DOWNLOAD PDF UPLOAD TO CELL IN GOOGLE SHEETS

Transcription

1 Chapter 1 : How To Apply Formulas to Entire Columns in Google Sheets Uploading files to Google Drive. Google Drive gives you 15 gigabytes (15GB) of free storage space to upload files from your computer and store them in the cloud. There are two main types of files you can store on your Google Drive. If you upload files from compatible programs like Microsoft Word or Excel, you can even edit them in Google Drive. Watch the video below to learn how to upload files to Google Drive. Uploading files to Google Drive Google Drive gives you 15 gigabytes 15GB of free storage space to upload files from your computer and store them in the cloud. There are two main types of files you can store on your Google Drive: Files you can edit, like Microsoft Office files, PDFs, and other text-based files Files you cannot edit, like music, videos, compressed archives. For example, you can use Google Drive to preview a Photoshop file, even if Photoshop is not installed on your current computer. Converting files to Google Drive formats If you are uploading files you plan to edit online, you will need to convert them to Google Drive format. Converting allows you to edit a file and collaborate with others easily. Depending on the level of formatting used in the original document, the converted document could turn out looking quite different, as shown in the example below. To upload a file: From Google Drive, locate and select the New button, then select File upload. Locate and select the file s you want to upload, then click Open. The file s will be uploaded to your Google Drive. Depending on your browser and operating system, you may be able to upload files by clicking and dragging a file from your computer into your Google Drive. To upload a folder: Click the New button, then select Folder upload. Locate and select the folder you want to upload, then click OK. The folder and the files within it will be uploaded to your Google Drive. To convert a file: Locate and double-click the file you want to edit. A preview of the file will appear. Select Open at the top of the screen. The file will be converted to a Google document and appear in a new tab. You can set Google Drive to convert your files automatically when you upload them. Click the gear icon, select Settings, then check the box next to Convert uploads. Open Google Drive and upload a Microsoft Office file. Convert your file to a Google document. If you used our example file, your screen should look something like this: Page 1

2 Chapter 2 : Extending Google Sheets Apps Script Google Developers Automatically Convert Excel To Google Sheets When Uploading You can make it so that Google Drive automatically converts your uploaded files to the appropriate Google Sheets or Docs format. To do that, follow the instructions in my Convert Microsoft Office To Google Docs Using Google Drive (Or Don't) article. Combining cell data is something that any serious spreadsheet user needs to know how to do, and Google Sheets is no exception. Data sources almost always require editing and tidying up to be useful, and this very often requires combining or concatenating cells. You can concatenate the first two columns to combine their information into a third column. All you need to combine cells are two or more cells containing data and a destination cell in which to display the concatenated data. In this article we will go over the process for combining cells in Google Sheets. Note that combining cells and merging cells, although they sound very similar in plain English, are actually two entirely different operations in Google Sheets and other spreadsheets. Combine cells in Google Sheets The first thing you need to think about is whether you are combining string data, numerical data, or a combination of the two, and what you want your concatenated data to look like. On the other hand you may have a value of in one cell, in another cell, and you want an output of There are different formulas to use to reach of these different types of results. The main formula to use to combine numeric data and add them together is SUM. Open your Google Sheet. Find the cells you want to combine and note their coordinates â in this example, A1 and A2. You can also use a range in the sum formula, i. You should now see the sum of A1 and A2 in the destination cell. So if A1 contained and A2 contained 50, the destination cell should contain Note that you can ask SUM to give you a total over a range that includes string data, but that string data will be ignored. There are two formulas you can use to combine string data. You should now see the combination of A1 and A2 in the destination cell. You should now see the combination of A1, a space, and A2 in the destination cell. If you want to learn more about Google Sheets to build your mastery of this powerful free spreadsheet tool, TechJunkie has a lot more tutorials for you to view. Check them out and let us know what you think. If you want to see something in particular, us and let us know! Page 2

