e-tariffs Quick Reference Guide & Submissions Guidelines

Transcription

1 e-tariffs Quick Reference Guide & Submissions Guidelines Version 1.0/ 05 September, 2006

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3 Quick reference guide... 3 To login to the system:... 3 General...4 To access the meeting:... 4 E-Voting... 4 Final Meeting Documents... 6 Resolution Manual... 6 Submission Guidelines... 6 To submit proposals to the meeting... 6 General comments on submissions... 7 Fares Submissions... 7 Conditions Submissions Add-on submissions QUICK REFERENCE GUIDE To login to the system: 1. Please use the following link to access the system 2. Enter the username in the Username field; Enter the password in the Password field; to read the terms and conditions, you can click on the terms and conditions link; select the check box and agree to the terms and conditions (required); click on Login which takes you to the home page. 3

4 General Several buttons are available on the navigation toolbar of the system: 1. (Print this page) icon allows you to print the displayed page. The icon is present at the top left corner. 2. (Help) icon allows you to get help on the details of the displayed page. Details are displayed in the separate window. 3. When you click on (logout) icon, it logs you out of the e-tariffs application and takes you back to the login screen. To access the meeting: 1. On the welcome to e-tariffs window, select the meeting that you want to access. 2. You will be taken to the screen that displays the opening statement for the meeting. 3. Read the opening statement and click on Accept to access the meeting. You need to accept this only once for each meeting. 4. Read the opening statement and click on Accept to access the meeting. You need to accept this only once for each meeting. If you click on Reject you will be returned to the home page. You will not be able to participate in the meeting until the opening statement is accepted. E-VOTING Use the e-voting menu to vote on the proposals and to view the results of each voting session. Package, e-vote, Adopted Package, Session 1 Vote Results, Session 2 Vote Results, Session 3 Vote Results, Final Vote Results commands are available under e- Voting menu. 1. Package: This will show you all the proposals in the voting package for this session. You will be able to filter the Voting package to find those of interest to you and thus help you to prepare your votes. 2. evote: When you select e-vote, you will be asked to enter your PIN. If you are an Alternate user for your airline, please get this PIN from the accredited user for your airline. After entering your PIN number, you will be able to vote on each proposal contained in the package. 4

5 e-tariffs system voting rules: 1. If you oppose a single proposal belonging to a group, all proposals in that group will be defeated 2. If you abstain on a proposal, your vote will be considered as agreed 3. If you do not vote on a proposal, it will be assigned an Abstain vote, at the end of the voting period (Abstain is the default) 4. If you are opposed to a proposal, you must enter a justification 5. If you opposed a proposal in the previous session, you must vote again to continue to oppose the proposal Remember that your Vote will be processed at the end of each voting session: you can modify your Vote at any time up until the end of that session. Once you click on the Vote you will be taken to a screen where in you view all the details of the particular proposal for which you have chosen to vote. You can only view the details, cannot modify the details. To vote for the proposal, Click on the radio button to choose Agree, Oppose or Abstain depending on whether you want to agree for the proposal, oppose the proposal or abstain from voting. Enter your justification for agreeing, opposing or abstaining in the Justification field. A Justification is mandatory in case of opposition. This field is format able. Click on Vote to cast your vote. When you click on this tab, you will get a notification asking you whether you want to save the vote. Click on Ok to save the vote. Click on Cancel to cancel the vote made on the screen. 5

6 3. Adopted Package: All agreed proposals will be added to this list at the end of each voting session. 4. Session 1 Vote Results: This shows all the votes results of package at the end of the first voting session. 5. Session 2 Vote Results: This shows all the votes results of package at the end of the second voting session. 6. Session 3 Vote Results: This shows all the votes results of package at the end of the last and final voting session. 7. Final Vote Results: When the meeting is closed (end of session 3 or before, according to the Chairman's decision), this list will include all agreed proposals (adopted package) and defeated proposals submitted during the final voting session. 1. Meeting status and periods for each e-voting session can be checked on the meeting s home page which can be accessed by clicking on the meeting name on the navigation toolbar or by clicking on the meeting name on the system s home page. FINAL MEETING DOCUMENTS Final Meeting Documents section allows you to access system generated adopted package and minutes of the meeting after final voting. RESOLUTION MANUAL Clicking on Resolution Manual opens Resolution Manual for current subarea on screen in a separate window. SUBMISSION GUIDELINES To submit proposals to the meeting Use the Submissions menu to make submissions for a meeting. There are 4 different submission types that can be used to submit your proposal to the conference: Fares, Predefined Table, Other and Add-on. Submissions can be viewed under Draft submission list and Submitted list. 6

