New RISE STAFF TIME ENTRY AND PAY STUB VIEWING PROCEDURES

Transcription

1 New RISE STAFF TIME ENTRY AND PAY STUB VIEWING PROCEDURES Attention RISE Staff: The City of Lakewood has recently changed to an all-electronic Time Entry and Pay Stub system. You will need to enter your own hours as will as access your pay stubs online. All paycheck funds will be delivered electronically. You will enter hours and access your paystub through Remote Access of the Lakewood system. To Input Your Time 1. Visit from any web browser (may not be compatible with some mobile browsers). 2. Login in with your Username (first three letters of your first and last name, unless otherwise noted). For example, my username is MarSno. 3. FIRST TIME LOG IN ONLY: You must change your password the first time you log in. Once in, go to the upper right corner where it says Preferences. Click on the General Tab in the middle. Type in your old password. Type in your new password twice. Click change password. After you initially change your password, to view your paystub you will not need to change your password again (for 3 months).

2 4. Click on Home. 5. IF YOU ARE NOT CHANGING YOUR PASSWORD: From the Home screen, click on Employee Self-Service. A new window will open. Log in with your Username and NEW password.

3 6. From this screen, on the right side, under the Payroll Section, click Enter Your Time. 7. A window will open with the Pay Period Ending Date prefilled. Click on Daily Time Entry.

4 8. Now you are ready to enter hours. Since the days are prefilled, it should be rather easy! Just make sure you get the right hours on the right days. 8a. Remember, for each line, enter your Pay Type as 1. Enter your hours under the corresponding day. Enter in whole hours. For partial hours, use the following conversion chart: 15 minutes worked Enter.25 (for one quarter of an hour) 30 minutes worked Enter.50 (for one half of an hour) 45 minutes worked Enter.75 (for three quarters of an hour) 60 minutes worked = 1 hour Enter as 1 hour *DO NOT USE DECIMAL NUMBERS OF ANY OTHER VALUE. BE SURE YOUR DECIMALS ARE CORRECT! 8b. When you enter hours, your Job Type will automatically fill in. If you need to change this job type, simply delete the text and replace it with your correct Job Type.

5 9. Use a new line for different jobs or different account numbers, even if the job occurred in the same pay period (or on the same day). a. For a different job type billed to RISE, click in a new line. Enter Pay Type as 1 (Regular Pay). Enter hours worked under the second job type on the correct day. Under the column Job Type, enter your secondary Job Type. Do not change anything else. b. For the same Job Type billed to a different Account (like Youth Sports or Fitness), click in a new line. Enter Pay Type as 1 (Regular Pay). Enter hours worked under the different Account. Under the column Charge To, enter the different Account Number. Do not change anything else. Note: If your job should be charged to a different account, please ask for the Account Number from Mark or Megan. c. You will have this information if you need to have it. Ask Mark or Megan with questions. 10. When you have finished entering time, click Save. Once you click Save, click Close to return to this screen: 11. Now simply click the red X. 12. Now click Sign Out in the upper right hand corner. Be sure to close your browser when finished.

6 Notes: - An with hours worked must accompany your entered hours. No exception. Be sure to enter those hours on time. - Hours may be entered for a two week period during the second week only (during the first week aka the week of the Friday you get paid, the Payroll Department is processing your hours. Don t mess them up or you don t get paid!). - If you input your hours after the deadline for Time Entry, your hours will be considered late and may result in a delay in you getting paid. - DO NOT CHANGE YOUR HOURS AFTER THE TIME ENTRY DEADLINE. If you have a correction (to, say, projected hours), contact Mark or Megan immediately. - Failing to submit your time sheet in addition to entering your own hours may lead to disciplinary action. - Failing to enter your time by the Time Entry deadline may lead to disciplinary action. In other words, GET YOUR HOURS IN ON TIME!!! - Reporting false or incorrect time worked is subject to disciplinary action, including dismissal. To access your City of Lakewood Pay Stub, follow steps 1-4 above and follow the steps below. 5. In this screen, click on View Your Pay Advices on the right side.

7 6. A list of all your paystubs is there in chronological order. Click the radial button next to the one you want to see. Then click View PDF at the top. A new window will open and ask you if you want to download the document. Do so.

8 7. The open document is your pay advice. Please review it carefully. You may also print or save this document at this time. Mark Snow 8. When finished, be sure close the open pdf. Then click close to return to the pay advice screen.

9 9. From this screen, click the red X. 10. Be sure to click Sign Out on the upper right corner here. Do not simply close your web browser. Click Sign Out when you are finished.