: Check HFM Fraustat Reporting that contains some Reports that allow you to check the amounts of any squaresand among macro-types of Management actual data loaded into the HFM Reporting application compared with those ones which have been entered into the Financial Statements (Statutory, Fraustat HFM) in order to simply realign them during the quarterly closings; "Financial Reporting" which contains Reports related to the Profit & Loss data; "Sales" that contains Reports related to Net Revenues Sales data. Each sub-folder can be selected at the beginning of the left panel or through the central panel. Open / double-click on the desired one to view its contents. So you will see the pre-defined and currently available Reports. Page 2 of 13

3 Introduction and Organization of Reports The Name and the Description define the data shown in the Report 3 Each Report is identified by a code / short name and by a description to provide guidance concerning the kind of data that it contains (e.g. in terms of accounts or proposed Scenarios) and its detail both in terms of periods / years displayed and in terms of dimensions of analysis or Intercompany details. For Example: the ICO coding indicates the presence of Intercompany details; the Monthly coding indicates the presence of a Monthly detail of Period dimension; the GEO coding indicates the presence of the Custom3 detail related to the Geographical Areas; CY means current year ; PY means previous year. Page 3 of 13

4 Opening Reports You can run / open the desired Report by double-clicking or right clicking on its code / short name. In this second case you should select Open In control in the relative menu and choose between the two types of available Previews: HTML Preview (web preview) or PDF Preview (acrobat preview). This last one allows you to see the best and definitive layout of the Reports. 4 You can run / open the desired Report by double-clicking or right clicking on its code / short name. In this second case you should select Open In control in the relative menu and choose between the two types of available Previews: HTML Preview (web preview) or PDF Preview (acrobat preview). This last one allows you to see the best and definitive layout of the Reports. Page 4 of 13

5 2. Point of View Setting the Point of View After launching the Report, the Preview User Point of View (the so called Preview User POV ) window appears where it is necessary to check / set some parameters about the drillable dimensions. If you would like to change the selection of one or more proposed pre-chosen dimensions, click on the "Select" button placed next to the interested field. The Member Selection window opens: you can select the desired item. For each dimension - based on its hierarchical structure - may be required to explode the upper levels of its hierarchy by clicking on the +. Once you have selected the desired item, click on the OK button. 5 After launching the Report, the Preview User Point of View (the so called Preview User POV ) window appears where it is necessary to check / set some parameters about the drillable dimensions. If you would like to change the selection of one or more proposed pre-chosen dimensions, click on the "Select" button placed next to the interested field. The Member Selection window appears: you can select the desired item. For each dimension - based on its hierarchical structure - may be required to explode the upper levels of its hierarchy by clicking on the +. Once you have selected the desired item, click on the OK button. Setting the Point of View For example, after double-clicking on the P&L ACT vs BDG CY Report, it is necessary to select the Year, Period, and Entity POV dimensions. For the Year dimension, after clicking on the Select button placed next to its field, in the Member Selection window we can select 2011 and then click on the OK button below, on the right corner of the window. 6 Page 5 of 13

6 For example, after double-clicking on the P&L ACT vs BDG CY Report, it is necessary to select the Year, Period, and Entity POV dimensions. For the Year dimension, after clicking on the Select button placed next to its field, we can select 2011 and then click on the OK button below, on the right corner of the window. Setting the Point of View For the Period dimension, after clicking on the Select button, we can select the month of September by exploding the hierarchy of this dimension (by clicking on + ), starting from the [Year] element HY2 (Second Half) Q3 (Third Quarter) and by selecting the SEP item (a Base member of the Period dimension). At the end we can click on the OK button. 7 For the Period dimension, after clicking on the Select button, we can select the month of September by exploding the hierarchy of this dimension (by clicking on + ), starting from the [Year] element HY2 (Second Half) Q3 (Third Quarter) and by selecting the SEP item (a Base member of the Period dimension). At the end we can click on the OK button. Page 6 of 13

