FIVE STAR ELECTRIC PAYROLL CONVERSATION

Transcription

1 FIVE STAR ELECTRIC PAYROLL CONVERSATION Presented by the Tutor Perini JDE Support Team Today s Demonstration by: Troy Witkovic, Business Systems Analyst

2 FIVE STAR ELECTRIC PAYROLL CONVERSATION

3 TODAY S TOPICS Access JDE ID & Password Formats Sign In & Sign Out of JDE How to change your JDE password JDE Carousel & Navigation How to create a JDE trouble incident ticket 3

4 NOT DISCUSSED TODAY Non-ESS JDE capabilities Collective Bargaining Agreement (C.B.A.) questions Offline Paper processes Basic computer questions 4

5 ICON TO CONNECT Using Internet Explorer, navigate to: 5

6 BROWSER METHOD (INTERNET EXPLORER): SIGN ON TO CITRIX FIRST TIME You may be asked to install the Citrix Receiver: 1. Agree 2. Install 3. Run (may see a Gold bar at bottom of screen) 4. Continue to sign on screen All FSE computers have the Citrix application installed. 6

7 BROWSER METHOD (INTERNET EXPLORER): SIGN ON TO CITRIX FIRST TIME Enter your Network Credentials: 1. First Name (period) Last Name 2. Network Password 3. Log On 7

8 ID & Password Formats - Differences JDE Citrix 8

9 CITRIX ID & PASSWORDS Your TPC/5* Network ID & Citrix ID Formats for log on is usually your First name, period, Last name. PASSWORD Complexity: Minimum 10 Characters in length. Maximum of 12 characters in length.* *NOTE: some users with sensitive data access may have longer character requirements Contains at least one UPPER case & lower case letter Contains at least one number Contains at least one special Character (for For Example: ID= mickey.mouse Password= Passwords must be changed every 90 days, and you cannot reuse a password. 9

10 JDE ID & PASSWORDS Your JDE ID format for log on is usually the initial of your First name, Last name. PASSWORD Complexity: Minimum 8 Characters in length. Maximum of 10 characters in length.* *NOTE: some users with sensitive data access may have longer character requirements Contains at least one UPPER case & lower case letter Contains at least one number Contains at least one special Character (for example:!@#$%^&*) For Example: ID= mmouse Password= D1$neyL@nd Passwords must be changed every 90 days, and you cannot reuse a password. 10

11 THE CITRIX STOREFRONT Your name here Click here to log out of Citrix Click here to log into JDE EnterpriseOne to enter your time in ESS (Employee Self Service) 11

12 CITRIX STOREFRONT - BLANK You name here 12

13 SIGNING OUT OF JDE ENTERPRISEONE DO NOT CLICK the Windows X When exiting JDE, click the drop-down arrow, then click Sign Out 13

14 CHANGE YOUR PASSWORD IN JDE 2 Under My System Options Click Change Password 1 Click your Name, under Personalization, click My System Options 3 In the User Password Revisions page, type your current password, then create a new JDE password that meets these qualifications: Is 8 to 10 characters in length Contains at least : one upper case letter, lower case letter, a numeral, and a special character (such as! ). These can be in any order. JDE Passwords must be changed every 90 days and you cannot re-use passwords. 4 Click the Save Icon to complete the change

15 THE JDE CAROUSEL Look for the symbol along the border. You can move the Carousel to any side of the screen. Just Click on Carousel, Hold down, and drag to where you want it. In this image, the Carousel is collapsed and positioned along the top of the screen. Note how the shortcut bar is over the Tabs bar. Clicking the << will collapse the shortcut bar. In this image the Carousel is along the left side of the screen. You don t have tabs, but sections that open when you click the > In this image, the Carousel is open and along the bottom. Note how you now see tabs for Open Applications, Recent Reports, & Favorites.