7 General comments on submissions 2. Saving submissions as a draft adds submission to the to the Submission draft list. The draft submission can then be easily modified and saved until the end of the submission period. 3. Using the Submit to Conference button sends the submission for e-voting and saves the submission in the Submitted list. 4. Submissions submitted to the conference cannot be modified. IATA Secretariat should be contacted in case any change is required. 5. Draft submissions must be submitted to the conference by the end of the submission period. 6. The system will not allow a submission to be sent after the end of submission period. IATA Secretariat should be contacted if it is necessary to make a proposal after the end of the submission period. 7. The submission period can be checked on the meeting s home page which can be accessed by clicking on the meeting name on the navigation toolbar or by clicking on the meeting name on the system s home page. 8. In order to show all text on the printed version, submissions should be printed using Landscape page setup. Fares Submissions There are 3 types of fare submissions: Fare Category Change: select All Fares, Normal Fares or Special Fares. Fare Reso Change: select several, single or all Resolutions listed. New Fare: add new Fare(s) for all or selected Resolutions. Having decided on the above, you then need to select the geographic criteria, e.g. from/to/between cities/countries/areawide and specify the proposed action. Proposed Action The Proposed Action menu lists examples of often used actions, e.g. increase x%, delete. Select the one you require and modify as necessary in the large box (where the example selected is repeated). If no example fits, choose blank text and specify your text as required in the large box. Please note that this is where the action you require to be applied to the fares is specified (there s no other place). You must also specify here any selection attributes other than geographic, e.g. if you want to change OO fares only or make exceptions to a general action you must specify it here. For long text, it will automatically wrap to the next line. To go to a new line, press Ctrl and Enter. How to cancel fare(s) Select either Fare Category Change or Fare Reso Change. Select geographic criteria as applicable. Select delete in Proposed Action and modify as necessary in large box. 7

8 How to make fare changes with Exceptions Any exceptions you wish to have applied must be specified in the large box for the proposed action. So, for example, if you want to increase fares from Germany to Europe by 3% with exceptions and/or status quo action, you specify this in the large box, per the below examples. Example 1 8

9 Example 2 Example 3 Other amendments to fares The Proposed Action menu lists examples of often used actions for fares. For example, if it is required to submit a change to OO/RT relationships, the Proposed Action menu can be used to select an example for OO/RT which is then copied to the large box to be modified further as necessary. 9

10 How to Create New Fares Select New Fares and the Resolution(s) required and geographic criteria. Select an example (or blank text) from the Proposed Action menu and modify as necessary in the large box. If you want to create new fare(s) for a specific fare/passenger type for which no resolution listed for the area fits, then do not select any of the resolutions listed (it is not mandatory) and specify the type only in the large box for proposed action. 10

11 Conditions Submissions Pre-Defined Table 1. Under the Submissions drop down menu, select Predefined Table : The Pre-Defined table category includes the resolutions support information under paragraphs: Seasonality Children & Infant Discounts Charges 2. If you already know the Resolution you wish to amend and want to make a straightforward proposal, follow the steps: i) Select the Resolution number you wish to work on by scrolling-down the list of resolutions ii) Select the From and To countries where it currently applies iii) iv) Select the Paragraph you wish to change Finally, click on Search and find the result of your request on the list displayed below. 11

12 Example: 3. To submit your proposal, i) Select Edit ii) Fill the Proposed Action box with your submission, adding a brief explanation. iii) Submit your proposal to the conference, or, save it into a draft format if you need to revise it at a later stage. Example: Other 1. Under the Submissions drop down menu, select Other 12