3 Chapter 3 : Google Sheets: Getting Started with Google Sheets Create a new spreadsheet and edit with others at the same time -- from your computer, phone or tablet. Get stuff done with or without an internet connection. Use Sheets to edit Excel files. A single data point or element in a spreadsheet. A vertical set of cells. A horizontal set of cells. A selection of cells extending across a row, column, or both. A built-in operation from the spreadsheet app, which can be used to calculate cell, row, column, or range values, manipulate data, and more. The combination of functions, cells, rows, columns, and ranges used to obtain a specific result. The named sets of rows and columns making up your spreadsheet; one spreadsheet can have multiple sheets Spreadsheet: On your Mac or PC, head over to sheets. There are 3 ways to create a new spreadsheet in Google Sheets: For this tutorial, though, you should start with a blank spreadsheet. The only difference is that Google has reduced the clutter and number of displayed interface elements. So your first task should be obvious: Each cell should contain one value, word, or piece of data. Make sure you only click once on a cell before pasting data, so Google Sheets will turn it into a list with each item in its own cell. If you double-click on a cell, Google Sheets will paste all the data into one cell which is likely not what you want. Importing a file is simple as well. You can either import directly into the current spreadsheet, create a new spreadsheet, or replace a sheet i. I prefer to import the data into a new sheet every time to keep my old data and new imported data separate. Alternatively, if you have a Google Sheet or a CSV, XLS, or other spreadsheet file saved in your Google Drive account, you can import that directly into your spreadsheet using the same processâ just search your Drive from the import window. By dragging the small blue dot pictured below in the bottom-right corner of a highlighted cell across or down a range of cells, you can perform a number of different functions. There are a number of ways you could use this feature: Try adding the text Contestant 1 to Cell A1, then clicking and dragging the little blue dot in the bottom-right corner of the highlighted cell either down or across any number of neighboring cells. If there was no number after Contestant, this dragging action would simply copy "Contestant" to any cells you drag over. Now, How can we use this data? The basic formatting options in Google Sheets are available above your first cell. As for everything else, the best way to show you how everything works is to dive right into an example. In fact, a vast majority of my own spreadsheets look like thisâ Google Sheets makes it so simple to capture information, share it, and return to it later for reference that it acts as my highly-structured note-taking tool. For the simple example above a lack of significant formatting is "okay. That means if we scroll down the spreadsheet, the first row will still be visible, no matter how much data lies below it. There are two ways to freeze rows: Add, Average, and Filter Data with Formulas Google Sheets, like most spreadsheet apps, has a bunch of built-in formulas for accomplishing a number of statistical and data manipulation tasks. You can also combine formulas to create more powerful calculations and string tasks together. The most basic formulas in Sheets include: There are three ways to use the basic formulas accessible via the top navigation: Select a range then click the formula this will put the result either below or to the side of the range. Select the result cell i. Finally, select the range of cells to perform your operation on. Finally, I will demonstrate typing a formula and range manually. In order to select a range of cells, click the first cell and hold SHIFT then click the last cell in the range. In my example, you see a grey help section pop up when I start typing the formula. You can click the question mark to toggle help context for formulas on or off. These tips will tell you what type of information can be used in each formula, and will make your formula creation especially when you start combining formulas much easier. The count formula essentially checks to see if the cells in a range are empty or not, and returns the total that are filled. This formula will be set up in my spreadsheet the same way as my SUM row. You also have the option to perform any of the five number-based operations on a range of numbers by clicking the SUM button in the bottom right and selecting the new default formula from the pop-out menu. From then on, anytime you highlight a range it will perform the last-selected formula. What if it costs too much? What if the extra effort of cooking another meal saves me money? This will drop the result into the column to the right of the maximum price column. Next, I drag the formula down to apply it to the other min and max price combinations. Using Simple Arithmetic Formulas We need to calculate the total cost Page 3

4 of the breakfast by multiplying the average price of each ingredient by its unit count in the recipe. To accomplish this, manually type a formula into the "Avg Price" row. Our basic arithmetic formula would look like this for the "Scrambled Eggs" column: That way, if we copy the formula to the other recipes, it will always use the average unit cost column rather than shifting the reference to the next column over when you drag to copy like it did in the SUM and COUNT examples. You could accomplish the same price calculation by using this advanced formula: Now that we have some working data and calculations, perhaps my coworkers who are likely planning to eat breakfast tomorrow might benefit from this sheet. Jointly editing a spreadsheet is one of the critical functions of Sheets, and Google has made it a seamless experience. The default functionality when you click the "Share" Button is to copy a link to the spreadsheet to your clipboard. When you share this link with someone via a messenger or , if they click the link it will bring them to the spreadsheet. Someone is "In your organization" when they have an address and Google account for your company. You can streamline your spreadsheet workflows and real-time data-sharing by taking advantage of these helpful add-ons: The Google Docs mobile apps. You can use the Google Sheets mobile app to view and edit your spreadsheets, share links on the go, and add users. Google Drive sync to your desktop. Google Drive allows you to easily upload files from your local desktop environment to your online Drive. This makes them accessible to your collaborators and also allows you to quickly import them into spreadsheets and other documents. A Third-Party tool like Zapier. You can also trigger messages based on different actions in Google Sheetsâ like when someone a new row or changes the data in a cell. Without an automation tool like Zapier, tasks like this quickly become the reason that people fail to collaborate successfully using spreadsheets. Check it out in real-time: And this can work for hundreds of other applications that you can use as Triggers or Actions with Zapier. The most common exports will be either. Google Sheets has an "Offline Mode" that will automatically sync your changes to the document when you reconnect to the internet. Page 4

