November 17. Tips for. Google Calendar. Tips to save time and increase your productivity. Training

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1 Tips for Google Calendar November Google Calendar Tips to save time and increase your productivity

2 Tips for Google Calendar Learn tips to increase your productivity and manage your calendar efficiently. Page 2 Table of Contents Tip: Use the Calendar event icons... 3 Tip: Set your working hours... 4 Tip: Show or hide weekends... 4 Tip: Use Event dimming... 5 Tip: Use more 'Quick Add' features... 5 Tip: Use Add by URL and Import Calendar... 6 Tip: Change the event color from the Calendar view... 6 Tip: Select a custom color for your calendar... 7 Tip: RSVP to an event from your inbox... 7

3 Page 3 Tip: Use the Calendar event icons Use the event icons to quickly learn key information about an event. Keep in mind you will probably see multiple icons on one event. This event is marked as private Guests are invited to this event All guests have replied No to this event Reminders are set for this event This is a repeating event You have not yet replied to this event, or you replied Maybe You have replied No to this event indicated by the event fading to a lighter shade

4 Page 4 Tip: Set your working hours Set your working hours and a warning will show to people who invite you to an event outside of your working hours. First, click the settings icon, then Settings Select Working hours, and then tailor to accurately display your working hours Tip: Show or hide weekends Make your calendar more easy to use by choosing to show or hide weekends. Click the radio button to show or not show weekends

5 Tip: Use Event dimming Dim past or recurring future events to clearly keep track our your events. Page 5 First, click the settings icon, then Settings Select if you want past events to be dimmed or not. Tip: Use more 'Quick Add' features The Quick Add feature can be used by entering in basic information; you can also create more sophisticated events by following the suggestions below. To create an all day event o Enter: AAA meeting 12/14 To create an event within time intervals o Enter: AAA meeting 12/14 2:00pm for 1 hour or AAA meeting 12/14 2-3:00 pm AAA conference 12/14-12/16 To invite someone to the event, include their address o Enter: AAA meeting 12/14 alegra@aaamarketing.com

6 Page 6 To create a repeating event, include the interval the event repeats for o Enter: AAA meeting Monday 2-3pm weekly (can also use monthly ) AAA meeting every Monday 2-3pm (can also use every month ) AAA meeting Monday 2-3pm for 3 weeks Tip: Use Add by URL and Import Calendar Add by URL and Import Calendar are two ways to additional calendars to your Google Calendar. Click Add by URL, then import the calendar by entering its ical address. To find the ical address of a Google Calendar, click on a specific calendar, then under Calendar Details click ical. Click Import calendar, then upload a calendar in ical or CSV (MS Outlook) format. Select which calendar you want these event to be listed on. Tip: Change the event color from the Calendar view Call attention to a specific event by changing the event color. This change can also be made from the Event Details page, although it is faster to make the change directly from the Calendar view. Click the down arrow inside the color

7 Choose a specific event color Page 7 Tip: Select a custom color for your calendar Make your calendar more personal by changing the personal color of a calendar. Adding a custom color can also help you identify import calendars. Click the down arrow next to your calendar, then select Choose custom color. Then, select the color you want for this calendar. Tip: RSVP to an event from your inbox You can RSVP to an event straight from your inbox, without opening the for the event invitation. Click the RSVP button to view the basic event details. Then select your response to the invitation.

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