7 Setting the Point of View At the end, for the Entity dimension, after clicking on the Select button and increasing the rows number of the Rows Per Page field above from 20 to 50, we can select the Poltrona Frau Entity (with code 001) by exploding the GROUP folder and then select the desired GROUP.001 Entity code. At the end we can click on the OK button. 8 At the end, for the Entity dimension, after clicking on the Select button and increasing the rows number of the Rows Per Page field above from 20 to 50, we can select the Poltrona Frau Entity (with code 001) by exploding the GROUP folder and then select the desired GROUP.001 Entity code. At the end we can click on the OK button. A note regarding the section of the Period dimension in order to view correctly the periodic data of the Profit and Loss starting from the Management Reports: the data entry of this data is currently made on each quarter, without a single month detail. So, in order to view it in correspondence of each regular quarter or half year, you must select the code of the Quarter (Q1, Q2, Q3, Q4) or Half Year (HY1 or HY2). It is not possible to display the monthly periodic data (March, June, September and December). Page 7 of 13

8 Preview User POV: Database Connection Field After launching the Reports saved into the Check HFM Fraustat Reporting folder, the Preview User POV window also contains the Database Connection field. By clicking on its drop-down list you should select All if you would like to set the same dimensions below for both the HFM Reporting and Fraustat (Statutory) applications / database connections. You can use this option if their parameters correspond to each other. In this case you do not need to select them for the individual database connection. Otherwise, if the two applications currently use different dimensions, you have to set them separately for each Database Connection ( REPORTING and STATUTORY ). Note: In the Statutory you have to select the single month as Period dimension (not the entire quarter or half year). 9 After launching the Reports saved into the Check HFM Fraustat Reporting folder, the Preview User POV window also contains the Database Connection field. By clicking on its drop-down list you should select All if you would like to set the same dimensions below for both the HFM Reporting and Fraustat (Statutory) applications / database connections. You can use this option if their parameters correspond to each other. In this case you do not need to select them for the individual database connection. Otherwise, if the two applications currently use different dimensions, you have to set them separately for each Database Connection ( REPORTING and STATUTORY ). For example, the TECH.001-Poltrona Frau Spa Legal Entity available in the HFM Reporting application corresponds to the 001-Poltrona Frau SpA of the HFM Fraustat application. So if you need to compare them with, you should select the first one as Entity dimension for the REPORTING database connection and then the second one as Entity dimension for the STATUTORY database connection. Note: In the Statutory you have to select the single month as Period dimension (not the entire quarter or half year). Page 8 of 13

9 Respond to Prompts window: example After running some Reports, in addition to the Preview User POV window, also the "Respond to Prompts" dialog box may appear. In this case you have to confirm or even modify the elements that belong to the same dimension and appear in the Selection fields. For example, when you run the "Sales_Monthly Comparison ACT vs FORE or BDG" Report, you have to select the two Scenarios that you would like to compare with. Click on the control button placed next to the dimension you want to change. 10 After running some Reports, in addition to the Preview User POV window, also the "Respond to Prompts" dialog box may appear. In this case you have to confirm or even modify the elements that belong to the same dimension and appear in the Selection fields. For example, when you run the "Sales_Monthly Comparison ACT vs FORE or BDG" Report, you have to select the two Scenarios that you would like to compare with. Click on the control button placed next to the dimension you want to change. Respond to Prompts window: example In the next window you can move / replace the elements contained in the left and right grids by using the appropriate flags and arrows (central control buttons). At the end the desired element you want to consider must appear in the right grid. For example, in the above Report we can change / replace the FORE (Forecast) Scenario with the BDG (Budget) one. After moving the FORE to the left and the BDG to the right, we can click on the OK button below and then confirm our selection by clicking on it also in the previous window In the next window you can move / replace the elements contained in the left and right grids by using the appropriate flags and arrows (central control buttons). Page 9 of 13