5 Chapter 4 : How to Upload and Share a Spreadsheet on Google Docs: 15 Steps To add an image to a cell, highlight the cell and click F2 to enter the formula mode and then type =image("url") where URL is the public web address of that image.. For instance, the following formula will insert a free image from Unsplash in your Google Spreadsh. Watch the video below to see an overview of Google Sheets. All about Google Sheets Google Sheets is a web-based spreadsheet application that allows you to store and organize different types of information, much like Microsoft Excel. While you might think spreadsheets are only used by certain people to process complicated numbers and data, they can actually be used for a variety of everyday tasks. Review the slideshow below to learn some of the other ways you might use spreadsheets. To create a new Google spreadsheet: The spreadsheet will appear in a new browser tab. To name your spreadsheet, locate and select Untitled spreadsheet at the top of the page. Type a name for your spreadsheet, then press Enter on your keyboard. Your spreadsheet will be renamed. Whenever you need to view or edit your spreadsheet, you can access it again from your Google Drive, where it will be saved automatically. You may notice that there is no save button. This is because Google Drive uses autosave, which automatically and immediately saves your files as you edit them. The Google Sheets interface In order to use and edit spreadsheets, you will need to become familiar with the Google Sheets interface. Click the buttons in the interactive below to learn more about the Google Sheets interface. Click a menu and select the desired action from the drop-down list. Spreadsheet Title By default, any new spreadsheet is named Untitled Spreadsheet. Click the title to rename the spreadsheet. Collaboration Options Collaboration options allow you to share your spreadsheet with others and make comments as you work. Shortcut Toolbar This toolbar provides convenient shortcut buttons for formatting the data in your spreadsheet, like font size, text alignment, and text color. Column A column is a group of cells that runs vertically from top to bottom. Columns are identified by letters. Column C is selected in this example. Row A row is a group of cells that runs horizontally from side to side. Rows are identified by numbers. Row 9 is selected in this example. Cell Each rectangle in a spreadsheet is called a cell. A cell is the intersection of a row and a column. Click to select a cell. Cell A1 is selected in this example. Sheets Toolbar Every spreadsheet can have multiple sheets. Formula Bar You can use the formula bar to enter and edit data, functions, and formulas for a specific cell. Saved Changes Notification Google Sheets automatically saves your changes as you work. The saved changes notification lets you know your spreadsheet has been saved. Cell basics Every spreadsheet is made up of thousands of rectangles, which are called cells. Columns are identified by letters A, B, C, while rows are identified by numbers 1, 2, 3. Each cell has its own nameâ or cell addressâ based on its column and row. In this example, the selected cell intersects column C and row 10, so the cell address is C You can also select multiple cells at the same time. A group of cells is known as a cell range. In the images below, two different cell ranges are selected: A8 Cell range A2: B8 Understanding cell content Any information you enter into a spreadsheet will be stored in a cell. Each cell can contain several different types of content, including text, formatting, formulas, and functions. Cells can contain text, such as letters, numbers, and dates. Cells can contain formatting attributes that change the way letters, numbers, and dates are displayed. For example, percentages can appear as 0. Cells can contain formulas and functions that calculate cell values. In our example, SUM B2: B8 adds the value of each cell in cell range B2: B8 and displays the total in cell B9. Click a cell to select it. A blue box will appear around the selected cell. You can also select cells using the arrow keys on your keyboard. To select a cell range: Sometimes you may want to select a larger group of cells, or cell range. Click and drag the mouse until all of the cells you want to select are highlighted. Release the mouse to select the desired cell range. To insert cell content: Select the desired cell. Type content into the selected cell, then press Enter. The content will appear in the cell and the formula bar. You can also input content into and edit cell content in the formula bar. To delete cell content: Select the cell you want to delete. Press the Delete or Backspace key on your keyboard. To copy and paste cells: Select the cells you want to copy. Select the cell or cells where you want to paste the cells. The copied cells will now have a box around them. To cut and paste cells: Unlike copying and pastingâ which duplicates cell Page 5