16 HOW TO PRINT YOUR PAY STUB Navigate to the Five Star Entry page by clicking Five Star Time Entry in your carousel, then click View My Payments. 2 3a 1 3b In the Work With Pay Stub History window, Click the row that you want to display. You have two options: A) Click the Select Button. -- OR -- B) Click ROW then select Pay Stub Info NOTE: You can only select & view one paystub at a time. Thus, you can not select a range of paystubs at once. 16

17 HOW TO PRINT YOUR PAY STUB In the Pay Stub History Information window, click Form then Employee Print In the Printer Selection screen, Click the Green Checkmark, your job as seen in your Recent Reports will launch Adobe Reader to show your Paystub in PDF file format. 8 In the Adobe window, click File > Print 17

18 PAY TYPES WHAT TO USE Pay Type PDBA Code Explanation Code 1 - Regular 1 Regular ST Overtime 100 Overtime OT Holiday Pay 700 Holiday Pay ST Jury Duty 720 Jury Duty ST Vacation 800 Vacation ST VAC OT 817 VAC OT OT Sick Pay 820 Sick Pay ST SICK OT 827 SICK OT OT HOLIDAY OT 828 HOLIDAY OT OT Jury Duty OT 829 Jury Duty OT OT 18

19 JOB & COST CODES IF - for example - you normally charge time to #3 & #50 do not enter a job code your number will automatically be populated. IF you CHARGE TO A JOB you will need to enter the converted Job Number and Cost code for each block of time. 19

20 JOB NUMBERS WHERE TO FIND YOUR JOB ACCOUNT NUMBERS : MICHAEL JOYCE IS COMMUNICATING THE JOB NUMBERS TO THE FIELD THERE MAY BE A SHARED FOLDER THAT HAS THE CONVERTED OLD & NEW JOB NUMBERS. DETAILS WILL BE FORTHCOMING IF THAT OCCURS 20

21 TIME CARD STATUS Saved Submitted Waiting for Approval - Rejected Approved 21

22 VACATION & HOLIDAY FAQ S + If your Vacation & Holiday are paid by the Union, DO NOT enter that time in JDE. If your Vacation & Holiday are paid by Five Star Electric, you MUST enter that time in JDE. Job Charged employees who get paid for their vacation and holidays will charge their vacation and holidays to the jobs that they use. For salaried personnel that work for example- on a Sunday (unexpectedly) then you do not put in time for Sunday, just your normal hours for your usual salary Salaried employees can only enter in their weekly standard hours and not anything additional. If they enter in time that is not their standard hours, the payroll team will reject their time and might cause a delay in payment to the employee. 22

23 DO NOT USE ANYONE S ID BUT YOUR OWN TO ENTER TIME. 23

24 LIVE DEMONSTRATION 24

25 ACCESS TO CITRIX & JDE notification with JDE ID and temporary JDE Password should be in your on Monday, March 26 th. Test your Citrix & JDE access by Wednesday, March 28 th. Time Entry starts Thursday, March 29 th NO Access to Time Entry menu until Thursday. 25

26 CREATING AN INCIDENT TICKET FOR A JDE ISSUE - #1 Using your Browser, navigate to: Click Submit a Ticket Additional Methods: Helpdesk@Tutorperini.com Telephone: (877)

27 FIVE STAR INTRANET 27

28 CREATING AN INCIDENT TICKET FOR A JDE ISSUE - # After clicking Submit a Ticket the Report a Technical Issue dialog box appears. Complete the Fields. Summary : a brief several word, high level, description of the issue. Description : Describe in detail what you were doing, where you were in JDE, the error you encountered, etc. General Issue Class : Application Application System : JDE Issue Detail : the module of JDE you were using, such as HR, PUR (Purchasing), JC, GL, etc. Urgency : 3 no Rush is the Standard. In the Additional section, paste a screen shot of the error, or use the Attach a File. Click OK. 4 The next window is your ticket detail 28 window. Additionally, you will receive an notification of your ticket creation.

29 TROUBLE TICKET DEMONSTRATION 29

30 HELP PORTAL DEMO 30

31 FIVE STAR ELECTRIC TIME ENTRY DEADLINES Employees MUST submit by: 10:00 AM Wednesday IF Timecard is rejected or needs correction Employees & Supervisor must submit final corrected timecard by: 2:00 PM Wednesday Time Entry starts Thursday, March 29 th Employee need to enter time daily. 31

32 TODAY WE COVERED: Accessing Citrix & passwords. Accessing JDE & passwords. Basic JDE Navigation. ESS Time entry procedures & Five Star Electric Payroll deadlines. What to do if you have an issue or problem. Where to find more documentation & information. 32

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