10 At the end the desired element you want to consider must appear in the right grid. For example, in the above Report we can change / replace the FORE (Forecast) Scenario with the BDG (Budget) one. After moving the FORE to the left and the BDG to the right, we can click on the OK button below and then confirm our selection by clicking on it also in the previous window. Setting the Point of View - Inside the Report The dimensions already selected in the previous Preview User POV window (for example Entity, Year, Period) also appear as grey control buttons above the header of the Report. So, regardless of its format, you can simply modify them in the Member Selection window by clicking on their labels Header or title of the Report, that contains the description and the main dimensions of the Point of View (POV). Starting from the web format only, it is also displayed a grey line the so called Grid Point of View ( GridPOV ) - that contains some selectable dimensions (those underlined only, such as View, Custom2 / Business, Value / Currency or Custom4 / Nature) and other fixed ones (such as ICP or Custom1 / Brand). You can verify or even modify the variable parameters in the Member Selection window by clicking on the underlined code or description of the desired one. 12 After having run the Report in the format that you prefer (web or acrobat preview), starting from its content, you can identify the following structure elements: the dimensions already selected in the previous Preview User POV window (for example Entity, Year, Period) also appear as grey control buttons above the header of the Report. So, regardless of its format, you can simply modify them in the Member Selection window by clicking on their labels; header or title of the Report, that contains the description and the main dimensions of the Point of View (POV); starting from the web format only, it is also displayed a grey line the so called Grid Point of View ( GridPOV ) - that contains some selectable dimensions (those underlined only, such as View, Custom2 / Business, Value / Currency or Custom4 / Nature) and other fixed ones (such as ICP or Custom1 / Brand). You can verify or even modify the variable parameters in the Member Selection window by clicking on the underlined code or description of the desired one; the central grid of the Report reproduces the same structure like a matrix of the Web Data Entry forms, with one or more dimensions in rows (usually the Account dimension) and one or more dimensions in columns. The subtotals are usually displayed in bold format; below the grid there are the indications about the number of page and the execution date and hour. Note 1: After running some Reports in the web format, their GridPOV may appear moved to the right so you are not able to view it immediately. In this cases you should use the scroll bar to move fist down then right the whole content of the Report until you can see it. Note 2: Concerning the selection of the Value / Currency and Custom 4 / Nature POV dimensions, refer to the matrix reported in Chapter 2. Page 10 of 13

11 PDF / HTML Preview Format Conversion: PDF / HTML Preview You can simply convert the format of the opened Report in HTML to PDF Previews by clicking alternatively on the two relative command buttons that appear in the controls bar of Hyperion. 13 You can simply convert the format of the opened Report in HTML to PDF Previews by clicking alternatively on the two relative command buttons that appear in the controls bar of Hyperion. Print / Save PDF Report Starting from the acrobat format only, you can print the Report by clicking on the Print command that appears in the controls and instruments toolbar of the PDF Reader. You can also save a copy of the Report in PDF format by clicking on the Save command button placed next to the previous one. 14 Starting from the acrobat format only, you can print the Report by clicking on the Print command that appears in the controls and instruments toolbar of the PDF Reader. You can also save a copy of the Report in PDF format by clicking on the Save command button placed next to the previous one. Page 11 of 13

12 3. Exporting to Excel Exporting Report to Excel Regardless of the format of the Report, you can also save a copy of it into Excel, by clicking on the File menu and selecting the following commands: Export Fully-Formatted Grids and Text. 15 Regardless of the format of the Report, you can also save a copy of it into Excel, by clicking on the File menu and selecting the following commands: Export Fully-Formatted Grids and Text. Save Report in Excel When the download window appears, it is recommended first to save the Report and only later to confirm its opening. Then click on Yes in the next dialog about the format type. 16 When the download window appears, it is recommended first to save the Report and only later to confirm its opening. Then click on Yes in the next dialog about the format type. It is possible to modify the Report, to print it (after reset for example Print area, margins...) or even to send it by . Page 12 of 13

13 Close Report To close the current Report you can simply click on the x above placed next to the tab / label that contains the code / short name of the opened Report. 17 To close the current Report you can simply click on the x above placed next to the tab / label that contains the code / short name of the opened Report. In this way you come back to the initial screen, where you can launch another Report or even close the Hyperion system. Page 13 of 13