6 contentâ cutting and pasting moves content between cells. Select the cells you want to cut. The cell content will remain in its original location until the cells are pasted. In these cases, you can use the Paste Special option. Click Edit in the toolbar menu, hover the mouse over Paste Special, and select your desired paste option from the drop-down menu. To drag and drop cells: Rather than cutting and pasting, you can drag and drop cells to move their contents. Select a cell, then hover the mouse over an outside edge of the blue box. The cursor will turn into a hand icon. Click and drag the cell to its desired location. Release the mouse to drop the cell. To use the fill handle: There may be times when you want to copy the content of one cell to several other cells in your spreadsheet. You could copy and paste the content into each cell, but this method would be time consuming. Instead, you can use the fill handle to quickly copy and paste content from one cell to any other cells in the same row or column. Select the cell you want to use. A small squareâ known as the fill handleâ will appear in the bottom-right corner of the cell. Hover the mouse over the fill handle. The cursor will change to a black cross. Click and drag the fill handle over the cells you want to fill. A dotted black line will appear around the cells that will be filled. Release the mouse to fill the selected cells. Using the fill handle to continue a series The fill handle can also be used to continue a series. Whenever the content of a row or column follows a sequential orderâ like numbers 1, 2, 3 or days Monday, Tuesday, Wednesday â the fill handle will guess what should come next in the series. In our example below, the fill handle is used to extend a series of dates in a column. Open Google Sheets and create a new blank spreadsheet. Change the spreadsheet title from Untitled Spreadsheet to Practice Spreadsheet. Use the fill handle to place dates in cells A1: Use drag and drop to move the dates to cells B1: Page 6

7 Chapter 5 : Switching to Sheets from Excel â Google Learning Center With Google Sheets, you don't have to worry about overriding edits made by someone else. A cell will be greyed out while it's being modified by someone else: If you try to edit a greyed out cell, your changes won't stick. I think this onedit trigger is what you need. Also see the documentations on Apps Script and Spreadsheet App. For example, in your sheet, an implementation for requirement 1 can be as follows. Either use both or use neither. Note that in your scenarios, the edits are always on single cells. Sometimes, edits can occur to multiple cells simultaneously. Make sure there is no ambiguity in your interface. Also the protect function of Google Sheet may come in handy. Do try to create a different interface where you are not as reliant on change per edit. You can easily run into problems with synchronization. A final sheet that does not take a lot of inputs frequently may be fine. It nevertheless slows down your regular activities. As well, you should probably have a cell that displays the most recent edit. Be careful that a user input can be accidentally non-numeric. To implement a full solution for all of your scenarios, you can simply loop through all the cells you need to watch by update method and then loop through all possible update methods. You do need to implement the exact code yourself. On Stackoverflow, we only discuss methods and how they work. We discuss using minimally self-contained examples. The intended take-away for you from this answer are the various Apps Script utilities linked and described with sample codes and the advices on generalization. If there are questions about a utility, please read the linked documents; and if you still have questions after, open another post with a specific focus. Page 7

8 Chapter 6 : Overview Sheets API v3 Google Developers Uploading Excel Files to Google Sheets is a guest post by Kasper Langmann from Spreadsheeto. The text had been revised by Jonatan Silva from Sheetgo. Google Sheets is great for collaborative work, but sometimes you like using Excel for the initial development. When using spreadsheet software such as Google Sheets, power users often need to apply a formula or function to an entire table column. For example, you might want to add up the values across two columns and 10 rows in a third table column. The most straightforward way to do this is to add the SUM function to 10 cells in the destination column. However, inserting all those formulas by hand would be error-prone, to say nothing of tedious. Fortunately, there are various ways you can quickly apply formulas to entire columns in Sheets without manually entering them to each cell. Add Formulas to Table Columns with the Fill Handle Most spreadsheet applications have a fill handle for you to copy cell formula across columns or rows with. The other column cells will then include the same function and relative cell references for their table rows. Open a blank Sheets spreadsheet in your browser. Now you can add a formula to column C with the fill handle. First, select cell C1 in your spreadsheet; and click in the fx bar. C1 will return the value 1, when you press Enter. Press and hold the left mouse button when the cursor transforms into a cross. Drag the cursor down to cell C4 and let go of the mouse. That will apply the function to the other three rows of column C. The cells will add the values entered in columns A and B as shown directly below. Luckily, this is easy to find out. You can scroll down 1, rows in Sheets spreadsheets with the scroll bar. Even though you can add more, 1, is the default number of rows in Sheets. Replace the SUM function in column C of your table with an array formula. First, select the cell range C1: C4 and press the Del key to erase SUM. Select cell C1 to include the function. The fx bar will then include the array formula shown in the snapshot directly below. Pressing Enter will copy the formula to all 1, rows as in the shot directly below. All 1, rows in column C now add up the values entered in columns A and B! That automatically converts the function to an array formula. The first column cell is always included in the reference. However, the second half of the reference is actually the column header. The cell references should always be something like A1: C, etc, depending on where the first table column cell is in the spreadsheet. Add Formulas to tables with AutoSum Power Tools is a great add-on for Sheets that extends the web app with tools for text, data, formulas, deleting cell content and more besides. AutoSum is an option in Power Tools that you can add functions to entire columns with. Then click Add-ons in Sheets, and select Power Tools from the menu. Select Formulas to open the options shown in the screenshot directly below. Click the D header in your spreadsheet to select the entire column. Select SUM from the drop-down menu. That adds SUM functions to all 1, cells in column D as below. Check out this YouTube video for further details on how to copy functions with the fill handle, and this page includes a video about array formulas. Got any other great suggestions of how to add functions to an entire column in Sheets? Share them with us below! Page 8