13 The Other category should be used if you request detailed actions under paragraphs not included in the Pre-Defined Table menu. Example: i) Resolution Number box: resolution 074my selected ii) Paragraph Minimum Stay selected iii) From Malta > MT to United Kingdom > GB. Tip: to remove a country/city, click < iv) Proposed Action: Cancellation of 3 day transfer exception v) Brief justification vi) Submit your proposal to the conference, or, save it into a draft format if you need to revise it at a later stage. Add-on submissions To submit add-on proposals to the meeting Under the Submissions drop down menu, select Add-ons to make proposals to introduce, amend or delete add-ons. There are three types of add-on submission: Existing Add-on, General, and New Add-on. Select Type of Add-on for required submission type on the main add-on submission screen. 13

14 Functionality of Existing Add-on submission type Existing add-on submission type allows you to submit changes to amounts of existing addons. Filter Criteria: Use Search button to search for a particular add-on either by choosing the gateway in the Gateway field and/or the add-on city from the Add-on City field. All subarea add-ons are listed if no particular gateway or add-on city is selected. To view the next page of records, click on Next and to view a specific page of results, click on the page number. Actions: Click on Edit to amend the amount for any of the add-ons. When you click on this tab, it takes you to a different screen where applicable amount for the add-on can be amended and submitted to the conference or saved as draft. Brief justification is mandatory when amending the add-on amount. 14

15 Click on Submit To Conference to submit the proposal to the conference. To cancel the changes made, click on Cancel. To save the draft of the changes you have made to the add-on, click on Save Draft. When you click on this tab, it takes you to Draft Submission List screen where you can view the list of submissions that you have made. Functionality of General submission type General add-on submission type allows you to type in a proposed change for add-ons using free text field or to copy a proposal prepared in advance using Copy/Paste. Actions: Actions: Enter the proposed action in the Proposed Action field. This entry is format able. It is also possible to copy/paste text in this field. 15

16 Brief justification is mandatory for this proposal. Enter brief justification in the respective field. Enter the effective date for the proposal in the Effective Date field. Click on Submit To Conference to submit the proposal to the conference. To cancel the changes made on the screen, click on Cancel. To save the draft of the changes you made, click on Save Draft. When you click on this tab, it takes you to Draft Submission List screen where you can view the list of submissions that you have made. Functionality of (New Add-on) submission type New Add-on submission type allows you to type in a proposed addition for add-ons in shown fields. Actions: Select the data in the From/To field. Select the city code in the City Code field. Select the gateway for the airlines in the Gateway field. Enter the correct zone in the Zone field. Enter the type of fare in the Fare Type section. Select the data from the OW/RT section Enter the global indicator in the Global Indicator field. Enter the currency type in the Currency field. Enter the amount proposed in the Proposed Amount field. Enter your remarks in the Brief Justification field. In the Effective Date field, enter the date on which the proposal will be effective. Click on Submit To Conference to submit the details to the conference. To cancel the changes made on the screen, click on Cancel. To save the draft of the new add-on that you created, click on Save Draft. When you click on this tab, it takes you to Draft Submission List screen where you can view the list of submissions that you made. 16

17 Using different add-on submission types Amending currently existing add-ons 1. When a change is required to only one or two add-on fare types for a single add-on city Existing add-on submission type may be used. It should be noted that this type of submission only allows you to amend the add-on amount and no other attribute. It should also be noted that it is possible to amend only one add-on record at a time. 2. When a change is required to several add-on points, General add-on submission type should be used. The required change may either be typed in the Proposed Action field or copied from another Ms Word or Ms Excel document using standard copy/paste functions. General add-on submission type should also be used to amend an add-on for a single city if the requirement is to amend fields than Amount. For example if it is required to amend the direction indicator for existing add-on required change should typed/copied in Proposed Action field. Deleting currently existing add-ons 1. For submitting add-on deletion proposals, General Add-on submission type should be used. Required deletion maybe either typed in the Proposed Action field or copied from another Ms Word or Ms Excel document using standard copy/paste functions. Adding new add-ons 1. When it is required to introduce one or two add-on fare types for a single add-on city, New Add-on submission type should be used. If it is required to specify a Resolution or assign a note this should be explained in the Brief Justification field. It should be noted that this type of submission only allows you to add a single add-on fare type for a single add-on city. The same action should be repeated for other fare types if required. 2. When it is required to introduce more add-on points, General add-on submission type should be used. Required change maybe either typed in the Proposed Action field or copied from another Ms Word or Ms Excel document using standard copy/paste functions. 17