9 Chapter 7 : Google Tabellen: Kostenlos Tabellen online erstellen und bearbeiten Note: Make sure you only click once on a cell before pasting data, so Google Sheets will turn it into a list with each item in its own cell. If you double-click on a cell, Google Sheets will paste all the data into one cell which is likely not what you want. You can use Apps Script to add custom menus, dialogs, and sidebars to Google Sheets. It also lets you write custom functions for Sheets, as well as integrate Sheets with other Google services like Calendar, Drive, and Gmail. Most scripts designed for Google Sheets manipulate arrays to interact with the cells, rows, and columns in a spreadsheet. Note that this course was not developed by and is not associated with Google. Apps Script can interact with Google Sheets in two broad ways: The Spreadsheet service treats Google Sheets as a grid, operating with two-dimensional arrays. To retrieve the data from the spreadsheet, you must get access to the spreadsheet where the data is stored, get the range in the spreadsheet that holds the data, and then get the values of the cells. Apps Script facilitates access to the data by reading structured data in the spreadsheet and creating JavaScript objects for them. Reading data Suppose you have a list of product names and product numbers that you store in a spreadsheet, as shown in the image below. The example below shows how to retrieve and log the product names and product numbers. Writing data To store data, such as a new product name and number to the spreadsheet, add the following code to the end of the script. Custom menus and user interfaces You can customize Google Sheets by adding custom menus, dialog boxes, and sidebars. To learn the basics of creating menus, see the guide to menus. To learn about customizing the content of a dialog box, see the guide to HTML service. You can also attach a script function to an image or drawing within a spreadsheet; the function will execute when a user clicks on the image or drawing. To learn more, see Images and Drawings in Google Sheets. This feature can automatically create a Google Form based on data in a spreadsheet. Apps Script also enables you to use triggers, such as onformsubmit to perform a specific action after a user responds to the form. Formatting The Range class has methods like setbackground color to access and modify the format of a cell or range of cells. The following example shows how you can set the font style of a range: C2 to be italic. For instance, the following sample shows how to set a data-validation rule that allows only numbers between 1 and on a cell. The following example generates an embedded bar chart, assuming you have chartable data in cells A1: To learn more about custom functions, try the Menus and Custom Functions 5-minute quickstart, or take a look at the more in-depth guide to custom functions. Unlike custom functions, you activate them with a keyboard shortcut or through the Google Sheets menu. For more information, see Google Sheets Macros. Triggers Scripts that are bound to a Google Sheets file can use simple triggers like the functions onopen and onedit to respond automatically when a user who has edit access to the spreadsheet opens or edits the spreadsheet. Like simple triggers, installable triggers let Google Sheets run a function automatically when a certain event occurs. Installable triggers, however, offer more flexibility than simple triggers and support the following events: Except as otherwise noted, the content of this page is licensed under the Creative Commons Attribution 3. For details, see our Site Policies. Last updated August 17, Chapter 8 : Add formulas & functions - Computer - Docs Editors Help In Google Sheets, you can hyperlink your cells in four easy ways. If making a hyperlink easy wasn't enough, Google Sheets also handles addresses very well. If you hyperlink text and use an address as the link, Google will automatically create a mailto link, which will open up a new compose window with your contact's address pre. Chapter 9 : Convert Excel To Google Sheets - Here's How Google Sheets supports cell formulas typically found in most desktop spreadsheet packages. These functions can be used to create formulas that manipulate data and calculate strings and numbers. Here's a list of all the functions Page 9

10 available in each category. Page 10